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SCHEDULE OF POWERS ON STORES MATTERS

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					  NORTH WESTERN RAILWAY
          JAIPUR




     SCHEDULE OF POWERS
               DELEGATED BY

       THE GENERAL MANAGER
                       TO

HEADS OF DEPARTMENT AND OTHER OFFICIALS
                   PART – ‘F’
  STORES MATTERS (2nd Edition, 2010, 27.09.2010)

               SECOND EDITION
                                                                          SCHEDULE OF POWERS ON STORES MATTERS
                                                                                    PART-I PURCHASES

                                                                                                                                                DIVL.
                                                                                 HEAD QUARTERS OFFICERS                                                                      DEPOT OFFICERS
                                                                                                                                              OFFICERS

                                                                                                                                                               DY.CMM/           SMM/
                                                                                                                                                Sr.
ITEM                  PARTICULARS                              COS              CMM           DY.CMM            SMM             AMM                                                               AMM                  REF/AUTHORITY
                                                                                                                                              DMM/DMM            SMM             AMM
                                                                                                                                                               Independent     Independent

 1                            2                                  3                 4              5               6               7                8                9              10              11                           12
                                                                                                                                             For (a) & (b)    For (a) & (b) For (a) & (b)     For (a) & (b)       Railway Board’s letter no.
 1.    QUANTITY APPROVAL                                    Full Powers      Up to Rs.02      Up to Rs.      Up to Rs.      Up to Rs.02
                                                                                                                                             Rs.3 Lakhs       Rs.3 Lakhs Rs.1.5 Lakhs         Rs.1 Lakhs           2007/RS(G)/779/1 Dated
                                                                               Crores         30 Lakhs       05 Lakhs         Lakhs
                                                                                                                                               & for (c)        & for (c)     & for (c)         & for (c)        07/12/07 , 04.04.08,29.01.10 &
       Approval of quantity for purchase before
                                                                                                                                             Rs.2 Lakhs       Rs.2 Lakhs     Rs.1 Lakh         Rs.1 Lakh                    16.02.09
       initiating purchase action for both stock and
                                                                                                                                              per case.        per case.     per case          per case
       non-stock items.
       Note: - Powers of Divisional Stores Officers and Depot Stores Officers for purchase of items through normal mode of tenders ( Open, Limited, Bulletin and Single tenders) in terms of Para 328-S of Stores Code Vol.I
                   a) For stock items urgently required and
                   b) For non-stock items required for the purpose of train operation, rolling stock maintenance, signaling and track maintenance, passenger amenity items, items required for ART & ARMV, cleanliness, touch and feel items, safety
                         items, urgent sanctioned project related items.
                   c) For stock items & non-stock items not covered in (a) & (b) above
               (i)      Estimate sheets for stock items of ‘A’ category; will be vetted by Associate Accounts.
               (ii)     Estimate Sheets for Stock items of ‘B’ category will only be vetted associate Accounts if there is increase in AAC by more than 10% compared to last three years average consumption.
               (iii)     Estimate Sheets for Stock items of ‘C‘category need not be vetted by Associate Accounts.
               (iv)     Vetting of Non Stock demands/ requisition:
              1. For safety items – above Rs.2 lakhs, (items as defined by Bd’s letter No. 99/RS(IC)/165/SRC dated 19.4.2000 further revised vide Board letter no. 99/RS (IC)/165/SRC Pt-II dated 09/09/2009 & revised list of
                           safety items for electric locos) subject to 10% test check by Accounts.
              2. For items other than safety items - above Rs.1 lakh.
                   Authority as per Railway Board letter no.
                   1. 99/RS(IC)/165/SRC dated 19.4.2000
                   2. 2007/RS(G)/779/1 dated 04.04.2008 and
                   3. 2007/RS(G)/779/1 dated 16.10.2008. 29.01.10.
              (v)       Vetting of Indents and Purchase orders is required for cases below -
                   A. Above Rs 8,00,000/- for Safety Items as defined by Bd’s letter No. 99/RS(IC)/165/SRC dated 19.4.2000 further revised vide Board letter no. 99/RS (IC)/165/SRC Pt-II dated 09/09/2009 & revised list of safety
                         items for electric locos) 10% test check by accounts is to be conducted in cases not sent for vetting..
                   B. Above Rs.4, 00,000/- for other than Safety items.
                   C. However all P.O. which do not require vetting may also be got noted in the liability register for strict budgetary control.

               (vi) Non-Stock Indents - Signing Authority :- As per Railway Board’s letter no.2005/RS(G)/779/7 dated 28.05.2007
                                                                                             Level of signing of Non-stock requisitions / indents for procurement through
       S.No.     Value of Non-stock requisition*
        1.       Non-stock requisition valuing up to Rs. 10,000/- only                            JS Officers. SS Officers in absence of JS officer.
        2.       Non-stock requisition exceeding Rs. 10,000/- but not exceeding Rs.               SS Officers. JAG/SG Officers in absence of SS officer.
                 50,000/-only in value
        3.       Non-stock requisition exceeding Rs. 50,000/- but not exceeding Rs. 2             JAG / SG Officer * * *
                 lakhs
        4.       Non-stock requisition exceeding Rs. 2 lakhs but not exceeding Rs. 10             Should be countersigned by CWM/ADRM/SAG Officer of the user department.
                 lakhs
        5.       Non-stock requisition exceeding Rs. 10 lakhs.                                    Should be countersigned by CWM/ADRM/SAG Officer & the same should be personally approved by PHOD/CHOD of the user
                                                                                                  department in HQ.


                                                                                                              1
       * Non-stock requisitions will require vetting as per extant instructions.
       * * All Non Stock purchase at Headquarter will require consolidation & essentiality of purchase to be certified by at least SAG level officer of consuming department in Headquarter.
       * * * In case JAG/SG Officer is not posted then non-stock requisition to be signed by ADRM for divisional requirements, CWM for workshop requirements and SAG Officer for construction and other requirements.

       **** 1. All Non-stock purchase at depot/ division level will require essentiality of purchase as follows:
               (i) For safety items : Essentiality certification for requisitions
                 valuing upto Rs.2 lakhs by field level officer at JAG/SG
                 level and for requisition exceeding Rs.2 Lakhs by field
                 officer at SAG level i.e. CWM/ADRM/DRM etc.
              (ii) For items other than safety items :Essentiality certification for requisitions valuing upto Rs. 1 lakh by field level officer at JAG/SG level and for requisitions exceeding Rs.1 Lakh by field officer at SAG level i.e.
                      CWM/ADRM/DRM etc.
                      Authority as per Railway Board letter No. 2007/RS(G)/779/1, dated 16.02.2009.
                                                                                                                                                 DIVL.
                                                                                  HEAD QUARTERS OFFICERS                                                                      DEPOT OFFICERS
                                                                                                                                               OFFICERS

                                                                                                                                                                DY.CMM/           SMM/
                                                                                                                                                 Sr.
ITEM                  PARTICULARS                               COS              CMM           DY.CMM            SMM             AMM                                                                 AMM                 REF/AUTHORITY
                                                                                                                                               DMM/DMM             SMM             AMM
                                                                                                                                                                Independent     Independent

