JEFFERSON COMMUNITY AND TECHNICAL COLLEGE DISTRICT
Faculty Council Meeting
Jefferson Technical College Campus
Minutes for February 11, 2005
Call to Order: The meeting was called to order in the cafeteria located on the Jefferson
Technical College Campus, at 9:32 a.m. by SW Vice-Chair Candi Crawford.
Attendance: Brandon Bartley, Jim Baughman, Gail Bonnell, Diane Calhoun-French,
Candi Crawford, Jeff Crowder, Laura Dearing, David Dockstader, Laurie Eiden, Eileen
Estes, Jeff Friend, Luanne Goldsby, Denise Gray, Darlene Hurd, Rafe Johnson, James
Kolb, Dennis Lawrey, Marilyn McNeill, Susan Meeks, Denise Merrell, Dru Milby, Mary
Mulder, Judy Munro-Leighton, Tony Newberry, Phil Pitt, Adrienne Regnier, Peter
Rodski, Betty Shiffman, Martha Swain, Katy Varner, Betty Weldon, Deborah C. White
Approval of January minutes: A motion was made to approve the minutes of the
January 14, 2005 meeting. The motion was seconded and approved unanimously.
DT: Jim Baughman had no report.
JTC: Martha Swain welcomed everyone to the Jefferson Technical College Campus and
gave no report.
SW: Candice Crawford had no report.
A motion was made to amend the agenda to accommodate visiting faculty who were
present to speak to the new course proposals. The motion was seconded and the Local
CRC Report was moved to the front of the Standing Committee Reports.
Standing Committee Reports:
Local CRC: Laura Dearing distributed three handouts, New Course Form—233IES,
New Course Form—235IES. Phyllis Alderdice stated that the purpose of the courses
were to introduce students to an international experience and receive enrollment
recognition from KCTCS while traveling international. She also stated the CPE has
recognized the need for this type of enrollment for several years. In addition, with the
increase interest in international program she believes this is an appropriate time to add
them to the KCTCS inventory. She expressed the need to broaden the area of
international education among the student base. There was discussion over the adding the
courses to the Gen Ed course list and that it would be beneficial to add them to the list.
There were no further comments. The motion to accept the courses was called and it
was seconded. The courses were accepted unanimously to be sent to the Faculty
meeting on February 18th.
Laura asked Linda Benz to speak to the next item, Curriculum Development Form
(Revision) that is the result of two changes in Accounting Technology. Linda stated that
the first change is due to a new course, Entrepreneurial Accounting, as one of the
accounting electives that JCC is picking up as part of the AAS Degree Program. The
second reason for the revision is that due to an error in paperwork last fall. She further
stated that in December the KCTCS approved several minor revisions to the accounting
course. In the approval process all, the revisions were passed without the appropriate
overall Curriculum Revision Form. This form reflects the curriculum that was previously
approved. There were no questions or discussion. The motion to accept the revision
was called. The motion was seconded and passed unanimously to be sent to the
Faculty meeting on February 18th. The faculty council expressed thanks to Linda Benz
and the committee who worked on this revision.
Faculty Affairs: Jeff Friend reported that the Faculty Affairs Committee is working on
three issues. The first is the revisions of the Faculty Handbook and they are still
determining how they will proceed with the project. Secondly, Faculty Affairs requested
clarification on the writing of promotion letters and meeting their obligations and Diane
Calhoun-French addressed those issues very well in her email. Thirdly, he also reported
that the committee spoke with Dr. Newberry concerning merit bonuses. Jeff deferred the
merit bonus issue to Dr. Newberry’s report later in the meeting.
Local Rules: Eileen Estes had no report.
System Rules: Peter Rodski reported that the committee met on January 14th and the --
Proposed Change Section IV 126.96.36.199 Nursing Guidelines for Jefferson Community
College passed unanimously with some minor editorial changes. Janice Coleman
(nursing downtown) was present to answer questions for the committee.
Peter further reported that the --Proposed Change Sections I 2.22, 3.12, Senate and
Council Ex-Officio Membership. These items passed by a vote of 13 to 2. This rule
changed the composition of the Senate and Council. It eliminated the ex-officio
membership of the faculty member elected to the KCTCS Board of Regents, as well as
the ex-officio membership of the KCTCS student representative elected to the KCTCS
Board of Regents. The rational for the revision was as follows: The Board of Regents
approved a revision to their bylaws which state that “Elected members of the Board of
Regents may not serve simultaneously on Local college boards of directors, local faculty
senates, the system wide Faculty Senate or any local or system wide senate committee or
system wide senate council in order to avoid a conflict of interest or the appearance of a
conflict of interest. Mary Mulder will report more on this item in her report. Peter also
reported that The Glossary Sub-Committee gave its report and a new glossary for the
rules will be presented at the next meeting.
System CRC: Marilyn McNeill reported that she sent the agenda for the next meeting to
inform the members that if there is anything that applies to their division they can contact
her with any concerns or questions.
System Council: Mary Mulder presented an oral report and distributed written copies to
the Council. She reported that the council/senate meeting was both frustrating and
inspiring. She stated that the senate passed a message that was sent to the Education
Committee of the legislature and to our KCTCS Board of Regents (BOR). The senate
voted to send its message after long deliberation. She further state the statewide Rules
Committee sent two rules changes to the senate that would have brought our senate rules
in line with the Board of Regents’ recently passed conflict of interest changes to their by
laws. Until this time, the two faculty members who serve on the Board of Regents’ were
ex officio members of our faculty senate/council. She explained that this meant that they
had a voice at our senate meetings and could report to us on Board of Regents matters.
