Docstoc

wo Washington DC USDA Forest Service

Document Sample
wo Washington DC USDA Forest Service Powered By Docstoc
					                                                                                 id_6209.11-2012-2
                                                                                  Page 1 of 83




                                     FOREST SERVICE HANDBOOK
                                    NATIONAL HEADQUARTERS (WO)
                                          WASHINGTON, DC



                FSH 6209.11 – RECORDS MANAGEMENT HANDBOOK

               CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION

Interim Directive No.: 6209.11-2012-2

Effective Date: April 17, 2012

Duration: This interim directive expires on October 17, 2013.

Approved: KATHLEEN ATKINSON                                   Date Approved: 04/13/2012
          Associate Deputy Chief, OPS

Posting Instructions: Interim directives are numbered consecutively by handbook number
and calendar year. Post by document at the end of the chapter. Retain this transmittal as the first
page(s) of this document. The last interim directive was 6209.11-2012-1 to chapter 40.

New Document                     id_6209.11-2012-2                                    83 Pages

Superseded Document(s)           id_6209.11-2010-3, 10/13/2010                        73 Pages
(Interim Directive Number
and Effective Date)

Digest:

41 - Updates 2000 file code series direction previously issued in id_6209.11-2010-3. Revises
retention periods for this series and indicates which records (if any) may use the electronic
version as the official Agency record. File code descriptions have been updated to include
instruction on when to close file/record. Updates to retention and retention authority categories
indicate whether disposition is authorized. Disposition and transfer instructions for permanent
records added as appropriate.
  WO INTERIM DIRECTIVE                                                         id_6209.11-2012-2
  EFFECTIVE DATE: 04/17/2012                                                   Page 2 of 83
  DURATION: This interim directive expires on 10/17/2013.

                  FSH 6209.11 – RECORDS MANAGEMENT
             CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION

Note: As electronic records management of unstructured data is implemented within the USDA/Forest Service, the Agency shall
maintain electronic versions of the records according to 36 CFR 1236 for the entire record lifecycle. The Agency shall transfer
permanent records to the National Archives and Records Administration (NARA) in accordance with the applicable NARA standards
in place at the time of transfer.

                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                RETENTION            File Code
FILE      HEADING           SUB-HEADINGS                                  DESCRIPTION                              RETENTION                                        Record
                                                                                                                                AUTHORITY          [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
2000 Natural Resources     No Sub-headings      Included for routing purposes only                                   N/A            N/A                2000           N/A
       Management
2020     Ecological             General         General: Records pertaining to broad, foundational policy          Retention   Do not transfer         2020         Hardcopy
       Restoration and                          for using ecological restoration to manage National Forest         pending     or destroy until
         Resilience                             System lands and associated resources in a sustainable                         retention
                                                manner. Includes comprehensive objectives, policy,                             authority
                                                responsibilities, definitions, and principles to guide                         published in
                                                achievement of sustainable management and ecological                           FSH 6209.11,
                                                resilience, especially under changing and uncertain future                     Chapter 40
                                                environmental conditions, such as those driven by climate
                                                change and increasing human use. Designation reaches
                                                across all program areas and activities applicable to
                                                management of national forests and grasslands to ensure
                                                integration and coordination at all levels and within all
                                                organizational units. Record material includes
                                                correspondence.
                                                Note 1: Use designation only for records pertaining to
                                                overall ecological restoration and resilience policy,
                                                including general correspondence.
                                                Note 2: Records pertaining to specific resources or
                                                management should be filed under the applicable records
                                                schedule for said resource.
                                                Note 3: Close file at end of fiscal year and apply retention
                                                period.
2020     Ecological        Classification and   Classification and Inventory: Records include field sheets         Retention   Do not transfer        New, not      Hardcopy
       Restoration and         Inventory        for plant species, analysis records, statistical analyses, etc.,   pending     or destroy until      previously
         Resilience                             that are used in field guides, biological opinions, and other                  retention             scheduled
                                                publications.                                                                  authority
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 3 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                             SUPERSEDED
 FS                                                                                                                                                            Official
                                                                                                                               RETENTION        File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                               RETENTION                                     Record
                                                                                                                               AUTHORITY      [Do Not Use
CODE                                                                                                                                                           Format
                                                                                                                                             Reference Only]
                                              Note: Close file at end of fiscal year and apply retention                      published in
                                              period.                                                                         FSH 6209.11,
                                                                                                                              Chapter 40
2030 LargeScale Event          General        General: Includes general records and correspondence          PERMANENT           N1-95-10-5       New, not      Hardcopy
     Recovery (LaSER)                         related to large scale event recovery plans and activities.     (see note)         Item 5a        previously
                                              Note 1: Close file at end of fiscal year.                                                         scheduled
                                              Note 2: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to Forest Service (FS) National
                                              Records Officer for approval. Pre-accession is authorized by
                                              mutual consent of both NARA and Forest Service
2030 LargeScale Event      LaSER Databases    LaSER Databases: Includes information regarding                  PERMANENT        N1-95-10-5       New, not      Hardcopy
     Recovery (LaSER)                         database management and operations.                                (see note)      Item 5g        previously
                                              Note 1: Database repository scheduled separately.                                                 scheduled
                                              Note 2: Retention period begins when administrative use
                                              ceases.
                                              Note 3: Transfer closed file to NARA when 10 years old.
                                              Prior to transfer, submit SF258 to FS National Records
                                              Officer for approval. Pre-accession is authorized by mutual
                                              consent of both NARA and Forest Service.
2030 LargeScale Event        LaSER Plan       LaSER Plan: Includes LaSER plan case files including             PERMANENT       N1-95-10-5        New, not      Hardcopy
     Recovery (LaSER)                         assessments, budget, form FS-2000-1, executive summary,            (see note)     Item 5b         previously
                                              recommendations, post-event conditions, recovery                                                  scheduled
                                              objectives, description of actions, monitoring plan, research
                                              opportunities, partners and funding sources, skills and
                                              staffing needs, maps, recovery plan team members, and
                                              recovery plan approval.
                                              Note 1: Establish case files as needed, and apply retention
                                              period when the case is closed.
                                              Note 2: Transfer closed file to NARA when 10 years old.
                                              Prior to transfer, submit SF258 to FS National Records
                                              Officer for approval. Pre-accession is authorized by mutual
                                              consent of both NARA and Forest Service.
WO INTERIM DIRECTIVE                                                                                id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                          Page 4 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                         SUPERSEDED
 FS                                                                                                                                                        Official
                                                                                                                            RETENTION       File Code
FILE      HEADING           SUB-HEADINGS                              DESCRIPTION                              RETENTION                                   Record
                                                                                                                            AUTHORITY     [Do Not Use
CODE                                                                                                                                                       Format
                                                                                                                                         Reference Only]
2030 LargeScale Event         Monitoring      Monitoring: Monitoring results                                 PERMANENT      N1-95-10-5       New, not      Hardcopy
     Recovery (LaSER)                         Note 1: Establish case files as needed, and apply retention      (see note)    Item 5c        previously
                                              period when the case is closed.                                                               scheduled
                                              Note 2: Transfer closed file to NARA when 10 years old.
                                              Prior to transfer, submit SF258 to FS National Records
                                              Officer for approval. Pre-accession is authorized by mutual
                                              consent of both NARA and Forest Service.
2030 LargeScale Event Non-Federal Lands Non-Federal Lands: Includes documentation of post-event              PERMANENT      N1-95-10-5       New, not      Hardcopy
     Recovery (LaSER)                   conditions and recovery objectives or activities for non-              (see note)    Item 5d        previously
                                        Federal intermingled or adjacent lands impacted by the                                              scheduled
                                        large-scale event.
                                        Note 1: Establish case files as needed, and apply retention
                                        period when the case is closed.
                                        Note 2: Transfer closed file to NARA when 10 years old.
                                        Prior to transfer, submit SF258 to FS National Records
                                        Officer for approval. Pre-accession is authorized by mutual
                                        consent of both NARA and Forest Service.
2030 LargeScale Event Other Federal Lands Other Federal Lands: Records documenting joint large-              PERMANENT      N1-95-10-5       New, not      Hardcopy
     Recovery (LaSER)                     scale assessments, planning, and implementation actions.             (see note)    Item 5e        previously
                                          Note 1: Establish case files as needed, and apply retention                                       scheduled
                                          period when the case is closed.
                                          Note 2: Transfer closed file to NARA when 10 years old.
                                          Prior to transfer, submit SF258 to FS National Records
                                          Officer for approval. Pre-accession is authorized by mutual
                                          consent of both NARA and Forest Service.
2030 LargeScale Event         Reporting       Reporting: Annual reports                                      PERMANENT      N1-95-10-5       New, not      Hardcopy
     Recovery (LaSER)                         Note 1: Close file at end of fiscal year.                         (FY)         Item 5f        previously
                                              Note 2: Transfer closed file to NARA when 10 years old.                                       scheduled
                                              Prior to transfer, submit SF258 to FS National Records
                                              Officer for approval. Pre-accession is authorized by mutual
                                              consent of both NARA and Forest Service.
WO INTERIM DIRECTIVE                                                                                      id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                                Page 5 of 83
DURATION: This interim directive expires on 10/17/2013.

                                  FSH 6209.11 – RECORDS MANAGEMENT
                             CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                      SUPERSEDED
 FS                                                                                                                                                                     Official
                                                                                                                                     RETENTION           File Code
FILE       HEADING            SUB-HEADINGS                                 DESCRIPTION                               RETENTION                                          Record
                                                                                                                                     AUTHORITY         [Do Not Use
CODE                                                                                                                                                                    Format
                                                                                                                                                      Reference Only]
2060       Ecosystem,             General        General: Includes general correspondence related to                 Temporary       N1-95-10-2            2060         Hardcopy
          Clasification,                         service-wide direction for the components of the ecosystem         5 years (FY)      Item 84
       Interpretation, and                       classification
           Application                           Note: Close file at end of fiscal year and apply retention
                                                 period.
2070      Vegetation         Classification and Classification and Inventory: Records include field sheets            Retention    Do not transfer        New, not      Hardcopy
           Ecology               Inventory      for plant species, analysis records, statistical analyses, etc.,      pending      or destroy until      previously
                                                that are used in field guides, biological opinions, and other                      retention             scheduled
                                                publications.                                                                      authority
                                                Note: Close file at end of fiscal year and apply retention                         published in
                                                period.                                                                            FSH 6209.11,
                                                                                                                                   Chapter 40
2070      Vegetation              General        General: Includes general records regarding use, growth,             Retention    Do not transfer         2070         Hardcopy
           Ecology                               development, and storage of native plant materials. Also             pending      or destroy until
                                                 includes records related to service-wide direction for the                        retention
                                                 components of the Biological Diversity program.                                   authority
                                                 Note: Close file at end of fiscal year and apply retention                        published in
                                                 period.                                                                           FSH 6209.11,
                                                                                                                                   Chapter 40
2080    Noxious Weed           OBSOLETE          Obsolete - See 2900 – Invasive Species                            OBSOLETE            N/A                N/A           Hardcopy
         Management
2100    Environmental        Classification and Classification and Inventory: Records include field sheets         PERMANENT         N1-95-10-5           New, not      Hardcopy
         Management              Inventory      for plant species, analysis records, statistical analyses, etc.,     (see note)       Item 6b            previously
                                                that are used in field guides, biological opinions, and other                                            scheduled
                                                publications.
                                                Note 1: Establish case files as needed, and apply retention
                                                period when the case is closed.
                                                Note 2: Transfer closed file to NARA when 10 years old.
                                                Prior to transfer, submit SF258 to FS National Records
                                                Officer for approval. Pre-accession is authorized by mutual
                                                consent of both NARA and Forest Service.
WO INTERIM DIRECTIVE                                                                                 id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                           Page 6 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                   SUPERSEDED
 FS                                                                                                                                                                  Official
                                                                                                                                  RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                               RETENTION                                           Record
                                                                                                                                  AUTHORITY         [Do Not Use
CODE                                                                                                                                                                 Format
                                                                                                                                                   Reference Only]
2100    Environmental          General        General: Includes general correspondence related to                PERMANENT        N1-95-10-5            2100         Hardcopy
         Management                           service-wide direction for the components of the Biological           (FY)           Item 6a
                                              Diversity program.
                                              Note 1: Close file at end of fiscal year and apply retention
                                              period.
                                              Note 2: Transfer closed file to NARA when 10 years old.
                                              Prior to transfer, submit SF258 to FS National Records
                                              Officer for approval. Pre-accession is authorized by mutual
                                              consent of both NARA and Forest Service.
2130     Solid Waste           General        General: Includes general records, including                        Temporary       N1-95-10-2            2130         Hardcopy
         Management                           correspondence, on the design, construction, management,           3 years (FY)      Item 85
                                              operation, and maintenance of the FS solid waste system.
                                              These processes ensure public health and safety.
                                              Note: Close file at end of fiscal year and apply retention
                                              period.
2150    Pesticide Use,      Accidents and     Accidents and Incidents: Includes correspondence, final             Retention     Do not transfer        2150-5        Hardcopy
       Management and         Incidents       reports, investigation notes and field notes related to             pending       or destroy until
        Coordination                          accidents and incidents involving use of pesticides.                              retention
                                              Note: Establish case files as needed, and apply retention period                  authority
                                              when the case is closed.                                                          published in
                                                                                                                                FSH 6209.11,
                                                                                                                                Chapter 40
2150    Pesticide Use,    Forest Service  Forest Service Pesticide Impact Assessment Program:                     Retention     Do not transfer        2150-4        Hardcopy
       Management and   Pesticide Impact Case files containing proposal, progress reports, final reports          pending       or destroy until
        Coordination   Assessment Program of studies conducted by FS research units or universities for                         retention
                                          identifying pesticide effects on forest and rangelands.                               authority
                                          Note 1: Proposals not funded: Destroy when reference use                              published in
                                          ceases.                                                                               FSH 6209.11,
                                          Note 2: Establish case files as needed, and apply retention                           Chapter 40
                                          period when the case is closed.
WO INTERIM DIRECTIVE                                                                                    id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                              Page 7 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                   SUPERSEDED
 FS                                                                                                                                                                  Official
                                                                                                                                  RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                                 RETENTION                                         Record
                                                                                                                                  AUTHORITY         [Do Not Use
CODE                                                                                                                                                                 Format
                                                                                                                                                   Reference Only]
2150    Pesticide Use,         General        General: Includes records (including correspondence)                  Retention   Do not transfer         2150         Hardcopy
       Management and                         related to pesticide management overall policies,                     pending     or destroy until
        Coordination                          development, and clarifications. Includes pesticides use                          retention
                                              records, conduct of projects records; pesticide selection,                        authority
                                              application, and monitoring records; safety in pesticide uses                     published in
                                              records.                                                                          FSH 6209.11,
                                              Note: Close file at end of fiscal year.                                           Chapter 40
2150    Pesticide Use,         Inquiries      Inquiries: Includes standard replies or transmittals                 Temporary       GRS 14-1            2150-1        Hardcopy
       Management and                                                                                               3 months
        Coordination
2150    Pesticide Use, Pesticide Use Reports Pesticide Use Reports: Includes yearly report of pesticides            Retention   Do not transfer        2150-3        Hardcopy
       Management and                        used on the national forests.                                          pending     or destroy until
        Coordination                         Note: Close file at end of fiscal year.                                            retention
                                                                                                                                authority
                                                                                                                                published in
                                                                                                                                FSH 6209.11,
                                                                                                                                Chapter 40
2150    Pesticide Use, Training and Federal Training and Federal Certification                                     Temporary    GRS 1-29a[1]           2150-2        Hardcopy
       Management and      Certification    Note 1: Retention period begins after completion of a                    5 years
        Coordination                        specific training program.                                             (see note)
                                            Note 2: Privacy Act System of Records USDA/FS-41–
                                            Certified Pesticide Applicators covers all or some of the
                                            records retained under this file code. Review PA SOR
                                            USDA/FS-41 for additional access and storage requirements
                                            Note 3: Recordkeeping for State training and certification to
                                            follow local requirements or retain for 5 years, whichever
                                            longer.
2160      Hazardous            General        General: Includes general correspondence related to                   Retention   Do not transfer         2160         Hardcopy
          Materials                           hazardous chemical management overall policies,                       pending     or destroy until
         Management                           development, and clarifications. Includes use records,                            retention
                                              conduct of project records; selection, application, and                           authority
                                              monitoring records; safety in uses records.                                       published in
                                                                                                                                FSH 6209.11,
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 8 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                 SUPERSEDED
 FS                                                                                                                                                                Official
                                                                                                                                RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                               RETENTION                                         Record
                                                                                                                                AUTHORITY         [Do Not Use
CODE                                                                                                                                                               Format
                                                                                                                                                 Reference Only]
                                              Note: Close file at end of fiscal year and apply retention                      Chapter 40
                                              period.
2160      Hazardous      Hazardous Chemical Hazardous Chemical Management: Documentation                          Retention   Do not transfer        New, not      Hardcopy
          Materials         Management      regarding protection measures for use of hazardous                    pending     or destroy until      previously
         Management                         chemicals including employee protection; controls on                              retention             scheduled
                                            acquisition and use; transportation, storage, and handling;                       authority
                                            training; and protective gear.                                                    published in
                                            Note: Close file at end of fiscal year and apply retention                        FSH 6209.11,
                                            period.                                                                           Chapter 40
2160      Hazardous           Program         Program Administration: Records regarding                           Retention   Do not transfer        New, not      Hardcopy
          Materials         Administration    administrative components of the hazardous materials                pending     or destroy until      previously
         Management                           program.                                                                        retention             scheduled
                                              Note: Close file at end of fiscal year and apply retention                      authority
                                              period.                                                                         published in
                                                                                                                              FSH 6209.11,
                                                                                                                              Chapter 40
2170       Energy          Energy Programs    Energy Programs: Includes general correspondence and                Retention   Do not transfer        2170-2        Hardcopy
         Management                           information copies documenting the accomplishments or               pending     or destroy until
                                              progress of Forest Service energy-related programs. Some                        retention
                                              energy programs are initiated within the research arm of the                    authority
                                              Forest Service such as cooperatives between the Forest                          published in
                                              Service and other governmental or private organizations.                        FSH 6209.11,
                                              Some are initiated by the Department of Energy.                                 Chapter 40
                                              Note 1: Research-related energy programs are filed under
                                              4000. Establish folders by project or subject matter.
                                              Note 2: Close file at end of fiscal year and apply retention
                                              period.
2170       Energy              General        General: Includes general correspondence documenting the            Retention   Do not transfer         2170         Hardcopy
         Management                           coordination with other agencies that have energy-related           pending     or destroy until
                                              programs such as the Department of Energy Regional                              retention
                                              Program Advisory Committees; and other organizations                            authority
                                              such as the Council of Biomass Energy Technology                                published in
                                              Sponsers [CBETS]; or internal meeting activities.                               FSH 6209.11,
WO INTERIM DIRECTIVE                                                                                     id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                               Page 9 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                    SUPERSEDED
 FS                                                                                                                                                                   Official
                                                                                                                                   RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                 DESCRIPTION                                RETENTION                                         Record
                                                                                                                                   AUTHORITY         [Do Not Use
CODE                                                                                                                                                                  Format
                                                                                                                                                    Reference Only]
                                               Note 1: Establish folders by subject matter.                                      Chapter 40
                                               Note 2: Close file at end of fiscal year and apply retention
                                               period.
2170       Energy              Inquiries       Inquiries: Includes routine transmittals and letters of              Temporary       GRS 14-1            2170-1        Hardcopy
         Management                            inquiry requiring a standard reply.                                   3 months
2200        Range              General         General: General records (including correspondence)                   Retention   Do not transfer         2200         Hardcopy
                                               pertaining to Range activities too broad to file under a              pending     or destroy until
                                               specific file subject.                                                            retention
                                               Note: Close file at end of fiscal year and apply retention                        authority
                                               period.                                                                           published in
                                                                                                                                 FSH 6209.11,
                                                                                                                                 Chapter 40
2200        Range              Inquiries       Inquiries: Routine acknowledgments and transmittals for              Temporary       GRS 14-1            2200-1        Hardcopy
                                               the 2200 series                                                       3 months
2200        Range        Policy and Direction Policy and Direction: Records (including correspondence)            PERMANENT        N1-95-10-2           2200-3        Hardcopy
                                              relating to policy or program direction concerning range               (FY)           Item 86
                                              conditions, criteria for classifying grazing lands, directed to
                                              other agencies on policy matters, or signed by the Chief of
                                              the Forest Service or the Secretary of USDA.
                                              Note 1: Close file at end of fiscal year and apply retention
                                              period.
                                              Note 2: Transfer closed file to NARA when 10 years old.
                                              Prior to transfer, submit SF258 to FS National Records
                                              Officer for approval. Pre-accession is authorized by mutual
                                              consent of both NARA and Forest Service.
2200        Range              Training        Training: Records and corresondence relative to all facts of         Temporary    GRS 1-29a[1]           2200-2        Hardcopy
                                               range management training.                                             5 years
                                               Note: Retention period begins after completion of a                  (see note)
                                               specified training program.
2210      Rangeland            General         General: General records (including correspondence)                   Retention   Do not transfer         2210         Hardcopy
         Management                            pertaining to proposed activities which may not have                  pending     or destroy until
           Planning                            developed fully to create a specific case folder in the items                     retention
WO INTERIM DIRECTIVE                                                                                 id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                           Page 10 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                SUPERSEDED
 FS                                                                                                                                                               Official
                                                                                                                               RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                              RETENTION                                         Record
                                                                                                                               AUTHORITY         [Do Not Use
CODE                                                                                                                                                              Format
                                                                                                                                                Reference Only]
                                              following. File correspondence of permanent value under                        authority
                                              2200 – Range Allotment Management Plans                                        published in
                                              Note: Close file at end of fiscal year and apply retention                     FSH 6209.11,
                                              period.                                                                        Chapter 40
2210      Rangeland       Range Allotment Range Allotment Management Plans: Includes                             Retention   Do not transfer        2210-1        Hardcopy
         Management       Management Plans correspondence, maps and overlays, photos, trend transect             pending     or destroy until
           Planning                        records, grazing capacity estimates, tabulations, utilization                     retention
                                           records--permitted and actual use--related summary report                         authority
                                           materials and administrative studies related to range                             published in
                                           analysis; environmental assessment and decision notices;                          FSH 6209.11,
                                           and the allotment management plan. Includes ranges from                           Chapter 40
                                           which grazing may currently be excluded and previously
                                           prepared range analysis files. Create case files by allotment.
                                           Note 1: Apply retention periods after the plan is revised or
                                           superseded.
                                           Note 2: Supervisor’s office maintains official files.
2230     Grazing and          Fee Studies     Fee Studies: Case files consisting of all study material           Retention   Do not transfer       2230-1-1       Hardcopy
        Livestock Use                         collected, including working papers, statistical summaries         pending     or destroy until
        Permit System                         developed, or other information used in support of fees                        retention
                                              charged.                                                                       authority
                                              Note 1: Files are arranged chronologically.                                    published in
                                              Note 2: All case files are stored at Washington Office                         FSH 6209.11,
                                              (WO); field offices send case file documents to WO, keep                       Chapter 40
                                              reference copy for no more than 3 years.
                                              Note 3: Records regarding monies collected for grazing are
                                              filed under 6530.
                                              Note 4: Retention period begins after study is completed.
2230     Grazing and             Fees         Fees: Files consisting of general correspondence relative to       Retention   Do not transfer        2230-1        Hardcopy
        Livestock Use                         standard and regulations and related discussions leading to        pending     or destroy until
        Permit System                         the determination of the fee charged for grazing or crossing                   retention
                                              of livestock on National Forest lands and on other lands                       authority
                                              under Forest Service control.                                                  published in
                                              Note: Close file at end of fiscal year and apply retention                     FSH 6209.11,
WO INTERIM DIRECTIVE                                                                                   id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                             Page 11 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                               RETENTION                                         Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
                                               period.                                                                         Chapter 40
2230     Grazing and           General         General: Files consisting of general correspondence and             Retention   Do not transfer         2230         Hardcopy
        Livestock Use                          related records too broad to file under specific secondary          pending     or destroy until
        Permit System                          subject.                                                                        retention
                                               Note 1: File appeals to grazing boards in pertinent case                        authority
                                               folders.                                                                        published in
                                               Note 2: Privacy Act System of Records USDA/FS-14–                               FSH 6209.11,
                                               Grazing Permittees – Individual – National Forest System                        Chapter 40
                                               covers all or some of the records retained under this file
                                               code. Review PA SOR USDA/FS-14 for additional access
                                               and storage requirements.
                                               Note 3: Close file at end of fiscal year and apply retention
                                               period.
2230     Grazing and       Permit Case Files   Permit Case Files: Includes case files consisting of               Temporary      N1-95-10-2           2230-3        Hardcopy
        Livestock Use                          authorizing documents, supplements, amendments,                     75 years       Item 87
        Permit System                          correspondence, and related records. Case file includes            (see note)
                                               approved permittee application, supporting documents, and
                                               other supplemental information used in determining whether
                                               a permit should be issued.
                                               Note 1: Establish files by PERMIT TYPE: Term (Grazing
                                               Agreements, Private Land), Temporary, Livestock Use,
                                               Other Permits.
                                               Note 2: Arrange case file alphabetically by name of
                                               permittee.
                                               Note 3: Transfer to Federal Records Center 10 years after
                                               file is closed.
                                               Note 4: Official files traditionally reside at Supervisor’s
                                               Office (SO).
                                               Note 5: Duplicate records retained for administrative use
                                               must be designated as reference and destroyed when
                                               administrative use ceases, do not transfer duplicate records
                                               to FRC.
                                               Note 6: Produce all responsive documents in response to
WO INTERIM DIRECTIVE                                                                                 id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                           Page 12 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                SUPERSEDED
 FS                                                                                                                                                               Official
                                                                                                                               RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                              RETENTION                                         Record
                                                                                                                               AUTHORITY         [Do Not Use
CODE                                                                                                                                                              Format
                                                                                                                                                Reference Only]
                                               litigation or FOIA/PA requests.
                                               Note 7: Some files may contain PII, store securely, control
                                               access.
                                               Note 8: Privacy Act System of Records USDA/FS-14–
                                               Grazing Permittees – Individual – National Forest System
                                               covers all or some of the records retained under this file
                                               code. Review PA SOR USDA/FS-14 for additional access
                                               and storage requirements.
2230     Grazing and     Permittee Application Permittee Application - Unapproved: Application,                  Retention   Do not transfer        2230-2        Hardcopy
        Livestock Use       - Unapproved       supporting documents, and other supplemental information          pending     or destroy until
        Permit System                          used in determining whether a permit should be issued – for                   retention
                                               unapproved applications only.                                                 authority
                                               Note 1: Files traditionally reside at Supervisor’s Office.                    published in
                                               Note 2: Privacy Act System of Records USDA/FS-14–                             FSH 6209.11,
                                               Grazing Permittees – Individual – National Forest System                      Chapter 40
                                               covers all or some of the records retained under this file
                                               code. Review PA SOR USDA/FS-14 for additional access
                                               and storage requirements.
                                               Note 3: Retention period begins when file closed.
2230     Grazing and      Permittee Card File Permittee Card File (hardcopy only): Includes annual               Retention   Do not transfer       2230-3-1       Hardcopy
        Livestock Use                         record of permitted use – documents permittee, number, and         pending     or destroy until
        Permit System                         type of livestock allowed to graze, and billing for season.                    retention
                                              Note 1: Retention period begins once permittee file closed.                    authority
                                              Note 2: Some files may contain PII, store securely, control                    published in
                                              access.                                                                        FSH 6209.11,
                                              Note 3: Privacy Act System of Records USDA/FS-14–                              Chapter 40
                                              Grazing Permittees – Individual – National Forest System
                                              covers all or some of the records retained under this file
                                              code. Review PA SOR USDA/FS-14 for additional access
                                              and storage requirements.
                                              Note 4: Transfer closed file to NARA when 10 years old.
                                              Prior to transfer, submit SF258 to FS National Records
                                              Officer for approval.
WO INTERIM DIRECTIVE                                                                                 id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                           Page 13 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                              RETENTION                                           Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]