 2.    Placement of purchase order on other                       -                -               -                -              -          Rs.05 Lakhs      Rs.05 Lakhs Rs.02 Lakhs         Rs.01 Lakhs
                                                                                                                                                                                                                 Railway Board’s letter no.
       Railways Unit by depot / divisional officer                                                                                             per case         per case    per case
                                                                                                                                                                                                                 2007/RS(G)/779/1 Dated
       for Material Assistance.
                                                                                                                                                                                                                 04.04.08 Para 16 & Railway
                                                                                                                                                                                                                 &2007/RS(G)/779/1 dated
                                                                                                                                                                                                                 04/04/2005

 3.    PURCHASE         THROUGH         ADVERTISED
       TENDERS
                                                                                                                                                                                                                 Railway Board’s letter no.
       To be adopted by public advertisement in the         Upto Rs. 15       Upto Rs. 2       Upto Rs.            Nil            Nil         Nil                   Nil             Nil        Nil
                                                                                                                                                                                                                 2007/F(S)/PW7/1, Dated 7.12.07
       most open & public manner as a general rule            Crores           Crores          30 Lakhs
       subject to exceptions noted in Para 331-S
       and 332-S in all cases, in which the
       estimated valued of tenders to be received is
       above Rs. 10 Lakhs.
 4.    PURCHASE THROUGH LIMITED TENDERS /
       BT
       Direct Acceptance powers.                            Upto Rs.10        Upto Rs.10      Upto Rs.10      Upto Rs.5       Upto Rs.2         For (a) & (b) For (a) & (b) For (a) & (b) For (a) & (b)             Railway Board’s letter no.
                                                              Lakhs             Lakhs           Lakhs          Lakhs           Lakhs            Rs.3 Lakhs        Rs.3 Lakhs Rs.1.5 Lakhs Rs.1 Lakhs                2007/RS(G)/779/1 Dated 07-
                                                                                                                                                  & for (c)        & for (c)        & for (c)        & for (c)      12.07 & 04.04.08
                                                                                                                                                Rs.2 Lakhs        Rs.2 Lakhs      Rs.1 Lakh         Rs.1 Lakh
                                                                                                                                                 per case.         per case.       per case          per case
       Note:      Powers of Divisional Stores Officers and Depot Stores Officers for purchase of items through normal mode of tenders ( Open, Limited, Bulletin and Single tenders) in terms of Para 328-S of Stores Code Vol.I
       a) For stock items urgently required and
       b) For non-stock items required for the purpose of train operation, rolling stock maintenance, signaling and track maintenance, passenger amenity items, items required for ART & ARMV, cleanliness, touch and feel items, safety items, urgent
             sanctioned project related items.
       c) For stock items & non-stock items not covered in (a) & (b) above

       ** A. Depot/ Divisional officer’s power to be exercised within annual ceiling limit which may be decided by COS in consultation with associate finance.
           B. These powers to be exercised within available budgetary limits and each demand allocation and primary unit.
       Condition A & B are applicable only for items covered in a) and b) above.




                                                                                                               2
                                                                                                                                     DIVL.
                                                                                HEAD QUARTERS OFFICERS                                                       DEPOT OFFICERS
                                                                                                                                   OFFICERS

                                                                                                                                               DY.CMM/               SMM/
                                                                                                                                     Sr.
ITEM                    PARTICULARS                            COS             CMM          DY.CMM            SMM          AMM                                                     AMM           REF/AUTHORITY
                                                                                                                                   DMM/DMM           SMM             AMM
                                                                                                                                               Independent     Independent

 1                                2                              3               4              5              6            7            8            9               10           11                    12
 5.      Urgency certification in case of receipt of a        Above           Above          Upto              Nil         Nil           Nil         Nil              Nil          Nil   Railway Board’s letter no.
         single quotation against limited tender if         Rs.50000/-      Rs.50000/-     Rs.50000/                                                                                     2007/RS(G)/779/1 Dated
         prices are found to be reasonable.                                                    -                                                                                         04.04.08 Para 13.0
 6.      PURCHASE THROUGH SINGLE TENDER (Para 330 S)

6.1      Invitation of Single Tender for Proprietary                            Upto their level of acceptance.                           -           -                -            -    Railway Board’s letter no.
         items where it has been possible to certify                                                                                                                                     2007/RS(G)/779/1 Dated
         that a similar article, which could be used in                                                                                                                                  28.07.08 Para 4
         lieu is not manufactured / sold by any other
         firm.
         (PAC ‘C’ is certified)
6.2      Invitation of Single Tender for where it has      Rs.05 Lakhs     Rs.03 Lakhs Rs.02 Lakhs Rs.01 Lakhs       Rs.50,000/-
         not been possible to certify that a similar                                                                                                                                     Railway Board’s letter no.
         article, which could be used in lieu is not                                                                                                                                     2007/RS(G)/779/1 Dated 28.07.08
         manufactured / sold by any other firm                                                                                                                                           Para 5.

         (PAC ‘a’ certified)
6.2.1    Signing of PAC : Authority competent to sign Proprietary Articles Certificates as under:
                   Indenting officer- upto Rs. 25,000/-
                   JAG/SG officer – Rs. 75,000/-
                   SAG officer – upto Rs. 3 lakhs
                   PHOD/ CHOD -- Above Rs 3 lakhs
         (Railway Board’s letter no. 2007/RS(G)/779/1 Dated 04.04.08 Para 20)

6.3      Invitation of Single Tender for Non-proprietary articles:
         (a). Normal circumstances. without finance     Rs.03 Lakhs        Rs.03 Lakhs         Nil             Nil         Nil           Nil         Nil              Nil          Nil
         concurrence.                                                                                                                                                                    Railway Board’s letter no.
                                                                                                                                                                                         2007/RS(G)/779/1 Dated
         (b). Emergencies effecting maintenance,           Rs.05 Lakhs     Rs.05 Lakhs         Nil             Nil         Nil           Nil         Nil              Nil          Nil   04.04.08 Para 3.
         outturn, operation etc. without finance
         concurrence.
         (c) Developmental items                                                                        Nil          Nil           Nil         Nil             Nil           Nil
                                                           Rs.05 Lakhs     Rs.03 Lakhs Rs.02 Lakhs
                                                                                                                                                                                         Railway Board’s letter
                                                                                                                                                                                         no.2007/RS(G)/779/1 Dated
                                                                                                                                                                                         28.07.08 Para
         (d)Articles in the process of indigenous          Rs.50, 000/-     Rs.50, 000/-       Nil             Nil         Nil           Nil         Nil              Nil          Nil   RB's L/No.83/F (S)/1/PW-7/1
         development.                                                                                                                                                                    dt.2.3.94
         Note: - Finance concurrence is required.
      NOTE- Invitation of single tender & purchase will require personnel approval of COS/CMM.