The recent changes to the BOR bylaws had the effect of preventing faculty board
members from serving on our faculty sensate in an official capacity. In addition, this can
be overcome by our inviting the faculty board members to our meetings as guests, but it
meant they would not qualify for travel allowances, etc. Furthermore, they would have
not standing at the BOR meetings to speak for a representative body of the faculty of
KCTCS. Mary further reported that it is important for the BOR to hear the voice of the
college. The fact that the Board of Regents passed the bylaws changes, they did seem to
indicate the BOR is uninterested in having input from our official representative body of
the faculty. The senate declined to make the changes to its rules that would make their
rules comply with the BOR’s recent decisions. The recent move to reduce the number of
faculty members on the BOR from two to one is very concerning to the senate/council.
In other business, Mary reported that Chancellor Bird made a special statement
concerning the merit pay issue to recognize that President, Dr. Newberry, was the one
who told the other college presidents that the issue needs to go back to the faculty of the
colleges. Mary expressed her thanks to Dr. Newberry for his support of the faculty. Mary
further reported that the senate again turned down a Jefferson proposal for change. The
nursing programs guidelines had unclear language. As written, the guidelines seemed to
allow a student to take three developmental courses and one regular course, get an A in
the regular course, and claim to have a 4.0 average. No one from the nursing program
was there to represent the group and she was unable to assist in the clarification of the
information. The senate voted to send the proposed change back insisting that changes
must be clear. The senate also turned down the English working group’s request to
change the prefix on the English developmental courses ENC to ENG because there is
another courses already listed as ENG90. Mary explained that no two courses could have
the same prefix and number. In addition, Mary reported that the council is very insistent
that the proposals sent to them be perfect in content and grammar. She further reported
that there was a very long debate over the editing process of the documents. Mary
suggests that everyone work together to get the Jefferson requests and requests that we
are connected with in perfect order before they go to the system Rules and CRC
committees and then the senate for consideration. Discussion revolved around the lack of
communication between committees, as representatives are not being informed when a
change in meeting schedules is announced. Mary will take the issue back to the senate.
Academic Deans’ Reports:
SW Dean’s Report: Katy Varner submitted a written report via email. She added the
following comments to her written report.
Curriculum Committees—Katy reported that 60 different curriculum committees across
the state are working on curriculum. That is approximately 740 people participating in the
review of curriculum. This encumbers the decision making process. She further reported
that the Deans meetings that took place in October were on how to make this process
easier. The discussion centered on the possibility of the curriculum committees going
away and once a year disciplines will meet to discuss curriculum. She added that this is
only in the discussion phase and nothing has been settled.
Southwest Campus Dean’s Written Report
There are a number of upcoming events at SW that are going to be culturally “fulfilling”, interesting, and
just plain fun. I hope you can attend one or more of them.
Thursday--Feb 10th at 3, Harry Pickens is back with us. He is motivating us in Hum 107.
Tuesday--Feb 22 from 10:30 to 12:30 –African American Read In. in the Student
Community Building. Contact Susan Erdmann for more details.
Tuesday--Feb 22 from 2:45 to 3:45. Cathy Wright and Micki Karcher will hold a Best
Practices Seminar for new teachers. Hum 107
Wednesday--March 2 from 1:45 to 2:45 Developmental Forum
Monday --March 7 at 6—Speaker Series—Prime Numbers and Cicadas-Student
Tuesday--March 8 at 2:45 Saving For Your Retirement B.Steiden Quinlan
Wednesday--March 9 at 2:45 Trends in Healthcare, Retirement and Living Standards R.
Crouch Hum 107
Chris Graney is also doing a workshop DT on the 31st--Galileo Was Wrong
Employee Recognition--two of our Southwest folks have won some outstanding awards. Brandy Slaughter
and Chanda Rodski won the Champions for Children Award given by the Louisville Education and
Employment Partnership. This is a partnership between the mayor’s office, JCPS, and other business
groups in greater Louisville. Chanda also won the Business Person of the Year Award from this group.
She was given this award because the nominating committee felt that she always goes above and beyond to
help students. Mayor Jerry Abramson will give her this award on March 17 at the Brown Hotel.
Congratulations to both of them for such outstanding service and work.
New Faculty--the tradition at this college is that new faculty are hired in the summer and we expect to see
new faces come August. This year we had a number of new faculty at SW. This year, though, we did
something that was a little out of our traditional way of doing things. We hired a new faculty member in
November. Her name is Dr. Heather Brown, and I have included her picture so that you all can get to know
her better. Heather is working in two areas. She will be teaching in the new Bio-Tech program and at the
same time developing curriculum for the new 3-DR program. If you are saying—okay what exactly is that,
I will be talking about both programs on the 24 th of March. However in brief 3DR is the next generation of
medical imaging beyond CAT scans and MRIs. A 3DR technician must have knowledge of both computers
and Anatomy and Physiology. The demand for this degree will be very strong and the pay for such
technicians will be very high.