2240       Range               General        General: Files consisting of correspondence too broad to           Retention     Do not transfer         2240         Hardcopy
        Improvements                          file under a specific range category.                              pending       or destroy until
                                              Note: Close file at end of fiscal year and apply retention                       retention
                                              period.                                                                          authority
                                                                                                                               published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2240       Range             Nonstructural    Nonstructural: Inquiries and files of a general nature, too        Retention     Do not transfer        2240-2        Hardcopy
        Improvements                          broad to file under a specific category.                           pending       or destroy until
                                              Note: Close file at end of fiscal year and apply retention                       retention
                                              period.                                                                          authority
                                                                                                                               published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2240       Range             Nonstructural    Nonstructural Incidents: Case folders consisting of any           Temporary        N1-95-10-2           2240-3        Hardcopy
        Improvements          Incidents       correspondence and supporting documentation regarding            10 years (FY)      Item 89
                                              any complaints or complications resulting from any
                                              nonstructural improvements to National Forest System
                                              lands. May include statements and other supporting data
                                              and photographs.
                                              Note: Close file at end of fiscal year and apply retention
                                              period.
2240       Range              Pesticides      Pesticides: Correspondence regarding spraying of                  Temporary        N1-95-10-2          2240-2-1       Hardcopy
        Improvements                          pesticides and other treatments of woody plants, noxious          300 years         Item 88
                                              farm weeds, other plants, including those of a poisonous          (see note)
                                              variety, rodents, predators, insects, and diseases.
                                              Note 1: Case files created when necessary and arranged
                                              alphabetically.
                                              Note 2: Retention period begins when case file closed or
                                              administrative use ceases (as applicable).
WO INTERIM DIRECTIVE                                                                                id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                          Page 14 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                               SUPERSEDED
 FS                                                                                                                                                              Official
                                                                                                                              RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                              DESCRIPTION                              RETENTION                                         Record
                                                                                                                              AUTHORITY         [Do Not Use
CODE                                                                                                                                                             Format
                                                                                                                                               Reference Only]
2240       Range               Structural     Structural: Correspondence and supporting documentation          Temporary      N1-95-10-2           2240-1        Hardcopy
        Improvements                          regarding structural improvements made to National Forest         10 years       Item 90
                                              lands including items such as cattle guards, fences, gates,      (see note)
                                              corrals, and water developments.
                                              Note 1: File record of authorities and agreements to build
                                              such improvements under various cooperative programs
                                              between Forest Service and permittees in the appropriate
                                              permittee case folder under 2230.
                                              Note 2: Close file and apply retention period when
                                              improvement is completed.
2250 Range Cooperation     Advisory Boards    Advisory Boards: Files include copies of charters,                Retention   Do not transfer        2250-1        Hardcopy
                                              correspondence, notice of meetings, minutes, memberships,         pending     or destroy until
                                              rosters, bylaws, and all supporting documentation of                          retention
                                              business conducted by Grazing Advisory Boards.                                authority
                                              Note: Case files arranged alphabetically by board.                            published in
                                                                                                                            FSH 6209.11,
                                                                                                                            Chapter 40
2250 Range Cooperation       Associations     Associations: Information pertaining to various                  Temporary      N1-95-10-2           2250-2        Hardcopy
                                              organizations formed by National Forest grazing permittees.       25 years       Item 91
                                              Included is documentation such as membershiop, minutes of        (see note)
                                              meetings, memorandums of understanding, agreements,
                                              renewals, and general correspondence.
                                              Note 1: Retention period begins after termination of
                                              association between FS and organization.
                                              Note 2: Arrange case file by organization name.
                                              Note 3: Some files may contain PII, store securely, control
                                              access.
                                              Note 4: Privacy Act System of Records USDA/FS-14–
                                              Grazing Permittees – Individual – National Forest System
                                              covers all or some of the records retained under this file
                                              code. Review PA SOR USDA/FS-14 for additional access
                                              and storage requirements.
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 15 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                 SUPERSEDED
 FS                                                                                                                                                                Official
                                                                                                                                RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                               RETENTION                                         Record
                                                                                                                                AUTHORITY         [Do Not Use
CODE                                                                                                                                                               Format
                                                                                                                                                 Reference Only]
2250 Range Cooperation         General        General: Documents too broad to fit into a specific case file       Retention   Do not transfer         2250         Hardcopy
                                              concerning various organizations, such as conservation              pending     or destroy until
                                              organizations, the Farmer’s Union, the Farm Bureau, and                         retention
                                              other recognized groups that are not specifically chartered.                    authority
                                              Note: Close file at end of fiscal year and apply retention                      published in
                                              period.                                                                         FSH 6209.11,
                                                                                                                              Chapter 40
2260     Wild Free-          Cooperation      Cooperation: Correspondence and cooperative agreements             Temporary      N1-95-10-2           2260-1        Hardcopy
       Roaming Horses                         between Forest Service and other state/local government             75 years       Item 92
         and Burros                           agencies, permittees, or private landowners regarding              (see note)
                                              maintenance of wild horses and burros. Include
                                              documentation of joint land management plans for those
                                              properties immediately adjacent to National Forests that
                                              wild horses use as their natural range. May include
                                              cooperative agreements between Forest Service and State
                                              livestock boards regarding determination of ownership in
                                              cases of dispute.
                                              Note 1: Arrange materials in case folders by cooperators
                                              Note 2: WO and regional office usually offices of record.
                                              Note 3: Retention period begins after completion or
                                              termination of agreement.
2260     Wild Free-       Designated Ranges Designated Ranges: Correspondence and management                      Retention   Do not transfer        2260-2        Hardcopy
       Roaming Horses                       plans concerning those lands specifically designated by the           pending     or destroy until
         and Burros                         Chief of the Forest Service as having emphasis placed on                          retention
                                            horse maintenance rather than multiple use.                                       authority
                                            Note 1: Create case files by specific area.                                       published in
                                            Note 2: Close file when administrative use ceases and apply                       FSH 6209.11,
                                            retention period.                                                                 Chapter 40
2260     Wild Free-            General        General: Correspondence and information of a general                Retention   Do not transfer         2260         Hardcopy
       Roaming Horses                         nature, too broad to fit into a specific case file.                 pending     or destroy until
         and Burros                           Note: Close file at end of fiscal year and apply retention                      retention
                                              period.                                                                         authority
                                                                                                                              published in
WO INTERIM DIRECTIVE                                                                               id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                         Page 16 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                              DESCRIPTION                             RETENTION                                             Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2260     Wild Free-         Historic Range    Historic Range: All records used as the basis for initial         PERMANENT        N1-95-10-2           New, not      Hardcopy
       Roaming Horses                         determination of all wild horse and/or burro territories. Records   (see note)      Item 93            previously
         and Burros                           shall include inventories of wild free-roaming horses and burros                                       scheduled
                                              on given areas of public lands, as defined by the Wild Horses
                                              and Burros Protection Act (P.L. 92-195), maps of those lands,
                                              and any additional information collected during the initial
                                              inventory and mapping activities. The initial inventory and
                                              mapping activities should have been completed within 30
                                              months of enactment of P.L. 92-195.
                                              Note 1: Arrange case files by specific area or territory.
                                              Note 2: Transfer official record to National Archives and
                                              Records Administration, retain reference copy on unit (mark
                                              ‘REFERENCE’). Prior to transfer, submit SF258 to FS
                                              National Records Officer for approval.
                                              Note 3: Original records may be currently filed with forest plan
                                              documentation or in other locations. In such cases, a duplicate
                                              copy should be retained under this file code and transferred to
                                              the National Archives and Records Administration.
2260     Wild Free-   Management Plans – Management Plans: Case files contain all inventories of               Retention       Do not transfer        2260-3        Hardcopy
       Roaming Horses     Case Files     horses, statistical data regarding maintenance, studies, and          pending         or destroy until
         and Burros                      maps; and all documentation regarding use of any specific area                        retention
                                         for grazing of wild horses in conjunction with multiple use                           authority
                                         management of public lands. May include public input                                  published in
                                         regarding horse maintenance.                                                          FSH 6209.11,
                                         Note 1: Official file maintained by supervisor’s office.                              Chapter 40
                                         Note 2: Arrange case files by specific area.
                                         Note 3: Offices maintaining duplicate paper copies of files for
                                         reference use should destroy 10 years after plan has been
                                         revised or superseded.
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 17 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                               RETENTION                                          Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
2260     Wild Free-         Relocation and    Relocation and Disposal: Record consists of                         Retention    Do not transfer        2260-4        Hardcopy
       Roaming Horses          Disposal       correspondence regarding adoption, relocation, and final            pending      or destroy until
         and Burros                           disposal of wild horses. These plans are specifically                            retention
                                              formulated for individual ranges where overcrowding of                           authority
                                              wild horses has occurred. The animals are either placed                          published in
                                              under private maintenance or relocated to other National                         FSH 6209.11,
                                              Forest areas. Files may also include correspondence                              Chapter 40
                                              involved in settling any disputes arising out of wild horses
                                              causing damage to private lands. Case folders by areas, as
                                              necessary.
2270    Information       Range Management Range Management Information System: Includes                          Retention    Do not transfer        2270-1        Hardcopy
       Management and     Information System information maintained regarding database management and             pending      or destroy until
          Reports                            operations for applications/systems with data pertaining to                       retention
                                             forest range, grazing permits, annual grazing authorizations,                     authority
                                             actual grazing use and improvements.                                              published in
                                             Note 1: Database repository scheduled separately.                                 FSH 6209.11,
                                             Note 2: Retention period begins when administrative use                           Chapter 40
                                             ceases.
2270    Information             Reports       Reports: All 2200 reports, including annual grazing                 Retention    Do not transfer         2270         Hardcopy
       Management and                         statistical, and final study reports. Includes one-time             pending      or destroy until
          Reports                             reports. Maintain separate folders, as needed, by name of                        retention
                                              report.                                                                          authority
                                              Note 1: Washington Office maintains record copy.                                 published in
                                              Note 2: Some files may contain PII, store securely, control                      FSH 6209.11,
                                              access.                                                                          Chapter 40
                                              Note 3: Privacy Act System of Records USDA/FS-14–
                                              Grazing Permittees – Individual – National Forest System
                                              covers all or some of the records retained under this file
                                              code. Review PA SOR USDA/FS-14 for additional access
                                              and storage requirements.
2300     Recreation,           General        General: Includes correspondence related to policy,                Temporary       N1-95-10-2            2300         Hardcopy
       Wilderness, and                        direction, and procedures of recreation management and            3 years (FY)      Item 94
       Related Resource                       correspondence too broad to file elsewhere in this series.
WO INTERIM DIRECTIVE                                                                                 id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                           Page 18 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                            SUPERSEDED
 FS                                                                                                                                                           Official
                                                                                                                               RETENTION       File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                              RETENTION                                     Record
                                                                                                                               AUTHORITY     [Do Not Use
CODE                                                                                                                                                          Format
                                                                                                                                            Reference Only]
         Management                           Note 1: Close file at end of fiscal year and apply retention
                                              period.
                                              Note 2: For any temporary data placed on microfilm, destroy
                                              the originals (only for temporary records with approved
                                              retention periods).
                                              Note 3: Do not microfilm and destroy the originals of
                                              unscheduled records or records designated permanent without
                                              formal approval from NARA. When a proposed microfilm
                                              project provides for destruction of original record-hardcopies,
                                              send a formal, signed request to the National FS Records
                                              Officer for approval. Include information needed to complete
                                              SF-115 (Request for Records Disposition Authority). The
                                              National FS Records Officer will forward the request to NARA
                                              for approval. When the Archivist approves the project, the FS
                                              National Records Officer will provide a signed, formal approval
                                              to the requesting unit.
2300     Recreation,           Inquiries      Inquiries: Includes routine transmittals and responses to         Temporary      GRS 14-1         2300-1        Hardcopy
       Wilderness, and                        congressionals, inquiries from the public, and other               3 months
       Related Resource                       transitory correspondence for 2300 series.
         Management
2300     Recreation,          Volunteers      Volunteers: Includes correspondence, policy, direction, and        Temporary     N1-95-10-2       2300-2        Hardcopy
       Wilderness, and                        procedures related to the Campground Host Program,                3 years (FY)    Item 95
       Related Resource                       volunteers carrying out campground duties, and other
         Management                           volunteer activities administered in conjunction with the
                                              Human Resource Volunteers Program.
                                              Note 1: Establish subject folders as needed.
                                              Note 2: Close file at end of fiscal year and apply retention
                                              period.
2310 Planning and Data         General        General: Includes general correspondence related to the            Temporary     N1-95-10-2        2310         Hardcopy
        Management                            Land Management Planning process, such as the Recreation          3 years (FY)    Item 97
                                              Opportunity Spectrum. Planning documents filed under
                                              1920.
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 19 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                 SUPERSEDED
 FS                                                                                                                                                                Official
                                                                                                                                RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                               RETENTION                                         Record
                                                                                                                                AUTHORITY         [Do Not Use
CODE                                                                                                                                                               Format
                                                                                                                                                 Reference Only]
                                              Note: Close file at end of fiscal year and apply retention
                                              period.
2310 Planning and Data Recreation Subunit Recreation Subunit Plans: Composite plans designed to                   Retention   Do not transfer        2310-2        Hardcopy
        Management           Plans        specifically implement the Forest Plans in a subunit of a               pending     or destroy until
                                          management area, a specific management area, or any plan                            retention
                                          that deals with multiple sites.                                                     authority
                                          Note 1: Forest supervisor/ranger district office maintains                          published in
                                          official record.                                                                    FSH 6209.11,
                                          Note 2: Retention period begins when plan updated or                                Chapter 40
                                          facility ceases to exist.
                                          Note 3: Reports to be integrated into the land management
                                          planni ng process and filed under code 1920.
2310 Planning and Data Resource Information Resource Information Management (RIM): Includes                    PERMANENT        N1-95-10-2           2310-1        Hardcopy
        Management         Management       recreation management correspondence and records                     (see note)      Item 96
                                            specifically related to the Land Management Planning
                                            Process.
                                            Note 1: Washington Office maintains official record.
                                            Note 2: Data from 1939 is on microfilm, record copies of
                                            microfilm offered to NARA.
                                            Note 3: Transfer closed file to NARA when 10 years old.
                                            Prior to transfer, submit SF258 to FS National Records
                                            Officer for approval.
2320     Wilderness          Designated       Designated Wildernesses: Case files related to designated        PERMANENT        N1-95-10-2           2320-1        Hardcopy
         Management          Wildernesses     wildernesses and subsequent management activities carried          (see note)      Item 98
                                              out within wildernesses. Records consists of
                                              correspondence, study report, legal description (map),
                                              legislative history, the management plan derived from the
                                              Forest Plan and amendments, congressional and public
                                              inquiries, and other related records.
                                              Note 1: Establish case files as needed, and apply retention
                                              period when the case is closed.
                                              Note 2: Transfer closed file to NARA when 10 years old.
                                              Prior to transfer, submit SF258 to FS National Records
WO INTERIM DIRECTIVE                                                                                    id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                              Page 20 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                   SUPERSEDED
 FS                                                                                                                                                                  Official
                                                                                                                                  RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                RETENTION                                         Record
                                                                                                                                  AUTHORITY         [Do Not Use
CODE                                                                                                                                                                 Format
                                                                                                                                                   Reference Only]
                                              Officer for approval. Pre-accession is authorized by mutual
                                              consent of both NARA and Forest Service.
                                              Note 3: Forest Supervisor’s Office maintains official record.
2320     Wilderness            General        General: General correspondence related to wilderness                Temporary      N1-95-10-2            2320         Hardcopy
         Management                           management, planning, management of other resources, use               3 years       Item 99
                                              of motorized equipment and so forth. File also includes              (see note)
                                              substantive congressionals and other inquiries seeking
                                              clarification of Forest Service policies, plans, and decisions;
                                              documentation of current issues that may lead to national
                                              and regional policy; guidelines, and so forth.
                                              Note 1: Organize by subject matter.
                                              Note 2: Establish case files as needed and apply the
                                              retention period after case file closes.
2330 Publicly Managed          General        General: Includes general correspondence related to the               Retention   Do not transfer         2330         Hardcopy
        Recreation                            development and management of recreation sites                        pending     or destroy until
       Opportunities                          administered by Forest Service, and records related to                            retention
                                              recreation fees regulations.                                                      authority
                                              Note 1: Establish folders by subject matter.                                      published in
                                              Note 2: Establish case files as needed and apply the                              FSH 6209.11,
                                              retention period after the case file is closed.                                   Chapter 40
2330 Publicly Managed       Recreation Fee    Recreation Fee Envelope: Records consist of completed                 Retention   Do not transfer         2330         Hardcopy
        Recreation            Envelopes       recreation fee permit envelopes (and similar documents) used to       pending     or destroy until
       Opportunities                          collect and/or record the collection of fees associated with                      retention
                                              visitor day and campground use on Forest Service lands.                           authority
                                              Information collected includes the amount collected (via                          published in
                                              envelope or other method), number of days paid, time and date                     FSH 6209.11,
                                              of purchase, visitor’s vehicle license number and registered                      Chapter 40
                                              state, visitor’s home zip code, number in party, other charges (if
                                              applicable), visitor’s Interagency Pass/Golden Passport or
                                              Regional Forest Pass Number (if applicable). The information
                                              is collected at the recreation site and is used by agency
                                              collection agents (including collection officers), forest
                                              protection officers, and Federal law enforcement agents to
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 21 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                    SUPERSEDED
 FS                                                                                                                                                                   Official
                                                                                                                                   RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                                 RETENTION                                          Record
                                                                                                                                   AUTHORITY         [Do Not Use
CODE                                                                                                                                                                  Format
                                                                                                                                                    Reference Only]
                                              ensure recreation fee compliance by national forest visitors.
                                              Additionally, some information may be recorded and retained
                                              by national forest recreation staff and used to monitor national
                                              forest visitation patterns.
                                              Note 1: Accounts and supporting documents pertaining to
                                              American Indians are not authorized for disposal. Such records
                                              must be retained indefinitely since they may be needed in
                                              litigation involving the Government’s role as trustee of property
                                              held by the Government and managed for the benefit of Indians.
                                               Note 2: Close file at end of fiscal year and apply retention
                                               period.period.
2330 Publicly Managed           Reports       Reports: Includes the Annual Report and other statistical             Retention    Do not transfer        2330-2        Hardcopy
        Recreation                            data on collection fees for the campgrounds collected                 pending      or destroy until
       Opportunities                          annually by the regions for the Department of Interior                             retention
                                              Annual Report and for forecasting revenues for potential                           authority
                                              Forest Service legislation.                                                        published in
                                              Note: Close file at end of fiscal year and apply retention                         FSH 6209.11,
                                              period.                                                                            Chapter 40
2330 Publicly Managed          Site Plans     Site Plans: Plans for campgrounds, playgrounds, picnic              PERMANENT        N1-95-10-2           2330-3        Hardcopy
        Recreation                            areas, swim sites, boat launches, and other publicly managed          (see note)      Item 100
       Opportunities                          recreation sites and visitor information sites.
                                              Note 1: Forest Supervisor’s or District Ranger’s Office
                                              maintains offiicial record.
                                              Note 2: Establish case files as needed, and apply retention
                                              period when the case is closed.
                                              Note 3: Transfer closed file to NARA when 10 years old.
                                              Prior to transfer, submit SF258 to FS National Records
                                              Officer for approval. Pre-accession is authorized by mutual
                                              consent of both NARA and Forest Service
2330 Publicly Managed      Special Programs   Special Programs: Includes general correspondence                     Retention    Do not transfer        2330-1        Hardcopy
        Recreation                            related to the Golden Age Passport, Camp Stamp Program,               pending      or destroy until
       Opportunities                          and so forth.                                                                      retention
                                              Note 1: Establish folders by program.                                              authority
WO INTERIM DIRECTIVE                                                                                    id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                              Page 22 of 83
DURATION: This interim directive expires on 10/17/2013.