                                                                                                           3
                                                                                                                                    DIVL.
                                                                          HEAD QUARTERS OFFICERS                                                           DEPOT OFFICERS
                                                                                                                                  OFFICERS

                                                                                                                                                 DY.CMM/         SMM/
                                                                                                                                    Sr.
ITEM                 PARTICULARS                           COS               CMM             DY.CMM         SMM        AMM                                       AMM          AMM                  REF/AUTHORITY
                                                                                                                                  DMM/DMM          SMM          Independ
                                                                                                                                                 Independent
                                                                                                                                                                   ent

 1                          2                                3                 4                 5            6          7                8          9            10            11                        12


6.4    To accept Single Tender purchase from           Rs.03 Crores      Rs.02 Crores           Nil          Nil        Nil           Nil            Nil          Nil           Nil
       Stock yards/ buffer imports of M/s SAIL,                                                                                                                                             Railway Board’s letter no.
       TISCO, IISCO, RINL in respect of Steel                                                                                                                                               2007/RS(G)/779/1 Dated
       items and to make 100% payment in                                                                                                                                                    04.04.08 Para 17.
       advance to them
6.5    (a)    Purchase of non-ferrous metals on        Rs.15 Crores       Rs.2 Crore        Rs.30 lakhs      Rs.5       Nil           Nil            Nil          Nil           Nil         Bd. L/No.89/RS (G)/7531
              single tender basis as follows:                                                               Lakhs                                                                           dt.13.10.89
             Copper :-M/s. Hindustan Copper Ltd.                                                                                                                                            Board’s letter no.
             Tin & Antimony:-           MMTC                                                                                                                                                2007/F(S)/PW7/1, Dated 7.12.07
             Lead:-M/s. Hindustan Zinc Ltd.
       (b)    Purchase on limited tender basis:        Rs.15 Crores       Rs.2 Crore        Rs.30 lakhs      Rs.5       Nil           Nil            Nil          Nil           Nil         -Do-
             Zinc:-     M/s. Hindustan Zinc Ltd.                                                            Lakhs


       Note: -  COS/Purchase officers may accept proposal for purchase from Government of India undertaking like MMTC, Hind Zinc, Hind Copper etc. in respect of non-ferrous metals upto their power of purchase with
       Finance Concurrence without going through formalities of Tender Committee.
 7.    Purchase against Rate/Running Contract:

7.1    Direct procurement of stores by COS for        Upto Rs. 1 lakh          Nil              Nil          Nil        Nil           Nil            Nil          Nil           Nil
       which DGS&D has entered into rate/running      in each case                                                                                                                          Railway Board’s letter no.
       contract, if stores are required urgently or   subject to                                                                                                                            2007/RS(G)/779/1 Dated
       can be more conveniently obtained locally or   ceiling limit of                                                                                                                      04.04.08 Para 7.
       from nearer station.                           Rs. 5 lakhs in
                                                      each case per
                                                      annum.
 8.    Purchase against Rate/Running Contract:

8.1    To place orders against       Rate/Running       Full Powers          Upto           Upto Rs.30       Upto       Nil      Rs.03 Lakhs   Rs.03 Lakhs      Rs.1.5     Rs.1.0
       Contracts of DGS&D.                                               Rs.02 Crores         Lakhs          Rs.5                per case **   per case **      Lakhs      Lakhs      per   Railway Board’s letter no.
                                                                                                            Lakhs                                               per        case **          2007/RS(G)/779/1 Dated
                                                                                                                                                                case **                     04.04.08 Para 6 & 11.
       ** Above powers to be exercised within annual ceiling limits which may be decided by COS in consultation with associate Finance.
         These powers to be exercised within available budgetary limits and each demand allocation and primary unit.




                                                                                                      4
                                                                                                                                                      DY.CMM/         SMM/
                                                                                                                                      Sr.
ITEM                 PARTICULARS                            COS               CMM              DY.CMM         SMM        AMM                                           AMM          AMM                 REF/AUTHORITY
                                                                                                                                    DMM/DMM             SMM          Independ
                                                                                                                                                      Independent
                                                                                                                                                                        ent

 9.    To sign indents placed on other purchase             Full Power        Full Powers       Full Powers       Nil        Nil           Nil                Nil            Nil           Nil       Bd's L/No.2001/F (S) 1/PW7/2
       agencies (viz. DGS&D, Railway Board,                                                                                                                                                          dt.12.10.2001 & dt. 20.12.2001
       DLW, CLW, ICF, etc.
       Note: - (i) These powers will be exercised by officers of Stores department only. In case of non-stock items, certificate regarding availability of funds shall have to be obtained from Indenting Officer.
               (ii) All indents will require signature of JAG officer of accounts department. Indents valuing upto Rs.1 Crore will be approved in Accounts by JAG Officer, indents valuing over Rs.1 Crore but upto Rs.3 Crore by
                     SAG Officer and above Rs.3 Crore by PHOD.
               (iii) Express indents for stores placed on DGS&D/Railway Board have to be accompanied by the urgency certificates signed by COS.
               (iv) Approval for quantity will be governed by item No.1
10.    SIGNING OF PURCHASE ORDERS.                      Full Powers        Full Powers       Full Powers       Upto     Rs.02       Rs.03 Lakhs       Rs.03 Lakhs      Rs.1.5    Rs.01 Lakhs
                                                                                                              Rs.30     Lakhs       for Stock &     for Stock & NS     Lakhs
                                                                                                              Lakhs                  NS items            items

11.    LOCAL PURCHASE OF MATERIALS OF                  Upto Rs.01 Lakh per case, however powers for Local purchase on single quotation basis upto Rs.10,000/- each item.                         Railway Board’s letter no.
       SMALL VALUE Stock & Non-Stock Items                                                                                                                                                       2007/RS(G)/779/1 Dated
                                                                                                                                                                                                 04.04.08 Para 14.
       Note: - (i) For items costing upto Rs.10, 000/- single quotation may be obtained but quotation from more than one firm are necessary for items costing above Rs.10, 000/-
               (ii) Conditions laid down in Para 711-S should be followed.




                                                                                                        5
                                                                                                                                       DIVL.                                                                     REFERENCE /
                                                                        HEAD QUARTERS OFFICERS                                                                            DEPOT OFFICERS
                                                                                                                                       OFFICERS                                                                  AUTHORITY

                                                                                                                                                           DY.CMM/              SMM/                                    REF/
                                                                                                                                           Sr
ITEM              PARTICULARS                 AGM*         COS           CMM          DY.CMM           SMM              AMM                                                                        AMM
                                                                                                                                        DMM/DMM              SMM                 AMM                                  AUTHORITY
                                                                                                                                                           Independent        Independent

     1                     2                    3            4             5              6              7                 8                 9                 10                 11                12           13


 12.     Invitation of Tender
 12.1    Limited Tenders


         (i)Normal circumstances                                         Upto
                                                        Upto Rs.10                   Upto Rs.10      Upto Rs.5
                                                --                       Rs.10                                    Upto Rs.2 Lakhs
                                                          Lakhs                        Lakhs          Lakhs                            For (a) & (b)      For (a) & (b)      For (a) & (b)     For (a) , (b) &
                                                                         Lakhs
                                                                                                                                        Rs.3 Lakhs         Rs.3 Lakhs        Rs.1.5 Lakhs      (c)
         (ii)Emergencies       (at    the      Rs.5                      Rs.1        Upto Rs.30
             discretion of COS / CMM)                  Rs.2 Crores                                       Nil              Nil            & for (c)          & for (c)          & for (c)       Rs.1 Lakh         Railway Board’s
                                              Crores                    Crores         Lakhs
                                                                                                                                                                                                                 letter no.
         (iii) For safety items                                                                                                         Rs.2 Lakhs         Rs.2 Lakhs         Rs.1 Lakhs                         2007/F(S)/1/PW7/1
                                               Rs.5                      Rs.1        Upto Rs.30
                                                       Rs.2 Crores                                       Nil              Nil                                                                                    dated 07-12-07 &
                                              Crores                    Crores         Lakhs
                                                                                                                                                                                                                 no.
         (iv) For items for which approved                                                                                                                                                                       2007/RS(G)/779/1
                                               Rs.5                      Rs.1        Upto Rs.30                                                                                                                  Dated 04.04.08 &
         list is issued only by centralized            Rs.2 Crores                                       Nil              Nil
                                              Crores                    Crores         Lakhs                                                                                                                     no.2007/RS(G)/779/
         agency/ RDSO/PU/ CORE
 12.2    To invite all types of global                                                                                                                                                                           1 Dated 28.07.08
         tenders                                        Upto Rs.15
                                                --                         Nil            Nil            Nil              Nil               Nil                Nil                Nil               Nil
                                                         Crores**