The Rest of the Story…Dr. Newberry was on campus yesterday to talk about the KCTCS Performance
Review Proposal. There were a number of ideas presented by faculty and staff as to how JCTC should
respond to this system proposal. I encourage you to give input to your Staff Council, Faculty Council and
Faculty affairs representative. The outcomes of all this discussion will affect us all.
Speaking of Performance Review, it may be confession time. I may be the last person on this campus to
realize that Notebooks for Promotion can be written in three different formats. I now know this but I had
not closely read my e-mails about directions in evaluating the notebooks. I pass this confession on just in
case there may be another soul out there guilty of the same sin.
We are about five weeks beyond the beginning of the semester but I don’t think it is too late to say --
THANK YOU VERY MUCH. Registration and advising during Crunch Time went very smoothly and
that is, once again, because of the great efforts, dedication, and positive attitudes of the wonderful staff and
faculty who worked Crunch Advising and Registration.
I am giving a “Let’s Talk” on March 24 at 2:30 in Hum 107. This time I would like to once again use this
as forum for concerns, ideas etc. Also at this time, I am going to give you more information on the new
Bio-Tech program on this campus and the hopefully upcoming 3DR program. I also want to discuss
NEXUS. You will have to come to the workshop to find out all about NEXUS.
On-line registration is coming to JCTCS and in the next month or two you will be getting information
about the timetable for all of this. My guess is that by this December we will be on-line for registration.
This will have a big impact on how we are going to deliver good academic advising. One of the
recommendations that came out of the advising discussions that we had last year was that we make sure
that students have an Academic Plan that they sign off on so that they know exactly what they need to
graduate or transfer. That recommendation is becoming a reality; Donna Edgar is working on Academic
We have 10 people who are tutoring in the Every1Reads program at Stonestreet. Thank you all for doing
this. These little kids, I know, will really benefit from your time, interest and concern.
Once again, let me know if you have any concerns, ideas, or just plain gripes!!!! Thank you all for being
the greatest group of people. I can’t say that enough.
NW Dean’s Report: Bob Silliman was unable to attend today’s meeting and sent no
DT Dean’s Report: Randy Davis was unable to attend today’s meeting and sent the
following written report.
Downtown Academic Dean’s Report: Faculty Council Friday February 11th
Academic divisions need to get their Summer and Fall 2005 schedules input into PS by February
A candidate for the Associate Dean of Allied Health and Nursing position will be on campus this
Thursday and Friday and will be interviewed Friday morning.
The KCTCS Deans Meeting was held last Thursday and Friday in Versailles. Thursday afternoon
the Academic Deans discussed the curriculum development process and the role of the curriculum
committees. Five recommendations are being presented to Dr. Bird for consideration at President
McCall’s PLT meetings. It was decided that the scope of the system CRC needed to be better
defined and that they should not be required to deal directly with editing the forms. It was also
suggested that we maybe needed someone to function in the role that Marie Pickarski (sp?) once
served under UK. We will also be conducting a pilot with the Music faculty and the Chemistry
faculty at the New Horizons conference in May. These groups of faculty will be getting together to
discuss curriculum development (among other things) and then report out what they decided. I can
provide more detail about this lengthy discussion if someone is interested.
The second JCTC Day at the Speed Museum is next Wednesday February 16 th from 3-6PM.
Please encourage the faculty and staff in your division or area to attend. Parking is free and food
and beverages will be served.
The DT Spring Arts Festival is scheduled for Thursday April 14. The festival will feature West
African drumming, the Olive Dance Troupe (Hip Hop Dance) from Philadelphia and a visual
The first of three “Let’s Talk Teaching” book discussion sessions of Ken Bain’s “What the Best
College Teachers Do” will be Thursday February 24th. Look for a detailed e-mail from me soon
about how to acquire a copy of the book.
Student Affairs: Denise Gray had no written report. She had the following comments.
Dr. Gray reported that Student Affairs is in the beginning stages of online registration for
Carrolton and Shelby County Campus. The meetings with administration are revealing
issues that need to be addressed prior to the implementation of online registration. She
also reported that the diplomas for the December graduates would be mailed out next
Business Affairs: CFO Dru Milby made the following comments on the written report
that she will submit via email following the Council meeting.
Management of Facilities—this item is not covered in the written report. Dru stated that
Jefferson is working with Keith Johnson, Business Officer, at Elizabethtown and with
Hopkinsville to compare facilities usage agreements to determine charges for the use of
the facilities. This covers the problem of the “Free Use” policy issues in regards to
facility usage. In addition, one very time consuming process is the scheduling of
classrooms and meeting rooms. Hopkinsville is using a software program instead of a
manual process to book their classrooms and we are exploring the possibility of using
software instead of a manual system for classroom assignments and booking meeting
rooms. Discussion: It was brought to Dru’s attention that social security numbers also
appeared in accessible areas on Peoplesoft. Dru is going to look into the issue. In
addition, there was general discussion over pay stubs and electronic pay stubs.
Business Affairs Update—February 10, 2005
Dru Milby, Chief Financial Officer
SACS VISIT – Many of our team members contributed to the successful SACS visit. Thank you!
DIRECTORY – Cynthia Graves is currently updating the online directory (JCC website) and “quick
FACILITIES -Bill Nowak (213 2104) - Facilities Management, Contract Management, M&O,
Environmental Services, Safety, Security, and Auxiliary
Seminary Building Courtyard – Planning underway for Spring plantings.