                                 FSH 6209.11 – RECORDS MANAGEMENT
                            CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                   SUPERSEDED
 FS                                                                                                                                                                  Official
                                                                                                                                  RETENTION           File Code
FILE       HEADING           SUB-HEADINGS                                 DESCRIPTION                              RETENTION                                         Record
                                                                                                                                  AUTHORITY         [Do Not Use
CODE                                                                                                                                                                 Format
                                                                                                                                                   Reference Only]
                                                Note 2: Establish case files as needed and apply the                            published in
                                                retention period after the case file is close.                                  FSH 6209.11,
                                                                                                                                Chapter 40
2340 Privately Provided          General        General: Includes general correspondence related to the             Retention   Do not transfer         2340         Hardcopy
         Recreation                             development and management of recreation sites                      pending     or destroy until
       Opportunities                            administered by private enterprise on the National Forests;                     retention
                                                records related to concessions, avalanch control, group use                     authority
                                                by institutions, private recreation uses, and so forth.                         published in
                                                Note 1: Establish folders by subject matter.                                    FSH 6209.11,
                                                Note 2: Establish case files as needed and apply the                            Chapter 40
                                                retention period after the case file is closed.
2340 Privately Provided         Site Plans      Site Plans: Plans for ski areas, resorts, and other recreation      Retention   Do not transfer        2340-1        Hardcopy
         Recreation                             facilities                                                          pending     or destroy until
       Opportunities                            Note 1: Official records (including plans) maintained by                        retention
                                                Forest Supervisor’s or Ranger District Office.                                  authority
                                                Note 2: Retention period begins when plan is superseded or                      published in
                                                site is terminated.                                                             FSH 6209.11,
                                                Note 3: Include site plans in special use case files (see                       Chapter 40
                                                2720).
2350    Trail, River, and Designated National Designated National Recreation Trail: Case files of                PERMANENT        N1-95-10-2           2350-2        Hardcopy
       Similar Recreation Recreation Trail individual officially designated trails. File includes material         (see note)      Item 101
         Opportunities                        related to an establishment report for a designated trail or an
                                              associated side or connecting trail.
                                              Note 1: Establish case file by trail.
                                              Note 2: When the Forest Service is the administering
                                              agency, the Forest Supervisor’s Office will maintain the
                                              official record.
                                              Note 3: Break file every 10 years after trail is designated
                                              and transfer to NARA. Prior to transfer, submit SF258 to FS
                                              National Records Officer for approval. Pre-accession is
                                              authorized by mutual consent of both NARA and Forest
                                              Service.
                                              Note 4: When another agency is the administering agency,
WO INTERIM DIRECTIVE                                                                                    id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                              Page 23 of 83
DURATION: This interim directive expires on 10/17/2013.

                                 FSH 6209.11 – RECORDS MANAGEMENT
                            CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                   SUPERSEDED
 FS                                                                                                                                                                  Official
                                                                                                                                  RETENTION           File Code
FILE       HEADING           SUB-HEADINGS                                DESCRIPTION                               RETENTION                                         Record
                                                                                                                                  AUTHORITY         [Do Not Use
CODE                                                                                                                                                                 Format
                                                                                                                                                   Reference Only]
                                               copies are retained for reference only and destroyed when no
                                               longer needed. Do not send to copies FRC or NARA.
2350    Trail, River, and       General        General: Includes general correspondence pertaining to               Retention   Do not transfer         2350         Hardcopy
       Similar Recreation                      trail management including forest development, national              pending     or destroy until
         Opportunities                         recreation trails, and national scenic and historic trail                        retention
                                               administration; river management including river recreation;                     authority
                                               road recreation management, and similar forms of recreation                      published in
                                               such as hiking, caving, mountaineering, horseback riding,                        FSH 6209.11,
                                               and so forth. File also includes substantive congressional                       Chapter 40
                                               and other inquiries seeking clarification of Forest Service
                                               policies, plans, and decisions.
                                               Note 1: Establish subject folders as needed.
                                               Note 2: File routine congressionals and other inquiries
                                               under 2300-Inquiries.
                                               Note 3: Close file at end of fiscal year and apply retention
                                               period.
2350    Trail, River, and    National Rivers   National Rivers Inventory: Iincludes the national rivers             Retention   Do not transfer       2350-4-2       Hardcopy
       Similar Recreation      Inventory       inventory and any amendments, deletions, or additions.               pending     or destroy until
         Opportunities                         Updated on basis of forest planning cycle approximately                          retention
                                               every 10 years. Inventory includes rivers with potential for                     authority
                                               classification of wild and scenic designations listed by state                   published in
                                               and location data.                                                               FSH 6209.11,
                                               Note: Break file every 10 years.                                                 Chapter 40
2350    Trail, River, and National Scenic and National Scenic and Historic Trails: Case files related to         PERMANENT        N1-95-10-2           2350-3        Hardcopy
       Similar Recreation   Historic Trails   designated National Scenic and Historical Trails or associated       (see note)      Item 102
         Opportunities                        side or connecting trails. File contains correspondence, study
                                              report, legislative history, plan, official location, Advisory
                                              Council, special agreements, partnership groups, and other
                                              related records.
                                              Note 1: Establish case file by trail.
                                              Note 2: When the Forest Service is the administering
                                              agency, the Regional/Area Office will maintain the official
                                              record.
WO INTERIM DIRECTIVE                                                                                      id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                                Page 24 of 83
DURATION: This interim directive expires on 10/17/2013.

                                 FSH 6209.11 – RECORDS MANAGEMENT
                            CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                     SUPERSEDED
 FS                                                                                                                                                                    Official
                                                                                                                                    RETENTION           File Code
FILE       HEADING           SUB-HEADINGS                                 DESCRIPTION                                RETENTION                                         Record
                                                                                                                                    AUTHORITY         [Do Not Use
CODE                                                                                                                                                                   Format
                                                                                                                                                     Reference Only]
                                               Note 3: Break file every 10 years after trail and transfer to
                                               NARA. Prior to transfer, submit SF258 to FS National
                                               Records Officer for approval. Pre-accession is authorized
                                               by mutual consent of both NARA and Forest Service.
                                               Note 4: When another agency is the administering agency,
                                               copies are retained for reference only and destroyed when no
                                               longer needed. Do not send copies to FRC or NARA.
2350    Trail, River, and   Non-Designated     Non-Designated Rivers: Includes a plan and correspondence PERMANENT                  N1-95-10-5          2350-4-1       Hardcopy
       Similar Recreation       Rivers         related to rivers listed in National Rivers Inventory and other (see note)             Item 7
         Opportunities                         rivers managed for river recreation activities.
                                               Note 1: Establish case file by river.
                                               Note 2: Retain records until river designated as Wild and
                                               Scenic. Once river designated, transfer file to NARA when
                                               record is 10 years old. Prior to transfer, submit SF258 to FS
                                               National Records Officer for approval. Pre-accession is
                                               authorized by mutual consent of both NARA and Forest Service
2350    Trail, River, and   Off-Road Vehicle Off-Road Vehicle Use Management: Includes general                        Retention   Do not transfer        2350-5        Hardcopy
       Similar Recreation   Use Management correspondence about off-road vehicle use management.                      pending     or destroy until
         Opportunities                       Note: Close file at end of fiscal year and apply retention                           retention
                                             period.                                                                              authority
                                                                                                                                  published in
                                                                                                                                  FSH 6209.11,
                                                                                                                                  Chapter 40
2350    Trail, River, and        Studies       Studies: Includes special studies related to internal and              Retention   Do not transfer        2350-1        Hardcopy
       Similar Recreation                      external studies of trails, rivers, and other similar recreation       pending     or destroy until
         Opportunities                         activities. File also includes administrative studies and case                     retention
                                               files for the development of policy and federal regulations.                       authority
                                               Excludes congressionally- mandated studies.                                        published in
                                               Note 1: Organize by case file.                                                     FSH 6209.11,
                                               Note 2: Retention period begins when case file closed.                             Chapter 40
2350    Trail, River, and   Wild and Scenic    Wild and Scenic Rivers: Includes study report and related           PERMANENT        N1-95-10-2           2350-4        Hardcopy
       Similar Recreation       Rivers         records, correspondence, river plan, official boundaries, and         (see note)      Item 103
                                               legislative history. These rivers are designated by Congress as
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 25 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                 SUPERSEDED
 FS                                                                                                                                                                Official
                                                                                                                                RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                               RETENTION                                         Record
                                                                                                                                AUTHORITY         [Do Not Use
CODE                                                                                                                                                               Format
                                                                                                                                                 Reference Only]
        Opportunities                         part of the Wild and Scenic River System. Study reports
                                              conducted under 1920 are to be filed here when designated.
                                              Note 1: Establish case file by river.
                                              Note 2: When the Forest Service is the administering
                                              agency, the Forest supervisor’s office will maintain the
                                              official record.
                                              Note 3: Break file every 10 years after river is designated
                                              and transfer file to NARA. Prior to transfer, submit SF258
                                              to FS National Records Officer for approval. Pre-accession
                                              authorized by mutual consent of both a NRA and FS.
                                              Note 4: When another agency is the administering agency,
                                              copies are retained for reference only and destroyed when no
                                              longer needed. Do not send to FRC or NARA.
2360 Heritage Program        Consultation     Consultation: Reports prepared for the Advisory Council             Retention   Do not transfer        2360-3        Hardcopy
       Management                             or Historic Preservation, State, and Tribal Historic                pending     or destroy until
                                              Preservation Officers; and Tribes, including evaluation                         retention
                                              reports, records of test excavations, determinations of                         authority
                                              eligibility, National Register of Historic Places nominations,                  published in
                                              mitigation plans, and program plans.                                            FSH 6209.11,
                                              Note 1: Establish case files by site.                                           Chapter 40
                                              Note 2: Screen all pre-1982 files for Policy and Direction
                                              records.
                                              Note 3: Retention period begins when case file closed.
                                              Note 4: Do not send to FRC
2360 Heritage Program       Data Recovery     Data Recovery: Includes excavation results and findings             Retention   Do not transfer        2360-4        Hardcopy
       Management                             data forms, photographs of artifacts; records of location and       pending     or destroy until
                                              description of artifacts stored in curatorial institutions.                     retention
                                              Note 1: Establish case files by site.                                           authority
                                              Note 2: Screen all pre-1982 files for Policy and Direction                      published in
                                              records.                                                                        FSH 6209.11,
                                              Note 3: Retention period begins when case file closed.                          Chapter 40
                                              Note 4: Do not send to FRC
WO INTERIM DIRECTIVE                                                                                   id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                             Page 26 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                               RETENTION                                         Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
2360 Heritage Program          General        General: Includes general heritage program correspondence            Retention   Do not transfer         2360         Hardcopy
       Management                             too broad to be filed under a specific subject. Excludes             pending     or destroy until
                                              correspondence of permanent value.                                               retention
                                              Note: Close file at end of fiscal year and apply retention                       authority
                                              period.                                                                          published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2360 Heritage Program        Identification   Identification: Overviews, existing data reviews, and field          Retention   Do not transfer        2360-2        Hardcopy
       Management                             surveys. Includes summaries of cultural resource                     pending     or destroy until
                                              information by specific areas; site inventory records, site                      retention
                                              inventory forms, photographs, site maps, descriptions,                           authority
                                              project inventory records, reports of areas inventoried,                         published in
                                              resources located; and recommendations.                                          FSH 6209.11,
                                              Note 1: Establish case files by site.                                            Chapter 40
                                              Note 2: Screen all pre-1982 files for Policy and Direction
                                              records.
                                              Note 3: Official records maintained by regional office and
                                              supervisor office.
                                              Note 4: Retention period begins when case file closed
                                              Note 5: Do not send to FRC.
2360 Heritage Program Policy and Direction Policy and Direction: Includes correspondence related to                Retention   Do not transfer        2360-1        Hardcopy
       Management                          policy or program direction, directed to other agencies on              pending     or destroy until
                                           policy matters, or signed by the Chief of the Forest Service                        retention
                                           or the Secretary of USDA.                                                           authority
                                           Note: Close record at end of fiscal year and apply retention                        published in
                                           period.                                                                             FSH 6209.11,
                                                                                                                               Chapter 40
2360 Heritage Program       Protection and    Protection and Stewardship: Includes actions taken to                Retention   Do not transfer        2360-5        Hardcopy
       Management            Stewardship      protect and maintain cultural resources; including                   pending     or destroy until
                                              preservation, restoration, rehabilitation, and stabilization.                    retention
                                              Note 1: Establish case files by site.                                            authority
                                              Note 2: Screen all pre-1982 files for Policy and Direction                       published in
                                              records.                                                                         FSH 6209.11,
WO INTERIM DIRECTIVE                                                                                   id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                             Page 27 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                   SUPERSEDED
 FS                                                                                                                                                                  Official
                                                                                                                                  RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                                RETENTION                                          Record
                                                                                                                                  AUTHORITY         [Do Not Use
CODE                                                                                                                                                                 Format
                                                                                                                                                   Reference Only]
                                              Note 3: Retention period begins when case file closed.                            Chapter 40
                                              Note 4: Do not send to FRC.
2360 Heritage Program       Public Use and    Public Use and Enhancement: Includes records of use and              Retention    Do not transfer        2360-6        Hardcopy
       Management            Enhancement      adaptive re-use of cultural resources, volunteer and                 pending      or destroy until
                                              interpretive programs, and related publications.                                  retention
                                              Note 1: Establish case files by site.                                             authority
                                              Note 2: Screen all pre-1982 files for Policy and Direction                        published in
                                              records.                                                                          FSH 6209.11,
                                              Note 3: Retention period begins when case file closed.                            Chapter 40
                                              Note 4: Do not send to FRC.
2370 Special Recreation        General        General: File contains correspondence, study report,              PERMANENT         N1-95-10-2            2370         Hardcopy
       Designations                           legislative history, plan, official location, special               (see note)       Item 104
                                              agreements, management direction, and other related
                                              records.
                                              Note 1: Establish files by special designation, such as
                                              National Recreation Area, Botanical Area, National
                                              Landmarks, National Volcanic Monument, and so forth.
                                              Note 2: Transfer closed file to NARA when 10 years old.
                                              Prior to transfer, submit SF258 to FS National Records
                                              Officer for approval. Pre-accession is authorized by mutual
                                              consent of both NARA and Forest Service.
                                              Note 3: Regions and Areas maintain official files.
2380      Landscape            General        General: Includes general correspondence concerning                 Temporary       N1-95-10-2            2380         Hardcopy
         Management                           landscape management too broad to be filed under a specific        3 years (FY)      Item 105
                                              subject.
                                              Note: Close file at end of fiscal year and apply retention
                                              period.
2380      Landscape          Mapping and      Mapping and Documentation: Includes maps identifying                 Retention    Do not transfer        2380-1        Hardcopy
         Management         Documentation     variety of classes of vegetation and land forms, and                 pending      or destroy until
                                              documentation of recommended and final visual quality                             retention
                                              objectives that reflect administration of impacts on Forest                       authority
                                              Service landscape.                                                                published in
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 28 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                 SUPERSEDED
 FS                                                                                                                                                                Official
                                                                                                                                RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                               RETENTION                                         Record
                                                                                                                                AUTHORITY         [Do Not Use
CODE                                                                                                                                                               Format
                                                                                                                                                 Reference Only]
                                              Note 1: Retention period begins when maps and                                   FSH 6209.11,
                                              recommendations included and/or addressed in Forest                             Chapter 40
                                              planning documents.
                                              Note 2: Retain records in office, do not send to FRC.
2390     Interpretive          General        General: Including on-the-ground activities that add to             Retention   Do not transfer         2390         Hardcopy
           Service                            visitor enjoyment, knowledge, or appreciation of National           pending     or destroy until
                                              Forests.                                                                        retention
                                              Note: Close file at end of fiscal year and apply retention                      authority
                                              period.                                                                         published in
                                                                                                                              FSH 6209.11,
                                                                                                                              Chapter 40
2390     Interpretive            Plans        Plans: Includes documentation for facility designs, exhibits,       Retention   Do not transfer        2390-1        Hardcopy
           Service                            and description of what types of programs are going on.             pending     or destroy until
                                              Plans are site specific.                                                        retention
                                              Note: Close file at end of fiscal year and apply retention                      authority
                                              period.                                                                         published in
                                                                                                                              FSH 6209.11,
                                                                                                                              Chapter 40
2390     Interpretive           Reports       Reports: Interpretative Association Report, an internal             Retention   Do not transfer        2390-2        Hardcopy
           Service                            annual report listing the gross and net sales and loss, new         pending     or destroy until
                                              publications donated to the Forest Service. The information                     retention
                                              is compiled from field unit reports and consolidated in the                     authority
                                              Washington Office.                                                              published in
                                              Note: Close file at end of fiscal year and apply retention                      FSH 6209.11,
                                              period.                                                                         Chapter 40
2400       Timber              General        General: Correspondence and Congressionals of a routine             Retention   Do not transfer         2400         Hardcopy
         Management                           nature related to timber management and other records too           pending     or destroy until
                                              broad to be filed under a specific subject heading. Screen                      retention
                                              this file annually for records to go under Timber                               authority
                                              Management Policy.                                                              published in
                                              Note 1: A microform record may replace the original                             FSH 6209.11,
                                              hardcopy records in this series. Once microfilm verified,                       Chapter 40
                                              transfer records (hardcopy only) to the FRC, retain
WO INTERIM DIRECTIVE                                                                                    id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                              Page 29 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                   SUPERSEDED
 FS                                                                                                                                                                  Official
                                                                                                                                  RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                 DESCRIPTION                               RETENTION                                         Record
                                                                                                                                  AUTHORITY         [Do Not Use
CODE                                                                                                                                                                 Format
                                                                                                                                                   Reference Only]
                                               electronic records on FS computer system. Retain microfilm
                                               in agency as reference document and destroy when no
                                               longer needed for administrative use.
                                               Note 2: Close file at end of fiscal year and apply retention
                                               period.
2400       Timber              Inquiries       Inquiries: Includes transmittals, acknowledgment and                Temporary       GRS 14-1            2400-2        Hardcopy
         Management                            inquiries of a routine nature. Do not file Congressionals            3 months
                                               here.
2400       Timber               Policy         Policy: Includes correspondence relating to timber                   Retention   Do not transfer        2400-1        Hardcopy
         Management                            management policies, program and direction; policy signed            pending     or destroy until
                                               by the Chief of the Forest Service or by the Secretary of                        retention
                                               USDA. File also includes Congressionals of a substantive                         authority
                                               nature that require more than a routine response;                                published in
                                               correspondence from private sector organizations and                             FSH 6209.11,
                                               individuals seeking clarification on Forest Service Timber                       Chapter 40
                                               Management policy, plans, and decisions.
                                               Note 1: A microform record may replace the original paper
                                               records in this series. If permanent records microfilmed, once
                                               microfilm verified, transfer records in accordance with
                                               approved disposition. Retain microfilm in agency as reference
                                               document and destroy when no longer needed for administrative
                                               use.
                                               Note 2: Break file every 5 years
2400       Timber           Special Projects   Special Projects: Includes general correspondence,                   Retention   Do not transfer        2400-4        Hardcopy
         Management                            periodic reports and other records related to special projects       pending     or destroy until
                                               with broad application across timber management functions                        retention
                                               such as Heli-Stat, Cyclocrane, etc.                                              authority
                                               Note 1: Organize by case file by project name                                    published in
                                               Note 2: Retention period begins when case file closed.                           FSH 6209.11,
                                                                                                                                Chapter 40
2400       Timber               Studies        Studies: Administrative studies addressing operational              Temporary      N1-95-10-2           2400-3        Hardcopy
         Management                            problems, guidelines, technical evaluations of applications          5 years        Item 106
                                               designed to answer specific management problems. Include
WO INTERIM DIRECTIVE                                                                                    id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                              Page 30 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                    SUPERSEDED
 FS                                                                                                                                                                   Official
                                                                                                                                   RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                 DESCRIPTION                               RETENTION                                          Record
                                                                                                                                   AUTHORITY         [Do Not Use
CODE                                                                                                                                                                  Format
                                                                                                                                                    Reference Only]
                                               correspondence, reports, and other records.                          (see note)
                                               Note: Retention period begins after case file closed.
2410   Timber Resource         General         General: Includes correspondence related to timber                  Temporary       N1-95-10-2            2410         Hardcopy
         Management                            management planning process; congressional and public              5 years (FY)      Item 108
          Planning                             inquiries about inventories (including surveys), land
                                               suitability and allowable sale quantity; records pertaining to
                                               the planning and establishment of sustained yield units; and
                                               other related records. Establish subject folders as needed.
                                               Note 1: File sustained-yield unit case files under the
                                               appropriate file designation in Uses of Timber Other Than
                                               Commercial and apply the retention period.
                                               Note 2: Close file at end of fiscal year and apply retention
                                               period.
2410   Timber Resource Timber Management Timber Management Plans [CLOSED SERIES]                                 PERMANENT         N1-95-10-2            2410         Hardcopy
         Management           Plans      The Final Plan and amendments for the management of                       (see note)         107               2410-1
          Planning       [pre-1991 only] timber resources on the National Forests. These plans have
                                         a ten-year cycle. Some may predate 1960. Since TM plans
                                         are no longer generated this is a closed series.
                                         Note 1: Offered all pre-1991 Final Plans and amendments
                                         to NARA in 1991.
                                         Note 2: If existing records discovered, contact FS National
                                         Records Officer for instructions.
2420 Timber Appraisals      Appraisal Data     Appraisal Data: Includes general corresopndence, other               Retention    Do not transfer        2420-1        Hardcopy
                                               records related to all price and cost components or factors          pending      or destroy until
                                               involved in the timber appraisal.                                                 retention
                                               Note: Close file at end of fiscal year and apply retention                        authority
                                               period.                                                                           published in
                                                                                                                                 FSH 6209.11,
                                                                                                                                 Chapter 40
2420 Timber Appraisals     Appraisal Method Appraisal Method Studies: Includes records related to                   Retention    Do not transfer       2420-5-1       Hardcopy
                               Studies      both internal and external studies of appraisals and appraisal          pending      or destroy until
                                            methods.                                                                             retention
WO INTERIM DIRECTIVE                                                                                id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                          Page 31 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                               SUPERSEDED
 FS                                                                                                                                                              Official
                                                                                                                              RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                              DESCRIPTION                              RETENTION                                         Record
                                                                                                                              AUTHORITY         [Do Not Use
CODE                                                                                                                                                             Format
                                                                                                                                               Reference Only]
                                              Note: Close file when study completed and apply retention                     authority
                                              period.                                                                       published in
                                                                                                                            FSH 6209.11,
                                                                                                                            Chapter 40
2420 Timber Appraisals Appraisal Methods Appraisal Methods: Includes general correspondence and                 Retention   Do not transfer        2420-5        Hardcopy
                                         other records related to the theory and application of                 pending     or destroy until
                                         appraisal methods and approvals for use.                                           retention
                                         Note: Close file at the end of the fiscal year and apply                           authority
                                         retention period.                                                                  published in
                                                                                                                            FSH 6209.11,
                                                                                                                            Chapter 40
2420 Timber Appraisals         General        General: Includes correspondence and comments related to          Retention   Do not transfer         2420         Hardcopy
                                              the policy and management of the timber appraisal program.        pending     or destroy until
                                              Note: Close file at the end of the fiscal year and apply                      retention
                                              retention period.                                                             authority
                                                                                                                            published in
                                                                                                                            FSH 6209.11,
                                                                                                                            Chapter 40
2420 Timber Appraisals    Price, Supply, and Price, Supply, and Demand Trends: Includes data series,            Retention   Do not transfer        2420-2        Hardcopy
                           Demand Trends graphic displays, background material, historical and                  pending     or destroy until
                                             projected trends, general correspondence and other records                     retention
                                             dealing with market conditions/appraisal relationships.                        authority
                                             Note: Close file at end of fiscal year and apply retention                     published in
                                             period.                                                                        FSH 6209.11,
                                                                                                                            Chapter 40
2420 Timber Appraisals    Profits, Stumpage, Profits, Stumpage, and Base Period: Includes general               Retention   Do not transfer       2410-1-3       Hardcopy
                           and Base Period correspondence and records related to the development and            pending     or destroy until
                                             use of profits and risk, stumpage value and base periods and                   retention
                                             base period values appraisal items.                                            authority
                                             Note: Close file at end of fiscal year and apply retention                     published in
                                             period.                                                                        FSH 6209.11,
                                                                                                                            Chapter 40
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 32 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                 SUPERSEDED
 FS                                                                                                                                                                Official
                                                                                                                                RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                               RETENTION                                         Record
                                                                                                                                AUTHORITY         [Do Not Use
CODE                                                                                                                                                               Format
                                                                                                                                                 Reference Only]
2420 Timber Appraisals           Rate         Rate Redetermination, Damage Appraisal and Stumpage                 Retention   Do not transfer        2420-3        Hardcopy
                           Redetermination,   Rate: Includes general correspondence, instructions and             pending     or destroy until
                          Damage Appraisal    records related to Rate Redetermination, Damage,                                retention
                          and Stumpage Rate   Comparison, Standard Price Appraisals and Stumpage Rate                         authority
                                              Adjustment.                                                                     published in
                                              Note: Close file at end of fiscal year and apply retention                      FSH 6209.11,
                                              period.                                                                         Chapter 40
2420 Timber Appraisals          Reports       Reports: Includes records related to the development of             Retention   Do not transfer        2420-4        Hardcopy
                                              appraisals and appraisal reports not covered in individual          pending     or destroy until
                                              timber sale case folders or under the above designations.                       retention
                                              Note: Close file at end of fiscal year and apply retention                      authority
                                              period.                                                                         published in
                                                                                                                              FSH 6209.11,
                                                                                                                              Chapter 40
2420 Timber Appraisals Selling Values and Selling Values and Costs: Includes general correspondence               Retention   Do not transfer       2420-1-2       Hardcopy
                              Costs       and records related to developing tables, graphs, and                   pending     or destroy until
                                          instructions for use of selling values and production cost                          retention
                                          appraisal items.                                                                    authority
                                          Note: Close file at end of fiscal year and apply retention                          published in
                                          period.                                                                             FSH 6209.11,
                                                                                                                              Chapter 40
2420 Timber Appraisals          Studies       Studies: Includes records related to studies including index        Retention   Do not transfer       2420-1-1       Hardcopy
                                              sales involving appraisal data.                                     pending     or destroy until
                                              Note: Close file when study completed and apply retention                       retention
                                              period.                                                                         authority
                                                                                                                              published in
                                                                                                                              FSH 6209.11,
                                                                                                                              Chapter 40
2430    Commercial         Change in Status   Change in Status: Includes adjustment and extension,                Retention   Do not transfer       2430-2-3       Hardcopy
        Timber Sales                          modification and assignments, termination, cancellation, and        pending     or destroy until       2430-3
                                              damages.                                                                        retention
                                              Note: Close file when administrative use ceases and apply                       authority
                                              retention period.                                                               published in
WO INTERIM DIRECTIVE                                                                                      id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                                Page 33 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                     SUPERSEDED
 FS                                                                                                                                                                    Official
                                                                                                                                    RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                 DESCRIPTION                                 RETENTION                                         Record
                                                                                                                                    AUTHORITY         [Do Not Use
CODE                                                                                                                                                                   Format
                                                                                                                                                     Reference Only]
                                                                                                                                  FSH 6209.11,
                                                                                                                                  Chapter 40
2430    Commercial             General         General: Includes authorizations and correspondence                    Retention   Do not transfer         2430         Hardcopy
        Timber Sales                           related to policies for commercial timber sales;                       pending     or destroy until
                                               congressionals related to policy interpretations and                               retention
                                               clarifications from private citizens and private sector.                           authority
                                               Note: Close file at the end of the fiscal year and apply                           published in
                                               retention period.                                                                  FSH 6209.11,
                                                                                                                                  Chapter 40
2430    Commercial           Preparation,    Preparation, Advertisement, and Award: Includes                          Retention   Do not transfer        2430-2        Hardcopy
        Timber Sales      Advertisement, and developing the 5 to 10 year timber sale program,                         pending     or destroy until
                               Award         environmental assessment of sales, layout of sale units and                          retention
                                             transportation facilities, preparation of prospectus and                             authority
                                             advertisement, and meeting all requirements for awarding                             published in
                                             the sale.                                                                            FSH 6209.11,
                                             Note: Close file when administrative use ceases and apply                            Chapter 40
                                             retention period.
2430    Commercial           Preparation,     Preparation, Advertisement, and Award – Debarment                       Retention   Do not transfer       2430-2-2       Hardcopy
        Timber Sales      Advertisement, and and Suspension Cases: Case files which document firms or                 pending     or destroy until
                          Award – Debarment individuals that have been recommended for suspension or                              retention
                         and Suspension Cases debarment under 41 CFR 1-1.604. Close file when                                     authority
                                              debarring officer decides not to suspend or debar or when                           published in
                                              debarment period has expired.                                                       FSH 6209.11,
                                              Note: Retention period begins after case file is closed.                            Chapter 40
2430    Commercial           Preparation,      Preparation, Advertisement, and Award – Small                          Retention   Do not transfer       2430-2-3       Hardcopy
        Timber Sales      Advertisement, and   Business Programs: Includes the development and                        pending     or destroy until
                           Award – Small       administration of the sale program set aside for small                             retention
                          Business Programs    business. This involves 5 year recomputation of shares,                            authority
                                               protests of size class, semi-annual analysis procedures,                           published in
                                               Special Salvage Timber Sale program, and reports.                                  FSH 6209.11,
                                                                                                                                  Chapter 40
WO INTERIM DIRECTIVE                                                                                       id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                                 Page 34 of 83
DURATION: This interim directive expires on 10/17/2013.