 12.3    Acceptance of all types of global
         tenders & release of FE and                       Upto          Upto
         payment    through    letter   of      --        Rs.15         Rs.02             Nil            Nil              Nil               Nil                Nil                Nil               Nil
         credit/TT                                        Crores        Crores

*   In units where there is no AGM, the Powers shall be exercised by GM.
**  Above powers to be exercised with FA&CAO’s concurrence.
    All Purchase proposals above Rs.50 Crores are to be submitted to Railway Board duly approved by GM for obtaining approval of the competent authority.
Note:      Powers of Divisional Stores Officers and Depot Stores Officers for purchase of items through normal mode of tenders ( Open, Limited, Bulletin and Single tenders) in terms of Para 328-S of Stores Code Vol.I
(a)     For stock items urgently required and
(b)     For non-stock items required for the purpose of train operation, rolling stock maintenance, signaling and track maintenance, passenger amenity items, items required for ART & ARMV, cleanliness, touch and feel items, safety
        items, urgent sanctioned project related items.
(c)     For stock items & non-stock items not covered in (a) & (b) above




                                                                                                                  6
                                                                                                                                                 DIVL.
                                                                                   HEAD QUARTERS OFFICERS                                                                     DEPOT OFFICERS
                                                                                                                                               OFFICERS

                                                                                                                                                                DY.CMM/           SMM/
                                                                                                                                                 Sr.
ITEM                   PARTICULARS                               COS              CMM             DY.CMM           SMM           AMM                                                              AMM             REF/AUTHORITY
                                                                                                                                               DMM/DMM            SMM             AMM
                                                                                                                                                                Independent     Independent

 1                             2                                   3                4                 5              6             7                8               9               10              11                    12

13.     TO ACCEPT TENDERS WITH                   PRICE                                   Normal power of acceptance subject to powers to be exercised in terms of Para 440.                                Para 440 of Stores Code Vol I
        VARIATION CLAUSE: (Para 440 S)
        Note: - (i) Finance concurrence is to be obtained in all cases.
                (ii) Price variation clause should normally be provided in major contracts only.
                (iii) For other indigenous items, composite standard formula (such as that published by IEEMA) covering important items and wages can be provided. In cases where such a
                      standard formula may not be readily applicable, an appropriate Price Variation Clause can be accepted keeping Boards guidelines in view in consultation with associate
                      finance.
                       (iv)        If the total value of contract after allowing for price variation exceeds the powers of the authority that approved the original contract, the sanction of the higher
                                                          authority (within whose competence the revised amount lies) should be obtained (Para 440 S).
14.0    Acceptance of deviation from IRS conditions of contract without prior financial concurrence.
        (a) In direct acceptance cases                                                  One level higher than normal powers of acceptance but not below the level of JA Grade.                             Railway Board’s letter no.
                                                                                                                                                                                                           2007/RS(G)/779/1 Dated
        (b)   In TC Cases                                                                                      Normal power of acceptance of tender.
                                                                                                                                                                                                           04.04.08 Para 8.
        Variation of Indian Railways Standard               COS may also waive operation of clauses relating to “Liquidated damages’, ‘Risk Purchases’ and ‘Arbitration’ appearing in the contract         Railway Board’s letter no.
        conditions of contract.                             value up to Rs. 5 lakhs at the post contract stage in order to avoid disproportionate administrative expenditure in small recoveries           2007/RS(G)/779/1 Dt. 28.07.08
                                                                                                                                                                                                           Para 8.
 15    Waiver of Security Deposit                                                                                                                                                                          Railway Board’s letter no.
                                                                                                                                                                                                           2004/RS (G)/779/11 dated 24-07-
                                                                                                                                                                                                           2007 ,19-02-2008 , 06.08.08 ,
15.1    Waiver of Security Deposit for safety items.         EMD & SD be obtained as per Railway Board letter No. 2004/RS (G)/779/11 dated 24-07-2007 ,19-02-2008 & 06.08.08, any exemption
                                                                                                                                                                                                           07.08.08 & 01.02.10.
                                                             in this respect should be considered under exceptional circumstances only as per boards letter no. 2004/RS(G)/779/11 dated 01.02.10
                                                             on case to case basis after obtaining the approval of the competent authority towards deviations from tender conditions. The exemption
                                                             should be considered under exceptional circumstances only.

16.     98% payment to well known firms of                   Rs.15 Crores      Rs.2 Crore       Rs.30 Lakhs         Nil           Nil              Nil              Nil             Nil             Nil    Bd. L/No.84/RS (I)/163/1/RRC
        commercial standing against inspection &                                                                                                                                                           dt.5.1.85
        Railway receipt.
        NOTE: - These powers will be exercised with finance concurrence for all cases above Rs.1 Lakh, For value upto Rs.1 Lakh approval of COS/CMM can be taken without                                   Board’s letter no.
                prior finance concurrence. Where, however, the purchase is through a tender committee no separate finance concurrence is required.                                                         2007/F(S)/PW7/1, Dated 7.12.07




                                                                                                               7
                                                                                                                                          DIVL.
                                                                              HEAD QUARTERS OFFICERS                                                                   DEPOT OFFICERS
                                                                                                                                        OFFICERS

                                                                                                                                                         DY.CMM/           SMM/
                                                                                                                                          Sr.
ITEM                  PARTICULARS                           COS             CMM           DY.CMM           SMM             AMM                                                             AMM            REF/AUTHORITY
                                                                                                                                        DMM/DMM            SMM             AMM
                                                                                                                                                         Independent     Independent

 1                           2                                3               4               5               6              7                8               9              10             11                    12
17.    100% payment against proforma invoice               Upto             Upto             Nil              Nil           Nil              Nil             Nil             Nil            Nil    Railway Board’s letter no.
       with finance concurrence.                        Rs.10 Lakhs      Rs.5 Lakhs                                                                                                                2007/RS(G)/779/1 Dated
       (a) In direct acceptance cases                                                                                                                                                              04.04.08 Para 9 &
                                                                                                                                                                                                   no.2007/RS(G)/779/1 Dated
       (b)   In TC Cases                                Normal                Nil            Nil              Nil           Nil              Nil             Nil             Nil            Nil
                                                                                                                                                                                                   28.07.08 Para 7.
                                                        power of
                                                        acceptance
                                                        of tender.
17.1   100% advance payment for PAC items               DRM’s in Division & CWM in the workshops may sanction 100% advance payment against proforma invoice up to the depot /divisional store         Railway Board’s letter no.
                                                        officer power of purchase for PAC item only. These powers shall be exercise personally by DRM/CWM with concurrence of associate finance.       2007/RS(G)/779/1 Dated
                                                                                                                                                                                                              17.05.10
18.    In case of non-competitive telecom, products      Rs.3 Lakhs           Nil            Nil              Nil           Nil              Nil             Nil             Nil            Nil    Bd. L/No.86/RS (G)/753/2
       of ITI for which ITI is the sole supplier,                                                                                                                                                  dt.21.5.86
       approval of 25% advance payment along with                                                                                                                                                  87/RS (G)/779/211 dt.13.1.88
       the order, and 75% payment on the basis of
       proforma invoice against inspection and
       dispatch of 100% payment on the basis of
       proforma invoice against proof of inspection
       and dispatch.
       NOTE: -   These powers will be exercised with finance concurrence.