Work Order System – Continuing weekly meetings with Facilities Supervisors to review status
of outstanding work orders. Working to improve the overall process including web submission of
requests and communication of status to requestor. Weekly email update to requestors to begin
Departmental Copiers and Document Source Equipment – Renewal contract with Xerox has
been signed. All departmental copiers will be replaced, along with eight additional machines
placed District wide. There will be additional functionality on each machine, including Flowport,
scan to file, and scan to email capabilities. Installation is scheduled in the later part of February.
Details of the installation, training, and equipment will be forthcoming.
Food Service – We are unable to secure a vendor to provide food service during the spring
semester. We will, however, be working with KCTCS Purchasing to place an RFP this Spring for
food service beginning the fall semester on the Downtown, Southwest, and Shelby County
Campuses. We are also exploring the possibility of food service at the Jefferson Technical
College campus with the Department for the Blind.
Bookstore – we are continuing to communicate regularly with the Barnes and Noble regional
manager and bookstore managers. An Advisory Committee is to be formed. Spring process and
service much improved over Fall. Summer/Fall book adoption forms will be distributed soon.
VTI Building Improvements – Room 301 renovation is nearly complete (includes new seating,
painting, replacement of TV’s, VCR’s, DVD player, sound system, carpeting, etc.) Request
faculty help enforce NO FOOD/DRINKS in carpeted classrooms.
Safety Manual – Draft completed and presented to the Safety Committee for review. An
abbreviated version will be provided to all employees. Emergency call instructions including
phone numbers and physical building addresses will be placed next to each courtesy phone.
Safety Inspection of Labs – Requested KCTCS safety personnel inspect all labs on all campuses
to ensure we are in compliance and to address issues/concerns of faculty. Visit scheduled for later
Signage – Replacement of internal signage in the DT LRC and VTI is near completion. External
signage with physical address of each building has been ordered to comply with emergency
response requirements. Evaluating cost of external signage to improve building identification.
Theatre Space – Advertised for DT space. Initial bid received but unacceptable overall cost.
Currently working with bidder to negotiate less space and less cost. Meeting scheduled with
Theatre faculty and others to discuss latest offer from landlord.
Facilities Strategic Priority - Developing detailed action plans.
Horticulture Program – Worked with KCTCS to address facilities needs for the program.
Funding up to $25,000 has been set-aside for the project with work to begin soon. Much of the
work will be accomplished using internal M&O staff.
Culinary Arts – we are providing significant internal support to renovation project to reduce
overall cost. Estimated completion date is May 1st.
Keys/Building Access – we are updating key records, verifying holders, and researching card
access to selected buildings and electronic key management.
Seminary Building – Working with contractors to repair wall damage in the stairways. Moisture
problem hopefully eliminated. Repair of stairwell is scheduled for Spring Break.
Weather Damage – Significant resources devoted to assessing damage, cleanup and repairs
resulting from water damage during the break. (JTC, SW and CA) Working with KCTCS on
Other – Inventory of all assets completed with audit visit completed this week. Stolen DVD/VCR
players have been replaced. Emergency phones to be installed in JEC. Updating BA website.
Exploring inventory barcoding, automation of payroll timesheets, consolidation of campus postage
meter contracts, and working with Publications Committee to consider class schedule alternatives
and cost. Hazardous waste pick-up scheduled for today. Reviewing recycling program on all
BURSAR – Karen Ray (213 2107)
Working with SALT to improve payment process during peak times (including space, staffing,
crowd management, etc).
Plan to survey students regarding payment process.
Reviewing staffing including need for Assistant Bursar.
BUDGETING and ACCOUNTING – Ginny Stradley (213 2559)
FY05 Budget continues to be very tight. Budget presentation planned for CLT meeting next
Preparing Strategic Needs Analysis and Six-Year Capital Plan documents to be included in the
KCTCS biennial budget request.
Began preliminary planning for FY06 Budget. Plan to present proposed calendar and budget
request forms at next meetings of PS and CLT.
Budget office staff will be scheduling meetings with individual budget managers to review current
year budget and preparation of next year’s budget request.
Improved document flow and payment tracking for purchasing and accounts payable.
Reviewing procard usage to determine appropriateness of distribution of cards. Also, review
procard violations to determine course of action.
Preparing response to JTC internal audit report. JCC internal audit in process.
Budget and accounting staff assisting KCTCS staff in extensive testing of the new version of
PeopleSoft Financials. Scheduled to “go live” March 7th.
HUMAN RESOURCES and PAYROLL – Kent Robinson (213 2118)
Review check stubs very carefully for benefit changes/costs.
Reviewing organization to improve segregation of duty and cross-training.
Have obtained agreement from Systems Office to remove Social security numbers from pay stubs
and checks. This change is second in line for HR related changes to Peoplesoft. The first priority
is implementing Employee self-service applications. Details on the features of Employees self-
service have not been released, but typically include address and contact information changes,
benefit information, and leave balances. Electronic pay stubs may also be available.
The new KCTCS HR training coordinator met local workgroup to design a Supervisor’s Training
Program customized for Jefferson.
COMPUTER SERVICES – Thomas Rogers – (213 7310)
Some security cameras have been installed on the DT, SW, and SC campuses and plans include
additional cameras. Project will be extended to include other campuses. The cameras did “catch”
some vandals in the act at SW.
