E-safety Policy - The British School by zhouwenjuan


									           The British School Safety Policies
Acceptable Use Policy - Reviewed February 2011
Acceptable Use Statement

The computer system is owned by the school. “The computer system” means all computers and
associated equipment belonging to the school, whether part of the school’s integrated network
or stand-alone, or taken offsite.

Professional use of the computer system is characterised by activities that provide children with
appropriate learning experiences; or allow adults to enhance their own professional
development. The school recognises that technologies such as the Internet and e-mail will have
a profound effect on children’s education and staff professional development in the coming
years and the school’s ICT Policy has been drawn up accordingly.

The installation of software or hardware unauthorised by the school, whether legitimately
licensed or not is expressly forbidden.

The school reserves the right to examine or delete any files that may be held on its computer
systems or to monitor any Internet sites visited.

All members of staff, students on placement, supply teachers etc must sign a copy of this policy
statement before a system login password is granted. All children must be made aware through
class discussion of all the important issues relating to acceptable use, especially the monitoring
of Internet use.

Internet Access Policy Statement

All Internet activity should be appropriate to staff professional activities or the children’s

    •   Access is limited to the use of authorised accounts and passwords, which should not be
        made available to any other person;
    •   The Internet may be accessed by staff and children throughout their hours in school;
    •   Activity that threatens the integrity of the school’s computer systems, or that attacks or
        corrupts other systems, is prohibited;
    •   Users are responsible for all e-mail sent and for contacts made that may result in e-mail
        being received. Due regard should be paid to the content. The same professional levels
        of language should be applied as for letters and other media;
    •   Use of the school’s Internet for personal financial gain (including the use of online
        auction sites), gambling, political purposes or advertising is excluded;
    •   Copyright of materials must be respected. When using downloaded materials, including
        free materials, the Intellectual Property rights of the originator must be respected and
        credited. All material saved on the school’s network is the property of the school and
        making unauthorised copies of materials contained thereon maybe in breach of the
        Data Protection Act, Individual Copyright or Intellectual Property Rights;
    •   Use of materials stored on the school’s network for personal financial gain is excluded;
    •   Posting anonymous messages and forwarding chain letters is excluded;
    •   The use of the Internet, e-mail, or any other media to access inappropriate materials
        such as pornography, racist or any other offensive material is forbidden;
    •   All web activity is monitored, including the content of e-mail, therefore it is the
        responsibility of the user to ensure that they have logged off the system when they have
        completed their task;
    •   Children must not be given unsupervised access to the Internet. For the purposes of this
        policy, “supervised” means that the user is within direct sight of a responsible adult;
    •   The teaching of Internet safety is included in the school’s ICT Scheme of Work, but all
        teachers within all year groups should be including Internet safety issues as part of their
        discussions on the responsible use of the school’s computer systems;
    •   All children must understand that if they see an unacceptable image on a computer
        screen, they must turn the screen off and report immediately to a member of staff.

Internet and System Monitoring

Through the South West Grid for Learning, all Internet activity is monitored by the system. It is
the responsibility of the ICT co-ordinator to review this activity periodically. It is the duty of the
ICT co-ordinator to report any transgressions of the school’s Internet policy and/or use of
obscene, racist or threatening language detected by the system to the Headteacher.
Occasionally, it may be necessary for the ICT co-ordinator to investigate attempted access to
blocked sites, and in order to do this, the ICT co-ordinator will need to set his/her Internet
access rights to “Unrestricted”. Whenever this happens, this should be recorded in the ICT
violations register, and the Headteacher notified.

All serious transgressions of the school’s ICT Policy will be recorded.

Transgressions of ICT Policy and use of inappropriate language can be dealt with in a range of
ways, including removal of Internet access rights; computer system access rights; meetings with
parents or even exclusion; in accordance with the severity of the offence and the school’s
Behaviour Policy.

Breaches of ICT Policy by staff will be reported to the Headteacher and will be dealt with
according to the school’s and LEA’s disciplinary policy, or through prosecution by law.

Internet Publishing Statement

The school wishes the school’s web site to reflect the diversity of activities, individuals and
education that can be found at The British School. However, the school recognises the potential
for abuse that material published on the Internet may attract, no matter how small this risk may
be. Therefore, when considering material for publication on the Internet, the following
principles should be borne in mind:
    •   No video recording may be published without the written consent of the parents/legal
        guardian of the child concerned, and the child’s own verbal consent; (See pro forma)
    •   Surnames of children should not be published, especially in conjunction with
        photographic or video material;
    •   No link should be made between an individual and any home address (including simply
        street names);
    •   Where the person publishing material suspects that there may be child protection issues
        at stake then serious consideration must be taken as to whether that material may be
        published or not. In the case of a simple piece of artwork or writing, this may well be
        fine, but images of that child should not be published. If in any doubt at all, refer to the
        person responsible for child protection.

Use of Portable Equipment

The school provides portable ICT equipment such as laptop computers, colour printers and
digital cameras to enhance the children’s education and to allow staff to make efficient use of
such equipment to enhance their own professional activities.

Exactly the same principles of acceptable use apply as in the Acceptable Use Statement above.
    • Equipment may be in the care of a specific individual, but it is expected that all staff may
         wish to benefit from the use of a laptop computer and access should be negotiated with
         the individual concerned. Any difficulties should be referred to the ICT co-ordinator;
    • Certain equipment will remain in the care of the ICT co-ordinator, and may be booked
         out for use according to staff requirements. Once equipment has been used, it should
         be returned to the resource area;
    • Equipment such as laptop computers are encouraged to be taken offsite for use by staff
         in accordance with the Acceptable Use Statement and ICT Policy and that the
         equipment is fully insured from the moment it leaves the school premises.
    • Any costs generated by the user at home, such as phone bills, printer cartridge etc. are
         the responsibility of the user;
    • Where a member of staff is likely to be away from school for an extended period of time
         through illness, professional development (such as secondment etc.) or maternity leave,
         arrangements must be made for any portable equipment in their care to be returned for
         school. In the event of illness, it is up to the school to collect the equipment if the
         individual is unable to return it;
    • If an individual leaves the employment of the school, any equipment must be returned;
    • The use of USB pens, re-writeable CDs, floppy disks etc. to transfer data from external
         computer systems is forbidden. Where information has been downloaded from the
         internet, or copied from another computer, wherever possible, it must be processed
         through the school system to ensure that it undergoes anti-virus scanning.
    • Staff may install software on laptops to connect to the Internet from home. If in doubt
         seek advice;
    • No other software, whether licensed or not, may be installed on laptops in the care of
         teachers as the school does not own or control the licences for such software;
    • All staff are encouraged to make use of the school’s anti-virus software for installation
         on any computers at home that they routinely use for school work.
Child Protection Policy - Reviewed January 2011
The British School fully recognises its responsibilities for safeguarding children (child protection).

Our policy applies to all staff, governors and volunteers working in the school. There are five
main elements to our policy:
           Ensuring we practice safe recruitment in line with Government guidance by using at
           least one NCSL accredited recruiter on all interview panels and by checking the
           suitability of staff and volunteers to work with children and ensuring any unsuitable
           behaviour is reported and managed using the Allegations Management procedures.
           Raising awareness of child protection issues and equipping children with the skills
           needed to keep them safe.
           Developing and then implementing procedures for identifying and reporting cases, or
           suspected cases, of abuse by logging welfare concerns and referring to the Children’s
           Supporting pupils who have been abused in accordance with his/her agreed child
           protection plan.
           Establishing a safe environment in which children can learn and develop.

We recognise that because of the day to day contact with children, school staff are well placed
to observe the outward signs of abuse. The school will therefore:
           Establish and maintain an environment where children feel secure, are encouraged
           to talk, and are listened to.
           Ensure children know that there are adults in the school whom they can approach if
           they are worried.
           Include opportunities in the PSHE curriculum for children to develop the skills they
           need to recognise and stay safe from abuse.

We will follow the procedures set out by the Gloucestershire Safeguarding Children Board and
take account of guidance issued by the Department for Children, Schools and Families to:
           Ensure we have a designated senior person for safeguarding (child protection) who
           has received appropriate training and support for this role.
           Ensure we have a nominated governor responsible for child protection who has
           received appropriate training.
           Ensure every member of staff (including temporary and supply staff and
           volunteers) and governing body knows the name of the designated senior person
           responsible for child protection and their role.
           Ensure all staff and volunteers understand their responsibilities in being alert to the
           signs of abuse and responsibility for referring any concerns to the designated senior
           person responsible for child protection.
           Ensure that parents have an understanding of the responsibility placed on the school
           and staff for child protection by setting out its obligations in the school prospectus.
           Notify the relevant social worker if there is an unexplained absence of more than two
           days of a pupil who has a Child protection Plan (previously known as being on the
           child protection register.)
           Develop effective links with relevant agencies and co-operate as required with their
           enquiries regarding child protection matters including attendance at child protection
           conferences and core groups.
           Keep written records of concerns about children, even where there is no need to
           refer the matter immediately.
           Ensure all records are kept securely, separate from the main pupil file, and in locked
           Develop and then follow procedures where an allegation is made against a member
           of staff or volunteer including supply or agency workers, contractors or governors.
           Ensure safe recruitment practices are always followed.