19.    100% advance payment against BG in respect        Rs.1 Lakh        Rs.1 Lakh          Nil              Nil           Nil             DRM              Nil             Nil            Nil    Bd. L/No.87/RS (G)/753/1
       of contracts for spares for plant & machinery,                                                                                   Rs.10, 000/-                                               dt.29.2.88 & 9.5.97
       proprietary and special tools.                                                                                                   with finance                                               Bd. L/No.2001/F (S)/1/PW7/2
                                                                                                                                        concurrence                                                dt.20.12.2001
20.    100% advance payment with order up to            Rs.25 Lakhs           Nil            Nil              Nil           Nil              Nil             Nil             Nil            Nil    Bd. L/No.76/RS (G)/753/2
       Rs.25   Lakhs  Govt.    Undertaking for                                                                                                                                                     dt.7.8.84
       procurement of non-ferrous metals/ POL
       items.
       Note: -   Finance concurrence is required.

21.    100% advance payment against BG in respect        Rs.1 Lakh        Rs.1 Lakh          Nil              Nil           Nil              Nil             Nil             Nil            Nil    Bd. L/No.87/RS (G)/753/1
       of contracts other than items 18 to 20 above.                                                                                                                                               dt.29.2.88 & 9.5.97
                                                                                                                                                                                                   Bd. L/No.2001/F (S)/1/PW7/2
                                                                                                                                                                                                   dt.20.12.2001
22.    To vary the quantity by +/- 30% of any item in        Upto             Upto           Upto             Nil           Nil              Nil             Nil             Nil            Nil    85/F (S)-I/PW-7/1 dt.19.11.97
       a contract provided the value of the amended       amended          amended        amended                                                                                                  Board’s letter no.
       contract does not exceed the powers of the          value of         value of       value of                                                                                                2007/F(S)/PW7/1, Dated 7.12.07
       authority that approved the original contract       contract         contract       contract
       and subject to conditions of 628 (C) F Vol.I &    within Rs.15     within Rs.2       within
       Para 441(S)                                          Crores           Crores         Rs.30
                                                                                            Lakhs
       Note: -   These powers will be exercised with finance concurrence.



                                                                                                          8
                                                                                                                                      DIVL.
                                                                           HEAD QUARTERS OFFICERS                                                                 DEPOT OFFICERS
                                                                                                                                    OFFICERS

                                                                                                                                                    DY.CMM/           SMM/
                                                                                                                                      Sr.
ITEM                  PARTICULARS                            COS          CMM         DY.CMM          SMM              AMM                                                         AMM          REF/AUTHORITY
                                                                                                                                    DMM/DMM           SMM             AMM
                                                                                                                                                    Independent     Independent

 1                           2                                 3              4           5               6              7               8              9               10         11                   12

23.    Cancellation of contracts at firm's risk & cost   Full powers in       *           *               *              *               *               *               *          *    Para 132-S (item 5)
       as per Clause 0702(b) of IRS conditions of          respect of
       contract.                                           contracts                                                                                                                     Board’s letter no.
                                                                                       * Full powers in respect of contracts entered into under his own powers of purchases.
                                                          entered into                                                                                                                   2007/F(S)/PW7/1, Dated 7.12.07
                                                         under his own
                                                           powers of
                                                          purchase &
                                                            against
                                                           contracts
                                                         sanctioned by
                                                               GM

       NOTE: -   These powers can be exercised without finance concurrence subject to reasons being recorded.

24.    Action for failure to deliver stores within         Full powers        #           #               #              #               #              #               #           #    Para 132-S (item 4)
       the stipulated period.                             for contracts
                                                         entered under                                                                                                                   Board’s letter no.
                                                            his/AGM/                                     # Full power for contracts entered under his powers.                            2007/F(S)/PW7/1, Dated 7.12.07
       (i)     Cancellation of the contract & recovery
                                                         GM's powers.
               of any loss or damage which the
               Railway may sustain reason of such
               failure on the part of contractor, OR

       (ii)    Purchase stores at the risk & cost of
               the contractor's risk, OR

       (iii)   Recover from the contractor liquidated
               damages @ 2% of the contract price
               of the consignment per month or part
               during which the supply may be in
               arrears upto the amount of actual loss
               sustained by the Railway.

       NOTE: -   These powers can be exercised without finance concurrence.




                                                                                                     9
                                                                                                                                               DIVL.
                                                                                  HEAD QUARTERS OFFICERS                                                              DEPOT OFFICERS
                                                                                                                                             OFFICERS

                                                                                                                                                        DY.CMM/           SMM/
                                                                                                                                               Sr.
ITEM                   PARTICULARS                              COS              CMM          DY.CMM           SMM             AMM                                                     AMM          REF/AUTHORITY
                                                                                                                                             DMM/DMM      SMM             AMM
                                                                                                                                                        Independent     Independent

 1                            2                                   3                 4             5               6              7                8         9               10         11                   12

25.    Refixation of delivery period (To rectify the         Full powers            $             $               $              $                $         $               $           $    Board’s letter no.
       error in purchase order)                             for contracts                                                                                                                    2007/F(S)/PW7/1, Dated 7.12.07
                                                           entered under       $ Full powers for contracts entered under his powers.
                                                              his/AGM/
                                                           GM's powers.
                                                           NOTE: -     Finance concurrence is not required, only the reasons to be recorded.
26.    Extension of delivery dates (Para 445 S) and imposition & waiver of penalties.
26.1   Contract approved by or on behalf of GM or           Full Powers            Nil           Nil              Nil           Nil              Nil        Nil             Nil        Nil   Bd. L/No.86/RS (G)/77/8
       Railway Board.                                                                                                                                                                        dt.29.02.88 & 22.02.90
       NOTE: -    These powers are subject to finance concurrence & conditions laid down in Para 445 (S)                                                                                     Sl.866 dt.27.04.88 & Railway
                                                                                                                                                                                             Bords letter no. 2007/RS(G)/779/1
26.2   Cases where 26.1 is not applicable.                 Rs.15 Crores        Rs.2 Crore       Rs.30       Rs.5 Lakhs      Rs. 2 lakh           Nil        Nil             Nil        Nil   dated28/07/08 Para 10 .
                                                                                                lakhs
                                                           Rs.15 Crores        Rs.2 Crore       Rs.30       Rs.5 Lakhs      Rs. 2 lakh
27.    Waiver of ground rent in case of rejections on                                                                                            Nil                                         Bd. L/No.84/RS (IC)/165/RRC
                                                                                                lakhs                                                      Nil              Nil        Nil
       purchase contract.                                                                                                                                                                    dt.5.1.85Board’s letter no.
                                                                                                                                                                                             2007/F(S)/PW7/1, Dated 7.12.07
       Note: -    If the amount of ground rent exceeds Rs.25000/- finance concurrence to be taken.