                                   FSH 6209.11 – RECORDS MANAGEMENT
                              CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                      SUPERSEDED
 FS                                                                                                                                                                     Official
                                                                                                                                     RETENTION           File Code
FILE       HEADING             SUB-HEADINGS                                 DESCRIPTION                               RETENTION                                         Record
                                                                                                                                     AUTHORITY         [Do Not Use
CODE                                                                                                                                                                    Format
                                                                                                                                                      Reference Only]
2430     Commercial             Preparaton,       Preparation, Advertisement, and Award – Debarment                    Retention   Do not transfer       2430-2-1       Hardcopy
         Timber Sales        Advertisement, and   and Suspension: Includes general correspondence, policy              pending     or destroy until
                             Award – Debarment    and direction concerning debarment and suspension of                             retention
                              and Suspension      bidders under 41 CFR 1-1.604; Letters from OGC except                            authority
                                                  those pertaining to specific cases.                                              published in
                                                  Note: Close file when administratative use ceases and apply                      FSH 6209.11,
                                                  retention period.                                                                Chapter 40
2430     Commercial            Timber Export      Timber Export Restrictions: Includes policy,                         Retention   Do not transfer        2430-1        Hardcopy
         Timber Sales           Restrictions      administration, reports and other records related to timber          pending     or destroy until
                                                  export restrictions. Establish case files as needed.                             retention
                                                  Note: Close file when administrative use ceases and apply                        authority
                                                  retention period.                                                                published in
                                                                                                                                   FSH 6209.11,
                                                                                                                                   Chapter 40
2430     Commercial             Timber Sale       Timber Sale Administration: Includes general                         Retention   Do not transfer        2430-3        Hardcopy
         Timber Sales          Administration     correspondence regarding contract compliance, deposits,              pending     or destroy until       2430-4
                                                  payments, and road loans.                                                        retention
                                                  Note : Close file when administrative use ceases and apply                       authority
                                                  retention period.                                                                published in
                                                                                                                                   FSH 6209.11,
                                                                                                                                   Chapter 40
2430     Commercial            Wood Residue      Wood Residue Utilization Program: Includes proposals,                 Retention   Do not transfer        2430-5        Hardcopy
         Timber Sales        Utilization Program plans, general correspondence and records related to the              pending     or destroy until
                                                 project implementation concerning the wood utilization                            retention
                                                 program. Also includes personal use charge firewood                               authority
                                                 program.                                                                          published in
                                                 Note: Close file when administrative use ceases and apply                         FSH 6209.11,
                                                 retention period.                                                                 Chapter 40
2440       Designing,           Designation       Designation: Includes activities of marking individual trees         Retention   Do not transfer        2440-1        Hardcopy
        Cruising, Scaling,                        or units of trees to carry out the silvicultural prescriptions.      pending     or destroy until
       and Accountability                         Note: Close file when administrative use ceases and apply                        retention
                                                  retention period.                                                                authority
                                                                                                                                   published in
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 35 of 83
DURATION: This interim directive expires on 10/17/2013.

