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					                                                    Teachers Grievance Letters
                                                              Pack
                                                        M o d e l         L e t t e r s

Introduction
This pack brings together model letters for use when managing Teachers’ Grievances.
These model letters contain optional paragraphs and text. Please take care to delete
unwanted text and ensure that the finished letter makes sense. Letters should have the
appropriate contact details etc. added. Use headed paper, keep file copies and forward a
copy to HR Direct where indicated.
For detailed guidance on the process please see DI09 Teachers Grievance Policy and
Guidelines.

Contents

 TG Let 1        Notification of Informal meeting

 TG Let 2        Outcome of Informal meeting

 TG Let 3        Invitation to Stage 1 Hearing

 TG Let 4        Outcome of Stage 1 Hearing

 TG Let 5        Invitation to Stage 2 Hearing

 TG Let 6        Outcome of Stage 2 Hearing


For more information or advice and guidance contact HR Direct on VOIP 2000 or 01592
583200.
                                                             Produced by Fife Council Human Resources Section
                                                                              28 January 2010: Issue Number 1.0




Managing People                                                                                Grievance
Fife Council January 2010                 Page 1 of 7                                                 DI91
PRIVATE AND CONFIDENTIAL                           Direct Line:
                                                   E-mail:
<<Name>>
                                                   Our Ref:     TG Let 1
<<Address>>
                                                   Date:
Dear <<Name>>
                                Grievance – Informal Stage
Thank you for submitting your grievance form to me.
Fife Council takes all grievances very seriously and, in order to discuss your grievance in
full and to try and resolve the issue, I would like you to attend a meeting with me on «day»
«date» at «time». The meeting will be held in «venue».
A key aim of this meeting is to resolve the grievance informally and as early as possible.
The meeting will also try to identify any action(s) that should be taken to resolve the issue.
Please contact me immediately to confirm your attendance.
If, however, following this meeting you are not satisfied with the outcome you have the
right to progress your concern to the formal stage of the Teachers Grievance process.
If you have any questions regarding the above, or about the meeting itself, please do not
hesitate to contact me.
Yours sincerely
«Headteacher»




Managing People                                                        Grievance
Fife Council January 2010                Page 2 of 7                                     DI91
PRIVATE AND CONFIDENTIAL                          Direct Line:
                                                  E-mail:
<<Name>>
                                                  Our Ref:     TG Let 2
<<Address>>
                                                  Date:

Dear <<Name>>
                            Grievance – Informal Stage Outcome
I write to confirm the outcome of our meeting, held on «day» «date». Present at this
meeting were «all_attendees_including_jobtitle».
At this meeting, the key issues raised were:

Option 1 - Having understood the issues and checked the facts, my decision in response
to your grievance is that the following actions should be taken: (document actions, with
reasons)

Option 2 - Having understood the issues and checked the facts, I have found no evidence
that your grievance is substantiated or considered competent under the conditions of the
policy. The reasons for this are as follows:

You have the right to appeal against this decision. If you wish to exercise this right you
should complete a Grievance Form, DI90, including your reasons. This document can be
found on FISH. You must then submit this form to me for consideration under the formal
procedure.
Yours sincerely
«Headteacher»




Managing People                                                      Grievance
Fife Council January 2010               Page 3 of 7                                    DI91
PRIVATE AND CONFIDENTIAL                                Direct Line:
                                                        E-mail:
<<Name>>
                                                        Our Ref:     TG Let 3
<<Address>>
                                                        Date:

Dear <<Name>>
                                   Stage 1 Grievance Hearing
I have received your completed Grievance form indicating you wish to proceed to the
formal stage of the grievance process.
This follows our recent meeting, under the informal stage of the procedure, held on «day»
«date», at which a satisfactory outcome was not reached.
I am now writing to invite you to attend a Stage 1 Grievance Hearing. This grievance will
be heard by me and will be held on <<date>>, at <<time>>, in <<location>>. I will be
supported at the hearing by <<name>>, HR Adviser. <<Name>> will also be in
attendance to respond to your grievance.(delete as appropriate).
You have the right to be represented at this hearing by a member of a professional
association or another appropriate person of your choice.
If you intend to present any additional documentation at the hearing, it must be made
available to me in advance and by << date >>.
If you would like clarification of any of the above, please do not hesitate to contact me on
the above telephone number or email address.
Yours sincerely
«Headteacher»
cc     Personal File
       Trade Union Representative (if applicable)
       HR Direct (if applicable)