We recognise that children who are abused or witness violence may find it difficult to develop a
sense of self worth. They may feel helplessness, humiliation and some sense of blame. The
school may be the only stable, secure and predictable element in the lives of children at risk.
When at school their behaviour may be challenging and defiant or they may be withdrawn. The
school will endeavour to support the pupil through:

           The content of the curriculum.
           The school ethos which promotes a positive, supportive and secure environment and
           gives pupils a sense of being valued.
           The school behaviour policy which is aimed at supporting vulnerable pupils in the
           school. The school will ensure that the pupil knows that some behaviour is
           unacceptable but they are valued and not to be blamed for any abuse which has
           Liaison with other agencies that support the pupil such as social care, Child and Adult
           Mental Health Service, education welfare service and educational psychology service.
           Ensuring that, where a pupil who has a child protection plan leaves, their information
           is transferred to the new school immediately and that the child's social worker is

This policy has links to the following school policies and procedures:
    • equality and diversity
    • behaviour
    • acceptable use policy (internet safety)
    • safeguarding (child protection) policy
    • complaints procedure
    • first aid
    • pastoral care
    • positive handling and restraint
    • health and safety
    • sex education
    • SEN
    • school trips
    • attendance
    • anti-bullying

Next review: January 2012
Confidentiality Policy - Reviewed December 2010
Policy developed by: Mrs Mills (CPSHE Coordinator) in consultation with all staff, governors,
parents and children
When teachers are working with children on personal, social and health education programmes,
or in the teaching of any sensitive or controversial issue, it is possible that some children will
want to discuss information that is of a personal nature, or may sometimes make disclosures
about risky or illegal behaviour. This policy aims to set out guidelines for responding to such
    •    To ensure that staff, parents and pupils understand what will happen if these situations
    •    To define ‘confidentiality’.
    •    To explain the implications of this for practice within the school.
    •    To ensure that staff, pupils and parents understand what is meant by ‘confidentiality’ at
         The British School.
    •    To ensure that staff consider the issue of confidentiality when discussing the children in
         their care and incidents that may have happened in school.
Guidelines for practice:
This policy is particularly relevant to the teaching of CPSHE, Drug Education and SRE. However it
also covers all situations both in and outside the classroom.
    •   ‘Ground Rules’ will be made explicit in lessons whenever appropriate. These should
        outline the following (in appropriate language):
              o   We will respect each other’s views
              o   We will listen carefully to one another
              o   No put-downs!
              o   We don’t name names or talk about things that are very personal to us. If I the
                  teacher thinks that someone has said something that makes them think they are
                  being hurt in some way or are not safe, they will have to talk to someone else
                  about it.
When the lesson is tackling particularly sensitive matters such as puberty, sex or drug education,
we will add another rule which is that:
        ‘Whatever we talk about in this lesson will stay between us. No gossiping in the
    •   Following the guidance in our Child Protection policy, where information of a sensitive
        nature is disclosed, this must be treated seriously and with sensitivity. Under no
        circumstances must a promise be made that you will not tell anyone else. Explain that
        in order to help, you may need to talk to other people. If a child discloses information
       that indicates that they may be at risk of abuse, neglect or harm, you must seek further
       advice as indicated in our Child Protection policy.
   •   In the following circumstances we are will always break confidentiality:
           o   Life and immediate risk
           o   Prevention of terrorism
           o   A third party is at risk of abuse or neglect
           o   When you have been subpoenaed to a Court of Law
   •   Following a disclosure:
           o   Agree with the child who you will talk to and what you will say
           o   How you will continue to support them through the process
   •   How you will continue to support them through the process ‘Confidentiality’ also refers
       to protecting the information we hold about the pupils in this school and their families.
       All staff will endeavour to maintain confidentiality when appropriate, for example by
       considering the conversations they have about pupils and their families, the purpose of
       these conversations and where these take place. All students and helpers at the school
       will be made aware of this through our Confidentiality Statement (see below).

   Confidentiality Statement:
   Teachers talk about their job constantly. Conversations at breaks and lunchtimes are often
   about school, individual children and their families.
   We ask that such conversations are regarded as confidential.
   Similarly, the work, progress and behaviour of individual children is a matter of fact for the
   teacher, the child and the parents of the child. Any comments made by students about a
   child, or an incident at school may be misinterpreted and lead to misunderstandings.
   Small incidents are dealt with in school and should end there. More serious incidents will be
   discussed, in confidence, with parents.
   We feel sure you will understand the need for such confidentiality on school matters. As a
   student/ helper in the school we ask that you respect confidentiality on such matters to
   avoid misunderstandings and upset.
   Thank you for your cooperation!

How we are meeting these objectives:
   •   All staff working at The British School will be made aware of the contents of this policy
       and the implications of it for their everyday practice.
   •   All parents will be made aware of this policy and its contents.
   •   All external agencies working in school to deliver elements of CPSHE will be made aware
       of this policy and its contents. When working with the whole class or groups of children,
        their practice will be covered by this policy. When working with individual children or
        families, they will be bound by their own professional code of conduct.

Next review: December 2012

E-safety Policy - Reviewed February 2011
Education – Students

Whilst regulation and technical solutions are very important, their use must be balanced by
educating students to take a responsible approach. The education of students in e-safety is
therefore an essential part of the school’s e-safety provision. Children and young people need
the help and support of the school to recognise and avoid e-safety risks and build their

E-Safety education will be provided in the following ways:
•       A planned e-safety programme should be provided as part of ICT / PHSE / other lessons
and should be regularly revisited – this will cover both the use of ICT and new technologies in
school and outside school;
•       Key e-safety messages should be reinforced as part of a planned programme of
assemblies and tutorial / pastoral activities;
•       Students should be taught in all lessons to be critically aware of the materials / content
they access on-line and be guided to validate the accuracy of information;
•       Students should be taught to acknowledge the source of information used and to
respect copyright when using material accessed on the internet;
•       Rules for use of ICT systems / internet will be posted in all rooms;
•       Staff should act as good role models in their use of ICT, the internet and mobile devices.

Education – Parents / Carers

Many parents and carers have only a limited understanding of e-safety risks and issues, yet they
play an essential role in the education of their children and in the monitoring / regulation of the
children’s on-line experiences. Parents often either underestimate or do not realise how often
children and young people come across potentially harmful and inappropriate material on the
internet and are often unsure about what they would do about it. “There is a generational
digital divide”. (Byron Report).
The school will therefore seek to provide information and awareness to parents and carers

•       Letters, newsletters, web site, CD Rom;
•       Parents evenings;
•       Reference to the CEOP and Think U Know websites
•      CEOP/Think U Know material and publications distributed to parents.
Education & Training – Staff

It is essential that all staff receive e-safety training and understand their responsibilities, as
outlined in this policy. Training will be offered as follows:
•         A planned programme of formal e-safety training will be made available to staff. An
audit of the e-safety training needs of all staff will be carried out regularly. It is expected that
some staff will identify e-safety as a training need within the performance management process.
•         All new staff should receive e-safety training as part of their induction programme,
ensuring that they fully understand the school e-safety policy and Acceptable Use Policies.
•         The E-Safety Co-ordinator (or other nominated person) will receive regular updates
through attendance at CEOP / SWGfL / LA / other information / training sessions and by
reviewing guidance documents released by BECTA / SWGfL / LA / CEOP and others.
•         This E-Safety policy and its updates will be presented to and discussed by staff in staff /
team meetings / INSET days.
•         The E-Safety Co-ordinator (or other nominated person) will provide advice / guidance /
training as required to individuals as required.

Training – Governors

Governors will be invited to take part in e-safety training / awareness sessions, with particular
importance for those who are members of any sub committee / group involved in ICT / e-safety
/ health and safety / child protection. This may be offered in a number of ways:
•        Attendance at training provided by the Local Authority / National Governors Association
/ SWGfL or other relevant organisation;
•        Participation in school training / information sessions for staff or parents;
•       Technical – infrastructure / equipment, filtering and monitoring.

The school will be responsible for ensuring that the school infrastructure / network is as safe
and secure as is reasonably possible and that policies and procedures approved within this
policy are implemented. It will also need to ensure that the relevant people named in the above
sections will be effective in carrying out their e-safety responsibilities:
•        School ICT systems will be managed in ways that ensure that the school meets the e-safety
technical requirements outlined in the SWGfL Security Policy and Acceptable Usage Policy and any
relevant Local Authority E-Safety Policy and guidance;
•        There will be regular reviews and audits of the safety and security of school ICT systems;
•        Servers, wireless systems and cabling must be securely located and physical access restricted;
•        All users will have clearly defined access rights to school ICT systems;
•        The administrator passwords for the school ICT system, used by the Network Manager
(or other person) must also be available to the Headteacher or other nominated senior leader
and kept in a secure place (eg school safe);
•        Users will be made responsible for the security of their username and password, must
not allow other users to access the systems using their log on details and must immediately
report any suspicion or evidence that there has been a breach of security;
•        The school maintains and supports the managed filtering service provided by SWGfL;
•        Any filtering issues should be reported immediately to SWGfL;
•        Requests from staff for sites to be removed from the filtered list will be considered by
the ICT Co-ordinator;
•         School ICT technical staff regularly monitor and record the activity of users on the school
ICT systems and users are made aware of this in the Acceptable Use Policy;
•         Remote management tools are used by staff to control workstations and view user’s
•         An appropriate system is in place for users to report any actual / potential e-safety
incident to the Network Manager or ICT Co-ordinator );
•         Appropriate security measures are in place to protect the servers, firewalls, routers,
wireless systems, work stations, hand held devices etc from accidental or malicious attempts
which might threaten the security of the school systems and data;
•         An agreed policy is in place (to be described) for the provision of temporary access of
“guests” (eg trainee teachers, visitors) onto the school system;
•         An agreed policy is in place regarding the extent of personal use that users (staff /
students / community users) and their family members are allowed on laptops and other
portable devices that may be used out of school (see School Personal Data Policy Template in
the appendix for further detail);
•         An agreed policy is in place regarding the use of removable media (eg memory sticks /
CDs / DVDs) by users on school workstations / portable devices;
•         The school infrastructure and individual workstations are protected by up to date virus
•         Personal data will not be sent over the internet or taken off the school site unless safely
encrypted or otherwise secured.


E-safety should be a focus in all areas of the curriculum and staff should reinforce e-safety
messages in the use of ICT across the curriculum:

•       In lessons where internet use is pre-planned, it is best practice that students should be
guided to sites checked as suitable for their use and that processes are in place for dealing with
any unsuitable material that is found in internet searches;
•       Where students are allowed to freely search the internet, e.g. using search engines, staff
should be vigilant in monitoring the content of the websites the students visit;
•       It is accepted that from time to time, for good educational reasons, students may need to
research topics (e.g. racism, drugs, and discrimination) that would normally result in internet
searches being blocked. In such a situation, staff can request that the Network Manager (and
other relevant person) can temporarily remove those sites from the filtered list for the period of
study. Any request to do so, should be auditable, with clear reasons for the need;
•       Students should be taught in all lessons to be critically aware of the materials / content
they access on-line and be guided to validate the accuracy of information;
•       Students should be taught to acknowledge the source of information used and to respect
copyright when using material accessed on the internet.
•       Ensure that staff are aware that hyperlinks are checked for appropriate content before
    releasing to students as content can sometimes change;
•       Use of digital and video images - Photographic, Video

The development of digital imaging technologies has created significant benefits to learning,
allowing staff and students instant use of images that they have recorded themselves or
downloaded from the internet. However, staff and students need to be aware of the risks
associated with sharing images and with posting digital images on the internet. Those images
may remain available on the internet forever and may cause harm or embarrassment to
individuals in the short or longer term.