Many of the Faculty and Staff old monitors have been replaced with 17” monitors. Significant
resources were utilized in the upgrade of student labs and entire project is very near completion.
The project involved 500 moves. A plan to distribute the replaced computers is being developed.
Approximately 10 PCs have been replaced or upgraded in the areas most heavily used during
Student Wireless access has been established in the libraries on the DT and SW campuses, in the
common areas at SC, and entire building at CA. Locations are being determined at JT. The plan is
to extend this capability to other areas on all campuses.
CBTS -Working with CBTS to improve directory functionality and call queuing.
29 Data/LCD projectors have been purchased for a total of 36 to be placed throughout the district.
Dell also included approximately $3,000.00 of other equipment as part of the purchase.
Provost Report: Dr. Diane Calhoun-French submitted a written report.
Provost’s Report to Faculty Councils
February 11, 2005
All official credentials district-wide have been gathered, evaluated, reviewed by a second
evaluator, compiled, and filed in the Provost’s office in a fireproof cabinet. Copies of transcripts
will be returned to the HR office, but all originals will remain in the Provost’s office. For the
record, we have about 800 different faculty (full-time and part-time) who have taught for the
Jefferson District during the past 12 months.
Files for candidates for Professor and Associate Professor are ready for review by the College
Advisory Committee on Promotion. Faculty who have not submitted letters as required are
receiving a second notification and a warning that they will be ineligible for an “exceeds” rating if
letters are not submitted.
Three meetings have been held with all candidates for promotion to Assistant Professor and all
those undergoing 3rd, 4th, or 5th year review. Their files will be due in division and/or deans’
offices on March 7.
Faculty performance review files must be completed at the division level and forwarded to the
Provost’s office by April 1.
On-line registration is being piloted at the Carrollton and Shelby campuses for the summer and fall
The search for the Dean of Academic Affairs position at the Jefferson Technical Campus was put
on hold until after the SACS visit. The ad for the position will be posted within the next two
weeks and a search committee appointed from among numerous volunteers. Dr. Newberry and I
will be meeting shortly with the Search Committee to discuss the DT/JTC Dean of Students
President’s Report: Dr. Newberry made the following comments on four of the issues
found in the written report which was previously submitted electronically and his full
report follows the comments:
Tenure for Technical College Faculty—Dr. Newberry updated the Council on the
tenure for Technical College Faculty issue. He stated that after several months working
on this issue of conspicuous difference between the Community College and Technical
College Faculty. It was a symbolic issue and glaring disparity between the colleges. He
further reported that when the college took this issue on and made a proposal to the
system in the form of a white paper that, as a part of the consolidation, Technical College
Faculty be given a path to pursue tenure. In the last monthly meeting of the Presidents,
our proposal, which is a significant symbolic change in which the way the Systems has
done things, Technical Faculty now have the ability to pursue tenure on the same basis as
the Community College Faculty.
SACS Visit—Dr. Newberry reported that the meeting went very well. The focus of the
visit was on consolidation and the Jefferson Technical College programs, personnel, and
processes and how integrated Jefferson Technical College and Jefferson Community
College will align by the completion of consolidation in July. The team was very
impressed with the Jefferson Technical College facilities and Faculty. He further
reported that the SACS Team gave only seven recommendations, with six them being
minor. One of the recommendations was to complete the college’s consolidation plan.
Another was to complete the IE cycle for JTC. There were two recommendations
concerning the Library facilities, one recommendation was not specific to the JCC
Library but a District wide recommendation and that we have the same databases
available to all students at all Library Science. The other recommendation was to provide
a full-time Library support person at JTC. The major recommendation was centered on
the approval of curriculum. The team recommended that we find a way not to have our
curriculum reviewed by an outside body and they were referring to System Senate. The
Team had researched the website and knew that we had two curriculum proposals that
had been vetoed by the CRC Committee. He further reported that this a major issue due
to the principles of accreditation. The principle reads, “The institution places primary
responsibility for the content, quality, and effectiveness of its curriculum on its faculty.”
The SACS Team Chair had conversations with us about this issue and was concerned that
we have separate accreditation and that this faculty has the responsibility of curriculum
and yet when we presented curriculum an outside faculty vetoed it. This issue will have
to be resolved. The Team recognizes that this is a System issue that has to be addressed.
There was general discussion for clarification of points made during this report.
Budget—the federal budget outlook is both promising and challenging. As you will see
in the report below from the American Association of Community Colleges (AACC),
President Bush is proposing some significant new funding opportunities for community
colleges. At the same time, he has targeted the all-important Perkins funding for
elimination. We are working with KCTCS and our congressional delegation to preserve
this all-important funding source for our technical programs. On the state level, in our
meeting on the 11th, the Governor has proposed restoration of some funds, approximately
20+ million dollars that would come back to higher education in general. He further
stated that the college would need an additional six million dollars that we do not have
right now to bring employee health benefits up to keep with rising health care cost. In
addition, if we talk about a salary increase of 3% that is roughly 5.6million dollars, it will
be 1.8million for every 1% increase. He also stated that in regards to the Mercer Study,
the college is at 93% of the Mercer minimums. In order to reach 100% of the Mercer
minimums it will cost an additional 2.5million. In addition, faculty promotions will cost
approximately another one million dollars and merit bonuses would cost approximately
one million dollars. This means a total of 16 million dollars would be needed. The short
version is that unless we receive a significant funding increase from the current
legislative session, we are facing another difficult year, with the likelihood of small
increases in salaries and benefits and significant increases in tuition. There was general
discussion and comments over the budgets, Mercer Minimums and the distribution of
funds with no resolutions affirmed.