                                  FSH 6209.11 – RECORDS MANAGEMENT
                             CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                 SUPERSEDED
 FS                                                                                                                                                                Official
                                                                                                                                RETENTION           File Code
FILE       HEADING           SUB-HEADINGS                              DESCRIPTION                               RETENTION                                         Record
                                                                                                                                AUTHORITY         [Do Not Use
CODE                                                                                                                                                               Format
                                                                                                                                                 Reference Only]
                                                                                                                              FSH 6209.11,
                                                                                                                              Chapter 40
2440       Designing,         Development     Development: Includes correspondence and other records              Retention   Do not transfer        2440-3        Hardcopy
        Cruising, Scaling,                    related to the development of marking rules, programs,              pending     or destroy until
       and Accountability                     scaling handbooks and procedures.                                               retention
                                              Note: Close file when administrative use ceases and apply                       authority
                                              retention period.                                                               published in
                                                                                                                              FSH 6209.11,
                                                                                                                              Chapter 40
2440       Designing,           General       General: Includes general correspondence and records                Retention   Do not transfer         2440         Hardcopy
        Cruising, Scaling,                    related to the basic authority and policy for designation and       pending     or destroy until
       and Accountability                     measuring trees and forest products. Describes the criteria                     retention
                                              for presale measurement sales.                                                  authority
                                              Note: Close file at end of fiscal year and apply retention                      published in
                                              period.                                                                         FSH 6209.11,
                                                                                                                              Chapter 40
2440       Designing,         Measurement     Measurement: Includes correspondence related to cruising            Retention   Do not transfer        2440-2        Hardcopy
        Cruising, Scaling,                    and scaling and records related to the measurement systems          pending     or destroy until
       and Accountability                     involved in cruising, tree measurement sales, and scaling                       retention
                                              and measurement certifications.                                                 authority
                                              Note: Close file when adminsitrative use ceases and apply                       published in
                                              retention period.                                                               FSH 6209.11,
                                                                                                                              Chapter 40
2440       Designing,           Reports       Reports: Includes Check Scale and Log Accountability                Retention   Do not transfer        2440-4        Hardcopy
        Cruising, Scaling,                    Reports which contain volume determination records for              pending     or destroy until
       and Accountability                     presale and scaling needs.                                                      retention
                                              Note 1: Scale and cruise records and reports pertaining to                      authority
                                              individual timber disposal cases should be filed in                             published in
                                              appropriate 2450 or 2460 case files.                                            FSH 6209.11,
                                              Note 2: Close file when administrative use ceases and apply                     Chapter 40
                                              retention period.
WO INTERIM DIRECTIVE                                                                                   id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                             Page 36 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                               RETENTION                                         Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
2450     Timber Sale         Development      Development: Records, including correspondence, related              Retention   Do not transfer        2450-2        Hardcopy
          Contract                            to the development of new or revised provisions, contract            pending     or destroy until
        Administration                        and permit forms.                                                                retention
                                              Note: Close file when administrative use ceases and apply                        authority
                                              retention period.                                                                published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2450     Timber Sale           General        General: Includes correspondence related to policy for               Retention   Do not transfer         2450         Hardcopy
          Contract                            timber sale contracts; Congressional related to policy               pending     or destroy until
        Administration                        interpretation, clarification, and so forth.                                     retention
                                              Note: Close file at the end of the fiscal year.                                  authority
                                                                                                                               published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2450     Timber Sale        Preparation and   Preparation and Interpretation: Records, including                   Retention   Do not transfer        2450-1        Hardcopy
          Contract           Interpretation   correspondence, related to the preparation and interpretation        pending     or destroy until
        Administration                        of Standard Contract and Permit Forms.                                           retention
                                              Note: Close file when administrative use ceases and apply                        authority
                                              retention period.                                                                published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2450     Timber Sale         Timber Sale      Timber Sale Contracts: Case files, financial analyses files          Retention   Do not transfer        2450-3        Hardcopy
          Contract            Contracts       containing correspondence and records pertaining to the              pending     or destroy until
        Administration                        sale, award, and administration of individual timber sales.                      retention
                                              Note 1: Screen closed timber sale contract case file for title                   authority
                                              evidence. Transfer any title records to “5590                                    published in
                                              Landowership Status” and follow retention instructions.                          FSH 6209.11,
                                              Planning office should also review files prior to destruction                    Chapter 40
                                              to determine if information is still of value, or historically
                                              significant.
                                              Note 2: Retention period begins after case file is closed.
WO INTERIM DIRECTIVE                                                                                     id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                               Page 37 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                    SUPERSEDED
 FS                                                                                                                                                                   Official
                                                                                                                                   RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                  DESCRIPTION                               RETENTION                                         Record
                                                                                                                                   AUTHORITY         [Do Not Use
CODE                                                                                                                                                                  Format
                                                                                                                                                    Reference Only]
2450     Timber Sale     Timber Sale Permits Timber Sale Permits: Case files, containing                             Retention   Do not transfer        2450-4        Hardcopy
          Contract                           correspondence and records pertaining to the preparation                pending     or destroy until
        Administration                       and administration of individual permits for the sale of                            retention
                                             timber, firewood, Christmas trees, or other forest products.                        authority
                                             Note: Retention period begins after case file is closed.                            published in
                                                                                                                                 FSH 6209.11,
                                                                                                                                 Chapter 40
2460   Uses of Timber     Administrative Use,   Administrative Use, Miscellaneous Products, Free Use,                Retention   Do not transfer        2460-1        Hardcopy
         Other Than         Miscellaneous       Settlement: Case files containing correspondence,                    pending     or destroy until
        Commercial        Products, Free Use,   direction, and information by specific use as in disaster                        retention
        Timber Sales          Settlement        relief, free use and administration, timber settlement, timber                   authority
                                                selected and offered in exchange, sales of seized and                            published in
                                                innocent trespass materials, sales of other forest products                      FSH 6209.11,
                                                and timber property sales.                                                       Chapter 40
                                                Note: Retention period begins after case file closed.
2460   Uses of Timber          General          General: Includes general correspondence, inquiries, policy          Retention   Do not transfer         2460         Hardcopy
         Other Than                             and direction related to administrative use, miscellaneous           pending     or destroy until
        Commercial                              products, free use, settlement and sustained yield units.                        retention
        Timber Sales                            Note: Close file at end of fiscal year and apply retention                       authority
                                                period.                                                                          published in
                                                                                                                                 FSH 6209.11,
                                                                                                                                 Chapter 40
2460   Uses of Timber       Sustained-Yield     Sustained-Yield Units: Case files containing general              PERMANENT      N1-95-10-2             2460-2        Hardcopy
         Other Than              Units          correspondence, direction, and information. Set up case             (see note)   Item 109
        Commercial                              folders by units.
        Timber Sales                            Note 1: Records usually maintained by regional office.
                                                Note 2: Transfer closed file to NARA when 10 years old.
                                                Prior to transfer, submit SF258 to FS National Records
                                                Officer for approval. Pre-accession authorized by mutual
                                                consent of both NARA and Forest Service.
                                                Note 3: Destroy all reference copies 5 years after case file
                                                closed.
WO INTERIM DIRECTIVE                                                                                   id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                             Page 38 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                 DESCRIPTION                              RETENTION                                         Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
2470     Silvicultural     Examination and     Examination and Prescriptions:                                      Retention   Do not transfer        2470-8        Hardcopy
          Practices          Prescription      Examination/Prescriptions, Stand Modeling and Stocking              pending     or destroy until
                                               Levels, Training and Certification.                                             retention
                                               Note: Close file when administrative use ceases and apply                       authority
                                               retention period.                                                               published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2470     Silvicultural        Forest Tree      Forest Tree Improvement: Includes general                           Retention   Do not transfer        2470-6        Hardcopy
          Practices          Improvement       correspondence, reports and other records related to tree           pending     or destroy until
                                               improvement program.                                                            retention
                                               Note: Close file at end of fiscal year and apply retention                      authority
                                               period.                                                                         published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2470     Silvicultural   Forest Tree Nurseries Forest Tree Nurseries: Includes general correspondence,             Retention   Do not transfer        2470-4        Hardcopy
          Practices                            reports and other data on the construction, development,            pending     or destroy until
                                               improvement of nurseries.                                                       retention
                                               Note: Close file when adminstrative use ceases and apply                        authority
                                               retention period.                                                               published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2470     Silvicultural   Forest Tree Nurseries Forest Tree Nurseries – Cases: Case files containing                Retention   Do not transfer       2470-4-1       Hardcopy
          Practices             – Cases        correspondence, reports, and other records related to specific      pending     or destroy until
                                               nurseries.                                                                      retention
                                               Note 1: All offices – destroy reference copies of case file                     authority
                                               when no longer needed for administrative use.                                   published in
                                               Note 2: Apply retention period once case file closed.                           FSH 6209.11,
                                                                                                                               Chapter 40
2470     Silvicultural         General         General: Includes general records, including                        Retention   Do not transfer         2470         Hardcopy
          Practices                            correspondence, related to silvicultural practices in the           pending     or destroy until
                                               Forest Service and outside of the agency.                                       retention
                                               Note 1: Screen this file annually for records to go under                       authority
                                               Silvicultural Practices – Policy.                                               published in
WO INTERIM DIRECTIVE                                                                                    id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                              Page 39 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                   SUPERSEDED
 FS                                                                                                                                                                  Official
                                                                                                                                  RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                RETENTION                                         Record
                                                                                                                                  AUTHORITY         [Do Not Use
CODE                                                                                                                                                                 Format
                                                                                                                                                   Reference Only]
                                              Note 2: Close file at end of fiscal year and apply retention                      FSH 6209.11,
                                              period.                                                                           Chapter 40
2470     Silvicultural          Policy        Policy: Includes correspondence related to policy including           Retention   Do not transfer        2470-1        Hardcopy
          Practices                           interpretation and implementation of National Forest                  pending     or destroy until
                                              Management Act (NFMA) and National Environmental                                  retention
                                              Policy Act (NEPA).                                                                authority
                                              Note: Close file at the end of the fiscal year.                                   published in
                                                                                                                                FSH 6209.11,
                                                                                                                                Chapter 40
2470     Silvicultural       Reforestation    Reforestation: General correspondence and reports                     Retention   Do not transfer        2470-3        Hardcopy
          Practices                           concerning all aspects of site preparation, protection of             pending     or destroy until
                                              reforestation and committees working on reforestation                             retention
                                              matters.                                                                          authority
                                              Note: Close file when administrative use ceases and apply                         published in
                                              retention period.                                                                 FSH 6209.11,
                                                                                                                                Chapter 40
2470     Silvicultural   Silvicultural Systems Silvicultural Systems and Related Cutting Methods:                   Retention   Do not transfer        2470-2        Hardcopy
          Practices      and Related Cutting Includes general correspondence related to even and uneven-            pending     or destroy until
                               Methods         aged management, clearcutting, shelterwood, seed tree,                           retention
                                               thinning, selection, salvage and so forth.                                       authority
                                               Note: Close file when administrative use ceases and apply                        published in
                                               retention period.                                                                FSH 6209.11,
                                                                                                                                Chapter 40
2470     Silvicultural       Timber Stand     Timber Stand Improvement: Includes correspondence                     Retention   Do not transfer        2470-7        Hardcopy
          Practices          Improvement      and reports related to release, thinning, pruning, fertilization      pending     or destroy until
                                              and pesticides.                                                                   retention
                                              Note: Close file when administrative use ceases and apply                         authority
                                              retention period.                                                                 published in
                                                                                                                                FSH 6209.11,
                                                                                                                                Chapter 40
2470     Silvicultural        Tree Seeds      Tree Seeds: Includes general correspondence, reports and              Retention   Do not transfer        2470-5        Hardcopy
          Practices                           surveys related to the tree improvement program.                      pending     or destroy until
                                              Note: Close file when administrative use ceases and apply                         retention
WO INTERIM DIRECTIVE                                                                                   id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                             Page 40 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                      SUPERSEDED
 FS                                                                                                                                                                     Official
                                                                                                                                     RETENTION           File Code
FILE       HEADING          SUB-HEADINGS                                 DESCRIPTION                                RETENTION                                           Record
                                                                                                                                     AUTHORITY         [Do Not Use
CODE                                                                                                                                                                    Format
                                                                                                                                                      Reference Only]
                                               retention period.                                                                   authority
                                                                                                                                   published in
                                                                                                                                   FSH 6209.11,
                                                                                                                                   Chapter 40
2470     Silvicultural     Tree Seeds - Cases Tree Seeds - Cases: Case files containing seed production              Retention     Do not transfer       2470-5-1       Hardcopy
          Practices                           plan, correspondence, reports on production of orchards and             pending      or destroy until
                                              so forth.                                                                            retention
                                              Note 1: All offices – destroy reference copies of case file                          authority
                                              when no longer needed for administrative use.                                        published in
                                              Note 2: Apply retention period when case file closed.                                FSH 6209.11,
                                                                                                                                   Chapter 40
2480      Protection of         General        General: Includes general correspondence related to reduction         Temporary       N1-95-10-2            2480         Hardcopy
       Timber Sale Areas                       of risks, hazards, erosion control and other silvicultural           5 years (FY)      Item 110
        and Timberlands                        practices.
                                               Note: Close file at end of fiscal year and apply retention period.
2490       Timber               General        General: Includes general records, including correspondence PERMANENT                 N1-95-10-5            2490         Hardcopy
         Management                            and all related documents (unstructured data), not stored within (FY)                   Item 8
         Information                           a Forest Management Information System database, related to
           System                              any of the Forest Management Information Systems.
                                               Note 1: Privacy Act System of Records USDA/FS-24 – Special
                                               Use Authorizations covers all or some of the records retained
                                               under this file code. Review PA SOR USDA/FS-24 for
                                               additional access and storage requirements.
                                               Note 2: Some records may contain PII, store in a secure
                                               location, and restrict access.
                                               Note 3: Close file at the end of the fiscal year.
                                               Note 4: Transfer closed file to NARA when 10 years old. Prior
                                               to transfer, submit SF258 to FS National Records Officer for
                                               approval. Pre-accession authorized by mutual consent of both
                                               NARA and Forest Service.
                                               Note 5: Database system/application repositories scheduled
                                               separately.
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 41 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                    SUPERSEDED
 FS                                                                                                                                                                   Official
                                                                                                                                   RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                                RETENTION                                           Record
                                                                                                                                   AUTHORITY         [Do Not Use
CODE                                                                                                                                                                  Format
                                                                                                                                                    Reference Only]
2500 Watershed and Air         General        General: Includes general correspondence related to                  Temporary       N1-95-10-2            2500         Hardcopy
       Management                             responsibilities, coordination with other resource management,      3 years (FY)      Item 111
                                              and correspondence too broad to be filed under a specific
                                              subject heading.
                                              Note 1: Screen all folders in 2500 series for significant
                                              correspondence and documentation for NFS Watershed case
                                              files on selected watersheds. If found, retain under filecode
                                              “2510 – Watershed Planning – NFS Watershed Case Files”
                                              Note 2: Close file at end of fiscal year and apply retention
                                              period.
2500 Watershed and Air         Inquiries      Inquiries: Includes standard transmittal or reply to inquiries      Temporary         GRS 14-1            2500-1        Hardcopy
       Management                             for the 2500 series.                                                 3 months
2510      Watershed            General        General: Includes general correspondence, inventories,               Retention     Do not transfer         2510         Hardcopy
          Planning                            reports, and other records documenting watershed improvement         pending       or destroy until
                                              plans for long-term improvement activities for burn areas, storm                   retention
                                              and flood areas, damage from geologic agents, avalanches and                       authority
                                              natural disasters.                                                                 published in
                                              Note 1: Soil and Water Surveys for National Assessments are                        FSH 6209.11,
                                              filed under 1910-National Resource Planning - Renewable                            Chapter 40
                                              Resources Assessment
                                              Note 2: Close file at end of fiscal year and apply retention
                                              period.
2510      Watershed      NFS Watershed Case NFS Watershed Case Files: Includes case files on selected            PERMANENT         N1-95-10-2           2510-3        Hardcopy
          Planning             Files        watersheds which document the watershed condition, water               (see note)       Item 112
                                            resource history, past events that influence current watershed
                                            conditions; provides a data base for support services, soil and
                                            water inventories, and assigning watershed priorities. The
                                            documentation may include reports on water resource
                                            developments, support services, water, soil, and resource
                                            inventories, hydrologic analyses, and other documentation that
                                            characterizes the condition of the watershed. Establish case
                                            files according to the NFS coding system.
                                            Note 1: Screen all folders in 2500 series for significant
WO INTERIM DIRECTIVE                                                                                 id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                           Page 42 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                SUPERSEDED
 FS                                                                                                                                                               Official
                                                                                                                               RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                               RETENTION                                        Record
                                                                                                                               AUTHORITY         [Do Not Use
CODE                                                                                                                                                              Format
                                                                                                                                                Reference Only]
                                              correspondence and documentation for NFS Watershed case
                                              files on selected watersheds. If found, retain under filecode
                                              “2510 – Watershed Planning – NFS Watershed Case Files”
                                              Note 2: Files generally located at supervisor or ranger district
                                              office.
                                              Note 3: Permanent records – if hardcopy permanent records are
                                              microfilmed, transfer the hardcopy records to NARA in
                                              accordance with the approved disposition (see note 4) once the
                                              microfilm is verified. Retain the microfilm copies in agency
                                              and destroy when superseded.
                                              Note 4: Cut off record every 10 years, make copy for
                                              administrative reference. Verify copy and transfer original
                                              records to NARA when 10 years old. Prior to transfer, submit
                                              SF258 to FS National Records Officer for approval. Pre-
                                              accession authorized by mutual consent of both NARA and
                                              Forest Service.
                                              Note 5: If electronic data is transferred to NARA via magnetic
                                              tape or compact disk, copy per instructions at 36 CFR 1236.28
                                              [as of April 4, 2010] and transfer to NARA with accompanying
                                              documentation. Prior to transfer, submit SF258 to FS National
                                              Records Officer for approval. Pre-accession authroized by
                                              mutual consent of both NARA and Forest Service.
                                              Note 6: Screen “2520 – Watershed Protection and
                                              Management – Emergency Burn Area Rehabilitation” for
                                              records appropriate for inclusion in this file.
2510      Watershed       Watershed Planning Watershed Planning Projects: Case files containing                  Retention   Do not transfer        2510-1        Hardcopy
          Planning             Projects      evaluations of damage, request for funding, allocations of          pending     or destroy until
                                             damage of approved projects, and follow-up reports.                             retention
                                             Note: Retention period begins after case file closed.                           authority
                                                                                                                             published in
                                                                                                                             FSH 6209.11,
                                                                                                                             Chapter 40
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 43 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                RETENTION                                        Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
2520      Watershed        Emergency Burn Emergency Burn Area Rehabilitation: Includes case files                  Retention   Do not transfer        2520-3        Hardcopy
        Protection and    Area Rehabilitation which document emergency rehabilitation burn area reports,           pending     or destroy until
         Management                           requests for funding, and all records pertaining to project.                     retention
                                              Note 1: Screen files for documents deemed necessary for the                      authority
                                              watershed case files. Apply retention period to remainder of                     published in
                                              documents not moved to “2510 – Watershed Protection and                          FSH 6209.11,
                                              Management - NFS Watershed Case Files”                                           Chapter 40
                                              Note 2: Retention period begins after case file closed. Case
                                              considered closed when maintenance and evaluation are no
                                              longer applied.
2520      Watershed        Floodplain and    Floodplain and Wetland Protection: Case files include                 Retention   Do not transfer        2520-7        Hardcopy
        Protection and    Wetland Protection documentation on floodplain management and wetland                    pending     or destroy until
         Management                          protection.                                                                       retention
                                             Note 1: Screen files for documents deemed necessary for the                       authority
                                             watershed case files. Apply retention period to remainder of                      published in
                                             documents not moved to “2510 – Watershed Protection and                           FSH 6209.11,
                                             Management - NFS Watershed Case Files”                                            Chapter 40
                                             Note 2: Apply retention period when case file closed.
2520      Watershed            General        General: Includes general correspondence, memorandums and            Retention   Do not transfer         2520         Hardcopy
        Protection and                        reports related to implementation of watershed improvement           pending     or destroy until
         Management                           projects, and support services to other resource management                      retention
                                              activities that do not fit under a specific case file.                           authority
                                              Note: Close file at end of fiscal year and apply retention period.               published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2520      Watershed        Monitoring Plans   Monitoring Plans: Case files containing plans and other              Retention   Do not transfer        2520-5        Hardcopy
        Protection and                        documentation evaluating the effects of management activities        pending     or destroy until
         Management                           of a resource.                                                                   retention
                                              Note 1: Retention period begins after case file closed. Retain                   authority
                                              in office, do not send to FRC.                                                   published in
                                              Note 2: Screen files for documents deemed necessary for the                      FSH 6209.11,
                                              watershed case files. Apply retention period to remainder of                     Chapter 40
WO INTERIM DIRECTIVE                                                                               id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                         Page 44 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                 SUPERSEDED
 FS                                                                                                                                                                Official
                                                                                                                                RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                              DESCRIPTION                             RETENTION                                            Record
                                                                                                                                AUTHORITY         [Do Not Use
CODE                                                                                                                                                               Format
                                                                                                                                                 Reference Only]
                                              documents not moved to “2510 – Watershed Protection and
                                              Management - NFS Watershed Case Files”
2520      Watershed      Natural Disaster and Natural Disaster and Flood Damage Surveys: Case files            Retention      Do not transfer        2520-8        Hardcopy
        Protection and     Flood Damage       contain information on damage estimates, photos, copies of       pending        or destroy until
         Management            Surveys        requests for funding, and related records.                                      retention
                                              Note 1: Screen files for documents deemed necessary for the                     authority
                                              watershed case files. Apply retention period to remainder of                    published in
                                              documents not moved to “2510 – Watershed Protection and                         FSH 6209.11,
                                              Management - NFS Watershed Case Files”                                          Chapter 40
                                              Note 2: Apply retention period when case file closed.
2520      Watershed         Riparian Areas    Riparian Areas: Includes general correspondence on policy,       PERMANENT      N1-95-10-5             2520-6        Hardcopy
        Protection and                        delineation of areas, management, guidelines of areas having       (see note)   Item 9
         Management                           distinctive resource values and characteristics that comprise
                                              riparian ecosystems; file also contains direction and guidelines
                                              for stream and lake classification.
                                              Note1: Permanent hardcopy records may be microfilmed.
                                              Note 2: If hardcopy permanent records are microfilmed,
                                              transfer the hardcopy records to NARA in accordance with the
                                              approved disposition (see note 3 below) once the microfilm is
                                              verified. Retain the microfilm copies in agency and destroy
                                              when no longer needed for administrative use.
                                              Note 3: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession authorized by mutual consent of both
                                              NARA and Forest Service.
                                              Note 4: If electronic data is transferred to NARA via magnetic
                                              tape or compact disk, copy per instructions at 36 CFR 1236.28
                                              [as of April 4, 2010] and transfer to NARA with accompanying
                                              documentation. Pre-accession authorized by mutual consent of
                                              both NARA and Forest Service.
                                              Note 5: Screen all folders in 2500 series for significant
                                              correspondence and documentation for NFS watershed case
                                              files on selected watersheds. If found, retain under filecode
WO INTERIM DIRECTIVE                                                                                id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                          Page 45 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                               SUPERSEDED
 FS                                                                                                                                                              Official
                                                                                                                              RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                             RETENTION                                         Record
                                                                                                                              AUTHORITY         [Do Not Use
CODE                                                                                                                                                             Format
                                                                                                                                               Reference Only]
                                              “2510 – Watershed Protection and Management - NFS
                                              Watershed Case Files”
2520      Watershed        Support Services   Support Services: Case files containing documentation of          Retention   Do not transfer        2520-4        Hardcopy
        Protection and                        special watershed management services required to fulfill a       pending     or destroy until
         Management                           watershed role when another activity is occurring such as a                   retention
                                              timber sale.                                                                  authority
                                              Note 1: Screen files for documents deemed necessary for the                   published in
                                              watershed case files. Apply retention period to remainder of                  FSH 6209.11,
                                              documents not moved to “2510 – Watershed Protection and                       Chapter 40
                                              Management - NFS Watershed Case Files”
                                              Note 2: Retention period begins after case file closed. Case
                                              considered closed when maintenance and evaluation are no
                                              longer applied.
2520      Watershed      Watershed Condition Watershed Condition Assessment: Includes general                   Retention   Do not transfer        2520-1        Hardcopy
        Protection and       Assessment      correspondence related to guidelines, procedures, criteria, and    pending     or destroy until
         Management                          standards for classifying watershed conditions.                                retention
                                             Note: Screen all folders in 2500 series for significant                        authority
                                             correspondence and documentation for watershed case files on                   published in
                                             selected watersheds. If found, retain under filecode “2510 –                   FSH 6209.11,
                                             Watershed Protection and Management - NFS Watershed                            Chapter 40
                                             Case Files”
2520      Watershed           Watershed       Watershed Improvement: Case files containing                      Retention   Do not transfer        2520-2        Hardcopy
        Protection and       Improvement      documentation for implementation, maintenance, and                pending     or destroy until
         Management                           evaluation of watershed improvement projects.                                 retention
                                              Note 1: Screen files for documents deemed necessary for the                   authority
                                              2510 NFS Watershed case files. Apply retention period to                      published in
                                              remainder of documents not moved to 2510 NFS Watershed                        FSH 6209.11,
                                              case files.                                                                   Chapter 40
                                              Note 2: Retention period begins after case file closed. Case
                                              considered closed when maintenance and evaluation are no
                                              longer applied.
WO INTERIM DIRECTIVE                                                                                    id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                              Page 46 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                   SUPERSEDED
 FS                                                                                                                                                                  Official
                                                                                                                                  RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                RETENTION                                         Record
                                                                                                                                  AUTHORITY         [Do Not Use
CODE                                                                                                                                                                 Format
                                                                                                                                                   Reference Only]
2520      Watershed           Watershed       Watershed Improvement – Cooperative Emergency                         Retention   Do not transfer       2520-2-1       Hardcopy
        Protection and      Improvement –     Watershed Rehabilitation: Includes case files pertaining to           pending     or destroy until
         Management           Cooperative     rehabilitatin programs.                                                           retention
                              Emergency       Note 1: Screen files for documents deemed necessary for the                       authority
                              Watershed       watershed case files. Apply retention period to remainder of                      published in
                             Rehabilitation   documents not moved to “2510 – Watershed Protection and                           FSH 6209.11,
                                              Management - NFS Watershed Case Files”                                            Chapter 40
                                              Note 2: Retention period begins after case file closed. Case
                                              considered closed when maintenance and evaluation are no
                                              longer applied.
2530   Water Resource         Barometer       Barometer Watersheds: Includes case files containing                  Retention   Do not transfer        2530-1        Hardcopy
        Management            Watersheds      documentation that measures the impact of watershed practices         pending     or destroy until
                                              on water resources for typical watershed sites. Case studies                      retention
                                              include the plan of work, standards of operation, reports, etc.                   authority
                                              Note 1: Screen files for documents deemed necessary for the                       published in
                                              watershed case files. Apply retention period to remainder of                      FSH 6209.11,
                                              documents not moved to “2510 – Watershed Protection and                           Chapter 40
                                              Management - NFS Watershed Case Files”
                                              Note 2: Maintain records on site, do not send to FRC.
                                              Note 3: Retention period begins when case fle closed.
2530   Water Resource     Cooperative Water- Cooperative Water-Related Activities: Includes flood                   Retention   Do not transfer        2530-4        Hardcopy
        Management         Related Activities forecasting, weather modification, and water measurement.             pending     or destroy until
                                              Note 1: Retention period begins when case file closed.                            retention
                                              Note 2: Screen files for documents deemed necessary for the                       authority
                                              watershed case files. Apply retention period to remainder of                      published in
                                              documents not moved to “2510 – Watershed Protection and                           FSH 6209.11,
                                              Management - NFS Watershed Case Files”                                            Chapter 40
2530   Water Resource          General        General: Includes general correspondence and other records            Retention   Do not transfer         2530         Hardcopy
        Management                            too broad for a specific case file that relates to water resource     pending     or destroy until
                                              inventories, hydrologic inventories, water resource                               retention
                                              management, barometer watersheds and water resource                               authority
                                              management support services.                                                      published in
                                                                                                                                FSH 6209.11,
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 47 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                RETENTION                                        Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
                                              Note: Close file at end of fiscal year and apply retention period.               Chapter 40
2530   Water Resource      Outservice Water   Outservice Water Resource Development: Projects -                    Retention   Do not transfer        2530-5        Hardcopy
        Management            Resource        Includes river basin programs, advisory committee and                pending     or destroy until
                            Development       coordination with other agencies; and outservice water                           retention
                                              development projects.                                                            authority
                                              Note 1: Retention period begins after case closed.                               published in
                                              Note 2: Screen files for documents deemed necessary for the                      FSH 6209.11,
                                              watershed case files. Apply retention period to remainder of                     Chapter 40
                                              documents not moved to “2510 – Watershed Protection and
                                              Management - NFS Watershed Case Files”
2530   Water Resource       Water Quality     Water Quality Management: Interpretative reports based on            Retention   Do not transfer        2320-3        Hardcopy
        Management          Management        analyses of water quality data.                                      pending     or destroy until
                                              Note 1: Screen files for documents deemed necessary for the                      retention
                                              watershed case files. Apply retention period to remainder of                     authority
                                              documents not moved to “2510 – Watershed Protection and                          published in
                                              Management - NFS Watershed Case Files”                                           FSH 6209.11,
                                              Note 2: Retain Records in office. Do not send to FRC.                            Chapter 40
                                              Note 3: Retention period begins when case file closed.
2530   Water Resource       Water Resource    Water Resource Investigations: Collection data necessary for         Retention   Do not transfer        2530-2        Hardcopy
        Management          Investigations    conducting forest management planning implementation; data           pending     or destroy until
                                              includes surface and ground water supplies, climate, water                       retention
                                              quality, terrestrial features, hydrologic surveys, etc.                          authority
                                              Note 1: Maintain records on site, do not send to FRC.                            published in
                                              Note 2: Screen files for documents deemed necessary for the                      FSH 6209.11,
                                              watershed case files. Apply retention period to remainder of                     Chapter 40
                                              documents not moved to “2510 – Watershed Protection and
                                              Management - NFS Watershed Case Files”
                                              Note 3: Retention period begins when case file closed.
2540   Water Uses and          General        General: Includes general correspondence, memorandums, and           Retention   Do not transfer         2540         Hardcopy
        Development                           other records too broad to fit under a specific subject heading      pending     or destroy until
                                              that relate to National Forest water rights; Outside request for                 retention
                                              changes in policy; In-Service request for clarification of policy                authority
WO INTERIM DIRECTIVE                                                                                     id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                               Page 48 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                 SUPERSEDED
 FS                                                                                                                                                                Official
                                                                                                                                   RETENTION        File Code
FILE      HEADING           SUB-HEADINGS                                 DESCRIPTION                                RETENTION                                      Record
                                                                                                                                   AUTHORITY      [Do Not Use
CODE                                                                                                                                                               Format
                                                                                                                                                 Reference Only]
                                               for authorization to assert claims under certain authorities or to                 published in
                                               use specific quantification methodologies; municipal supply                        FSH 6209.11,
                                               watersheds, and water quality management.                                          Chapter 40
                                               Note 1: Screen files for documents deemed necessary for the
                                               watershed case files. Apply retention period to remainder of
                                               documents not moved to “2510 – Watershed Protection and
                                               Management - NFS Watershed Case Files”
                                               Note 2: Retention period begins when case file closed.
2540   Water Uses and      Munciple Supply Municiple Supply Watersheds – Created by Executive                      PERMANENT      N1-95-10-2         2540-2a       Hardcopy
        Development        Watersheds –EO, Order, Presidential Proclamation, Legislation, Secretary’s                (see note)   Item 113           2540-2b
                             Presidential       Agreement: Includes agreement that specifies terms under                                              2540-2
                            Proclamation,       which FS conducts activities with municipalities; some are
                         Legislation, Secretary congressional. Case file contains management plans, specific
                                                management classification, notice of restrictions, boundary
                                                posting records, maps, and inspection.
                                                Note 1: Establish case files as needed.
                                                Note 2: Official record resides at Forest supervisor’s office.
                                                Note 3: Transfer closed file to NARA when 10 years old. Prior
                                                to transfer, submit SF258 to FS National Records Officer for
                                                approval. Pre-accession authorized by mutual consent of both
                                                NARA and Forest Service.
                                                Note 4: Records created after agreement is signed – transfer
                                                files to NARA when 10 years old. Prior to transfer, submit
                                                SF258 to FS National Records Officer for approval. Pre-
                                                accession authorized by mutual consent of both NARA and
                                                Forest Service.
                                                Note 5: All Offices - when the agreement is signed, send file(s)
                                                to the appropriate supervisor's office for consolidation into case
                                                file.
                                                Note 6: Screen files for documents deemed necessary for the
                                                watershed case files. Apply retention period to remainder of
                                                documents not moved to “2510 – Watershed Protection and
                                                Management - NFS Watershed Case Files”.
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 49 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                    SUPERSEDED
 FS                                                                                                                                                                   Official
                                                                                                                                   RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                RETENTION                                          Record
                                                                                                                                   AUTHORITY         [Do Not Use
CODE                                                                                                                                                                  Format
                                                                                                                                                    Reference Only]
2540   Water Uses and     Municiple Supply Municiple Supply Watersheds – Created by Regions and                     Retention    Do not transfer        2540-2c       Hardcopy
        Development      Watersheds– RO/SO Supervisor’s Offices (not by Legislative Action): Screen for             pending      or destroy until
                                           records to be filed under 2510 – NFS Watershed Case Files.                            retention
                                           Note 1: Retention period begins once administrative use ceases.                       authority
                                           Note 2: Screen files for documents deemed necessary for the                           published in
                                           watershed case files. Apply retention period to remainder of                          FSH 6209.11,
                                           documents not moved to “2510 – Watershed Protection and                               Chapter 40
                                           Management - NFS Watershed Case Files”.
2540   Water Uses and        Water Rights     Water Rights: Includes case files documenting water right             Retention    Do not transfer        2540-1        Hardcopy
        Development                           use. File contains the original permits, licenses, reserved water     pending      or destroy until
                                              right notification, court decrees, proof of shares, and other                      retention
                                              records verifying water right use. Also includes background                        authority
                                              and working papers.                                                                published in
                                              Note 1: Retention period begins when case file closes                              FSH 6209.11,
                                              Note 2: Screen files for documents deemed necessary for the                        Chapter 40
                                              watershed case files. Apply retention period to remainder of
                                              documents not moved to “2510 – Watershed Protection and
                                              Management - NFS Watershed Case Files”.
2540   Water Uses and       Water Rights –    Water Rights – Denials or Cancellations: Closed cases                 Retention    Do not transfer       2540-1-1       Hardcopy
        Development          Denials or       involving denials or cancellations of applications.                   pending      or destroy until
                            Cancellations     Note 1: Retention period begins after case closed.                                 retention
                                              Note 2: Screen files for documents deemed necessary for the                        authority
                                              watershed case files. Apply retention period to remainder of                       published in
                                              documents not moved to “2510 – Watershed Protection and                            FSH 6209.11,
                                              Management - NFS Watershed Case Files”.                                            Chapter 40
2540   Water Uses and Water Rights – Water Water Rights – Water Uses Rights and Requirements:                     PERMANENT      N1-95-10-2            2540-1-2       Hardcopy
        Development    Uses Rights and Includes inventory files on water uses, water requirements, and              (see note)   Item 114
                         Requirements      water rights which are needed for the planning and
                                           implementation of program on National Forest Systems lands.
                                           Database outputs are selected data in the form of basic
                                           statistical or summary reports and may be maintained
                                           electronically or in hardcopy.
                                           Note 1: Database repositories scheduled separately.
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 50 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                RETENTION                                        Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
                                              Note 2: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession authorized by mutual consent of both
                                              NARA and Forest Service.
                                              Note 3 All offices retain printouts as reference, destroy when
                                              no longer needed.
                                              Note4: Source documents may be destroyed once data is
                                              transferred to the inventory database.
                                              Note5: Screen files for documents deemed necessary for the
                                              watershed case files. Apply retention period to remainder of
                                              documents not moved to “2510 – Watershed Protection and
                                              Management - NFS Watershed Case Files”.
2540   Water Uses and    Water Uses of Others Water Uses of Others: Case files documenting dispute                 Retention   Do not transfer       2540-1-3       Hardcopy
        Development                           between Forest Service and private or non-Federal users of           pending     or destroy until
                                              water on or affecting National Forest lands. The file contains                   retention
                                              an application, protest letter to the State agency, and other                    authority
                                              records related to the dispute.                                                  published in
                                              Note 1: Retention period begins after case file closed.                          FSH 6209.11,
                                              Note 2: Screen files for documents deemed necessary for the                      Chapter 40
                                              watershed case files. Apply retention period to remainder of
                                              documents not moved to “2510 – Watershed Protection and
                                              Management - NFS Watershed Case Files”
2550 Soil Management           General        General: Correspondence, memorandums, and other records              Retention   Do not transfer         2550         Hardcopy
                                              pertaining to soil management which do not fit under a specific      pending     or destroy until
                                              secondary subject heading.                                                       retention
                                              Note: Close file at end of fiscal year and apply retention period.               authority
                                                                                                                               published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2550 Soil Management Resource Inventories Resource Inventories: Includes oil resource inventory reports            Retention   Do not transfer        2550-1        Hardcopy
                                          and support documentation.                                               pending     or destroy until       2550-2
                                          Note 1: Screen files for documents deemed necessary for the                          retention
                                          watershed case files. Apply retention period to remainder of                         authority
WO INTERIM DIRECTIVE                                                                                     id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                               Page 51 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                    SUPERSEDED
 FS                                                                                                                                                                   Official
                                                                                                                                   RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                  DESCRIPTION                               RETENTION                                         Record
                                                                                                                                   AUTHORITY         [Do Not Use
CODE                                                                                                                                                                  Format
                                                                                                                                                    Reference Only]
                                                documents not moved to “2510 – Watershed Protection and                          published in
                                                Management - NFS Watershed Case Files”.                                          FSH 6209.11,
                                                Note 2: Retention period begins when administrative use                          Chapter 40
                                                ceases.
2550 Soil Management       Soil Interpretation Soil Interpretation: Case files include documentation related         Retention   Do not transfer        2550-1        Hardcopy
                                               to soil management support services, soil quality monitoring,         pending     or destroy until
                                               special soil investigations, soil interpretations, and cooperative                retention
                                               soil programs.                                                                    authority
                                               Note 1: Screen files for documents deemed necessary for the                       published in
                                               watershed case files. Apply retention period to remainder of                      FSH 6209.11,
                                               documents not moved to “2510 – Watershed Protection and                           Chapter 40
                                               Management - NFS Watershed Case Files”.
                                               Note 2: Retention period begins when administrative use
                                               ceases.
2580    Air Resource         Class I Areas      Class I Areas: Includes general correspondence and other      PERMANENT            N1-95-10-5           2580-2        Hardcopy
        Management                              records related to the identification, protection, and          (see note)          Item 10b
                                                management of National Forest lands designated as Class I
                                                areas including problems associated with air quality related
                                                values in those areas and redesignation proposals submitted
                                                from States.
                                                Note 1: Establish case files as needed.
                                                Note 2: Transfer closed file to NARA when 10 years old. Prior
                                                to transfer, submit SF258 to FS National Records Officer for
                                                approval. Pre-accession authorized by mutual consent of both
                                                NARA and Forest Service.
2580    Air Resource            General         General: Correspondence, memorandums, and other general       PERMANENT            N1-95-10-5            2580         Hardcopy
        Management                              records pertaining to air resource management that do not fit    (FY)               Item 10a
                                                under a specific secondary subject heading.
                                                Note 1: Close file at end of fiscal year.
                                                Note 2: Transfer closed file to NARA when 10 years old. Prior
                                                to transfer, submit SF258 to FS National Records Officer for
                                                approval. Pre-accession is authorized by mutual consent of
                                                both NARA and Forest Service.
WO INTERIM DIRECTIVE                                                                                    id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                              Page 52 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                SUPERSEDED
 FS                                                                                                                                                               Official
                                                                                                                                   RETENTION       File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                 RETENTION                                     Record
                                                                                                                                   AUTHORITY     [Do Not Use
CODE                                                                                                                                                              Format
                                                                                                                                                Reference Only]
2580    Air Resource           Inquiries      Inquiries: Includes routine transmittals and inquiries.               Temporary      GRS 14-1         2580-1        Hardcopy
        Management                                                                                                   3 months
2580    Air Resource       Inventorying and   Inventorying and Monitoring of Resource: Values Affected             PERMANENT       N1-95-10-5       2580-5        Hardcopy
        Management           Monitoring of    by Air Pollution (Includes reports and summary of data)                (see note)     Item 10d
                               Resource       Note: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is authorized by mutual consent of
                                              both NARA and Forest Service.
2580    Air Resource          Pollutants      Pollutants: Includes general correspondence on different types PERMANENT             N1-95-10-5       2580-6        Hardcopy
        Management                            of pollutants and their effects on the environment.               (FY)                Item 10e
                                              Note 1: Close file at end of fiscal year.
                                              Note 2: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is authorized by mutual consent of
                                              both NARA and Forest Service.
2580    Air Resource         Prevention of    Prevention of Significant Deterioration: (PSD) Case files            PERMANENT       N1-95-10-5       2580-3        Hardcopy
        Management            Significant     containing the application, data collected that determines the         (see note)     Item 10c
                             Deterioration    effects of a proposed major emitting facility and concurrences
                                              or non-concurrences with EPS's proposed exemptions and
                                              variances, and approvals.
                                              Note: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession approved by mutual consent of both
                                              NARA and Forest Service.
2580    Air Resource           Training       Training: Includes correspondence and records related to               Temporary     GRS 1-29         2580-4        Hardcopy
        Management                            training personnel in this Agency, States, or other agencies.         5 years (FY)
                                              Note: Close file at end of fiscal year and apply retention period.
2590 Weather Program           General        General: Correspondence, memorandums, and other general          PERMANENT           N1-95-10-5        2590         Hardcopy
                                              records pertaining to the weather program. Includes request for     (FY)              Item 11a
                                              meteorological assistance and related research by Forest Service
                                              units.
                                              Note 1: Close file at end of fiscal year.
WO INTERIM DIRECTIVE                                                                                   id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                             Page 53 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                               RETENTION                                         Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
                                              Note 2: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is authorized by mutual consent of
                                              both NARA and Forest Service.
2590 Weather Program         Weather Data     Weather Data: Weather data and climatic information.         PERMANENT             N1-95-10-5          New, not       Hardcopy
                                              Note 1: Close file at end of fiscal year.                       (FY)                Item 11b        previously used
                                              Note 2: Break records into 10-year blocks and transfer to
                                              NARA. Prior to transfer, submit SF258 to FS National Records
                                              Officer for approval. Pre-accession approved by mutual
                                              consent of NARA and Forest Service.
2600 Wildlife, Fish, and       General        General: Includes general correspondence related to policy and       Retention   Do not transfer         2600         Hardcopy
      Sensitive Plant                         procedures; congressional and responses to the public related to     pending     or destroy until
          Habitat                             wildlife and fisheries policy; also includes correspondence too                  retention
       Management                             broad to be filed under a specific subject heading.                              authority
                                              Note: Close file at end of fiscal year.                                          published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2600 Wildlife, Fish, and       Inquiries      Inquiries: Transmittals of replies to standard inquiries for the    Temporary    GRS 14-1               2600-1        Hardcopy
      Sensitive Plant                         2600 series.                                                         3 months
          Habitat
       Management
2610     Cooperative           General        General: Includes general correspondence, Memorandums of             Retention   Do not transfer         2610         Hardcopy
          Relations                           Understanding (MOU) with States, Bureau of Land                      pending     or destroy until
                                              Management, and other organizations outside the government.                      retention
                                              Note 1: Establish as case files by name of cooperator.                           authority
                                              Note 2: Retention period begins when case file closed.                           published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2620   Habitat Planning     Administrative    Administrative Studies: Includes case files that analyze the         Retention   Do not transfer        2620-2        Hardcopy
        and Evaluation        Studies         effectiveness of certain projects and record factors that affect     pending     or destroy until
                                              the management of wildlife, its environment, and recreational                    retention
                                              uses of these resources.                                                         authority
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 54 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                RETENTION                                        Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
                                              Note: Retention period begins when case file closed.                             published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2620   Habitat Planning        General        General: Includes general correspondence related to pre-             Retention   Do not transfer         2620         Hardcopy
        and Evaluation                        planning analysis for habitat projects for wildlife and fish         pending     or destroy until
                                              species.                                                                         retention
                                              Note: Close file at end of fiscal year and apply retention period.               authority
                                                                                                                               published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2620   Habitat Planning      Plans (Other)    Plans (Other): Includes specific wildife and fish plans (other       Retention   Do not transfer        2620-1        Hardcopy
        and Evaluation                        than state-wide comprehensive plan) for species other than           pending     or destroy until
                                              Threatened and Endangered. Records are established as case                       retention
                                              files. Regional and Forest Plans are filed under 1920-Land                       authority
                                              Management Planning.                                                             published in
                                              Note: Retention period begins when case file closed.                             FSH 6209.11,
                                                                                                                               Chapter 40
2620   Habitat Planning    Statewide       Statewide Comprehensive Plans: Includes state-wide                      Retention   Do not transfer        2620-1        Hardcopy
        and Evaluation Comprehensive Plans comprehensive plan for species other than Threatened and                pending     or destroy until
                                           Endangered. Records are established as case files. Regional                         retention
                                           and Forest Plans are filed under 1920-Land Management                               authority
                                           Planning.                                                                           published in
                                           Note: Retention period begins when plan is superseded.                              FSH 6209.11,
                                                                                                                               Chapter 40
2620   Habitat Planning        Surveys        Surveys: Includes correspondence and survey data that                Retention   Do not transfer        2620-3        Hardcopy
        and Evaluation                        determine the abundance of wildife by species and population          pending    or destroy until
                                              trends. Includes records of surveys designed to measure habitat                  retention
                                              conditions.                                                                      authority
                                              Note: Close file at end of fiscal year and apply retention period.               published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
WO INTERIM DIRECTIVE                                                                                    id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                              Page 55 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                    SUPERSEDED
 FS                                                                                                                                                                   Official
                                                                                                                                   RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                  DESCRIPTION                                RETENTION                                        Record
                                                                                                                                   AUTHORITY         [Do Not Use
CODE                                                                                                                                                                  Format
                                                                                                                                                    Reference Only]
2630   Management of            General         General: Includes general correspondence and plans related to        Retention   Do not transfer         2630         Hardcopy
       Wildlife and Fish                        the actual projects and implementation of practices designed to      pending     or destroy until
           Habitat                              correct or enhance habitat conditions, coordination of habitat                   retention
                                                projects with other FS activities such as timber, range, minerals                authority
                                                and geology.                                                                     published in
                                                Note: Close file at end of fiscal year.                                          FSH 6209.11,
                                                                                                                                 Chapter 40
2630   Management of       Improvement Work Improvement Work: Includes project case files of actual                  Retention   Do not transfer        2630-1        Hardcopy
       Wildlife and Fish                    projects being conducted. Case files contain structural                  pending     or destroy until
           Habitat                          implementation of improvement activies such as fish structure,                       retention
                                            watering facilities, and nest structures.                                            authority
                                            Note: Retention period begins when case file closed.                                 published in
                                                                                                                                 FSH 6209.11,
                                                                                                                                 Chapter 40
2630   Management of         Special Areas      Special Areas: Includes general correspondence and plans             Retention   Do not transfer        2630-3        Hardcopy
       Wildlife and Fish                        related to areas designated for intensive management such as         pending     or destroy until
           Habitat                              zoological or botanical areas.                                                   retention
                                                Note 1: Records are established as case files.                                   authority
                                                Note 2: Retention period begins when case file closed.                           published in
                                                                                                                                 FSH 6209.11,
                                                                                                                                 Chapter 40
2640     Stocking and           General         General: Includes general correspondence and records related         Retention   Do not transfer         2640         Hardcopy
          Harvesting                            to the stocking and harvesting of wildlife and fish species on       pending     or destroy until
                                                National Forest lands.                                                           retention
                                                Note: Close file at end of fiscal year and apply retention period.               authority
                                                                                                                                 published in
                                                                                                                                 FSH 6209.11,
                                                                                                                                 Chapter 40
2640     Stocking and       Stocking Projects   Stocking Projects: Includes special projects related to exotic       Retention   Do not transfer        2640-1        Hardcopy
          Harvesting                            fish and wildlife species.                                           pending     or destroy until
                                                Note: Retention period begins when case file closed.                             retention
                                                                                                                                 authority
                                                                                                                                 published in
WO INTERIM DIRECTIVE                                                                                   id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                             Page 56 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                   SUPERSEDED
 FS                                                                                                                                                                  Official
                                                                                                                                  RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                 DESCRIPTION                                RETENTION                                        Record
                                                                                                                                  AUTHORITY         [Do Not Use
CODE                                                                                                                                                                 Format
                                                                                                                                                   Reference Only]
                                                                                                                                FSH 6209.11,
                                                                                                                                Chapter 40
2650   Animal Damage            General        General: Includes general correspondence related to predator         Retention   Do not transfer         2650         Hardcopy
        Management                             and rodent control; animal damage control reports and reviews;       pending     or destroy until
                                               procedures for control between the Bureau of Land                                retention
                                               Management, Fish and Wildilfe Services, and state agencies.                      authority
                                               Note: Close file at end of fiscal year.                                          published in
                                                                                                                                FSH 6209.11,
                                                                                                                                Chapter 40
2650   Animal Damage Predators and Rodent Predators and Rodent Control Projects: Includes records on                Retention   Do not transfer        2650-1        Hardcopy
        Management     Control Projects predator and rodent control activities.                                     pending     or destroy until
                                          Note: Retention period begins when case file close.                                   retention
                                                                                                                                authority
                                                                                                                                published in
                                                                                                                                FSH 6209.11,
                                                                                                                                Chapter 40
2660    Administration          General        General: Includes general correspondence, inspection guides,         Retention   Do not transfer         2660         Hardcopy
                                               miscellaneous records, and training materials.                       pending     or destroy until
                                               Note: Close file at end of fiscal year and apply retention period.               retention
                                                                                                                                authority
                                                                                                                                published in
                                                                                                                                FSH 6209.11,
                                                                                                                                Chapter 40
2660    Administration          Reports        Reports: Includes the Annual Report on all animal and fish           Retention   Do not transfer        2660-1        Hardcopy
                                               population on National Forest Lands.                                 pending     or destroy until
                                               Note: Close file at end of fiscal year.                                          retention
                                                                                                                                authority
                                                                                                                                published in
                                                                                                                                FSH 6209.11,
                                                                                                                                Chapter 40
2670     Threatened,       Classification and Classification and Habitat Designation: Includes federal,             Retention   Do not transfer        2670-4        Hardcopy
       Endangered, and    Habitat Designation state and regional list of threatened and endangered species,         pending     or destroy until
       Sensitive Plants                       federal register notices, rulemaking for listings; and habitat                    retention
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 57 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                   SUPERSEDED
 FS                                                                                                                                                                  Official
                                                                                                                                  RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                RETENTION                                         Record
                                                                                                                                  AUTHORITY         [Do Not Use
CODE                                                                                                                                                                 Format
                                                                                                                                                   Reference Only]
         and Animals                          designation. Establish case file by individual species or group.                  authority
                                              Note: Retention period begins when case file closed.                              published in
                                                                                                                                FSH 6209.11,
                                                                                                                                Chapter 40
2670     Threatened,         Cooperation      Cooperation: Includes general correspondence, biological      PERMANENT           N1-95-10-2             2670-2        Hardcopy
       Endangered, and                        opinions on formal consultations with Fish and Wildlife         (see note)        Item 115
       Sensitive Plants                       Services; cooperative agreements with the International
        and Animals                           Convention Advisory Committee (ICAC), the Endanagered
                                              Species Scientific Authority (ESSA), the USDA Endanagered
                                              Species Work, state agencies, and so forth.
                                              Note 1: Establish records as case files.
                                              Note 2: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is authorized by mutual consent of
                                              both NARA and Forest Service.
2670     Threatened,           General        General: Includes general correspondence too broad to be filed        Retention   Do not transfer         2670         Hardcopy
       Endangered, and                        under a specific subject heading.                                     pending     or destroy until
       Sensitive Plants                       Note: Close file at end of fiscal year and apply retention period.                retention
        and Animals                                                                                                             authority
                                                                                                                                published in
                                                                                                                                FSH 6209.11,
                                                                                                                                Chapter 40
2670     Threatened,           Planning       Planning: Includes general correspondence, inventories and       PERMANENT        N1-95-10-2             2670-3        Hardcopy
       Endangered, and                        studies, recovery plans, action plans, reintroduction activities   (see note)     Item 116
       Sensitive Plants                       for the protection and recovery of classified species.
        and Animals                           Note 1: Records are established as case files.
                                              Note 2: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is authorized by mutual consent of
                                              both NARA and Forest Service.
2670     Threatened,            Species       Species: Includes general correspondence and case files              PERMANENT    N1-95-10-2             2670-6        Hardcopy
       Endangered, and                        related to any species in the management program listed on the          (FY)      Item 117
       Sensitive Plants                       Endangered Species Act (ESA) of 1973.
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 58 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                     SUPERSEDED
 FS                                                                                                                                                                    Official
                                                                                                                                    RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                RETENTION                                           Record
                                                                                                                                    AUTHORITY         [Do Not Use
CODE                                                                                                                                                                   Format
                                                                                                                                                     Reference Only]
         and Animals                          Note 1: Screen file for non-record material prior to offering to
                                              NARA.
                                              Note 2: Close file at end of fiscal year.
                                              Note 3: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is authorized by mutual consent of
                                              both NARA and Forest Service.
2670     Threatened,            Taking        Taking: Includes prohibitions, permits, Federal Register              Retention     Do not transfer        2670-5        Hardcopy
       Endangered, and                        notices, and comments on permit request.                              pending       or destroy until
       Sensitive Plants                       Note: Close file when administrative use ceases and apply                           retention
        and Animals                           retention period.                                                                   authority
                                                                                                                                  published in
                                                                                                                                  FSH 6209.11,
                                                                                                                                  Chapter 40
2680       Habitat             General        General: Includes general correspondence, miscellaneous               Temporary     N1-95-10-2              2680         Hardcopy
       Management in                          records, and plans related to wildlife and fish habitat.             5 years (FY)   Item 118
       Classified Areas                       Note: Close file at end of fiscal year and apply retention period.
2700     Special Uses          General        General: Includes general correspondence and records of a             Temporary     N1-95-10-2              2700         Hardcopy
         Management                           routine nature related to special use management. Establish          3 years (FY)   Item 119
                                              subject files as needed.
                                              Note: Close file at end of fiscal year and apply retention period.
2700     Special Uses          Inquiries      Inquiries: Includes routine transmittals and acknowledgments         Temporary      GRS 14-1               2700-1        Hardcopy
         Management                           for the 2700 series.                                                  3 months
2710     Special Use        Administrative    Administrative Studies: Includes appraisals and studies to            Retention     Do not transfer        2710-1        Hardcopy
        Authorizations        Studies         revise special use fees and studies assessment and evaluation.        pending       or destroy until
                                                                                                                                  retention
                                                                                                                                  authority
                                                                                                                                  published in
                                                                                                                                  FSH 6209.11,
                                                                                                                                  Chapter 40
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 59 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                             SUPERSEDED
 FS                                                                                                                                                            Official
                                                                                                                                RETENTION       File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                               RETENTION                                    Record
                                                                                                                                AUTHORITY     [Do Not Use
CODE                                                                                                                                                           Format
                                                                                                                                             Reference Only]
2710     Special Use           General         General: Includes general correspondence and documents             Temporary     N1-95-10-2        2710         Hardcopy
        Authorizations                         related to special use applications; the preparation and             3 years      Item 120
                                               administration of special use permits; fee regulations, fee        (see note)
                                               system and fee administration. Establish subject folders as
                                               needed.
                                               Note 1: Retention period begins after records no longer needed
                                               for administrative use.
                                               Note 2: Use 2720 for applications and administration related to
                                               specific special use cases.
                                               Note 3: Some files may contain PII, store securely, control
                                               access.
                                               Note 4: Privacy Act System of Records USDA/FS-24– Special
                                               Use Authorizations covers all or some of the records retained
                                               under this file code. Review PA SOR USDA/FS-14 for
                                               additional access and storage requirements.
2720     Special Uses    Alaska Native Claims Alaska Native Claims Settlement Act of 1971: Records               PERMANENT      N1-95-10-2       2720-2        Hardcopy
        Administration     Settlement Act of Created Under Alaska Native Claims Settlement Act of 1971             (see note)    Item 123
                                 1971         (Public Law 92-203, 85 Stat. 688) - This disposition concerns
                                              records created by the Forest Service for contracts, leases,
                                              licenses, permits, rights-of-way, easements, or trespasses on
                                              lands or resources withdrawn for native selection according to
                                              the Alaska Native Claims Settlement Act.
                                              Note 1: These records are essential to complete a statutory
                                              requirement in Section 1411 of the Alaska National Interest
                                              Lands Conservation Act (Public Law 96-487, 94 Stat. 2497,
                                              dated December 2, 1980).
                                              Note 2: Establish case file by kind of use, permittee, and other
                                              identifying information. Retention period begins after case file
                                              closed.
                                              Note 3: Supervisor’s office maintains official file, all units
                                              send pertinent records to supervisor’s office for incorporation
                                              into official file.
WO INTERIM DIRECTIVE                                                                                   id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                             Page 60 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                RETENTION                                        Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
                                              Note 4: Some files may contain PII, store securely, control
                                              access.
                                              Note 5: Privacy Act System of Records USDA/FS-24– Special
                                              Use Authorizations covers all or some of the records retained
                                              under this file code. Review PA SOR USDA/FS-14 for
                                              additional access and storage requirements.
                                              Note 6: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is approved by mutual consent of both
                                              NARA and Forest Service.
2720     Special Uses        Applications     Applications: File consist of applicaions and supporting             Retention   Do not transfer        2720-1        Hardcopy
        Administration                        documentation used in determining whether to issue a permit.         pending     or destroy until
                                              Note 1: If application is approved, establish case file under                    retention
                                              2720-Special Use Permits or 2720-Easements. If                                   authority
                                              disapproved, file here and begin retention period when                           published in
                                              administrative use/reference value ceases.                                       FSH 6209.11,
                                              Note 2: File appeals under 1570.                                                 Chapter 40
                                              Note 3: Apply retention period when administrative use ceases.
2720     Special Uses         Easements       Easements: Case file includes correspondence, applications,          Retention   Do not transfer        2720-3        Hardcopy
        Administration                        letters of approval, documents on the easements granted, and so      pending     or destroy until
                                              forth. Arrange folders by project name or number.                                retention
                                              Note 1: Supervisor’s office maintains official file, all units                   authority
                                              send pertinent records to SO for incorporation into official file.               published in
                                              Note 2: Screen file for documents deemed necessary for a                         FSH 6209.11,
                                              permanent title file and follow instructions under 5590-Land                     Chapter 40
                                              Status Title.
                                              Note 3: Some files may contain PII, store securely, control
                                              access.
                                              Note 4: Privacy Act System of Records USDA/FS-24– Special
                                              Use Authorizations covers all or some of the records retained
                                              under this file code. Review PA SOR USDA/FS-14 for
                                              additional access and storage requirements.
                                              Note 5: Apply retention period when administrative use ends.
WO INTERIM DIRECTIVE                                                                                    id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                              Page 61 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                      SUPERSEDED
 FS                                                                                                                                                                     Official
                                                                                                                                     RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                 DESCRIPTION                                 RETENTION                                          Record
                                                                                                                                     AUTHORITY         [Do Not Use
CODE                                                                                                                                                                    Format
                                                                                                                                                      Reference Only]
2720     Special Uses          General         General: Includes records on current and newly recognized     PERMANENT               N1-95-10-2            2720         Hardcopy
        Administration                         kinds of land uses. File correspondence on specific cases in    (see note)             Item 121
                                               case files.
                                               Note 1: Close file at end of fiscal year.
                                               Note 2: Transfer closed file to NARA when 10 years old. Prior
                                               to transfer, submit SF258 to FS National Records Officer for
                                               approval. Pre-accession is authorized by mutual consent of
                                               both NARA and Forest Service.
2720     Special Uses      Significant Cases   Significant Cases: Includes case files for important activities,     PERMANENT        N1-95-10-2          2720-2-1       Hardcopy
        Administration                         including cultural resources permits and outfitters and guide          (see note)      Item 122
                                               services; for significant structures or improvements, such as
                                               hydroelectric projects, resorts, ski areas and residences; for
                                               other permits that Special Uses Administrators deem to be
                                               historically valuable.
                                               Note 1: Supervisor’s office maintains official file, all units
                                               send pertinent records to SO for incorporation into official file.
                                               Note 2: Transfer closed file to NARA when 10 years old.
                                               Prior to transfer, submit SF258 to FS National Records
                                               Officer for approval. Pre-accession is authorized by mutual
                                               consent of both NARA and Forest Service.
                                               Note 3: Some files may contain PII, store securely, control
                                               access.
                                               Note 4: Privacy Act System of Records USDA/FS-24– Special
                                               Use Authorizations covers all or some of the records retained
                                               under this file code. Review PA SOR USDA/FS-14 for
                                               additional access and storage requirements.
2720     Special Uses     Special Use Permits Special Use Permits: Case files, includes active                        Retention    Do not transfer        2720-2        Hardcopy
        Administration                        authorizations, superseded authorizations, financial analyses on        pending      or destroy until
                                              the same facility, correspondence and reports (except material                       retention
                                              under 2730, 2770, and 2820). Establish case file by kind of use,                     authority
                                              permittee, and other identifying information.                                        published in
                                              Note 1: Excludes records created under ‘Alaska Native Claims                         FSH 6209.11,
                                              Settlement Act of 1971’ (Public Law 92-203, 85 Stat. 688). See                       Chapter 40
WO INTERIM DIRECTIVE                                                                                   id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                             Page 62 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                    SUPERSEDED
 FS                                                                                                                                                                   Official
                                                                                                                                   RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                 RETENTION                                         Record
                                                                                                                                   AUTHORITY         [Do Not Use
CODE                                                                                                                                                                  Format
                                                                                                                                                    Reference Only]
                                              ‘Alaska Native Claims Settlement Act’ below.
                                              Note 2: Supervisor’s office maintains official file, all units send
                                              pertinent records to SO for incorporation into official file.
                                              Note 3: Some files may contain PII, store securely, control
                                              access.
                                              Note 4: Privacy Act System of Records USDA/FS-24– Special
                                              Use Authorizations covers all or some of the records retained
                                              under this file code. Review PA SOR USDA/FS-14 for
                                              additional access and storage requirements.
                                              Note 5: Retention period begins after case file closed.
2720     Special Uses    Special Use Permits – Special Use Permits – Routine Cases: Includes case files for         Retention    Do not transfer       2720-2-2       Hardcopy
        Administration      Routine Cases      other activities or improvements that are not deemed to be           pending      or destroy until
                                               significant, such as signs, mailboxes, and vendors.                               retention
                                               Note: Retention period begins after case fle closed.                              authority
                                                                                                                                 published in
                                                                                                                                 FSH 6209.11,
                                                                                                                                 Chapter 40
2730    Road and Trail   Alaska Native Claims Alaska Native Claims Settlement Act of 1971: Records                PERMANENT      N1-95-10-2              2730-2       Hardcopy
        Rights-of-Way      Settlement Act of Created Under Alaska Native Claims Settlement Act of 1971              (see note)   Item 124               (Alaska)
        (ROW) Grants             1971         (Public Law 92-203, 85 Stat. 688) - This disposition concerns
                                              records created by the Forest Service for contracts, leases,
                                              licenses, permits, rights-of-way, easements, or trespasses on
                                              lands or resources withdrawn for native selection according to
                                              the Alaska Native Claims Settlement Act.
                                              Note 1: These records are essential to complete a statutory
                                              requirement in Section 1411 of the Alaska National Interest
                                              Lands Conservation Act (Public Law 96-487, 94 Stat. 2497,
                                              dated December 2, 1980).
                                              Note 2: Establish case file by kind of use, permittee, and other
                                              identifying information. Retention period begins after case file
                                              closed.
                                              Note 3: Supervisor’s office maintains official file, all units send
                                              pertinent records to SO for incorporation into official file.
WO INTERIM DIRECTIVE                                                                                   id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                             Page 63 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                   SUPERSEDED
 FS                                                                                                                                                                  Official
                                                                                                                                  RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                 RETENTION                                        Record
                                                                                                                                  AUTHORITY         [Do Not Use
CODE                                                                                                                                                                 Format
                                                                                                                                                   Reference Only]
                                              Note 4: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession authorized by mutual consent of both
                                              NARA and Forest Service.
2730    Road and Trail       Applications     Applications: File consists of applications and supporting            Retention   Do not transfer        2730-1        Hardcopy
        Rights-of-Way                         documentation used in determining whether to issue a permit.          pending     or destroy until
        (ROW) Grants                          Note 1: If application approved, establish case file under one of                 retention
                                              the following headings: Department of Transportation                              authority
                                              Easements, Rights-of-Way Authorizations, Rights-of-Way                            published in
                                              Authorizations Permits, Rights-of-Way Authorizations - FLPMA                      FSH 6209.11,
                                              Easements, or Rights-of-Way Authorizations - FRTA Easements                       Chapter 40
                                              Note 2: If disapproved or withdrawn, file here.
                                              Note 3: Apply retention period when administrative use ceases.
                                              Note 4: File appeals under 1570.
2730    Road and Trail     DOT Easements      Department of Transportation (DOT) Easements: Case file               Retention   Do not transfer        2730-2        Hardcopy
        Rights-of-Way                         includes correspondence, applications, letters of approval,           pending     or destroy until
        (ROW) Grants                          documents on the easements granted, and so forth. Arrange                         retention
                                              folders by project name or number.                                                authority
                                              Note 1: Excludes records created under ‘Alaska Native Claims                      published in
                                              Settlement Act of 1971’ (Public Law 92-203, 85 Stat. 688). See                    FSH 6209.11,
                                              ‘Alaska Native Claims Settlement Act’ below..                                     Chapter 40
                                              Note 2: Supervisor’s office maintains official file, all units send
                                              pertinent records to SO for incorporation into official file.
                                              Note 3: Screen file for documents deemed necessary for a
                                              permanent title file and follow instructions under 5590-Land
                                              Status Title.
                                              Note 4: Apply retention period when administrative use ceases.
2730    Road and Trail         General        General: Includes correspondence related to right-of-way              Retention   Do not transfer         2730         Hardcopy
        Rights-of-Way                         grants, not related to a specific case.                               pending     or destroy until
        (ROW) Grants                          Note: Close file at end of fiscal year and apply retention period.                retention
                                                                                                                                authority
                                                                                                                                published in
                                                                                                                                FSH 6209.11,
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 64 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                 SUPERSEDED
 FS                                                                                                                                                                Official
                                                                                                                                RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                               RETENTION                                        Record
                                                                                                                                AUTHORITY         [Do Not Use
CODE                                                                                                                                                               Format
                                                                                                                                                 Reference Only]
                                                                                                                              Chapter 40
2730    Road and Trail   ROW Authorization Rights-of-Way Authorizations Permits: Case file includes               Retention   Do not transfer       2730-3-1       Hardcopy
        Rights-of-Way        Permits       application, active authorizations, correspondence, reports, and        pending    or destroy until
        (ROW) Grants                       so forth. Establish case file by kind of use, permittee and other                  retention
                                           identifying information.                                                           authority
                                           Note 1: Supervisor’s office maintains official file, all units send                published in
                                           pertinent records to SO for incorporation into official file.                      FSH 6209.11,
                                           Note 2: Retention period begins after case file closed.                            Chapter 40
2730    Road and Trail   ROW Authorizations Rights-of-Way Authorizations: Includes general                        Retention   Do not transfer        2730-3        Hardcopy
        Rights-of-Way                       correspondence not related to a case file.                            pending     or destroy until
        (ROW) Grants                        Note: Close file at end of fiscal year and apply retention period.                retention
                                                                                                                              authority
                                                                                                                              published in
                                                                                                                              FSH 6209.11,
                                                                                                                              Chapter 40
2730    Road and Trail   ROW Authorizations Rights-of-Way Authorizations - FLPMA Easements: Federal               Retention   Do not transfer       2730-3-2       Hardcopy
        Rights-of-Way    – FLPMA Easements Land Policy and Management Act easements authorize rights-             pending     or destroy until
        (ROW) Grants                        of-way grants outside of designated wilderness who pay a road                     retention
                                            fee. Case file includes correspondence, application, easement                     authority
                                            granted, and so forth. Arrange folders by project name or                         published in
                                            number.                                                                           FSH 6209.11,
                                            Note 1: Supervisor’s office maintains official file, all units send               Chapter 40
                                            pertinent records to SO for incorporation into official file.
                                            Note 2: Screen file for documents deemed necessary for a
                                            permanent title file and follow instructions under 5590-Land
                                            Status Title.
                                            Note 3: Retention period begins after project is terminated and
                                            case file closed.
2730    Road and Trail   ROW Authorizations Rights-of-Way (ROW) Authorizations - FRTA Easements:                  Retention   Do not transfer       2730-3-3       Hardcopy
        Rights-of-Way     – FRTA Easements Forest Road and Trail Act Easements authorizes the issuance of         pending     or destroy until
        (ROW) Grants                        easements to landowners who join the Forest Service in                            retention
                                            providing permanent road systems the serves lands                                 authority
                                            administered by both parties. Case file includes                                  published in
WO INTERIM DIRECTIVE                                                                                   id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                             Page 65 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                    SUPERSEDED
 FS                                                                                                                                                                   Official
                                                                                                                                   RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                 RETENTION                                         Record
                                                                                                                                   AUTHORITY         [Do Not Use
CODE                                                                                                                                                                  Format
                                                                                                                                                    Reference Only]
                                              correspondence, applications, easement granted, and so forth.                      FSH 6209.11,
                                              Arrange folders by project name or number.                                         Chapter 40
                                              Note 1: Supervisor’s office maintains official file, all units send
                                              pertinent records to SO for incorporation into official file.
                                              Note 2: Screen file for documents deemed necessary for a
                                              permanent title file and follow instructions under 5590-Land
                                              Status Title.
                                              Note 3: Retention period begins after project is terminated and
                                              case file closed.
2760     Withdrawals        Forest Service    Forest Service Withdrawals: Case file consisting of the report PERMANENT           N1-95-10-2             2760-1        Hardcopy
                             Withdrawals      of the withdrawal including the mineral report, correspondence   (see note)        Item 125
                                              with Bureau of Land Management, copies of published order
                                              establishing or altering the withdrawal or other pertinent
                                              records.
                                              Note: Upon completion of withdrawal action, transfer the case
                                              file to 5590-Landownership Status (thereby becoming
                                              permanent title file).
2760     Withdrawals           General        General: Includes general correspondence and records not              Retention    Do not transfer         2760         Hardcopy
                                              related to a specific withdrawal.                                     pending      or destroy until
                                              Note: Close file at end of fiscal year and apply retention period.                 retention
                                                                                                                                 authority
                                                                                                                                 published in
                                                                                                                                 FSH 6209.11,
                                                                                                                                 Chapter 40
2760     Withdrawals        Other Agency      Other Agency Withdrawals of National Forest Lands: Case               Temporary    N1-95-10-2             2760-2        Hardcopy
                            Withdrawals of    file consisting of the report on the withdrawal including              10 years    Item 126
                            National Forest   minerals report, correspondence with Bureau of Land                   (see note)
                                Lands         Management, copies of published order regarding the purpose
                                              of the withdrawal and other pertinent records.
                                              Note 1: All offices except supervisor’s office: Upon
                                              completion of withdrawal action, transfer title evidence in case
                                              file to 5590-Landownership Status to become a permanent
                                              title file.
WO INTERIM DIRECTIVE                                                                                   id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                             Page 66 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                    SUPERSEDED
 FS                                                                                                                                                                   Official
                                                                                                                                   RETENTION           File Code
FILE       HEADING          SUB-HEADINGS                                 DESCRIPTION                                RETENTION                                         Record
                                                                                                                                   AUTHORITY         [Do Not Use
CODE                                                                                                                                                                  Format
                                                                                                                                                    Reference Only]
                                               Note 2: Retention period begins after case file closed.
                                               Note 3: Retain a project file containing information,
                                               correspondence and agreements ncessary for continuing
                                               management and coordination of the withdrawal use.
                                               Note 4: Destroy the non-title record material in the case file 10
                                               years the withdrawal is vacated..
2770 Federal Power Act          General        General: Includes general records, including correspondence,         Retention    Do not transfer         2770         Hardcopy
          Projects                             not related to a specific project.                                   pending      or destroy until
                                               Note: Close file at end of fiscal year and apply retention period.                retention
                                                                                                                                 authority
                                                                                                                                 published in
                                                                                                                                 FSH 6209.11,
                                                                                                                                 Chapter 40