There are many reported incidents of employers carrying out internet searches for information
about potential and existing employees. The school will inform and educate users about these
risks and will implement policies to reduce the likelihood of the potential for harm:

•       When using digital images, staff should inform and educate students about the risks
associated with the taking, use, sharing, publication and distribution of images. In particular
they should recognise the risks attached to publishing their own images on the internet e.g. on
social networking sites;
•       Staff are allowed to take digital / video images to support educational aims, but must
follow school policies (Guidance for Adults who Work with Children) concerning the sharing,
distribution and publication of those images. Those images should only be taken on school
equipment; the personal equipment of staff should not be used for such purposes;
•       Care should be taken when taking digital / video images that students are appropriately
dressed and are not participating in activities that might bring the individuals or the school into
•       Students must not take, use, share, publish or distribute images of others without their
permission. Where images are taken, used, shared, published or distributed and include
students and/or staff without their consent, disciplinary action will be taken in line with the
School’s Behaviour Management Policy. This can include social networking websites and video
sharing websites;
•       Photographs published on the website, or elsewhere that include students will be
selected carefully and will comply with good practice guidance on the use of such images;
•       Students’ full names will not be used anywhere on a website or blog, particularly in
association with photographs;
•       Written permission from parents or carers will be obtained before photographs of
students are published on the school website;
•       Student’s work can only be published with the permission of the student and parents or

Data Protection

Personal data will be recorded, processed, transferred and made available according to the Data
Protection Act 1998 which states that personal data must be:

•       Fairly and lawfully processed;
•       Processed for limited purposes;
•       Adequate, relevant and not excessive;
•       Accurate;
•       Kept no longer than is necessary;
•       Processed in accordance with the data subject’s rights;
•       Secure;
•       Only transferred to others with adequate protection.

Staff must ensure that they:
•         At all times take care to ensure the safe keeping of personal data, minimising the risk of
its loss or misuse;
•         Use personal data only on secure password protected computers and other devices,
ensuring that they are properly “logged-off” at the end of any session in which they are using
personal data;
•         Transfer data using encryption and secure password protected devices.

When personal data is stored on any portable computer system, USB stick or any other
removable media:
•        the data must be encrypted and password protected;
•        the device must be password protected (many memory sticks / cards and other mobile
devices cannot be password protected);
•        the device must offer approved virus and malware checking software;
•        the data must be securely deleted from the device, in line with school policy (below)
once it has been transferred or its use is complete.


A wide range of rapidly developing communications technologies has the potential to enhance
learning. The following table shows how the school currently considers the benefit of using
these technologies for education outweighs their risks / disadvantages:

                                        Staff & other adults              Students
                                                   Allowed for selected
                                                   Allowed at certain

                                                                                    Allowed at certain

                                                                                    Allowed with staff
                                                   Not allowed

                                                                                    Not allowed



Communication Technologies

Mobile phones may be brought to

Mobile phones to be used in school

Use of mobile phones in lessons

Use of mobile phones in social time

Taking photos on personal mobile
phones or other personal camera

Taking photos on school mobile
phones or other school camera
Use of hand held devices other than
mobile phone

Use of chat rooms / facilities /
instant messaging
Via Merlin

Use of chat rooms / facilities /
instant messaging other than

Use of Merlin blogs

When using communication technologies the school considers the following as good practice:
•        The official school email service may be regarded as safe and secure and is monitored.
Staff should therefore use only the school email service to communicate with others when in
school, or on school systems (eg by remote access). The mail facility accessible easymail is
regarded as safe and secure and is monitored.
•        Users need to be aware that email communications may be monitored;
•        Users must immediately report, to the nominated person – in accordance with the
school policy, the receipt of any email that makes them feel uncomfortable, is offensive,
threatening or bullying in nature and must not respond to any such email;
•        Any digital communication between staff and students (present and past) must be
professional in tone and content and may only take place on official school systems such as
Merlin. Personal email addresses, text messaging or public chat /social networking programmes
must not be used for these communications;
•       Digital communication between staff and parents/carers may be appropriate in achieving
    educational outcomes. This communication should be done using school email addresses or
    monitored systems wherever possible to protect all parties;
•        Students should be taught about email safety issues, such as the risks attached to the
use of personal details. They should also be taught strategies to deal with inappropriate emails
and be reminded of the need to write emails clearly and correctly and not include any
unsuitable or abusive material;
•        Personal information should not be posted on the school website and only official email
addresses should be used to identify members of staff.

Unsuitable / Inappropriate Activities

The school believes that the activities referred to in the following section would be
inappropriate in a school context and that users, as defined below, should not engage in these
activities in school or outside school when using school equipment or systems. The school policy
restricts certain internet usage as follows:

                                                                                        e and illegal



                                                                      at certain


User Actions
Users shall not      child sexual abuse images
visit Internet
sites, make, post,   promotion or conduct of illegal
download,            acts, eg under the child
upload, data         protection, obscenity, computer
transfer,            misuse and fraud legislation
communicate or       adult material that potentially
pass on, material,   breaches the Obscene
remarks,             Publications Act in the UK
proposals or
comments that        criminally racist material in UK
contain or relate
to:                  Pornography/indecent imagery

                     promotion of any kind of

                     promotion of racial or religious

                     threatening behaviour, including
                     promotion of physical violence or
                     mental harm

                     any other information which may
                     be offensive to colleagues or
                     breaches the integrity of the
                     ethos of the school or brings the
                     school into disrepute

Using school systems to run a private business

Use systems, applications, websites or other
mechanisms that bypass the filtering or other
safeguards employed by SWGfL and / or the school

Uploading, downloading or transmitting commercial
software or any copyrighted materials belonging to
third parties, without the necessary licensing

Revealing or publicising confidential or proprietary
information (eg financial / personal information,
databases, computer / network access codes and

Creating or propagating computer viruses or other
harmful files

Carrying out sustained or instantaneous high volume
network traffic (downloading / uploading files) that
    causes network congestion and hinders others in their
    use of the internet

    On-line gaming with permission (educational)

    On-line gaming (non educational)

    On-line gambling

    On-line banking

    File sharing

    Use of video broadcasting eg Youtube

    Responding to Incidents of Misuse

    It is hoped that all members of the school community will be responsible users of ICT, who

9   understand and follow this policy. However, there may be times when infringements of the
    policy could take place, through careless, irresponsible or, rarely, through deliberate misuse.
    Listed below are the responses that will be made to any apparent or actual incidents of misuse:

    If any apparent or actual misuse appears to involve illegal activity, i.e.
    •        child sexual abuse images
    •        adult material which potentially breaches the Obscene Publications Act
    •        criminally racist material
    •        other criminal conduct, activity or materials

    the SWGfL flow chart – below and http://www.swgfl.org.uk/safety/default.asp should be
    consulted and actions followed in line with the flow chart, in particular the sections on reporting
    the incident to the police and the preservation of evidence.
If members of staff suspect that misuse might have taken place, but that the misuse is not illegal
(as above) it is essential that correct procedures are used to investigate, preserve evidence and
protect those carrying out the investigation. In such event the SWGfL “Procedure for Reviewing
Internet Sites for Suspected Harassment and Distress” should be followed. This can be found on
the SWGfL Safe website within the “Safety and Security booklet”. This guidance recommends
that more than one member of staff is involved in the investigation which should be carried out
on a “clean” designated computer.

It is more likely that the school will need to deal with incidents that involve inappropriate rather
than illegal misuse. It is important that any incidents are dealt with as soon as possible in a
proportionate manner, and that members of the school community are aware that incidents
have been dealt with.

It is intended that incidents of misuse will be dealt with through normal behaviour / disciplinary
procedures as follows:

Actions and Sanctions for Students

Student sanctions will be applied using the school’s Behaviour for Management Policy.

Actions and Sanctions for Staff

Staff                                                 Actions / Sanctions


                                                                                              Support Staff for
                                                                            Refer to Police
                                                      Authority / HR
                                                      Refer to Local
                                                      Refer to line


                                                      Refer to

                                                                                              Refer to

Deliberately accessing or trying to access                                
material that could be considered illegal (see list
in earlier section on unsuitable / inappropriate

Excessive or inappropriate personal use of the                                                           
internet / social networking sites / instant
messaging / personal email

Unauthorised downloading or uploading of files                                                                               

Allowing others to access school network by                                                                                
sharing username and passwords or attempting
to access or accessing the school network, using
another person’s account

Careless use of personal data e.g. holding or                                                             
transferring data in an insecure manner
Deliberate actions to breach data protection or                                        
network security rules

Corrupting or destroying the data of other users                                           
or causing deliberate damage to hardware or

Sending an email, text or instant message that is                                          
regarded as offensive, harassment or of a
bullying nature

Using personal email / social networking /                                              
instant messaging / text messaging to carrying
out digital communications with students

Actions which could compromise the staff                                                
member’s professional standing

Actions which could bring the school into                                               
disrepute or breach the integrity of the ethos of
the school

Using proxy sites or other means to subvert the                                         
school’s filtering system

Accidentally accessing offensive or pornographic                                        
material and failing to report the incident

Deliberately accessing or trying to access                                                
offensive or pornographic material

Breaching copyright or licensing regulations                                            

Continued infringements of the above, following                                              
previous warnings or sanctions

Next review: February 2012

Fire Policy - Reviewed September 2010

Aims & objectives

            To comply with the requirement of the Fire safety order 2007.
            To ensure all users of the building have a safe environment in the case of fire
            To minimize the risk of fire occurrence

The premise is covered by the Fire safety order 2007, to ensure compliance a fire risk
assessment has been carried out. A copy of which is available for all staff to view. The
assessment identifies areas for possible improvement for fire safety measurements. In
accordance with the legislation a ‘Responsible person’, Head teacher Mr P Hiatt, has been
appointed for these premises . As part of the management devolvement Mr. Hiatt is identified
as the competent person who is responsible for the day to day issues with the management of
the building and ensuring the fire risk assessment is reviewed and updated as required.

All staff have a legal responsibility to ensure that they do not compromise fire safety features
within the building example (wedging fire doors open). In case of fire all staff are required to
evacuate the building and follow fire marshals instructions. Staff are not encouraged to fight
fire. Firefighting equipment is provide to protect your means of escape and should only be used
if needed to enable safe egress from the building.

Fire prevention & safety measures

For your safety the building has been provided with.

        •   Fire exit signage identifying means of escape.
        •   A fire alarm system for raising the alarm in case of fire.
        •   Emergency lighting to illuminate fire exit routes.
        •   Fire doors to provide compartmentation and stop the spread of smoke and heat.
        •   Fire fighting equipment to protect your means of escape.