Merit Bonuses—Dr. Newberry reported that beginning last Friday in meetings with the
Faculty Affairs Committee and Staff Council, and continuing this week with open forums
on the Southwest and Downtown Campuses, he discussed with the college community a
proposed policy change which would affect the way we award merit bonuses. A copy of
the proposal, which he discussed with both Faculty Councils on Friday, will be
distributed at the meeting. Later this month, there will be several other opportunities to
discuss the proposal, including the CLT meeting on Tuesday, February 15 at 2:30 p.m. in
the Quinlan Seminar Hall at Southwest, the Faculty meetings on February 18th and a
district-wide Staff meeting later that same day. Once we have the input from these and
other sessions, I will be meeting again with the Faculty Affairs Committee and with Staff
Council to shape up our recommendations to the System regarding the specifics of the
Dr. Newberry explained that his report to Council in November reflected that this
proposal has grown out of concern across the system about the wide differences among
the colleges in the allocation of merit bonuses, with some colleges giving the top ratings
to more than 90% of faculty and staff and other colleges limiting the top ratings to less
than 15%. These discrepancies have sparked criticism both inside and outside the system.
As a result, Dr. McCall charged a workgroup with the task of analyzing the problem and
developing a preliminary proposal about how to bring more consistency to the decision
making process during the 2005-2006 academic year.
In addition, the proposal is that merit bonuses be awarded through the performance
planning system now in place across KCTCS and a "college-wide review process" which
is based upon “locally developed criteria.” The proposal does not prescribe how a college
is to conduct its internal decision making, but it does say that (1) bonuses are to be
awarded to those who have "significant accomplishments relative to KCTCS system-
wide, district, or college goals as articulated through KCTCS and college strategic
planning efforts" and that (2) the "college president must submit the college's written
proposed systematic review process" to the KCTCS President for approval. The reference
to locally established criteria and the lack of specificity about how the college conducts
its internal decision-making are signs of flexibility. For this and other reasons, Dr.
Newberry was encouraged to think that we will be able to develop a process that both
ensures local autonomy and meets system expectations for consistency. There was a
general discussion over the pros and cons of the merit system with no resolutions
President’s Report to JCC and JTC Faculty Councils
Jefferson Community and Technical College District
Jefferson Technical College
February 11, 2005
This month’s Council report focuses on just a handful of issues of importance to the college: the system’s
review of our proposal to create a route to tenure for technical college faculty; the outcome of the recent SACS
visit; the ongoing discussion of the system-level proposal for changes in the decision-making process on merit
bonuses; and the implications of both the federal and state budget discussions.
Tenure for Technical College Faculty. One of the critical issues emerging from our consolidation efforts over
the last year is the conspicuous double-standard between technical and community college faculty on the
matter of tenure. Community college faculty promotion system has always provided tenure for those earning
the rank of associate professor. Technical college faculty, coming out of a different faculty system, have not
been permitted to achieve tenure. It was not a matter of job security, since the technical college faculty have
something called “continuing status,” which provides protections that are equivalent to those provided through
tenure. It was a matter of symbolism, status, and equal treatment. and very important in our effort to create a
culture of collegiality and common purpose. To address this disparity, the Jefferson District, alone among the
colleges in the system, elected to seek a change in the policy on this matter. A white paper on tenure for
technical college faculty was submitted to Dr. McCall and the President’s Leadership Team in October, and
was discussed at several meetings of the college presidents during the fall. At the January meeting of the
presidents, the proposal to provide a route to tenure was adopted unanimously by the group, opening the door
in 2005-2006 for technical college faculty members to apply for tenure. This is a small but significant victory
for our college, and a good investment in the future of our efforts to build a truly unified college.
Proposal for Changes in the Decision Making Process for Merit Bonuses. Beginning last Friday in meetings
with the Faculty Affairs Committee and Staff Council, and continuing this week with open forums on the
Southwest and Downtown Campuses, I have been discussing with the college community a proposed
policy change which would affect the way we award merit bonuses. A copy of the proposal, which I hope
to discuss with both Faculty Councils on Friday, will be distributed at the meeting. Later this month, there
will be several other opportunities to discuss the proposal, including the CLT meeting on Tuesday,
February 15 at 2:30 p.m. in the Quinlan Seminar Hall at Southwest, the Faculty meetings on February 18 th
and a district-wide Staff meeting later that same day. Once we have the input from these and other sessions,
I will be meeting again with the Faculty Affairs Committee and with Staff Council to shape up our
recommendations to the System regarding the specifics of the proposal.
As I first explained in my report to Council in November, this proposal has grown out of concern across the
system about the wide differences among the colleges in the allocation of merit bonuses, with some
colleges giving the top ratings to more than 90% of faculty and staff and other colleges limiting the top
ratings to less than 15%. These discrepancies have sparked criticism both inside and outside the system. As
a result, Dr. McCall charged a workgroup with the task of analyzing the problem and developing a
preliminary proposal about how to bring more consistency to the decision making process during the 2005-
2006 academic year.