Managing People                                                           Grievance
Fife Council January 2010                     Page 4 of 7                               DI91
PRIVATE AND CONFIDENTIAL                                Direct Line:
                                                        E-mail:
<<Name>>
                                                        Our Ref:     TG Let 4
<<Address>>
                                                        Date:
Dear <<Name>>
                            Stage 1 Grievance Hearing - Outcome
I am writing to confirm my decision following the recent Stage 1 Hearing, held on «day»
«date». Present at this meeting were «all attendees including jobtitle».
At this meeting, the key issues discussed were:

Option 1 - I have given careful consideration to all of the issues presented to me, and my
decision is that the grievance is upheld. As a result, the following details the actions that
should be taken: (if required, document actions, with reasons)

Option 2 - I have given careful consideration to all of the issues presented to me, and my
decision is that the grievance is not upheld. The reasons for this are as follows:

I have completed the Grievance Form which is enclosed and a note of the Hearing is also
enclosed for information.
You have the right to appeal against this decision. To exercise this right you must
complete the enclosed Grievance Form indicating you wish to request a Stage 2 Hearing
and submit this to the Executive Director of Education within 10 days of receipt of this
letter outlining your reasons for appeal. (delete if grievance has been upheld)
Yours sincerely
«Headteacher»
cc     Personal File
       Trade Union Representative (if applicable)
       HR Direct (if applicable)




Managing People                                                           Grievance
Fife Council January 2010                     Page 5 of 7                                DI91
PRIVATE AND CONFIDENTIAL                                Direct Line:
                                                        E-mail:
<<Name>>
                                                        Our Ref:     TG Let 5
<<Address>>
                                                        Date:

Dear <<Name>>
                                   Stage 2 Grievance Hearing
I have received your completed grievance form indicating you wish to appeal the decision
made by <<name>> at Stage 1 of the Grievance Procedure.
I am now writing to invite you to attend a Stage 2 Grievance Hearing. This grievance will
be heard by me and will be held on <<date>>, at <<time>>, in <<location>>. I will be
supported at the hearing by <<name>>, HR Adviser. <<Name>> will also be in
attendance to respond to your grievance. (delete as appropriate).
You have the right to be represented at this hearing by a member of a professional
association or another appropriate person of your choice.
If you intend to present any additional documentation at the hearing, it must be made
available to me prior to the Hearing and no later than << date>>.
Once the hearing has taken place, if I am unable to make a decision at that time, I will
confirm my decision in writing to you within 5 working days.
If you would like clarification of any of the above, please do not hesitate to contact me on
the above telephone number or email address.
Yours sincerely
«Manager»
cc     Personal File
       Trade Union Representative (if applicable)
       HR Direct (if applicable)




Managing People                                                           Grievance
Fife Council January 2010                     Page 6 of 7                               DI91
PRIVATE AND CONFIDENTIAL                                Direct Line:
                                                        E-mail:
<<Name>>
                                                        Our Ref:     TG Let 6
<<Address>>
                                                        Date:

Dear <<Name>>
                              Stage 2 Grievance Hearing - Outcome
I am writing to confirm my decision following the recent Stage 2 hearing, held on «day»
«date». Present at this meeting were «all attendees including jobtitle».
At this meeting, the key issues discussed were:

Option 1 - I have given careful consideration to all of the issues presented to me, and my
decision is that the grievance is upheld. As a result, the following details the actions that
should be taken: (if required, document actions, with reasons)

Option 2 - I have given careful consideration to all of the issues presented to me, and my
decision is that the grievance is not upheld. The reasons for this are as follows:

I have completed the Grievance Form which is enclosed and a note of the Hearing is also
enclosed for information.
You have the right to appeal against this decision. If you wish to exercise this right you
must complete the enclosed Grievance Form indicating you wish to request a Stage 3
Hearing. The form should be submitted to the Executive Director (Performance and
Organisational Support), Fife House, North Street, Glenrothes, KY7 5LT within 10 days of
receipt of this letter outlining the reasons for your appeal. (delete if grievance has been
upheld)
Yours sincerely
«Manager»
cc     Personal File
       Trade Union Representative (if applicable)
       HR Direct (if applicable)




Managing People                                                           Grievance
Fife Council January 2010                     Page 7 of 7                                DI91

				
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