Roles & Responsibilities of key staff

Responsible person: To ensure the building is compliant with the Fire safety order 2007 Mr P

Fire marshals:   To carry out a managerial role in the case of fire duties can involve

        Name:                            Role:
        Mrs S Keen                       Deputy head – KS 1 monitor
        Mrs J Clarkson                   TLR – KS 2 monitor
        Mrs Streatfield/Mrs Watters      Admin – Registers and phone

Helping those persons on the premise to leave,

        •   Checking of the premise to ensure all persons evacuated,
        •   Using fire fighting equipment if required,
        •   Liaising with the fire service on arrival,
        •   Shutting down vital or dangerous equipment.
        •   Performing a supervisory role ina fire situation.
        •   Daily fire safety awareness

Staff with specialist roles: A number of staff may be tasked with specific roles these may include
taking care of disabled persons etc.
Specialist roles

Name: Role Mr Hiatt Building sweep

All building users:

              Understanding the emergency plan,
              The importance of fire doors,
              Appropiate use of firefighting equipment, (used to protect escape route if required)
              Reporting to the assembly area,
              Exit routes including alternatives,
              General matters of fire safety, example, keeping combustibles away from possible
              ignition sources.
              Assisting visitors and disabled from the building.

To meet the requirements of the above roles all staff require to be trained to the relevant
standards. Staff are required to take part in a minimum of 6 fire drill(s) per year. All staff will
receive induction training on fire safety. Refresher training will be held every 12 months.
Training sessions will be arranged to cover items as identified in the above roles and

General areas for training will include

          • The location of the fire alarm call points and alarm indicator panels.
          • The location and use of the fire extinguishers and other fire equipment provided.
          • Knowledge of the method of operation of special escape door fastenings.
          • An appreciation of the importance of fire doors and the need to keep them closed
                at all times.
          • The arrangements for the safe management of any disabled person or visitors to
                the premises.
          • Liaison with fire service;
          • Reference to checks, tests & maintenance.

As part of the fire risk assessment arrangements have been made for safe evacuation of
disabled users and visitors to the building. These will be identified in separate ‘Personal
emergency evacuation plans’ PEEPS’ These are kept with the premise fire risk assessment.
To be compliant with the fire safety order evidence of checks and tests have to be kept. Records
on the following items will be kept, this is the responsibility of Mr Hiatt.

      Fire alarm checks and servicing.
      Emergency lighting servicing and testing.
      Checking of firefighting equipment.
      Staff training records.
      Any other safety equipment (fixed installations etc).

Next review: September 2011
First Aid Policy - Reviewed March 2011

• To preserve life
• To limit worsening of the condition
• To promote recovery
• To provide first aid as necessary from trained adults
• To promote health and safety awareness in children and adults, in order to prevent first aid
being necessary
• To encourage every child and adult to begin to take responsibility for their health needs

First Aid Provision

• The Head Teacher is responsible for ensuring that there is an adequate number of qualified
First Aiders.
• Portable First Aid kits are taken on educational visits and are available from the School Office.
• The First Aiders will ensure the maintenance of the contents of the first aid boxes and other
• All staff will be trained in any aspects of First Aid deemed necessary e.g. asthma, epilepsy, the
use of an epipen.
• All staff will ensure that they have read the school’s First Aid Policy.

First Aid Boxes

First Aid Boxes are located in:
• Class practical areas, First Aid room, kitchen
• First Aid Boxes should contain: micropore, scissors, triangular bandage, wound
dressing/bandage and gloves.
No medicine/tablets are to be kept in the first aid boxes.


In school:
• In the event of injury or medical emergency, contact the appointed First Aider(s) or other
• Any pupil complaining of illness or who has been injured is sent to the School Office for the
qualified First Aider(s) to inspect and, where appropriate, treat. Constant supervision will be
provided (the designated facility has access to a wash basin). If necessary, parents should be
contacted so that the child can be collected and taken home.
• Parents are contacted if there are any doubts over the health or welfare of a pupil.
• The school recommends that, unless it cannot possibly be avoided, no member of staff should
administer first aid without a witness (preferably another member of staff).
• No member of staff or volunteer helper should administer first aid unless he or she has
received proper training, except in the case of minor cuts and grazes, which can be dealt with by
members of staff under St. John’s Ambulance guidelines.
• For their own protection and the protection of the patient, staff who administer first aid
should take the following precautions. Exposed cuts and abrasions should be cleaned under
running water and patted dry with a sterile dressing. Hands should be washed before and after
administering first aid. Disposable gloves should be worn.
• All serious accidents should be reported to Head Teacher or First Aider who should call an
ambulance and the child’s parents ASAP (numbers located in office black box, pupil contact
numbers next to phone)
• In the event of a serious incident an ambulance is called a member of staff accompanies the
pupil to hospital. Parents are asked to go immediately to the hospital. It may be appropriate to
transport a pupil to hospital without using an ambulance. This should be on a voluntary basis. In
such cases staff should ensure they have specific cover from their insurance company.
• If staff are concerned about the welfare of a pupil they should contact the School Office
immediately. If an injury has been sustained, the pupil should not be moved.

Out of School:

• Whenever possible take a MOBILE TELEPHONE on trips out of school. Teachers to check that
pupils who have asthma take their inhalers.
• If the trip is via Minibus or coach teachers must take a first aid kit. Educational Visits
a) The Head Teacher has responsibility for ensuring staff have adhered to the school’s
‘Educational Visits Procedures’ (as set out in the Health & Safety Handbook) when organising a
visit. All staff should have a copy.
b) A Risk Assessment will need to be carried out as part of an educational trip. Particular
attention needs to be paid to:
• Outdoor Educational Visits
• Hazardous Activities
• Class Visits
• Swimming Pool Lessons. Swimming instruction is provided by qualified swimming instructors.
We use Wotton Swimming Pool for swimming lessons, and we ensure that pupils adhere to the
swimming pool rules.

Action at an Emergency (To be undertaken by trained First Aider)

• Assess the situation: Are there dangers to the First Aider or the casualty? Make the area safe,
look at injury: Is there likely to be a neck injury?
• Assess the casualty for responsiveness: Does the casualty respond.
• Open airway by placing one hand on the forehead and gently tilt the head back. Remove any
obvious obstructions from the mouth and lift the chin.
• Check for breathing. If the casualty is breathing assess for life threatening injuries and then
place in the recovery position. If the casualty is not breathing send a helper to call an ambulance
and give 2 rescue breaths making 5 attempts at least.
• Assess for signs of circulation. Look for breathing, coughing or movement. If present, continue
rescue breathing and check signs for circulation every minute. If breathing is absent begin
Cardio Pulmonary Resuscitation (CPR).
Incident Reporting

• All incidents, injuries, head injuries, ailments and treatment are reported in the accident book,
kept in the office
• Parents are informed of a head injury by letter. The letter outlines the injury and symptoms to
look out for.
• First Aiders contact parents by phone if they have concerns about the injury.
• Staff should complete the accident book if they sustain an injury at work.

An injured member of staff or other supervising adult should not continue to work if there is any
possibility that further medical treatment is needed. The member of staff or other supervising
adult concerned should seek medical advice without delay.

Administration of Medicines

a) Our trained First Aiders administer medicines (stored in Office draw) A record will kept of any
medicine administered under these circumstances, and parents will be informed.
Before any of these medications are given, written permission from parents must be given.
b) Other prescribed medicines are not stored or administered by the school.
If any medications (such as, asthma inhalers) are brought into the school it is a parent’s
responsibility to ensure that they inform the school, and that they understand that their child
will take responsibility for it. If there are any doubts about a child’s ability to take responsibility
for their own medication then a parent should be advised to maintain that responsibility and
make arrangements to administer the medication themselves.

Body Spillages/HIV

• No person must treat a pupil who is bleeding, without protective gloves.
• Protective gloves are stored in the medical room.
• Sponges and water buckets must never be used for first aid to avoid the risk of HIV
• All body fluid spillages (Vomit, diarrhoea and Blood) must be cleaned immediately. This is vital
if the spread of infection is to be reduced. Gloves should be worn when in contact with blood or
body fluid is likely. Ordinary rubber gloves (located in the Cleaners cupboard) are suitable for
dealing with spillages. They must be kept for this purpose only. Following use, gloves must be
rinsed and left to dry.
• Wash the affected area with warm water and detergent and dry. Single use latex gloves should
be available for first aid and hygiene care procedures (these are available in the medical room)
Once spillages have been dealt with, hands must be washed and dried after removal of
protective gloves.
• Spillage debris must then be placed in a sealed black plastic bag and put in the hygiene bins for

Head Lice

• A general letter is regularly sent to the parents of all pupils regarding head lice in the class.
• If live lice are noticed in a pupil’s hair the parents are contacted by telephone and asked to
collect him/her from class.

This policy has links to the following school policies and procedures:

    •   equality and diversity
    •   behaviour
    •   acceptable use policy (internet safety)
    •   safeguarding (child protection) policy
    •   complaints procedure
    •   first aid
    •   pastoral care
    •   positive handling and restraint
    •   health and safety
    •   sex education
    •   SEN
    •   school trips
    •   attendance
    •   anti-bullying

Next review: March 2013

Health and Safety Third Tier Policy - Reviewed January 2010
Responsibility for Health and Safety

The Headteacher assumes responsibility for Health and Safety at Work within the school.
The Deputy Headteacher will assume responsibility during the absence of the Headteacher.

First Aid

Appointed Persons:               Mrs Linda Watters (Certified First Aider)
                                 Mrs Sally Streatfield (Certified First Aider)
                                 Mr Paul Hiatt (Headteacher)

All members of staff will be trained in First Aid and therefore most will hold certificates.

The appointed person(s) will take charge of the situation including the calling of an ambulance if
a serious injury or major illness occurs. The appointed person will also be responsible for any
first aid equipment provided and the replenishment of the first aid box(es) as and when items
are used. It will be necessary to ensure that adequate cover is available at all times and when
the appointed person(s) are not available, then a reserve should be appointed. (Ref: H.S. 85/3
First Aid Regulations 1981).
Electrical Nominees

The Head teacher has been considered suitable to undertake the work of wiring plugs and fitting
fuses. There is a safety check of portable equipment every year, but staff should take
responsibility to check their equipment every time it is used and report any concerns.

Safety Representatives and procedures

There are no Union safety representatives in the School.             People nominated to take
responsibility for health and safety are:-

Mr Paul Hiatt (Headteacher)
Mrs Sue Keen (Deputy Headteacher)

Any suspected hazard will be reported to the Headteacher or Deputy Head teacher.

Any employee whose work involves a hazard is authorised to cease the activity concerned with
that hazard until the hazard has been reported and the Headteacher confirms or rejects the
action taken. Everyone is responsible for their own health and safety.

Fire Drill Procedures – Evacuation

Fire drill practice is held at least once a term. The alarm should be rung from bells in different
locations in the school. Every point should be used in rotation.

CHILDREN Once the alarm has sounded do the following:-
(a) Stop any noise and listen to your teacher
(b) File out of the room quickly but in a sensible fashion - no pushing
(c) Make your way out of the building to the playground and line up in classes. The route you
    have to take will depend upon where the fire is situated.
(d) Leave things where they are - don't worry about coats and bags.
(e) Remember this drill must be done in silence and as quickly as possible.