The proposal is that merit bonuses be awarded through the performance planning system now in place
across KCTCS and a "college-wide review process" which is based upon “locally developed criteria.” The
proposal does not prescribe how a college is to conduct its internal decision making, but it does say that (1)
bonuses are to be awarded to those who have "significant accomplishments relative to KCTCS system-
wide, district, or college goals as articulated through KCTCS and college strategic planning efforts" and
that (2) the "college president must submit the college's written proposed systematic review process" to the
KCTCS President for approval. The reference to locally established criteria and the lack of specificity
about how the college conducts its internal decision-making are signs of flexibility. For this and other
reasons, I am encouraged to think that we will be able to develop a process that both ensures local
autonomy and meets system expectations for consistency.
The Recent SACS Visit. All of you know by now that last week’s consolidation-related accreditation visit
was a success. The team members were highly complimentary of both colleges. They particularly remarked
on the high quality of people and programs they found at Jefferson Technical College, which was the focus
of their visit, and they were impressed with the district functions that have already been consolidated, such
as Business Affairs and Student Affairs. Several team members commented on the quality of our
credentials review process and the IE planning and evaluation process. A few team members even said
they were taking ideas they found here to their own colleges, high praise indeed.
Here is an unofficial summary of the team’s seven recommendations based on notes taken at the exit report
on Thursday, February 3rd. The numbers in parentheses relate to the sections in The Principles of
Accreditation: Foundations for Quality Enhancement. (2004). Note in particular the second
recommendation on the need for our faculty to approve curricula on it own, without referral to the System
Faculty Senate. Obviously this is an item of importance, and one with implications for the role of the
Areas of Recommendation:
(Section 3.3.1)The institution identifies expected outcomes for its educational programs and its
administrative and educational support services; assesses whether it achieves these outcomes;
and provides evidence of improvement based on analysis of those results.
Recommendation: IE plans are in place for each of the programs at Jefferson Technical
College but a full assessment cycle has not yet been completed. The institution needs to complete
a full cycle of IE plan results reporting for the technical college.
(Section 3.4.12)The institution places primary responsibility for the content, quality, and
effectiveness of its curriculum with its faculty.
Recommendation: The team observed that curricula developed and approved by the
faculty at Jefferson can be vetoed by actions of committees of the KCTCS faculty Senate. The
team noted two recent examples of this problem, and recommended that the college seek to ensure
that the college’s faculty have primary responsibility for the content, quality and effectiveness of
its curriculum. The team recognized that this is a system issue which must be addressed in concert
with the KCTCS President working with the Board of Regents.
(Section 3.7.1)The institution employs competent faculty members qualified to accomplish the
mission and goals of the institution…. For all cases, the institution is responsible for justifying and
documenting the qualifications of its faculty.
Recommendation: The institution employs highly qualified faculty. However, in five
cases, copies of specific certifications were missing from faculty credential files. The college must
demonstrate that these documents have been secured and placed in the five credentials files.
(Section 3.7.2)The institution regularly evaluates the effectiveness of each faculty member in
accord with published criteria, regardless of contractual or tenured status.
Recommendation: The team observed differences in forms and criteria for faculty
performance evaluations at JCC and JTC, and noted that the college is now aligning evaluation
processes at JTC. The institution needs to complete the alignment process.
(Section 3.8.1)The institution provides facilities, services, and learning/information resources that
are appropriate to support its teaching, research, and service mission.
Recommendation: The college libraries provide an array of electronic databases to
students. However, databases available on some campuses are not available on other campuses,
and distance learning students are limited to the resources provided through the Kentucky Virtual
University. The institution needs to provide access to all electronic databases to all students
regardless of location, especially distance learning students.
(Section 3.8.3)The institution provides a sufficient number of qualified staff - with appropriate
education or experiences in library and/or other learning information resources – to accomplish
the mission of the institution.
Recommendation: The institution has established a new library at the Technical
College campus and provides competent library staff support on a limited schedule. The institution
needs to expand staff support at the Jefferson Technical Campus library.
(Section 3.10.2)The institution provides financial statements and related documents, including
multiple measures for determining the financial health as requested by the Commission, which
accurately and appropriately represent the total operation of the institution.
Recommendation: The team reviewed financial statements for both colleges, and
observed that the colleges’ budgets have been consolidated since July 1, 2004. The institution
needs to submit a consolidated financial statement/audit for the most recent fiscal year.
In the coming weeks, we will be engaging the college community in the effort to address each of these
recommendations. In early May, we will submit a report to SACS. At the meeting of the Commission on
Colleges in June, we expect to receive approval of our consolidation effort, permitting us to begin life anew
as Jefferson Community and Technical College on July 1. On Friday, in Diane’s report, you will hear war
stories from “Skirimishville,” the Broadway Building location where preparations for the visit were
hatched and implemented. In the meantime, I hope that each member of Faculty Council feels a sense of
accomplishment that the college has passed this important milestone in our efforts to build a unified
The Budget Outlook for Next Year. In our meeting on the 11th, I will share with you everything I know
about the planning for next year’s budget. The short version is that unless we receive a significant funding
increase from the current legislative session, we are facing another difficult year, with the likelihood of
small increases in salaries and benefits and significant increases in tuition. The federal budget outlook is
both promising and challenging. As you will see in the report below from the American Association of
Community Colleges (AACC), President Bush is proposing some significant new funding opportunities for
community colleges. At the same time, he has targeted the all-important Perkins funding for elimination.