                                                                               Rs.2 Crore       Rs.30       Rs.5 Lakhs      Rs. 2 lakh
28.    Forfeiture of EM/SD                                  Full powers for                                                                      Nil                                         Board’s letter no.
                                                           contracts entered                    lakhs                                                       Nil             Nil        Nil   2007/F(S)/PW7/1, Dated 7.12.07
                                                            under his/AGM/
                                                             GM's powers.

                                                                               Rs.2 Crore       Rs.30       Rs.5 Lakhs      Rs. 2 lakh
29.    Refund     of   Security    Deposit        after      Full powers                                                                         Nil                                         Board’s letter no.
       satisfactory completion of orders.                                                       lakhs                                                       Nil             Nil        Nil
                                                            for contracts                                                                                                                    2007/F(S)/PW7/1, Dated 7.12.07
                                                           entered under
                                                              his/AGM/
                                                           GM's powers.

       NOTE: -    These powers can be exercised without finance concurrence.

30.    Fabrication contracts like fabrication of           Rs.15 Crores         Rs.2 Crore        Rs.30       Rs.5 Lakhs      Rs. 2 lakh         Nil        Nil             Nil        Nil   Board’s letter no.
       garments and other fabrication contracts                                                   lakhs                                                                                      2007/F(S)/PW7/1, Dated 7.12.07
       using Railway's raw material.

       NOTE: -All rules and procedures relating to purchase of stores will be applicable, in addition to all other rules peculiar to works contract.




                                                                                                             10
                                                                                                                                                    DIVL.
                                                                                    HEAD QUARTERS OFFICERS                                                                        DEPOT OFFICERS
                                                                                                                                                  OFFICERS

                                                                                                                                                                    DY.CMM/               SMM/
                                                                                                                                                    Sr.
ITEM                   PARTICULARS                                COS               CMM            DY.CMM             SMM             AMM                                                                AMM               REF/AUTHORITY
                                                                                                                                                  DMM/DMM             SMM                 AMM
                                                                                                                                                                    Independent     Independent

31.    To write off loss due to risk purchase,                  Upto Rs.             Upto             Upto             Nil             Nil             Nil           Upto           Nil            Nil
       General damages, liquidated damages.                      1 Lakh           Rs.50,000/-      Rs.25,000/-                                                     Rs.25,000/                                       Railway Board’s letter no.
                                                                                                                                                                       -                                            2007/RS(G)/779/1 Dated
                                                                                                                                                                                                                    28.07.08 Para 9.
       These powers should be exercised with utmost care only and only when all other modes of recovery except through arbitration and legal action have been exhausted. Suitable administrative action should be
       taken against defaulting firms.

32.    To waive recovery of loss due to risk                 Rs.15, 000/- in     Rs.15, 000/-      Rs.5, 000/-         Nil             Nil             Nil              Nil                Nil           Nil        Bd. L/No.77/RS (G)/779/29
       purchase and of liquidated damages in                  each case          in each case       in each                                                                                                         dt.3.1.78 &
       cases where recoveries could be made                                                           case
       only by resort to arbitration or legal action.                                                                                                                                                               No.79/RS (G)/779/29 dt.1.10.85
       (In such cases suitable action as de-listing                                                                                                                                                                 Bd. L/No.79/RS (G)/779/29
       be considered against the defaulting firms).                                                                                                                                                                 dt.3.4.98

                                                                       NOTE: -    These powers will be exercised with finance concurrence.

33.    Acceptance of arbitration awards against              Full powers to           Nil              Nil             Nil             Nil             Nil              Nil                Nil           Nil        Board’s letter no.
       any disputes arising out of a contract,                   accept                                                                                                                                             2007/F(S)/PW7/1, Dated 7.12.07
       subject to the conditions laid down in item             arbitration
       36 of Board's Letter No.S (X) II-2001/PW/6              awards in
       dt.9.5.2001                                             respect of
                                                             contracts, the
                                                             value of which
                                                              is less than
                                                             Rs.15 Crores

       NOTE: -    Railway Board should be informed of the details.

       (i)        Where payment to a contractor as a result of the arbitrator's award exceeded by more than Rs. 50,000/- of the amount considered due by the Railway Administration before the
                  arbitration proceedings began;

       (ii)       Where deficiencies in the General Conditions of Contract or of procedure laid down by the Railway Board came to light.


34.    Recovery of loss due to Risk Purchase and              Rs.15 Crores          Rs.            Rs.30         Rs.5 Lakhs       Rs. 2 lakh           Nil              Nil                Nil     Nil              Bd. L/No.79/RS (G)/657/2
       General Damages: -                                                         2 Crore          lakhs                                                                                                            dt.01.01.83 & Board’s letter no.
                                                                                                                                                                                                                    2007/F(S)/PW7/1, Dated 7.12.07
       NOTE: -i) In case where valid risk purchase           Full risk purchase loss has to be claimed.
       has been made
       ii) Risk purchase of the stores to the same           No general damages should be claimed. The case should be closed with the approval of the next higher officer and
       specification as that of the cancelled A/T but at     integrated finance but the question of taking suitable administrative decision against the firm will have to be considered
       the lower rate                                        where necessary.
       iii) Cases where the risk purchase has been                                                                           --Do--
       made at the same rate.
       iv) Where the risk purchase has been made at          In this case also, full risk purchase should be claimed if a valid risk purchase has been made but to be on the safer side,
       a very high rate.                                     general damages should also be claimed in the alternative.

                                                                                                                 11
      v) Where risk purchase is not made due to the         General Damages should be claimed where it is possible to establish the market rate and if not, the case should be
      withdrawal of the demand by the indentor or           closed with the approval of the next higher officer, in consultation with finance.
      where the risk purchase has been made to a
      different specification.
      vi) Where no loss has been suffered but the           No General Damages should be claimed. The case should be closed with the approval of the next higher officer in
      suppliers can be held responsible for the             consultation with finance but the question of taking suitable administrative decision against the firm will have to be
      breach      and    indentor   has  reported           considered where necessary.
      inconvenience, which however, could not be
      quantified in terms of money.
      vii) Where risk purchase is not tenable but           Since risk purchase is not tenable, market rate on date of breach or nearby date should be established and difference
      purchase is made at higher rates.                     should be recovered as general damages from the defaulter. (If required, rate / date information’s can be taken from any
                                                            other source / sister railways.)
                                                            In case, it is not possible to establish rate on the date of breach / nearby date then actual loss suffered by the Rly. or
                                                            10% General Damages (as per practice in vogue) whichever is less can be imposed. However if the firm represents
                                                            then specific case can be closed with the approval of the next higher authority after taking legal advise in consultation
                                                            with finance but suitable administrative action against the firm will have to be considered.
35.   Hiring of material handling equipment by depot              Nil                               Nil              Nil             Nil               Nil                               Nil                       Railway Board’s letter no.
                                                                                    Nil
      officers.                                                                                                                                                    Dy.CMM/Depot upto Rs. 20,000/- per case         2007/RS(G)/779/1 Dated
                                                                                                                                                                   with monthly limit of Rs. 2 lakhs.              04.04.08
                                                                                                                                                                   SMM (Depot-Independent Incharge) upto Rs.
                                                                                                                                                                   10,000/- per case with monthly limit of Rs. 1
                                                                                                                                                                   lakh