The school secretary will take out registers; teachers will then check their own classes and
report any missing children immediately to the Headteacher, who will take appropriate action.
The Head teacher or their representative is responsible for a sweep of the building and
responding to any missing persons.

Accident Recording - Emergency procedures - calling Ambulance - taking children home

All reasonable practical steps are taken to avoid accidents. In the event of an accident, the first
concern will be the care of the person or persons who have suffered injury.

The accident will be reported to the Headteacher or the First Aider who will ensure adequate
arrangements are made for the care of any injured person. All injuries to the head must be
reported to the First Aider or Head teacher. These incidents must be recorded in the Accident
It will be the policy of the Headteacher to investigate accidents, including those not involving
injury, and to ensure appropriate action.

All accidents, near accidents and safety incidents which occur on the premises must be recorded
in the Safety Incident Report Book whether or not they relate to pupils, staff or visitors.
Gloucestershire County Council Safety Incident Report Book (an A4 size green pad) will be kept
in the office filing cabinet.

The decision to call an ambulance will be the responsibility of the First Aid Appointed Person as
will be the decision to either take a child home or send for the parent to collect the child. Minor
First Aid treatment must be recorded in the Blue school incident book kept in the Deputy
Headteacher's Room/First Aid Room.

Incidents on Site

The Head teacher or their representative is responsible for the safety of staff with regard to
threat from other adults. When assistance is needed there is an ‘Immediately’ respond system
in place through a card which is sent to the Head teacher.

Good Housekeeping Arrangements

The School attaches importance to the need for good housekeeping practices. Floors should be
kept clear of anything that may cause slipping or tripping and no work materials which could
cause injury if trodden on are allowed to remain where they fall. Items stored on shelves will be
stored in such a way as to ensure that they do not cause injury to anyone working in the vicinity
or to anyone passing. All passageways will be kept clear at all times.

Portable electric mains operated equipment will be used only where this does not entail trailing
power leads across walkways. (Children should not move or plug in and switch on at the mains,
any such equipment). No radiant heat source will be used in any circumstances in which such
use could incur a risk of fire or explosion.

Procedures for Moving Equipment

Moving smaller items of equipment e.g. re-arrangement of classrooms may be left to the
discretion of the member of staff/cleaner in charge/Headteacher and done so at his/her own
risk. Requests to move large items of equipment should be made to the Headteacher who will
make the necessary arrangements.

Arrangements and Procedures for Contractors on Site

All contractors visiting the site must have clear identification (own or school badge).
They must sign in and be made aware of emergency procedures.
Any situation created by contractors considered to be hazardous for staff/pupil/vistors to the
school or any defects in the school fabric likely to be hazardous to the contractors will be
reported to the Headteacher.
Storage and Disposal of Hazardous Substances

Please refer to attached COSHH Regulations 1988 identifying substances used in school which
could be hazardous to health. These substances are to be stored at all times in the appropriate
areas, i.e. Cleaners’ room, Kitchen, Office. Disposal of any of these listed substances must be
carried out in the correct way through the direction of the Headteacher. A list of hazardous
substances held at school is contained in the COSHH Assessment Recording Book kept in the
school office.

Arrangements for Smoking

A No-smoking Policy applies to the whole school site.

Arrangements for Pest Control

Any sign of pest infestation should be reported immediately to the Headteacher who will report
it to the appropriate pest control officer.

Arrangements for Animals

Permission from the Headteacher must be obtained for keeping classroom animals, e.g. gerbils,
hamsters, etc. They are the direct responsibility of the class teacher. Reference must be made
to County Guidelines on Keeping Animals in School (Circular 87/02). From time to time animals
may be brought in by visiting speakers and are their direct responsibility. Animals are not
allowed on school premises for any other reason. If stray animals appear they should not be
approached. The Headteacher/Deputy Headteacher should be informed. If a stray dog
interrupts play or games, pupils must immediately stand still and keep quiet - no-one should run
or shout to excite the dog.

Arrangements and Procedures for Lettings

Lettings for any part of the school by an outside body must be arranged through the School
Administrator at the discretion of the Governing Body. An official letting form must be

Arrangements for School Journey and Field Trips

Procedures for educational visits and school journeys, as laid out in the Gloucestershire
document will be strictly adhered to. Guidelines on Educational visits, school journeys, school
check list, persons to be informed, insurance etc, will be held in the Educational Visits file in the
school office.

Arrangements for Adventure Playground Usage

Children will only be allowed on the equipment under the supervision of a teacher or authorised
adult. Usage of the equipment will be at the supervising person's discretion, taking into account
the age, aptitude and ability of the children. A policy for use of the Adventure Play Area is
circulated to all parents of infant pupils. A regular independent maintenance check must be
made - at least annually. A regular check of equipment must also be made by the Head teacher
and a record kept.

Arrangements for Use of Glue Guns or Other Equipment

All such equipment is kept under the supervision of the teacher and used only by persons
authorised by him or her. Glue guns should not be used with children under the age of eight

Arrangements for Use of Staples

Staples are only used by or under the supervision of the teacher or persons authorised by
him/her. Staples are only to be used on notice/display boards and not walls or woodwork.

Arrangements for Identifying Training Needs, Training or Recruitment and Retraining

Staff will be encouraged/requested to attend courses where appropriate.

Arrangements for Circulation of Information

Information relevant to the various departments are circulated where and when necessary. A
weekly information sheet is a further useful vehicle on current literature to be brought to the
notice of the staff.

Arrangements for Stress

The Deputy Headteacher will act as stress manager. All stress related incidents will be referred
to her.

Procedures for Alcohol and Drugs

With the exception of special occasions when a moderate amount of alcohol may be consumed
with food, a non-alcoholic rule is enforced at the school. Lettings with bar facilities are
sanctioned as long as they conform to "Obtaining a Special Licence" and the bar is staffed by
responsible individuals.

Drugs are administered at school provided the written consent of a parent has been received
and at the discretion of the member of staff involved and the approval of the Head teacher.

Key holders

The Head teacher has responsibility for managing the security of the school, e.g. delegating
locking and unlocking, allocating keys, training users in the operation of the alarm system. All
teaching staff and some nominated Governors have duplicate keys for the main building and
office where access may be gained to the key boards which are in the office and cleaners' room.
Access to Telephone/Addresses

All staff have access to the main telephone in the office where staff and parents' telephone
numbers/addresses are kept. Extension telephones are fitted in all teaching areas and the

Arrangements and Rules for Home Economics

Electric cookers must be operated by the class teacher or persons authorised by him/her.

Arrangements and Rules for P.E.

The health and safety of the children during PE lessons is the direct responsibility of the class
teacher who, working within the framework of the school PE guidelines and BAALPE
recommendations, will be expected to give careful consideration to the age, aptitude and ability
of the children in his/her care when selecting activities with or without the use of apparatus.
Any defects observed in the apparatus should be reported to the Head Teacher immediately.
See County guidelines for PE and School PE Policy.

Arrangements for Swimming

Under County Guidelines teachers and adults who are responsible for children during swimming
lessons must have completed the Shallow Safety course. They must be retested every year. It
will be the responsibility of the Pool instructors to carry out supervision of those pupils using the
deep water part of the pool.

Arrangements and Rules for Needlework and Art

Any equipment likely to pose a threat to health and safety must be used under the direct
supervision of the class teacher or persons authorised by him/her. Only scissors with blunt ends
are to be used by children.

Arrangements and Rules for Science

Refer to School Science Guidelines.

Arrangements and Rules for Use of Computers

Computers must only be set up, switched on at the socket or moved by the class teacher or
person authorised by him/her. The office computers are the direct responsibility of the office
staff. (See School ICT Policy).

Arrangement for Health and Safety in School Kitchen

It is the immediate responsibility of the cook supervisor to ensure the health and safety of the
kitchen staff. See separate policy.
Arrangements for Securing the Premises

The cleaner-in-charge is directly responsible for securing the premises at the end of the school
day. Other key holders must notify the Head teacher if they intend to enter the premises out of
normal working hours.

Arrangements for Cleaning/Caretaking Staff

The health and safety of the cleaners is the immediate responsibility of the Head teacher.
Materials for caretaking and cleaning are kept in the cleaner's room and store. (See separate

Arrangements and Rules for Use of Photocopiers and Scanner/Copier

These must only be used by staff or other persons authorised by staff.

Where to find 1st, 2nd and 3rd Tier Statements

The above tier statements can be found in the School Management Health and Safety blue/gold
file held in the School Office.

Note: When there is an emergency with regard to Health and Safety that does not seem to be
covered by the County Guidelines, and advice is needed, contact can be made with the Health
and Safety Officer, Shire Hall, Gloucester telephone 01452 425350.

Next review: January 2012

Intimate Care Policy - Reviewed: January 2011

Intimate care is any care which involves washing, touching or carrying out an invasive procedure
(such as cleaning up a pupil after they have soiled themselves) to intimate personal areas. In
most cases such care will involve cleaning for hygiene purposes as part of a staff member’s duty
of care. In the case of a specific procedure only a person suitably trained and assessed as
competent should undertake the procedure, (e.g. the administration of rectal diazepam.)

The issue of intimate care is a sensitive one and will require staff to be respectful of the child’s
needs. The child's dignity should always be preserved with a high level of privacy, choice and
control. There shall be a high awareness of child protection issues. Staff behaviour must be open
to scrutiny and staff must work in partnership with parents/carers to provide continuity of care
to children/young people wherever possible.

The following document is based on best practice in special schools.

The British School is committed to ensuring that all staff responsible for the intimate care of
children will undertake their duties in a professional manner at all times. The British School
recognises that there is a need to treat all children with respect when intimate care is given. No
child should be attended to in a way that causes distress or pain.