2770 Federal Power Act Licensed and Exempt Licensed and Exempt Projects: Case file includes active                  Retention    Do not transfer        2770-2        Hardcopy
          Projects           Permits       Federal Energy Regulatory Commission and Forest Service                  pending      or destroy until
                                           project applications, authorizations, correspondence, reports,                        retention
                                           and so forth. Establish authorization or easement case file by                        authority
                                           project name, number, applicant, or other identifying                                 published in
                                           information.                                                                          FSH 6209.11,
                                           Note 1: Supervisor’s office or ranger district maintains official                     Chapter 40
                                           file, all other offices send official records to SO or RD for
                                           integration with the official file. Duplicate files maintained for
                                           reference only.
                                           Note 2: Retention period begins when project terminated or
                                           permit denied.
                                           Note 3: If easement issued, file documents deemed necessary
                                           for permanent title file under 5590-Landownership Status.
                                           Retention period for remainder of file begins when project
                                           terminated.
2770 Federal Power Act Preliminary Permits / Preliminary Permits/Investigation Special-Use Permits: File            Temporary      N1-95-10-2           2770-1        Hardcopy
          Projects     Investigation Special- consists of applications and supporting documentation used in           5 years       Item 127
                            Use Permits       determining whether to issue a permit.                                (see note)
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 67 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                              SUPERSEDED
 FS                                                                                                                                                             Official
                                                                                                                                 RETENTION       File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                                RETENTION                                     Record
                                                                                                                                 AUTHORITY     [Do Not Use
CODE                                                                                                                                                            Format
                                                                                                                                              Reference Only]
                                              Note 1: If permit is followed with an application for license or
                                              examption, follow procedures for 2770–Licensed and Exempt
                                              Projects. If not followed with application for license or
                                              exemption, retention period begins when preliminary permit or
                                              proposal declared inactive.
                                              Note 2: File appeals under 1570-Appeals and Litigation.
2780      Terms and            General        General: Includes general correspondence related to the             Temporary      N1-95-10-2        2780         Hardcopy
          Conditions                          purpose, meaning, and utility of approved clauses; and records       20 years       Item 128
                                              documenting the development, review, and approval of general        (see note)
                                              purpose clauses and special purposes clauses.
                                              Note: Retention period begins upon decision regarding
                                              adoption of clause(s).
2790       Reports              Reports       Reports: Includes the Forest Land Use Report (FLUR), which         PERMANENT       N1-95-10-2        2790         Hardcopy
                                              provides information on special-use authorizations used for          (see note)     Item 129
                                              controls, budgets, and planning.
                                              Note: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is authorized by mutual consent of
                                              both NARA and Forest Service.
2800    Minerals and           General        General: Includes general correspondence and related records PERMANENT             N1-95-10-2        2800         Hardcopy
         Geology                              pertaining to mineral and geology management overall policy,    (FY)                Item 130
                                              regulation development, directions, and procedures.
                                              Note 1: Close file at end of fiscal year.
                                              Note 2: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is authorized by mutual consent of
                                              both NARA and Forest Service.
2800    Minerals and           Inquiries      Inquiries: Includes standard transmittal or reply for the 2800     Temporary - 3   GRS 14-1         2800-1        Hardcopy
         Geology                              series.                                                              months
2810    Mining Claims          General        General: Includes general correspondence, policy and               PERMANENT       N1-95-10-2        2810         Hardcopy
                                              regulations, directions, and procedures pertaining to locatable       (FY)          Item 131
                                              minerals; lands open to mineral entry and types of mining
WO INTERIM DIRECTIVE                                                                              id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                        Page 68 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                         SUPERSEDED
 FS                                                                                                                                                        Official
                                                                                                                            RETENTION       File Code
FILE      HEADING           SUB-HEADINGS                              DESCRIPTION                             RETENTION                                    Record
                                                                                                                            AUTHORITY     [Do Not Use
CODE                                                                                                                                                       Format
                                                                                                                                         Reference Only]
                                              claims covered under the 1872 mining laws.
                                              Note 1: Washington Office (Minerals) maintains official
                                              record.
                                              Note 2: File materials pertaining to (P.L. 87-851) Mining
                                              Claims Occupancy Act under 2810-Occupancy Act.
                                              Note 3: Close file at end of fiscal year.
                                              Note 4: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is authorized by mutual consent of
                                              both NARA and Forest Service.
2810    Mining Claims          Locations      Locations: Includes general correspondence and other           PERMANENT      N1-95-10-2       2810-1        Hardcopy
                                              regarding validity and use (or title and patent applications).   (see note)    Item 132
                                              Establish case files alphabetically by claimant.
                                              Note 1: Washington Office (Minerals) files are to be organized
                                              by regions.
                                              Note 2: Retention period begins when case file closed.
                                              Note 3: Some files may contain PII, store securely, control
                                              access.
                                              Note 4: Privacy Act System of Records USDA/FS-16– Mineral
                                              Lessees and Permitees covers all or some of the records
                                              retained under this file code. Review PA SOR USDA/FS-16
                                              for additional access and storage requirements.
                                              Note 5: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is authorized by mutual consent of
                                              both NARA and Forest Service.
2810    Mining Claims       Occupancy Act     Occupancy Act: Includes general correspondence and related PERMANENT          N1-95-10-2       2810-4        Hardcopy
                                              records pertaining to the Mining Claim Occupancy Act P.L. 87- (see note)       Item 135
                                              851. Establish case files alphabetically by claimant.
                                              Note 1: Records reside in Minerals Section at Washington
                                              Office and regional office’s. Regions segregate by State.
                                              Washington Office segregate by region and State.
WO INTERIM DIRECTIVE                                                                              id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                        Page 69 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                        SUPERSEDED
 FS                                                                                                                                                       Official
                                                                                                                           RETENTION       File Code
FILE      HEADING           SUB-HEADINGS                              DESCRIPTION                             RETENTION                                   Record
                                                                                                                           AUTHORITY     [Do Not Use
CODE                                                                                                                                                      Format
                                                                                                                                        Reference Only]
                                              Note 2: RO Minerals transfer records to WO Minerals after
                                              study is completed
                                               Note 3: WO transfer to FRC when case file closed.
                                              Note 4: Some files may contain PII, store securely, control
                                              access.
                                              Note 5: Privacy Act System of Records USDA/FS-16– Mineral
                                              Lessees and Permittees covers all or some of the records
                                              retained under this file code. Review PA SOR USDA/FS-16
                                              for additional access and storage requirements.
                                              Note 6: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is authorized by mutual consent of
                                              both NARA and Forest Service.
2810    Mining Claims       Surface Rights    Surface Rights: Includes general correspondence and other     PERMANENT      N1-95-10-2       2810-2        Hardcopy
                                              records regarding the Multiple-Use Mining Act (P.L. 84-167).    (see note)    Item 133
                                              Establish case files alphabetically by claimant and by BLM or
                                              FS area number.
                                              Note 1: Records reside in Minerals section at WO and ROs.
                                              Regions segregate by State. WO Segregate by Region and
                                              State.
                                              Note 2: RO Minerals transfer records to WO Minerals after
                                              study is completed.
                                              Note 3: WO transfer to FRC when case file closed.
                                              Note 4: Some files may contain PII, store securely, control
                                              access.
                                              Note 5: Privacy Act System of Records USDA/FS-16– Mineral
                                              Lessees and Permittees covers all or some of the records
                                              retained under this file code. Review PA SOR USDA/FS-16
                                              for additional access and storage requirements.
                                              Note 6: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is authorized by mutual consent of
                                              both NARA and Forest Service.
WO INTERIM DIRECTIVE                                                                                 id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                           Page 70 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                SUPERSEDED
 FS                                                                                                                                                               Official
                                                                                                                               RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                               RETENTION                                        Record
                                                                                                                               AUTHORITY         [Do Not Use
CODE                                                                                                                                                              Format
                                                                                                                                                Reference Only]
2810    Mining Claims     Within Power Site Within Power Site Withdrawals: Includes general               PERMANENT            N1-95-10-2           2810-3        Hardcopy
                            Withdrawals     correspondence, mining claims, and other records related to     (see note)          Item 134
                                            Mining Claims Rights Restoration Act (P.L. 84-359).
                                            Note 1: Transfer to FRC when case file is closed.
                                            Note 2: Retention period begins when case file closed.
                                            Note 3: Some files may contain PII, store securely, control
                                            access.
                                            Note 4: Privacy Act System of Records USDA/FS-16– Mineral
                                            Lessees and Permittees covers all or some of the records
                                            retained under this file code. Review PA SOR USDA/FS-16
                                            for additional access and storage requirements.
                                            Note 5: Transfer closed file to NARA when 10 years old. Prior
                                            to transfer, submit SF258 to FS National Records Officer for
                                            approval. Pre-accession is authorized by mutual consent of
                                            both NARA and Forest Service.
2820   Mineral Leases,           Coal         Coal: Includes correspondence, leases, permits,                    Retention   Do not transfer        2820-4        Hardcopy
        Permits, and                          lessee/permittee information, inventories, evaluations,            pending     or destroy until
          Licenses                            development plans, operating plans, forms, and other records                   retention
                                              documenting the activities of the specific projects or sites.                  authority
                                              Establish case files alphabetically by name of lessee/permittee,               published in
                                              leases or numerically by BLM serial number. File related                       FSH 6209.11,
                                              appeal cases under 1570.                                                       Chapter 40
                                              Note 1: WO Minerals official files are organized by Region.
                                              Note 2: Retention period begins when case file closed.
                                              Note 3: Experimental (Research) Stations do not maintain 2820
                                              files.
                                              Note 4: Some files may contain PII, store securely, control
                                              access.
                                              Note 5: Privacy Act System of Records USDA/FS-16– Mineral
                                              Lessees and Permittees covers all or some of the records
                                              retained under this file code. Review PA SOR USDA/FS-16
                                              for additional access and storage requirements.
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 71 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                 SUPERSEDED
 FS                                                                                                                                                                Official
                                                                                                                                RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                               RETENTION                                         Record
                                                                                                                                AUTHORITY         [Do Not Use
CODE                                                                                                                                                               Format
                                                                                                                                                 Reference Only]
2820   Mineral Leases,         General        General: Includes general correspondence and records                Retention   Do not transfer         2820         Hardcopy
        Permits, and                          pertaining to policy and regulation developments, direction and     pending     or destroy until
          Licenses                            procedures concerning permits or leases issued by BLM. File                     retention
                                              records related to interagency agreements under 1580.                           authority
                                              Note 1: WO Minerals official files are organized by Region.                     published in
                                              Note 2: Experimental (Research) Stations do not maintain 2820                   FSH 6209.11,
                                              files.                                                                          Chapter 40
2820   Mineral Leases,        Geothermal      Geothermal: Includes correspondence, leases, permits,               Retention   Do not transfer        2820-3        Hardcopy
        Permits, and                          lessee/permitee information, inventories, evaluations,              pending     or destroy until
          Licenses                            development plans, operating plans, forms, and other records                    retention
                                              documenting the activities of the specific projects or sites.                   authority
                                              Establish case files alphabetically by name of lessee/permittee,                published in
                                              leases or numerically by BLM serial number. File related                        FSH 6209.11,
                                              appeal cases under 1570.                                                        Chapter 40
                                              Note 1: WO Minerals official files are organized by Region.
                                              Note 2: Retention period begins when case file closed.
                                              Note 3: Experimental (Research) Stations do not maintain 2820
                                              files.
                                              Note 4: Some files may contain PII, store securely, control
                                              access.
                                              Note 5: Privacy Act System of Records USDA/FS-16– Mineral
                                              Lessees and Permittees covers all or some of the records
                                              retained under this file code. Review PA SOR USDA/FS-16
                                              for additional access and storage requirements.
2820   Mineral Leases,        Oil and Gas     Oil and Gas: File includes correspondence, leases, permits,         Retention   Do not transfer        2820-2        Hardcopy
        Permits, and                          lessee/permittee information, inventories, evaluations,             pending     or destroy until
          Licenses                            development plans, operating plans, forms, and other records                    retention
                                              documenting the activities of the specific projects or sites.                   authority
                                              Establish case files alphabetically by name of lessee/permittee,                published in
                                              leases or numerically by BLM serial number. File related                        FSH 6209.11,
                                              appeal cases under 1570.                                                        Chapter 40
                                              Note 1: WO Minerals official files are organized by region.
                                              Note 2: Retention period begins when case file closed.
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 72 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                 SUPERSEDED
 FS                                                                                                                                                                Official
                                                                                                                                RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                               DESCRIPTION                               RETENTION                                         Record
                                                                                                                                AUTHORITY         [Do Not Use
CODE                                                                                                                                                               Format
                                                                                                                                                 Reference Only]
                                              Note 3: Experimental (Research) Stations do not maintain 2820
                                              files.
                                              Note 4: Some files may contain PII, store securely, control
                                              access.
                                              Note 5: Privacy Act System of Records USDA/FS-16– Mineral
                                              Lessees and Permittees covers all or some of the records
                                              retained under this file code. Review PA SOR USDA/FS-16
                                              for additional access and storage requirements.
2820   Mineral Leases,     Other Leaseable    Other Leaseable Minerals: Includes correspondence, leases,         Temporary      N1-95-10-2           2820-6        Hardcopy
        Permits, and          Minerals        permits, lessee/permitee information, inventories, evaluations,     50 years       Item 136
          Licenses                            development plans, operating plans, forms, and other records       (see note)
                                              documenting the activities of the specific projects or sites.
                                              Establish case files alphabetically by name of lessee/permittee,
                                              leases or numerically by BLM serial number. File related
                                              appeal cases under 1570.
                                              Note 1: WO Minerals official files are organized by region.
                                              Note 2: Retention period begins when case file closed.
                                              Note 3: Experimental (Research) Stations do not maintain 2820
                                              files.
                                              Note 4: Some files may contain PII, store securely, control
                                              access.
                                              Note 5: Privacy Act System of Records USDA/FS-16– Mineral
                                              Lessees and Permittees covers all or some of the records
                                              retained under this file code. Review PA SOR USDA/FS-16
                                              for additional access and storage requirements.
2820   Mineral Leases,        Phosphate       Phosphate: Includes correspondence, leases, permits,                Retention   Do not transfer        2820-5        Hardcopy
        Permits, and                          lessee/permitee information, inventories, evaluations,              pending     or destroy until
          Licenses                            development plans, operating plans, forms, and other records                    retention
                                              documenting the activities of the specific projects or sites.                   authority
                                              Establish case files alphabetically by name of lessee/permittee,                published in
                                              leases or numerically by BLM serial number. File related                        FSH 6209.11,
                                              appeal cases under 1570.                                                        Chapter 40
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 73 of 83
DURATION: This interim directive expires on 10/17/2013.