                                                                                                                                                                   AMM (Depot-Independent Incharge) upto Rs.
                                                                                                                                                                   5,000/- per case with monthly limit of Rs.
                                                                                                                                                                   50,000/-.
36.   Acceptance of Stores dispatched after the expiry of         a.     Delay upto 6 months for order valued upto Rs.3 lakhs.                                                                                     Railway Board’s letter no.
      delivery period by the consignee..                          b.     Delay upto 21 days for orders valued between Rs.3 lakhs to Rs.6 lakhs provided the initial delivery period does not exceed 6 months.      2007/RS(G)/779/1 Dated
                                                            For all other orders, valued over Rs.6 lakhs prior extension of delivery period from the purchase office will be necessary.                            28.07.08 Para 10
37.   Acceptance of excess / short supply by depot          Upto 5% of the value of contract or Rs.3 lakhs whichever is less subject to total value of receipt not exceeding normal purchase power of COS.         Railway Board’s letter no.
      officers without formal amendment to the contract.                                                                                                                                                           2007/RS(G)/779/1 Dated
                                                                                                                                                                                                                   28.07.08 Para 11
38.   Purchase of oils and lubricants marketed by Public Upto Rs.3 Crores Upto Rs.2 Nil                      Nil              Nil              Nil              Nil                Nil              Nil
      Sector Undertakings in single tender basis.                                 Crores
      In each case with finance concurrence and to make 100% advance payment to the firms without going into the formalities of tender committee’s examination.
      Limited Tender to be called in place of Single Tender in case prices are not government administered.




                                                                                                                12
ANNEXURE of SOP Part ‘F’
Constitution of Tender committee and authority competent to accept Stores purchase on Zonal Railways & PUs.

Railway Board vide letter No. 2007/F(S)I/PW7/1 Dated 07.12.07 & . 2007/RS(G)/779/1 Dated 04.04.08 have revised the Constitution of Tender committee and
authority competent to accept Stores purchase on Zonal Railways & PUs as under :-

                                                                                                 TENDER COMMITTEE
          Sr. No.            Value Limit                                   Acceptance by
                                                                                                 Stores              Consuming Department           Finance
          1.                 Rs.10 Lakhs to Rs. 30 Lakhs                   JAG                   Sr. Scale           Sr. Scale                      Jr. Scale
          2.                 Above     Rs. 30 Lakhs to Rs. 01 Crore        SAG                   JAG                 JAG                            Sr. Scale
          3.                 Above     Rs. 01 Crore to Rs. 02 Crore        SAG                   JAG                 JAG                            JAG
          4.                 Above     Rs. 02 Crore to Rs. 15 Crore        PHOD / CHOD           SAG                 SAG                            SAG
          5.                 Above     Rs. 15 Crore to Rs. 25 Crore        AGM*                  PHOD / CHOD         PHOD / CHOD                    SAG
          6.                 Above     Rs. 25 Crore to Rs. 50 Crore        GM                    PHOD / CHOD         PHOD / CHOD                    PHOD / CHOD)


(i)     In units, where there is no AGM, the accepting authority will be GM against item no. 5 as well of above table.


(ii)    All purchase proposals not involving foreign exchange valued over Rs. 50 Crores and purchase proposal involving foreign exchange valued over Rs.50
        Crores are to be submitted to Railway Board, duly approved by GM, for obtaining approval of the competent authority.


(iii)   It is reiterated that the total value of a tender will be the criteria to decide the competent authority for acceptance where purchase proposals against the
        tender which are put up in parts. The stores member of the tender committee will put up the proceedings direct to the accepting authority.


(iv)    As per Railway Board’s letter no. 2007/RS(G)/779/1 Dated 04.04.08 JAG level TC members in case single SAG officer :
        (a)      In case of only one FA&CAO, JAG level Finance officer will be member of Tender Committee upto Rs. 8 Crores
        (b)      In case of only one SAG Stores officer, JAG level stores officer will be member of Tender Committee upto Rs. 8 Crores.
        (c)      In case of only one SAG Level Officer in User Department, JAG level officer of user department will be member of Tender Committee upto Rs. 8 Crores.


(v)     The competent authority for procurement of quantity under 30% option clause must be taken at the tender accepting stage, Value of tender being determined on the entire
        quantity being procured including the 30% option quantity in tender cases with option clause. Rly. Bd’s letter No.99/RS (G)779/5 dtd.12.03.10




                                                                                         13
PART II PRINTING PRESS

S. No.                                    Particulars                                           Authority           Powers of Dy CMM (AII)         Powers of Managers/PS
  1.   To place orders for printing jobs on outside presses through limited tender                                          Rs 3 Lakhs                    Rs. 75000/-
       with material in emergency with associate finance concurrence.
       Note: 1) Emergency to be certified by concerned CHOD.
 2.    To classify urgency and dispense with second round of tender where only Board’s              letter    no.           Rs 25000/-                     Rs. 2000/-
       single quotation has been received from printing presses on the approved 76/F(S)/1/PN-4/1 DATED
       panel with finance concurrence of associate accounts.                           5.10.76
       Note: Subject to annual ceiling of 2,50,000/- and 20,000/- respectively.
 3.    To entrust printing of petty and urgent jobs on single tender/quotation basis                                        Rs 10000/-                     Rs. 2000/-
       to outside presses with personal approval of CMM
       Note: 1) Emergency to be certified by PHOD.
             2) Annual ceiling limit of Rs.1,00,000/- & Rs. 20,000/-
 4.    To accord sanction to the printing of non-standard forms and books                                                   Full Powers                        Nil
       including binding through Railway Press.
NOTE: - The delegation of powers under Sr. no. 1 to 4 above is subject to the certificate that the work cannot be undertaken by the railway press and the pressure of work in
        printing press is real and not of temporary short duration.
 5.    To procure through limited tender blocks, films, plates, rubber blankets,                                            Rs 3 Lakhs                    Rs. 75000/-
       rubber rollers etc. for printing requirement and spares required for
       maintenance and repairs of printing machinery.
       Note: 1)Procurement will be regularized as per SOP Part ‘F’
             2) Repair will not be done outside.
 6.    To procure on single tender basis blocks, films, plates, rubber blankets,                                            Rs 10000/-                     Rs.2000/-
       rubber rollers etc. for emergent printing requirements.
       Note: Subject to annual ceiling of Rs. 1,00,000/- & Rs.20,000/- respectively.
 7.    To supply stationary, books and forms to the following depts. At the book                                            Full Powers                   Full Powers
       rate:
       a) RDSO AND Railway Board, Zonal Railways, Railway Project and
          Production units
       b) Railway Recruitment Boards, railway claims tribunal.
       c) IRCA
NOTE:
       1) Any job outside railway press will require personal approval of CMM/COS for work above Rs.2000/-
       2) Any indent placed for purchases will be regulated by SOP part ‘F’ and administered by stores deptt.
       3) All proposals above Rs 2000/- will require finance concurrence of associated accounts with reference to printing & procurement of printing material
             except Paper.