Our approach to best practice

The management of all children with intimate care needs will be carefully planned. The child
who requires intimate care is treated with respect at all times; the child's welfare and dignity is
of paramount importance.
Staff who provide intimate care are trained to do so (including Child Protection and Health and
Safety training in lifting and moving) and are fully aware of best practice. Apparatus will be
provided to assist with children who need special arrangements following assessment from
physiotherapist/ occupational therapist as required.
Staff will be supported to adapt their practice in relation to the needs of individual children
taking into account developmental changes such as the onset of puberty and menstruation.
Wherever possible staff who are involved in the intimate care of children/young people will not
usually be involved with the delivery of sex education to the children/young people in their care
as an additional safeguard to both staff and children/young people involved.
The child will be supported to achieve the highest level of autonomy that is possible given their
age and abilities. Staff will encourage each child to do as much for him/herself as he/she can.
This may mean, for example, giving the child responsibility for washing themselves. Individual
intimate care plans will be drawn up for particular children as appropriate to suit the
circumstances of the child.
Each child's right to privacy will be respected. Careful consideration will be given to each child's
situation to determine how many carers might need to be present when a child is toileted.
Where possible, one child will be catered for by one adult unless there is a sound reason for
having more adults present. If this is the case, the reasons should be clearly documented.
Wherever possible the same child will not be cared for by the same adult on a regular basis;
ideally there will be a rota of carers known to the child who will take turns in providing care. This
will ensure, as far as possible, that over-familiar relationships are discouraged from developing,
whilst at the same time guarding against the care being carried out by a succession of
completely different carers.
Wherever possible staff should only care intimately for an individual of the same sex. However,
in certain circumstances this principle may need to be waived where failure to provide
appropriate care would result in negligence for example, female staff supporting boys in a
primary school, as no male staff are available.
Intimate care arrangements will be discussed with parents/carers on a regular basis and
recorded on the child's care plan. The needs and wishes of children and parents will be taken
into account wherever possible within the constraints of staffing and equal opportunities

The Protection of Children

Education Child Protection Procedures and Inter-Agency Child Protection procedures will be
adhered to.
All children will be taught personal safety skills carefully matched to their level of development
and understanding.
If a member of staff has any concerns about physical changes in a child's presentation, e.g.
marks, bruises, soreness etc. s/he will immediately report concerns to the appropriate manager/
designated person for child protection.
If a child becomes distressed or unhappy about being cared for by a particular member of staff,
the matter will be looked into and outcomes recorded. Parents/carers will be contacted at the
earliest opportunity as part of this process in order to reach a resolution. Staffing schedules will
be altered until the issue(s) are resolved so that the child's needs remain paramount. Further
advice will be taken from outside agencies if necessary.
If a child makes an allegation against a member of staff, all necessary procedures will be
followed (see Inter - Agency Child Protection Procedures for details)

Health and Safety

Health and Safety advice for schools can be found in the Health and Safety Handbook, available
to schools through Schoolsnet.

Further Guidance

    • ‘Working Together To Safeguard Children’, Inter-Agency Child Protection Procedures.
    • Circular 10/95, Protecting Children from Abuse; The Role of the Education Service. DFEE

    • What To Do IF You’re Worried A Child Is Being Abused. Summary (2003)

Additional Guidance for schools


Schools often ask how they can they ensure that an individual child’s needs are met whilst
having regard to the needs of all the other children within the school. There are a number of
issues to consider when responding to an individual child’s needs. The following
advice/strategies are some suggestions as possible ways to actively promote inclusion and the
welfare of pupils.

Children wearing nappies

Schools may have concerns regarding Child Protection issues when they are asked by parents to
admit a child who is still wearing nappies. Child protection need not present an issue. It is good
practice to provide information for parents of the policy and practice in the school. Such
information should include a simple agreement form for parents to sign- outlining who will be
responsible, within the school, for changing the child and when and where this will be carried
out. This agreement allows the school and the parent to be aware of all the issues surrounding
this task right from the outset.
Some schools as part of their good practice have introduced a note book to record who changes
a child, how often this task is carried out and the time they left/returned to the classroom
following this task. Examples of such good practice provide reassurance for parents that systems
are in place and that schools have implemented procedures for staff to follow.

Changing facilities

Some schools have expressed concerns regarding difficulties in identifying a suitable place
where a child can be changed.
Children who have long - term incontinence will require specially adapted facilities.
When children need to be changed in school this procedure should not necessarily cause the
school a great deal of extra expense. Very few schools have purpose - built toilets suitable to be
used by people with a disability. The dignity and privacy of the child should be of paramount
concern. An area, which can be made private by the use of a screen, is acceptable.
Consideration should be given to the sighting of this area from a health and safety aspect. The
area should not be situated in a thoroughfare, as a changing mat will have to be used on the
floor when a child is to be changed. This is the recommended method of changing a child, as it
avoids an adult having to lift a child and cause possible back injury.

Equipment Provision

Schools often ask for clarification regarding who is responsible for providing equipment when
children require changing.
Parents have a role to play when their child is still wearing nappies. The parent should provide
nappies, disposal bags, wipes, changing mat etc. and parents should be made aware of this
responsibility. Schools are responsible for providing gloves, plastic aprons, a bin and liners to
dispose of any waste.

Health and Safety

Some schools are concerned about health and safety issues when staff are changing children or
dealing with a child who has had an accident and is bleeding.
Staff should always wear an apron and gloves when dealing with a child who is bleeding or
soiled or when changing a soiled nappy. Any soiled waste should be placed in a polythene waste
disposal bag, which can be sealed. This bag should then be placed in a bin (complete with a
liner) which is specifically designated for the disposal of such waste. The bin should be emptied
on a weekly basis and it can be collected as part of the usual refuse collection service as this
waste is not classed as clinical waste. Staff should be aware of the school’s Health and Safety
policy .

Special needs

Children with special needs have the same rights to safety and privacy when receiving intimate
care. Additional vulnerabilities that may arise from a physical disability or learning difficulty
must be considered with regard to individual teaching and care plans for each child. As with all
arrangements for intimate care needs, agreements between the child those with parental
responsibility and the organisation should be easily understood and recorded.
Regardless of age and ability, the views and/or emotional responses of children with special
needs should be actively sought (with advocacy arrangements made for those who can't) in
regular reviews of these arrangements.

Guidance to safeguard children and education staff with regard to situations which may lend
themselves to allegations of abuse (Physical contact, first aid, showers/ changing clothes, out of
school activities, and photography)

Physical Contact

All staff engaged in the care and education of children and young people need to exercise
caution in the use of physical contact.
The expectation is that staff will work in ‘limited touch’ cultures and that when physical contact
is made with pupils this will be in response to the pupil’s needs at the time, will be of limited
duration and will be appropriate given their age, stage of development and background.
Staff should be aware that even well intentioned physical contact might be misconstrued
directly by the child, an observer or by anyone the action is described to. Staff must therefore
always be prepared to justify actions and accept that all physical contact be open to scrutiny.
Physical contact which is repeated with an individual child or young person is likely to raise
questions unless the justification for this is formally agreed by the child, the organisation and
those with parental responsibility.
Children with special needs may require more physical contact to assist their everyday learning.
The general culture of ‘limited touch’ will be adapted where appropriate to the individual
requirements of each child. The arrangements must be understood and agreed by all concerned,
justified in terms of the child’s needs, consistently applied and open to scrutiny. Wherever
possible, consultation with colleagues should take place where any deviation from the
arrangements is anticipated. Any deviation and the justification for it should be documented
and reported.
Extra caution may be required where a child has suffered previous abuse or neglect. In the
child’s view, physical contact might be associated with such experiences and lead to staff
vulnerable to allegations of abuse. Additionally, many such children are extremely needy and
seek out inappropriate physical contact. In such circumstances staff should deter the child
without causing them a negative experience. Ensuring that a witness is present will help to
protect staff from such allegations.


There may be occasions where it is necessary for staff to restrain children physically to prevent
them from inflicting damage on either themselves, others or property. In such cases only the
minimum force necessary should be used for the minimum length of time required for the child
to regain self- control. In all cases of restraint the incident must be documented and reported.
Staff must be fully aware of the school’s/organisation’s Physical Intervention/Positive Handling
Policy, which should comply with LEA policy .

Under no circumstances would it be permissible to use physical force as a form of punishment,
to modify behaviour, or to make a pupil comply with an instruction. Physical force of this nature
can, and is likely to, constitute a criminal offence.
Pupils in distress

There may be occasions when a distressed pupil needs comfort and reassurance that may
include physical touch such as a caring parent would give. Staff must remain self-aware at all
times to ensure that their contact is not threatening or intrusive and not subject to
Judgement will need to take account of the circumstances of a pupil’s distress, their age, the
extent and cause of the distress. Unless the child needs an immediate response, staff should
consider whether they are the most appropriate person to respond. It may be more suitable to
involve the child’s relative or school’s counsellor.
Particular care must be taken in instances which involve the same pupil over a period of time.
Where a member of staff has a particular concern about the need to provide this type of care
and reassurance they should seek further advice, from their line manager or other appropriate

First Aid and intimate care

Staff who administer first aid should ensure wherever possible that another adult or other
children are present. The pupil’s dignity must always be considered and where contact of a
more intimate nature is required (e.g. assisting with toileting or the removal of wet/soiled
clothing), another member of staff should be in the vicinity and should be made aware of the
task being undertaken.
Regular requirements of an intimate nature should be planned for. Agreements between the
school/organisation, those with parental responsibility and the child concerned should be
documented and easily understood. The necessity for such requirements should be reviewed
regularly. The child’s views must also be actively sought and, in particular, any discomfort with
the arrangements addressed, (see Intimate Care Model Policy and Guidance)

Physical Education and other skills coaching

Some staff are likely to come into physical contact with pupils from time to time in the course of
their duties when participating in games, demonstrating an exercise or the use of equipment.
Staff should be aware of the limits within which such contact should properly take place and of
the possibility of misinterpretation.
Where it is anticipated that a pupil might be prone to misinterpret any such contact, alternatives
should be considered, perhaps involving another member of staff or a less vulnerable pupil in
the demonstration.

Showers/changing clothes

Young people are entitled to respect and privacy when changing clothes or taking a shower.
However, there must be the required level of supervision to safeguard young people with regard
to health and safety considerations and to ensure that bullying or teasing does not occur. This
means that adults should announce their intention of entering changing rooms, avoid remaining
in changing rooms unless pupil needs require it, avoid any physical contact when children are in
a state of undress and avoid any visually intrusive behaviour.
Given the vulnerabilities of the situation, it is strongly recommended that when supervising
children in a state of undress, another member of staff is present. However, this may not always
be possible and therefore. Staff need to be vigilant about their own conduct, eg adults must not
change in the same place as children or shower with children.

Out of school trips, clubs etc

Employees should take particular care when supervising pupils in the less formal atmosphere of
a residential setting or after-school activity. Although more informal relationships in such
circumstances tend to be usual, the standard of behaviour expected of staff will be no different
from the behaviour expected within school. Staff involved in such activities should also be
familiar with their school’s/establishment’s policy and all LEA Guidance regarding out of school
To ensure pupils’ safety, increased vigilance may be required when monitoring their behaviour
on field trips, holidays etc. It is important to exercise caution so that a pupil is not compromised
and the member of staff does not attract allegations of overly intrusive or abusive behaviour.
On occasions (field trips/days out, etc.) some pupils might be short of funds and would
embarrassed or singled out if this were known. It would be acceptable for a member of staff to
subsidise a child, provided that this was disclosed to colleagues.
Meetings with pupils away from the school premises where a chaperone will not be present, are
not permitted unless specific approval is obtained from the head teacher or other senior
colleague with delegated authority. Staff should not place themselves in a position where they
are in a vehicle, house or other venue alone with a child.
If staff come into contact with pupils whilst off duty, they must behave as though in their
professional role and not give conflicting messages regarding their own conduct.