                                 FSH 6209.11 – RECORDS MANAGEMENT
                            CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE       HEADING          SUB-HEADINGS                                DESCRIPTION                               RETENTION                                         Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
                                               Note 1: WO Minerals official files are organized by Region.
                                               Note 2: Retention period begins when case file closed.
                                               Note 3: Experimental (Research) Stations do not maintain 2820
                                               files.
                                               Note 4: Some files may contain PII, store securely, control
                                               access.
                                               Note 5: Privacy Act System of Records USDA/FS-16– Mineral
                                               Lessees and Permittees covers all or some of the records
                                               retained under this file code. Review PA SOR USDA/FS-16
                                               for additional access and storage requirements.
2830        Mineral            General         General: Includes general correspondence and records               Retention    Do not transfer         2830         Hardcopy
        Reservations and                       regarding policy, regulations, direction, and procedure            pending      or destroy until
       Rights Outstanding                      pertaining to development of minerals per reserved and                          retention
                                               outstanding (ROR) mineral rights, mineral potential of NFS                      authority
                                               lands with ROR and Types of ROR being developed.                                published in
                                               Note 1: WO Minerals maintains official record pertaining to                     FSH 6209.11,
                                               policy, regulations, direction and procedures.                                  Chapter 40
                                               Note 2: WO Minerals official files related to the administration
                                               of areas or projects subject to ROR are organized by Region.
                                               Note 3: Experimental (Research) Stations do not maintain 2820
                                               files.
2830        Mineral       Mineral Operation    Mineral Operation Permits, Authorizations, or Notices to           Temporary    N1-95-10-2              2830         Hardcopy
        Reservations and       Permits,        Proceed: Includes permits, authorizations, notices to proceed,      50 years    Item 137               2830-2
       Rights Outstanding Authorizations, or   and similar records filed alphabetically by mineral ownership,     (see note)
                          Notices to Proceed   permittee, or name of mineral operation being conducted on
                                               NFS lands.
                                               Note 1: Retention period begins when case file closed.
                                               Note 2: Experimental (Research) Stations do not maintain 2830
                                               files.
                                                Note 3: Privacy Act System of Records USDA/FS-16–
                                               Mineral Lessees and Permittees covers all or some of the
                                               records retained under this file code. Review PA SOR
                                               USDA/FS-16 for additional access and storage requirements.
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 74 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                RETENTION                                        Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
                                              Note 4: Transfer closed file (hardcopy only) to the FRC in 5-
                                              year blocks.
2840     Reclamation         Cooperative      Cooperative Agreements: Records documenting joint                    Retention   Do not transfer        New, not      Hardcopy
                             Agreements       jurisdiction between more than one agency, Federal and/or            pending     or destroy until      previously
                                              State, over a mineral operation, and the role of each agency.                    retention             scheduled
                                              Note 1: Establish case files.                                                    authority
                                              Note 2: Retention period begins when case file closes.                           published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2840     Reclamation           General        General: Contains records, including correspondence,                 Retention   Do not transfer        New, not      Hardcopy
                                              regarding the FS reclamation program.                                pending     or destroy until      previously
                                              Note: Close file at end of fiscal year and apply retention period.               retention             scheduled
                                                                                                                               authority
                                                                                                                               published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2840     Reclamation       Information and Information and Technology Transfer: Records include                    Retention   Do not transfer        New, not      Hardcopy
                         Technology Transfer memorandums of understanding amoung regions, stations, and            pending     or destroy until      previously
                                             areas regarding reclamation assistance or technology transfer to                  retention             scheduled
                                             units. Includes documentation of responsibilities such as                         authority
                                             technical assistance, reclamation training, field contacts, and                   published in
                                             expenditures.                                                                     FSH 6209.11,
                                             Note: Close file and apply retention period when administrative                   Chapter 40
                                             use ends.
2840     Reclamation      Plans of Operation Plans of Operation: Records covering the administrative and           Retention   Do not transfer        New, not      Hardcopy
                                             environmental components of reclamation plan of operations.           pending     or destroy until      previously
                                             Includes, but not limited to, a written description of planned on-                retention             scheduled
                                             the-ground mineral activities, including reclamation, conducted                   authority
                                             by the mineral operator for locatable, leaseable, or common                       published in
                                             variety minerals.                                                                 FSH 6209.11,
                                             Note 1: Organize by case file.                                                    Chapter 40
                                             Note 2: Retention period begins when reclamation case file
                                             closed.
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 75 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                RETENTION                                        Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
                                               Note 3: Some files may contain PII, store securely, control
                                               access.
                                               Note 4: Privacy Act System of Records USDA/FS-16– Mineral
                                               Lessees and Permittees covers all or some of the records
                                               retained under this file code. Review PA SOR USDA/FS-16
                                               for additional access and storage requirements.
2840     Reclamation            Policy         Policy: Records regarding reclamation program policies and    PERMANENT         N1-95-10-5             New, not      Hardcopy
                                               procedures, including but not limited to, reclamation            (FY)           Item 12               previously
                                               components for plans of operations, measurable performance                                            scheduled
                                               standards for common reclamation practices, bonding and
                                               monitoring.
                                               Note 1: Close file at end of fiscal year.
                                               Note 2: Transfer closed file to NARA when 10 years old. Prior
                                               to transfer, submit SF258 to FS National Records Officer for
                                               approval. Pre-accession is authorized by mutual consent of
                                               both NARA and Forest Service.
2840     Reclamation     Reclamation Bonding Reclamation Bonding: Records pertaining to bonds or other             Retention   Do not transfer        New, not      Hardcopy
                                             financial guarantees for specific reclamation activities or           pending     or destroy until      previously
                                             standards to faciltiate full or partial release of the instruments.               retention             scheduled
                                             Note 1: Retention period begins when reclamation activity                         authority
                                             complete and bond released.                                                       published in
                                             Note 2: Some files may contain PII, store securely, control                       FSH 6209.11,
                                             access.                                                                           Chapter 40
                                             Note 3: Privacy Act System of Records USDA/FS-16– Mineral
                                             Lessees and Permittees covers all or some of the records
                                             retained under this file code. Review PA SOR USDA/FS-16 for
                                             additional access and storage requirements.
2840     Reclamation         Reclamation       Reclamation Monitoring: Records pertaining to reclamation           Retention   Do not transfer        New, not      Hardcopy
                             Monitoring        monitoring, including assessments of condition and                  pending     or destroy until      previously
                                               environmental quality of reclaimed sites following release of                   retention             scheduled
                                               bonds or other other financial guarantees. Includes monitoring                  authority
                                               of revegetated areas, large waste embankments, tailing dams                     published in
                                               and impoundments, french drains, stream diversions, dam                         FSH 6209.11,
WO INTERIM DIRECTIVE                                                                                id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                          Page 76 of 83
DURATION: This interim directive expires on 10/17/2013.