                                                                                14
   PART III SALE

S no.   Particulars                  Authority                               Headquarter Officers                                    Divisional                        Depot Officers
                                                                                                                                     Officers
                                                           COS                 CMM             Dy. CMM         SMM         AMM            Sr.            Dy CMM             DMM               AMM
                                                                                                                                     DMM/DMM
 1.     Sale to other zonal          Para         Full Powers             Full Powers         Full Powers    Nil         Nil         Nil              Full Powers         Nil           Nil
        Railway/Production           2306-S,
        units and railway            2328-S
        projects at book rates       AND
                                     2329-S
 2.     Sale of over stocks of       Para –       Full powers to sell     Full powers to      Upto           Nil         Nil         Nil              Nil                 Nil           Nil
        ordinary emergency or        2307-S       and to adjust the       sell and to         Rs.5 Lakh
        special stores through                    difference between      adjust the
        advertised tender                         the book rate and       difference
                                                  sale value              between the
                                                                          book rate and
                                                                          sale value
 3.     Sale of Scrap                Para
        unserviceable and            2310-S to
        obsolete stores and          2312-S
        adjustment of the
        differences between the
        book rate and sale value
        subject to Para 2224-S
 a)     By advertised tender                      Full Powers             Full Powers         Full Powers    Nil         Nil         Full Powers      Full Powers         Nil           Nil
 b)     By Auction                                Full Powers             Full Powers         Full Powers    Nil         Nil         Full Powers      Full Powers         Nil           Nil
 c)     By direct sale                            Full Powers to sell     Full Powers to      Full Powers
                                                  at book value or at a   sell at book        to sell at
                                                  loss not exceeding      value or at a       book value
                                                  Rs.200/- in each        loss not            or at a loss
                                                  cases                   exceeding           not
                                                                          Rs.200/- in         exceeding
                                                                          each cases          Rs.200/- in
                                                                                              each cases
 d)     Through bulletin /limited                 Full Powers             Full Powers         Full Powers    Nil         Nil         Rs.25000/-       Nil                 Nil           Nil
        tender
        NOTE: If as a condition of sale, freight is to be borne by the administration cost of such freight should be taken into consideration in computing the loss.


                                                                                         15
S     Particulars                 Authority                             Headquarter Officers                                Divisional                Depot Officers
No.                                                                                                                         Officers
                                                    COS               CMM              Dy CMM          SMM        AMM        Sr.DMM/         Dy CMM         DMM         AMM
                                                                                                                               DMM
 4.   (a) Extension of time for   Para 132-S     Full power         Full power      Full Powers for     Nil        Nil           Nil       Full Powers        Nil        Nil
      depositing balance                                                              lots valuing                                            for lots
      payment after the                                                             upto Rs 5 lakhs                                        valuing upto
      auction                                                                             only.                                             Rs 5 lakhs
                                                                                                                                               only.
      (b) Forfeiture of earnest                  Full power         Full power      Full Powers for     Nil        Nil           Nil       Full Powers        Nil        Nil
      money/lot                                                                       lots valuing                                            for lots
                                                                                    upto Rs 5 lakhs                                        valuing upto
                                                                                          only.                                             Rs 5 lakhs
                                                                                                                                               only.
      (c) extension in delivery                  Full power         Full power      Full Powers for     Nil        Nil           Nil       Full Powers        Nil        Nil
      period                                                                          lots valuing                                            for lots
                                                                                    upto Rs 5 lakhs                                        valuing upto
                                                                                          only.                                             Rs 5 lakhs
                                                                                                                                               only.
      (d) Enforcing /waiving                     Full power         Full power      Full Powers for     Nil        Nil           Nil       Full Powers        Nil        Nil
      of ground rent in                                                               lots valuing                                            for lots
      connection with delivery                                                      upto Rs 5 lakhs                                        valuing upto
      of scrap to contractor                                                              only.                                             Rs 5 lakhs
      and in cases of stores                                                                                                                   only.
      awaiting removal from
      railway premises.

  NOTE: 1) The powers for extension of time or waiver of ground rent may be exercised subject to the condition that the Railway has suffered no loss by such extension or
           waiving. The facts must be recorded in writing in each case. In case of contracts entered into by a higher authority COS cannot exercise these powers unless he is
           specifically authorised to do so in term of the contract.
        2) Dy CMM can extend delivery period upto 1 month on payment of ground rent for removal of sold lots of scrap and 15 days without ground rent for lots upto
           Rs 5 Lakhs if delay is considered due to administrative reasons.
        3) Dy CMM have full power to extend time for payment of balance money with interest and can extend time for payment of balance money without interest upto
           15 days for lots valuing upto to Rs 5 Lakhs.




                                                                                 16
    S no.   Particulars                  Authority                               Headquarter Officers                                Divisional             Depot Officers
                                                                                                                                     Officers
                                                            COS               CMM              Dy CMM           SMM          AMM      Sr.DMM/       Dy CMM        DMM        AMM
                                                                                                                                        DMM
     5.     Direct sale to railway       Para 2317-S   Full Powers       Full Powers        Full Powers        Full         Full     Full Powers   Full Powers   Full        Full
            employees of items of                                                                              Powers       Powers                               Powers      Powers
            scrap     wood      below
            900mm       in     length,
            packing cases wooden
            upto 500 Kgs,
            Scrap hose pipes upto 30
            mtrs. Scrap drums 40/45
            gallon capacity, saw dust
            250 Kgs. Scrap durries,
            carpets upto 25 Kg.
            scrap gunny covering for
            packing upto 10 Kgs.
            Scrap tarpaulins upto 25
            Kgs. And scrap asbestos
            cement sheet upto 300
            Kgs. Any other item to
            be sold with consultation
            of finance
.
             NOTE:

             1.   Scrap wood (below 900 mm in length) will be issued in units of 60 Kgs. Once in a month to every staff.
             2.   Scrap wood over 900 mm in length can be issued to all categories of staff upto 250 Kgs. Once in a year.
             3.   Drums of 4/5 gallon capacity can be issued once in a month.
             4.   Other items once in a year.
             5.   Price of staff sale is to be fixed with finance concurrence.




                                                                                          17
S no.   Particulars                  Authority                                     Headquarter Officers                             Divl. officers                 Depot Officers
                                                                                                                                                                 Independent Charge
                                                             COS                CMM           Dy. CMM         SMM       AMM       Sr.        AMPS/Dy            DMM            AMM
                                                                                                                               DMM/D          CMM
                                                                                                                                 MM
 6.     To sanction adjustment       Para 132-S         Full Powers       Full Powers        Full Powers     Nil       Nil    Nil            Nil          Nil              Nil
        of difference between
        book value of overstock
        or surplus stores to stock
        adjustment account
 7.     To classify stores as        Para132-S Para     Rs. One lakh      Rs. One lakh       Rs. 25,000/-    Nil       Nil    Nil            Rs. 2000/-   Rs. 2000/- for   Rs. 2000/- for
        `Dead Surplus` reclassify    2223-S             for each          for each item*     for each                                        for each     each item*       each item*
        stores in stock and rate                        item* subject     subject to the     item* subject                                   item*        without          without
        them as “second hand”                           to the            recommendati       to the                                          without      recommendat      recommend-
        or obsolete stores in                           recommendat       on of survey       recommendat                                     recommen     ion of the       ation of the
        books                                           ion of survey     committee.         ion of survey                                   dation of    survey           survey
                                                        committee.                           committee.                                      the survey   committee.       committee.
                                                                                                                                             committee
                                                                                                                                             .
        NOTE: 1) Surplus Stock each costing more than Rs. 5000/- should be offered to other railways.
              2) Surplus Stock each costing more than Rs. 1000/-should be offered to users’ depts. or other depots.
              3) Surplus stock each costing less than Rs. 1000/- may be offered to staff subject to SOP part ‘F’ Item no. 5

        *      ‘item’ means total stock value of the item and not unit value.




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