Photography, videos and similar creative arts

Staff should be aware of the potential for such mediums of teaching to be used for the wrong
purposes. Additionally, children who have been previously abused in this way may feel
threatened by the legitimate use of photography, filming etc. The potential for founded and
unfounded allegations of abuse requires that careful consideration be given to the organisation
of these activities.
Schools should have clear policies and protocols for the taking and use of images and of
photographic equipment. These should require the justification and purpose of the activity; its
content; avoidance of one to one sessions; appropriate privacy when the changing of clothes is
required; and, arrangements for access to the material and its storage.
Consent to participating in these activities should be sought from the child and those with
parental responsibility at the beginning of courses, but staff should remain sensitive to those
children who appear particularly uncomfortable with the activity.
All material produced should be viewed for acceptability by another member of staff. Its
circulation should be in accordance with the LEA’s/schools ‘Use of Images’ policy, and relevant
arrangements with parents.

Next review: January 2013

Safe Working Policy - Reviewed March 2011

Basic Principles

If no specific advice, policies or guidelines for a specific situation exist, or if you are unsure
consult a senior manager.

If you need to take a particular course of action in an unplanned circumstances, which may vary
from policies or does not allow time for advice to be sought, record these actions with a Senior
If at nay time you are concerned that an action or comment by yourself may be misinterpreted
or that a child behaves or makes a comment in a way that causes you concern in this respect,
log your concerns immediately with the appropriate senior member of staff.

1. Objectives
Guidance For Safe Working Practice
The aims of this guidance are to:
    • Help all staff establish safe and responsive learning environments which safeguard
    • Reduce the risk of adults being unjustly accused of unprofessional or abusive conduct
    • Ensure that all staff are aware of appropriate an inappropriate conduct and practice.

More detailed guidance on safeguarding and safe working can be found at;
   • http://www.gscb.org.uk

This guidance should be read in conjunction with
    • Working Together to Safeguard Children 2006 (DCSF)
    • Safeguarding Children & Safer Recruitment in Education (DCSF)

Further advice and support can be sought from the Safeguarding Children Service LA Officer
responsible for Safeguarding in educational settings on 01452 426994 or 01452 583638

2. Every child matters outcomes
Through teaching we aim to give children the opportunities to achieve the government’s 7
‘Every Child matters’ outcomes
        • Staying safe
        • Being healthy
        • Enjoying & achieving
        • Making a positive contribution
        • Achieving economic well-being
        • Behaviour
        • Spiritual, Moral, Social, Cultural

3. Roles and Responsibilities
All staff have responsibilities to ensure the Safeguarding of children;
     •   Work and behave safely and responsibly at all times to fulfil your duty of care and not
         abuse in any way your position of trust.
     •   Respond to any concerns about a child’s wellbeing that you may have or are bought to
         your attention in line with the school and Gloucestershire Safeguarding Children Board
         Child (GSCB) Protection policy
     •   Respond in the same way to concerns that involve the behaviour of other adults in the
         school by following the school procedures for ‘Whistle blowing’ as outlined in the school
         Child Protection policy and LA/GSCB guidelines.
     •   Review your own practise and follow school policies and procedures and seek advice
         when unsure.
     •   Understand that it is professionally and morally unacceptable for staff not to carry out
         these responsibilities

School Responsibilities

In order for staff to carry out these responsibilities the school will ensure that:
    • All new and existing staff receive adequate Child Protection training as laid down in the
        school Child Protection and other related policies.
    • All staff are made aware and reminded of the school procedures for reporting concerns
        and related safe school policies.
    • Staff concerns and opinions will be sought and taken in account in the regular review of
        related policies and procedures.
    • That all staff are aware of the School & LA ‘Whistle Blowing’ procedures by which adults
        can voice their concerns, made in faith, without fear of repercussion
    • Provide a safe working environment for staff and provide guidance about safe working
    • Ensure that employees are treated fairly and reasonably in all circumstances.


Sharing Concerns and recording Incidents

     •   Be familiar with the schools system for recording Child Protection and other concerns
         about children and young people
     •   Take responsibility for recording any incident, and passing on information where you
         have concerns or concerns are disclosed to you by, or about a child.
     •   Report any behaviour by colleagues that raises concern


     •   Treat information received about children and young people in a discreet and
         confidential manner
Power and Positions of Trust

Do not use your position
   • To intimidate, bully, humiliate, threaten, coerce or undermine children or young people
   • To form or promote relationships which are of a sexual nature, or which may become

Property and Behaviour

     •   Be aware that behaviour in your personal life may impact upon your work with children
         and young people
     •   Follow professional codes of conduct at all times

Do not
   • Behave in a manner, which would lead any reasonable person to question their
       suitability to work with children or act as a role model.
   • Enter into discussions with pupils about your private and personal affairs beyond a
       reasonable professional level
   • Openly discuss with any media the internal and personal matters of the school in a way
       which can compromise your position and the reputation of the school within the

Dress and Appearance

Do not
   • Wear clothes that are likely to be viewed as offensive, revealing, or sexually provocative
       or distract or cause embarrassment

Gifts, rewards and Favouritism
    • Ensure that gifts received or given in situations which may be misconstrued are declared
    • Only give gifts to an individual young person as part of an agreed reward system


     •   Report and record any incidents or indications (verbal, written or physical) that suggest
         a child or young person may have developed an infatuation with you or another adult
     •   Always maintain professional boundaries

Communication with children and Young People (including the use of Information Technology)

     •   Report any internet or other communication by a child or young person to you as soon
         as possible.
     •   Ensure that you understand & follow the school ‘Acceptable use policy’

Do not
   • Give personal contact details to children or young people, including mobile telephone
       numbers, email addresses or website / social networking sites
   • Use the internet including social networking sites, mobile phones or written
       communication of any kind to send personal messages to a child or young person
   • Use equipment e.g mobile phones, provided by school to communicate with children,
       making sure that parents have given permission for this form of communication to be
       used in line with school policy
   • Make contact with children for professional reasons and in accordance with the above
       and school policies.

Social Contact

     •   Always approve any planned school related social contact with children or parents with
         senior colleagues; for example when it is part of a reward scheme or pastoral
     •   Ensure that social contact with children or their families in the community in your
         private life does not undermine appropriate working relationships in your school role
     •   Report any concerns you may have arising from contact with children or their families in
         the community or in your private life
   •     Consider the appropriateness of the social contact according to your role
   •     Be aware that social contact can be misconstrued as grooming
Do not
   • Have secret social contact with children and young people or their parents
   • Establish or seek to establish social contact with pupils or their families to pursue or
       strengthen a relationship with the pupil

Sexual Contact

     •   Ensure your relationship with children and young people clearly take places within the
         boundaries of a respectful professional relationship
Do not
   • Have sexual relationships with any pupil
   • Be aware that a sexual relationship with a pupil under 18 is a criminal offence,
       regardless of consent
   • Have any form of communication with a child or young person which could be
       interpreted as sexually, suggestive or provocative i.e. verbal comments, letters, notes,
       electronic mail, phone calls, texts, physical contact
   • Make sexual remarks to, or about, a child / young person
   • Discuss your own sexual relationships with or in the presence of children or young
Physical Contact

     •   Be aware there are occasions when it is entirely appropriate staff to have some physical
         contact with a child
     •   Be aware it is crucial that in all circumstances, staff should only touch children in ways
         which are appropriate to their professional or agreed role and responsibilities
     •   Be aware that even when intentional physical contact may be misconstrued by a child,
         an observer or by anyone to whom the action is described
     •   Never touch a child in a way which may be considered indecent
     •   Always be prepared to report and explain actions and accept that all physical contact be
         open to scrutiny
Do not
   • Indulge in horseplay

Activities that require Physical Contact

     •   Always explain to a child the reason why contact is necessary and what form that
         contact will take
     •   Follow recommended guidance and protocols
     •   Conduct activities where they can be seen by others

Behaviour Management and Physical Intervention

     •   Adhere to the organisation’s behaviour management and physical intervention policy
     •   Avoid physical intervention whenever possible
     •   Record and report as soon as possible after the event of an incident where physical
         intervention has been used.
Do not
   • Use force as a from of punishment
   • Use sarcasm, demeaning or insensitive comments or degrading treatment

Children and Young People in Distress

     •   Consider the way in which you offer comfort and reassurance to a distressed child and
         do it in an age-appropriate way
     •   Record and report situations which may give rise to concern from either party

Respect and Privacy

     •   Avoid any physical contact when children are in a state of undress
     •   Avoid any visually intrusive behaviour
     •   Follow the school procedures in ensuring privacy and safety in changing areas
First Aid

     •   Adhere to the school’s policy for administering first aid or medication
     •   Make other adults aware of the task being undertaken
     •   Explain to the child what is happening
     •   Report and record any administration of first aid or medication
     •   Have regard to any health plan which is in place

One to One Situations

     •   Avoid meeting in remote or scheduled parts of the school
     •   Inform other adults about meetings beforehand, assessing the need to have them
         present or close by
     •   Ensure there is an open door or visual access
     •   Consider the needs and circumstances of the child/children involved
     •   Use your professional judgement in such meetings and report any situation that arises
         or anything the child does or says that gives cause for concern
Do not
   • Arrange meetings with children or young people off the school site unless in exceptional
       circumstances with the approval of Senior Manager and parents
   • Use ‘engaged’ or equivalent signs

Home Visits

     •   Agree the purpose for any home visit with senior management
     •   Adhere to agreed risk management strategies
     •   Always make detailed records including times of arrival and departure and work
     •   Ensure any behaviour or situation of concern is reported

Transporting Children and Young People

     •   Be aware that the safety and welfare of the child is your responsibility until they are
         safely passed over to a parent / carer
     •   Seek consent and record details of the journey in accordance with agreed procedures
         including parental consent
     •   Ensure that all arrangements ensure vehicle, passenger and driver safety including
         having proper and appropriate insurance for the type of vehicle being driven
     •   Ensure that impromptu or emergency arrangements of lifts are logged and cab be
         justified if questioned
Trips and Outings

     •   Always have another adult present in out of school activities, unless otherwise agreed
         with a senior manager
     •   Undertake risk assessments in line with the school’s policy where applicable
     •   Have parental consent to the activity
     •   Ensure that your behaviour remains professional at all times

Photography and Video

     •   Be clear about the purpose of the activity and about what will happen to the images
         when the activity is concluded
   •     Be able to justify images of children in your possession
   •     Ensure the child / young person understands why the images are being taken
   •     Report any concerns about any inappropriate or intrusive photographs found
Do not
   • Use equipment not provided to authorised by the school
   • Take or display photographs without parental permission

Access to Inappropriate Images and Internet Usage

     •   Ensure that school equipment is not used to view or download adult pornography or
         other inappropriate material
     •   Ensure that children & young people are not exposed to or have access to inappropriate
   •     That school IT and Internet policies are followed at all times
Do not
   • Use personal IT equipment in school without arrangements with senior staff


If no specific advice, policies or guidelines for a specific situation exist, or if you are unsure
consult a senior manager.