                                 FSH 6209.11 – RECORDS MANAGEMENT
                            CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                               SUPERSEDED
 FS                                                                                                                                                              Official
                                                                                                                              RETENTION           File Code
FILE       HEADING          SUB-HEADINGS                              DESCRIPTION                               RETENTION                                        Record
                                                                                                                              AUTHORITY         [Do Not Use
CODE                                                                                                                                                             Format
                                                                                                                                               Reference Only]
                                              structures on permanent water impoundments, and water                         Chapter 40
                                              treatment facilities.
                                              Note: Close file and apply retention period when administrative
                                              use ends.
2850 Mineral Materials         General        General: General correspondence related to the sale, free use,    Retention   Do not transfer         2850         Hardcopy
                                              and management of mineral materials and other records too         pending     or destroy until
                                              broad to file under “2850 - Minerals Materials – Permits”                     retention
                                              Note 1: Close file at end of fiscal year.                                     authority
                                              Note 2: Some files may contain PII, store securely, control                   published in
                                              access.                                                                       FSH 6209.11,
                                              Note 3: Privacy Act System of Records USDA/FS-16– Mineral                     Chapter 40
                                              Lessees and Permittees covers all or some of the records
                                              retained under this file code. Review PA SOR USDA/FS-16
                                              for additional access and storage requirements.
2850 Mineral Materials          Permits       Permits: File includes correspondence, contract forms permits,    Retention   Do not transfer        2850-1        Hardcopy
                                              permittee information, inventories, evaluations, development      pending     or destroy until
                                              plans, operating plans, appraisals, forms, and other records                  retention
                                              documenting the activities of the specific projects or sites of               authority
                                              mineral excavation. Establish files by sale, project, site, or                published in
                                              permittee.                                                                    FSH 6209.11,
                                              Note 1: Some files may contain PII, store securely, control                   Chapter 40
                                              access.
                                              Note 2: Privacy Act System of Records USDA/FS-16– Mineral
                                              Lessees and Permittees covers all or some of the records
                                              retained under this file code. Review PA SOR USDA/FS-16
                                              for additional access and storage requirements.
                                              Note 3: Close file and apply retention period when
                                              administrative use ends.
2860     Forest Service        General        General: Correspondence and other records of a general nature PERMANENT         N1-95-10-5            2860         Hardcopy
          Authorized                          not associated with a specific case file.                        (FY)            Item 13
        Prospecting and                       Note 1: Close file at end of fiscal year.
       Mineral Collecting                     Note 2: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
WO INTERIM DIRECTIVE                                                                                 id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                           Page 77 of 83
DURATION: This interim directive expires on 10/17/2013.

                                 FSH 6209.11 – RECORDS MANAGEMENT
                            CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                SUPERSEDED
 FS                                                                                                                                                               Official
                                                                                                                               RETENTION           File Code
FILE       HEADING          SUB-HEADINGS                               DESCRIPTION                               RETENTION                                        Record
                                                                                                                               AUTHORITY         [Do Not Use
CODE                                                                                                                                                              Format
                                                                                                                                                Reference Only]
                                              approval. Pre-accession is authorized by mutual consent of
                                              both NARA and Forest Service.
2860     Forest Service      Geophysical      Geophysical Prospecting: Includes records (applications,           Retention   Do not transfer        New, not      Hardcopy
          Authorized         Prospecting      authorizations, etc.) regarding FS authorization of prospecting    pending     or destroy until      previously
        Prospecting and                       and mineral collecting, including but not limited to                           retention             scheduled
       Mineral Collecting                       Seismic activities;                                                         authority
                                                Geophysical prospecting on unleased NFS lands                               published in
                                                                                                                             FSH 6209.11,
                                                Indirect and direct data gathering techniques
                                                                                                                             Chapter 40
                                              Note 1: Organize case files by region, forest, district, type of
                                              action, and fiscal year.
                                              Note 2: Some files may contain PII, store securely, control
                                              access.
                                              Note 3: Privacy Act System of Records USDA/FS-16– Mineral
                                              Lessees and Permittees covers all or some of the records
                                              retained under this file code. Review PA SOR USDA/FS-16
                                              for additional access and storage requirements.
                                              Note 4: Close file and apply retention period when
                                              administrative use ends.
2860     Forest Service       Geothermal      Geothermal Prospecting: Includes records (applications,            Retention   Do not transfer        New, not      Hardcopy
          Authorized          Prospecting     authorizations, etc.) regarding FS authorization of prospecting    pending     or destroy until      previously
        Prospecting and                       and mineral collecting, including but not limited to                           retention             scheduled
       Mineral Collecting                       Seismic activities;                                                         authority
                                                Geothermal temperature gradient holes on unleased NFS                       published in
                                                  lands;                                                                     FSH 6209.11,
                                                                                                                             Chapter 40
                                                Indirect and direct data gathering techniques
                                              Note 1: Organize case files by region, forest, district, type of
                                              action, and fiscal year.
                                              Note 2: Some files may contain PII, store securely, control
                                              access.
                                              Note 3: Privacy Act System of Records USDA/FS-16– Mineral
                                              Lessees and Permittees covers all or some of the records
                                              retained under this file code. Review PA SOR USDA/FS-16
WO INTERIM DIRECTIVE                                                                                  id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                            Page 78 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                                RETENTION                                        Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
                                              for additional access and storage requirements.
                                              Note: Close file and apply retention period when administrative
                                              use ends.
2880      Geologic             General        General: Includes general correspondence, policy statements,         Retention   Do not transfer         2880         Hardcopy
         Resources,                           direction and procedures related to geologic resources, hazards,     pending     or destroy until
        Hazards, and                          and services.                                                                    retention
          Services                            Note: Close file at end of fiscal year and apply retention period.               authority
                                                                                                                               published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
2880      Geologic       Geologic Information Geologic Information: Includes records related to the                Retention   Do not transfer        2880-2        Hardcopy
         Resources,                           assessments and management of geologic resources, such as            pending     or destroy until
        Hazards, and                          karst and cave resources and ecosystems, paleontological                         retention
          Services                            resources, specially designated deologic areas, and geologic                     authority
                                              hazards, e.g. landslides, rock falls, volcanic activity,                         published in
                                              earthquakes, flooding, karst collapse, and naturally occurring                   FSH 6209.11,
                                              hazardous minerals.                                                              Chapter 40
                                              Note: Close file and apply retention period when administrative
                                              use ends.
2880      Geologic        Geologic Inventory Geologic Inventory Data: Includes data for the preparation of         Retention   Do not transfer        2880-3        Hardcopy
         Resources,             Data         land and resource management plans; wilderness study areas,           pending     or destroy until
        Hazards, and                         and areas proposed for wilderness designation, and for other                      retention
          Services                           planning and recource management purposes.                                        authority
                                             Note: Close file and apply retention period when administrative                   published in
                                             use ends.                                                                         FSH 6209.11,
                                                                                                                               Chapter 40
2880      Geologic            Geologic       Geologic Investigation Data: Includes data for studies of the         Retention   Do not transfer        2880-4        Hardcopy
         Resources,       Investigation Data feasibility, design, construction, maintenance, and monitoring        pending     or destroy until
        Hazards, and                         of projects and facilities, and the potential effects on NFS lands                retention
          Services                           and resources.                                                                    authority
                                             Note 1: File alphabetically by project or facility.                               published in
                                                                                                                               FSH 6209.11,
                                                                                                                               Chapter 40
WO INTERIM DIRECTIVE                                                                                id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                          Page 79 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                               SUPERSEDED
 FS                                                                                                                                                              Official
                                                                                                                              RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                              DESCRIPTION                               RETENTION                                        Record
                                                                                                                              AUTHORITY         [Do Not Use
CODE                                                                                                                                                             Format
                                                                                                                                               Reference Only]
                                              Note 2: Close file and apply retention period when
                                              administrative use ends.
2880      Geologic         Geologic Reports   Geologic Reports: Includes reports on projects and facilities     Retention   Do not transfer        2880-5        Hardcopy
         Resources,                           with information, conclusions, and recommendations relating to    pending     or destroy until
        Hazards, and                          geologic investigations or inventories. File alphabetically by                retention
          Services                            project or facility.                                                          authority
                                              Note: Close file and apply retention period when administrative               published in
                                              use ceases.                                                                   FSH 6209.11,
                                                                                                                            Chapter 40
2890     Certification         General        General: Includes general records and correspondence              Retention   Do not transfer        New, not      Hardcopy
                                              related to minerals and geology certification for personnel       pending     or destroy until      previously
                                              qualified to conduct mine safety assessments at                               retention             scheduled
                                              abandoned/inactive mines..                                                    authority
                                              Note 1: Some files may contain PII, store securely, control                   published in
                                              access.                                                                       FSH 6209.11,
                                              Note 2: Close file and apply retention period when                            Chapter 40
                                              administrative use ceases.
2890     Certification    Locatable Minerals Locatable Minerals Administrators: Records pertaining              Retention   Do not transfer        New, not      Hardcopy
                            Administrators   to certification of local minerals administrators.                 pending     or destroy until      previously
                                             Note 1: Create case files as needed.                                           retention             scheduled
                                             Note 2: Retention period begins when certification revoked                     authority
                                             or expires.                                                                    published in
                                             Note 3: Some files may contain PII, store securely, control                    FSH 6209.11,
                                             access.                                                                        Chapter 40
2890     Certification    Mineral Examiners Mineral Examiners: Records pertaining to certification of           Retention   Do not transfer        New, not      Hardcopy
                                            mineral examiners and review mineral examiners.                     pending     or destroy until      previously
                                            Note 1: Create case files as needed.                                            retention             scheduled
                                            Note 2: Retention period begins when certification revoked.                     authority
                                            Note 3: Some files may contain PII, store securely, control                     published in
                                            access.                                                                         FSH 6209.11,
                                                                                                                            Chapter 40
2890     Certification   Oil and Gas Resource Oil and Gas Resource Specialists: Records pertaining to           Retention   Do not transfer       New, not       Hardcopy
WO INTERIM DIRECTIVE                                                                                   id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                             Page 80 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                               RETENTION                                         Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
                              Specialists     certification of oil and gas resource specialists.                    pending    or destroy until      previously
                                              Note 1: Create case files as needed.                                             retention             scheduled
                                              Note 2: Retention period begins when certification revoked.                      authority
                                              Note 3: Some files may contain PII, store securely, control                      published in
                                              access.                                                                          FSH 6209.11,
                                                                                                                               Chapter 40
2900   Invasive Species      Budget and       Budget and Performance: Records regarding budget and                 Retention   Do not transfer        New, not      Hardcopy
                             Performance      program performance activities relating to National Forest           pending     or destroy until      previously
                                              System invasive species management. Includes criteria,                           retention             scheduled
                                              practices, programs, policies, directives, and other                             authority
                                              publications related to program performance and budget                           published in
                                              formulation and execution.                                                       FSH 6209.11,
                                              Note 1: Close file at end of fiscal year and apply retention                     Chapter 40
                                              period.
                                              Note 2: File all native insect and disease records under 3400;
                                              file all exotic (non-native) invasive species records under file
                                              code 2900.
2900   Invasive Species       Case Files -    Case Files - Invertebrate: Records include individual case      PERMANENT          N1-95-10-5           New, not      Hardcopy
                              Invertebrate    files associated with treatment of invertebrate invasive          (see note)        Item 14a           previously
                                              species in specific geographic locations on Forest Service                                             scheduled
                                              units.
                                              Note 1: Some files may contain PII, store securely, control
                                              access.
                                              Note 2: Close case file when project completed.
                                              Note 3: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is authorized by mutual consent of both
                                              NARA and Forest Service.
                                              Note 4: File all native insect and disease records under
                                              3400; file all exotic (non-native) invasive species records
                                              under file code 2900.
WO INTERIM DIRECTIVE                                                                             id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                       Page 81 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                          SUPERSEDED
 FS                                                                                                                                                         Official
                                                                                                                             RETENTION       File Code
FILE      HEADING           SUB-HEADINGS                             DESCRIPTION                             RETENTION                                      Record
                                                                                                                             AUTHORITY     [Do Not Use
CODE                                                                                                                                                        Format
                                                                                                                                          Reference Only]
2900   Invasive Species      Case Files –     Case Files – Pathogens: Records include individual case         PERMANENT      N1-95-10-5       New, not      Hardcopy
                              Pathogens       files associated with treatment of pathogen species in            (see note)    Item 14d       previously
                                              specific geographic locations on Forest Service units.                                         scheduled
                                              Note 1: Some files may contain PII, store securely, control
                                              access.
                                              Note 2: Close case file when project completed.
                                              Note 3: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is authorized by mutual consent of both
                                              NARA and Forest Service.
                                              Note 4: File all native insect and disease records under
                                              3400; file all exotic (non-native) invasive species records
                                              under file code 2900.
2900   Invasive Species   Case Files - Plants Case Files - Plants: Records include individual case files      PERMANENT      N1-95-10-5       New, not      Hardcopy
                                              associated with treatment of plant invasive species in            (see note)    Item 14c       previously
                                              specific geographic locations on Forest Service units.                                         scheduled
                                              Note 1: Some files may contain PII, store securely, control
                                              access.
                                              Note 2: Close case file when project completed.
                                              Note 3: Transfer closed file to NARA when 10 years old. Prior
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is authorized by mutual consent of both
                                              NARA and Forest Service.
                                              Note 4: File all native insect and disease records under
                                              3400; file all exotic (non-native) invasive species records
                                              under file code 2900.
2900   Invasive Species      Case Files –     Case Files – Vertebrate: Records include individual case       PERMANENT       N1-95-10-5       New, not      Hardcopy
                              Vertebrate      files associated with treatment of vertebrate invasive species   (see note)     Item 14b       previously
                                              in specific geographic locations on Forest Service units.                                      scheduled
                                              Note 1: Some files may contain PII, store securely, control
                                              access.
                                              Note 2: Close case file when project completed.
                                              Note 3: Transfer closed file to NARA when 10 years old. Prior
WO INTERIM DIRECTIVE                                                                                   id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                             Page 82 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                               RETENTION                                         Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
                                              to transfer, submit SF258 to FS National Records Officer for
                                              approval. Pre-accession is authorized by mutual consent of both
                                              NARA and Forest Service.
                                              Note 4: File all native insect and disease records under
                                              3400; file all exotic (non-native) invasive species records
                                              under file code 2900.
2900   Invasive Species      Control and      Control and Management: Records include                              Retention   Do not transfer        New, not      Hardcopy
                             Management       correspondence; documentation of criteria, practices,                pending     or destroy until      previously
                                              programs, policies, and directives; and records pertaining to                    retention             scheduled
                                              control treatments, integrated pest management techniques,                       authority
                                              and related technological development information on                             published in
                                              controlling invasive species within the National Forest                          FSH 6209.11,
                                              System.                                                                          Chapter 40
                                              Note 1: Close file when administrative use ceases and apply
                                              retention period.
                                              Note 2: File all native insect and disease records under 3400;
                                              file all exotic (non-native) invasive species records under file
                                              code 2900.
2900   Invasive Species   Early Detection and Early Detection and Rapid Response: Includes records                 Retention   Do not transfer        New, not      Hardcopy
                           Rapid Response associated with invasive species prevention, and early                   pending     or destroy until      previously
                                              detection and rapid response (EDRR) activities. Includes                         retention             scheduled
                                              program specific correspondence.                                                 authority
                                              Note 1: Close file when administrative use ceases and apply                      published in
                                              retention period.                                                                FSH 6209.11,
                                              Note 2: File all native insect and disease records under                         Chapter 40
                                              3400; file all exotic (non-native) invasive species records
                                              under file code 2900.
2900   Invasive Species        General        General: General records, includng correspondence,                   Retention   Do not transfer        New, not      Hardcopy
                                              regarding National Forest System invasive species                    pending     or destroy until      previously
                                              management retained other subheadings under 2900.                                retention             scheduled
                                              Note 1: Retention period begins when action taken or                             authority
                                              determination of ‘no action’ needed is made.                                     published in
                                                                                                                               FSH 6209.11,
WO INTERIM DIRECTIVE                                                                                   id_6209.11-2012-2
EFFECTIVE DATE: 04/17/2012                                                                             Page 83 of 83
DURATION: This interim directive expires on 10/17/2013.

                                FSH 6209.11 – RECORDS MANAGEMENT
                           CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION


                                                                                                                                                  SUPERSEDED
 FS                                                                                                                                                                 Official
                                                                                                                                 RETENTION           File Code
FILE      HEADING           SUB-HEADINGS                                DESCRIPTION                               RETENTION                                         Record
                                                                                                                                 AUTHORITY         [Do Not Use
CODE                                                                                                                                                                Format
                                                                                                                                                  Reference Only]
                                              Note 2: File all native insect and disease records under                         Chapter 40
                                              3400; file all exotic (non-native) invasive species records
                                              under file code 2900.
2900   Invasive Species      Inventory and    Inventory and Treatment: Records include program                     Retention   Do not transfer        New, not      Hardcopy
                               Treatment      inventory and treatment data management activities                   pending     or destroy until      previously
                                              documentation, and other data dealing with the collection                        retention             scheduled
                                              and reporting of information related to NFS invasive species                     authority
                                              inventory and treatment activities.                                              published in
                                              Note 1: Some files may contain PII, store securely, control                      FSH 6209.11,
                                              access.                                                                          Chapter 40
                                              Note 2: Close file and apply retention period when
                                              administrative use ceases.
                                              Note 3: File all native insect and disease records under
                                              3400; file all exotic (non-native) invasive species records
                                              under file code 2900.
2900   Invasive Species   Rehabilitation and Rehabilitation and Restoration: Documentation of                      Retention   Do not transfer        New, not      Hardcopy
                             Restoration     activities associated with NFS invasive species program               pending     or destroy until      previously
                                             rehabilitation and restoration activities. Records include                        retention             scheduled
                                             information on criteria, practices, programs, policies,                           authority
                                             directives, and other documentation regarding the                                 published in
                                             rehabilitation and restoration of areas impacted (or                              FSH 6209.11,
                                             potentially impacted) by invasive species.                                        Chapter 40
                                             Note 1: Close file and apply retention period when
                                             administrative use ceases.
                                             Note 2: File all native insect and disease records under 3400;
                                             file all exotic (non-native) invasive species records under file
                                             code 2900.

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:7
posted:10/23/2012
language:simple
pages:83