We are working with KCTCS and our congressional delegation to preserve this all-important funding
sources for our technical programs.
Dr. Newberry enclosed the following letter in his report: (Next Page)
February 9, 2005
As you all have heard, the Administration’s Fiscal Year (FY) 2006 Budget contains major program cuts. Some of them could have an
extremely negative impact on our students and institutions.
First, the Bush budget has some very good news for community colleges. Most importantly, the President has placed renewed
emphasis on the Pell Grant program. His request for a $100 increase in the maximum grant for next year is no panacea, but it is
an important development that we hope to leverage in this year’s funding process. The President also proposes to erase the huge,
$4.3 billion, Pell Grant shortfall that has stifled increases in the maximum grant. And he proposes to continue the $250 million
Community-Based Job Training Grants program and add a new $125 million Community College Access Grant program.
However, these advances have been accompanied by some very damaging budget cuts. We must ask for your help in ensuring that a
number of these ill-conceived proposals do not gain a foothold in Congress. We therefore ask you to contact your members of Congress
now to stress the importance of the following programs, all of which the Administration seeks to terminate. You may wish to target
those that have the greatest impact on your college!
Continue the Carl D. Perkins Vocational and Technical Education Act.
The Carl D. Perkins Vocational and Technical Education Act is an essential funding source for workforce development programs.
Community colleges use grants for a variety of activities, including innovative occupational education curricula; helping students meet
challenging academic, vocational, and technical standards; supporting professional development; and strengthening links between
institutions and the business community.
Continue the GEAR UP Program.
Community colleges have become deeply involved in GEAR UP partnerships, since the colleges work more closely with local
secondary schools than any other sector of higher education. Through GEAR UP partnerships, low-income families are helped to
encourage and guide their children to attend college. The program also aids in strengthening academic programs and student service
in schools so that students are prepared academically and financially to enter college.
Continue the TRIO Upward Bound and Talent Search Programs.
The TRIO Talent Search program serves young people in grades six through 12. In addition to counseling, participants receive
information about college admissions requirements, scholarships and various student financial aid programs. This early intervention
program helps students from families with incomes under $24,000 (in which neither parent graduated from college) to better understand
their educational opportunities and options. Upward Bound helps young students to prepare for higher education. Participants receive
instruction in literature, composition, mathematics and science on college campuses after school, on Saturdays and during the summer.
Currently, 770 programs are in operation.
In contacting your Congressional delegation, it is always best to use examples of how these funds are used on your campus and to describe
how you would be impacted if your college were to lose them. Also, the Administration is asserting that, based on a formal analysis, these
programs are “ineffective.” We take issue with this evaluation, so any supporting data that you may have about how the program has
succeeded would be useful.
We are involved in a heated struggle for resources. When the President proposes an outright cut in Department of Education spending,
as he has done, all signs are that this year’s budget fights will be heated. Therefore, contact with your Congressional representatives
(by phone, FAX or e-mail) is critical. If you need to identify your members, please use our CongressWeb site at
Please ask your members of Congress to share your views with Congressional appropriators. If would also be useful for you to enlist
others in this effort—students, businesses, and other community groups that would be affected by these reductions. Please send us copies
of any communications that you generate.
Thank you for your effort on our behalf. For more information, please contact David Baime, Vice President for Government Relations,
extension 224 or email@example.com, or Laurie Quarles, Legislative Associate, extension 249 or firstname.lastname@example.org.
George R. Boggs
President and CEO
Ghost Rosters—members of the Council ask for clarification of the Ghost Rosters. It
was also ask if students are notified in advance of the distribution of the Ghost Rosters. It
was stated that students seem to have figured out that if they show up on Ghost Roster
day only they can still have their financial aid disbursement and it is possible that the
school will have to pay refunds for students who chose this course of action.
Jim Baughman, Vice-Chair—brought to the Council’s attention that Dr. Newberry, in
the last month, has received good news from the SACS Visit, good news for our JTC
collogues concerning tenure, and he is the prime mover in facilitating faculty discussions
and faculty input on the merit proposal. Dr. Baughman purposed the motion that this
Council expresses its formal gratitude to and in support of Dr. Newberry for his
consistent and successful support of faculty positions and faculty participation on
the local level and for significant system-wide issues and decisions. The motion was
seconded and passed unanimously with applause of gratitude.
Phil Pitt—informed the Council that the Rules of the Faculty do not include the Provost
in any rules of faculty as to status on Faculty Council. The Rules Committee needs to
update the Rules of the Faculty to include the Provost. The motion was made to send
the update of the Rules of the Faculty to the Rules Committee to include the
Provost. The motion was seconded and passed unanimously.
Candi Crawford, Vice-Chair—brought up the April elections. She stated that with
consolidation scheduled to take place in July, JTC faculty need to be informed by
distributing a list of offices available and the responsibilities of those offices for all
faculty who are not aware of the positions. Discussion centered on this issue and the
importance of the chairs of committees and system representatives.
A motion was made to adjourn the meeting. The motion was seconded and
approved unanimously. The meeting ended at 12:02pm.
Jefferson Community College
February 11, 2005