If you need to take a particular course of action in an unplanned circumstance, which may vary
from policies or does not allow time for advice to be sought, record these actions with a Senior

If at any time you are concerned that an action or comment by yourself may be misinterpreted
pr that a child behaves or makes a comment in a way that causes you concern in this respect,
log your concerns immediately with the appropriate senior member of staff.
Equality / Inclusion –

The school recognises that it has to make special efforts to ensure that all groups prosper,
including those with special educational needs; who have difficulties accessing the school or
services; who speak English as an additional language; who have frequent moves and lack
stability leading to time out of school (e.g. children in care); who as children are caring for
others; who come from homes with low income and/or in adequate home study space; who
experience bullying, harassment or social exclusion; with low parental support or different
parent expectations; with emotional, mental and physical well being needs; who exhibit
challenging behaviour; who come from ethnic minority groups including travellers, refugees and
asylum seekers.

Next review: March 2013

Safeguarding policy - Reviewed June 2010

The British School’s whole-school safeguarding policy aims to provide clear direction to staff and
others about expected codes of behaviour in dealing with child protection issues. The policy also
aims to make explicit the school’s commitment to the development of good practice and sound
procedures. The purpose of the policy is, therefore, to ensure that child protection concerns
and referrals are handled sensitively, professionally and in ways that support the needs of the

The school policy for Safeguarding was developed and agreed by the staff and has the full
agreement of the Governing Body.


The British School fully recognises the contribution it can make to protect the children and
support the pupils in its care. There are three main elements to The British school’s safeguarding

1. Prevention (positive school atmosphere, careful and vigilant teaching, pastoral
care, support to pupils, providing good adult role models)
2. Protection (following agreed procedures, ensuring staff are trained and supported
to respond appropriately and sensitively to child protection concerns)
3. Support (to pupils and school staff and to children who may have been abused)
This policy applies to all employees of The British School.
School Setting Commitment

• To establish and maintain an ethos where children and young people feel secure and are
encouraged to talk and are listened to
• To include in the curriculum and ‘core’ activities and opportunities for children and young
people to acquire skills and attitudes to both resist abuse in their own home and to prepare
themselves for the responsibilities including parenthood in their adult lives
• All staff whether permanent or temporary and volunteers who work with children, will be
given a written statement about policy and procedures and names of relevant contacts within
the organisation


Schools do not operate in isolation. Child protection is the responsibility of all adults and
especially those working with children. The British School aim is to help protect the children in
its care by working consistently and appropriately with child protection agencies. All children
deserve the opportunity to achieve their full potential; these are highlighted in the outcomes
from Every Child Matters.
• Stay safe
• Be healthy
• Enjoy and achieve
• Make a positive contribution
• Achieve economic wellbeing

Child protection is the responsibility of all adults especially those working with children. The
development of appropriate procedures and the monitoring of good practice are the
responsibilities of the Local Safeguarding Children’s Board. We are committed to respond in
accordance with the Local Safeguarding Board Procedures in all cases where there is a concern
about significant harm.

Significant harm

It is the Local Authorities duty is to investigate (S47 of the Children Act 1989). Where a Local
Authority is informed that a child who is living, or is found, in their area is either subject to an
emergency protection order, Police protection or they have reasonable cause to suspect
suffering or is likely to suffer significant harm they must make such enquiries as necessary to
promote or safeguard the child’s welfare. The Children’s Services Social Care Department
undertake this responsibility on behalf of the Authority once a referral has been made. Harm
means ill treatment or the impairment of health or development; development means physical,
intellectual, emotional, social or behaviour development. Health means physical or mental
health. Ill-treatment includes sexual abuse and forms of ill-treatment which are not physical.
Note: harm now includes the impairment of a child’s health or development as a result of
witnessing the ill treatment of another person (Adoption and Children Act 2002)
‘Significance could exist in the seriousness of the harm or the implication of it. This will be a
finding of fact for courts. The court will have to establish which standard of health and
development would be reasonable to expect for a child with similar attributes, assess the
shortfall against the standard
and decide whether the difference represents significant harm.’
(Children Act guidelines and Regulation),

Parental Involvement

Parents/carers should be aware that the school will take any reasonable action to safeguard the
welfare of its pupils In cases where the school has reason to be concerned that a child may be
subject to significant harm, ill-treatment, neglect or other forms of abuse, staff have no
alternative but to follow the Safeguarding Children Procedures and inform the Children’s
Services Social Care department or the Police Public Protection Unit of their concern.

Roles and responsibilities

All adults working with or on behalf of children have a responsibility to protect children. Within
The British school the following individuals have special responsibilities: -
Mr. Paul Hiatt (Designated Person) Mrs Sue Keen (Nominated Deputy)
Role: to co-ordinate all matters relating to safeguarding/child protection issues.
These will include:
_ Dealing with reports of abuse against children
_ Dealing with complaints against staff (employees of The British School)
_ Making referrals to child protection agencies if appropriate
_ Keeping the head teacher fully informed of all child protection issues that
may arise
_ Ensuring all staff /governors(employees of The British School) receive training in
Safeguarding/child protection every 3 year
_ Ensuring that all new staff (employees of The British) are properly
inducted in safeguarding issues
_ Liaise with the school governor with special responsibility for child
protection as appropriate

Mrs Shirley Wyse (school governor with special responsibility for child
Role: to liaise with the Designated Person on matters relating to safeguarding/ child protection
issues and participate in the annual review of policy.


The designated person will be informed immediately by an employee of the school, pupil of the
school, parent of the school, other persons, in the following circumstances
_ Suspicion that a child is being abused
_ There is evidence that a child is being abused
_ The Designated person will keep a full record of reports made and make referrals to child
protection agencies if necessary.
_ The head teacher will be kept informed at all times.

Making Referrals to Social Care

See Local Authority Safeguarding Handbook
Professional confidentiality

Confidentiality is an issue which needs to be understood by all those working with children,
particularly in the context of child protection The British School recognises that the only purpose
of confidentiality in this respect is to benefit the child.
We recognise that all matters relating to child protection are confidential.
• The Head Teacher or Designated Person for Safeguarding will disclose any information about a
child or a young person to other members of staff on a need to know basis
• All staff must be aware that they have a professional responsibility to share information with
other agencies in order to safeguard children
• All staff must be aware that they cannot make a promise to a child to keep secrets
• Where safeguarding or child protection concerns are identified for a specific child this
information will be held in a Confidential Pupil/Child Record, and securely within a locked

Records and monitoring

Well-kept records are essential to good child protection practice. The British School is clear
about the need to record any concerns held about a child or children within its care, the status
of such records and when these records should be passed over to outside agencies.
What should be recorded?
• Patterns of attendance
• Changes in mood
• Changes in classroom functioning
• Relationships (with peers, adults)
• Behaviour
• Statements, comments, stories, drawings
• General demeanour and appearance
• Parental interest and comments
• Home/family changes
• Medicals
• Response to PE/sport
• Injuries, marks, past and present
When is recording needed?
• When there is a concern over:
• Marks on the child’s body

• Unusual, significant changes in behaviour
• Mood changes
• Puzzling statements or stories from a child
• Information from others
• If requested by another agency, for example, following an Initial Child Protection Conference

Training and Support

The British School ensures that the Head Teacher, Designated Person and governor with special
responsibility for child protection receive training relevant to their role. The school also ensures
that all its employees are kept informed about child protection issues through a programme of
staff Inset. It is required that the Designated Person for Safeguarding and Child Protection
undertakes training in inter agency working and refresher training at two yearly intervals.
All other staff who work with children, paid and unpaid should undertake training to equip them
to carry out their responsibilities for Child Protection effectively and this should be updated at
three year intervals.

Attendance at Child Protection conferences

In the event of The British School being invited to attend a child protection conference, the
designated Person will represent whenever possible the school and provide information
relevant to Child protection conference (Initial/Review). If this is not possible then a member of
staff with a good understanding of the issues and concerns may attend. Failing that a report will
be sent following consultation with the relevant members of staff.

Racial Equality & Equal Opportunities Statement

All children have equal access and inclusive rights to the curriculum regardless of their age,
gender, race, religion, belief, disability or ability. We plan work that is differentiated for the
performance of all groups and individuals. The British School is committed to creating a positive
climate that will enable everyone to work free from racial intimidation and harassment and to
achieve their full potential. Policies are available on each of these that expand on this further.

Complaints against employees

A child protection complaint involving a member of staff must be reported to the Head teacher
immediately. If the complaint involves the head teacher then the next most senior member of
staff must be informed. Consultation without delay with the Education Safeguarding Team will
determine what action follows. A multi agency strategy meeting will be arranged to look at the
complaint in its widest context, the head /a senior member of school staff must attend this

Supporting children

The British School recognises that children who are abused or who witness violence may find it
difficult to develop a sense of self-worth and to view the world in a positive way. The British
School may be the only stable, secure and predictable element in the lives of some of the
children under its care. The school, therefore, recognises that such children might exhibit
challenging and defiant behaviour and will take careful note of the context of such behaviour.
The British School also recognises that some children who have experienced abuse may in turn
abuse others. This requires a considered and sensitive approach in order that the child can
receive appropriate help and support. The British school recognises that, statistically, children
with behavioural difficulties and disabilities are the most vulnerable to abuse. School staff
who work, in any capacity, with children with profound and multiple disabilities, sensory
impairment and/or emotional and behavioural problems will need to be particularly sensitive to
signs of abuse. The British School also recognises that in a home environment where there is
domestic violence, drug or alcohol abuse, children may also be vulnerable and in need of
support and protection.
This policy should be read in conjunction with other related policies in school.

This policy has been informed by the following:
Education Act 2002
Gloucestershire LA procedures for dealing with allegations/complaints against staff and
safeguarding handbook
Framework for the Assessment of Children and Families Children Act 1989
Working together to safeguard children DOH (2006)
Nottingham City’s Local Safeguarding children procedures
Circular 0027/04 Safeguarding and promoting the welfare of children etc
Protection of Children Act 2000

Next review: June 2012

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