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Exec Dir Rpt 080611

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Exec Dir Rpt  080611 Powered By Docstoc
					               Activities and Accomplishments of ASCA Executive Office

                             January 28, 2011 - August 7, 2011

During this reporting period, the following committee and project activities occurred:

Executive Committee Meetings


        ASCA staff supported and participated with the Executive Committee on a variety of
ASCA activities and projects as well as pressing legislative issues.

        The Executive Committee conducted a series of teleconference meetings during the
spring to develop a new sponsorship strategy. The draft policy was completed and sent to
sponsors and members for their input in July.

        Other teleconferences were held to discuss the Associate members amendment to
the Constitution, use of restraints on pregnant women, various project activities and ASCA’s
response to the AG’s proposed PREA standards.




Use of Restraints on Pregnant Women Behind Bars
        On February 1, 2011, ASCA sent the Executive Committee the draft report from The
National Symposium on the Use of Restraints on Pregnant Women Behind Bars that was
convened on November 22, 2010 in Washington, D.C. by the U.S. Department of Justice,
Office of Justice Programs, in partnership with the Rebecca Project for Human Rights. The
Executive Office sent the draft report to members on February 1, 2011 to seek suggestions
on language to be included in the final version since the summary reflected the point of view
of the Rebecca Project and other advocates, and not the views of ASCA members, nor did it
with regard to actual state and federal policies and practices on the use of restraints on
pregnant inmates.

        In response to ASCA’s concerns, on June 14, 2011 the Center for Effective Public
Policy asked ASCA to be represented in planning a national task force to develop a model
best practices approach to this issue.



Election of Treasurer
        The Nominating Committee proposed that Leann Bertsch, the Director of the North
Dakota Department of Corrections and Rehabilitation, become Treasurer of ASCA. Her
nomination for Treasurer was sent to all members for a vote and she was elected on
February 11, 2011.




Associate Members Constitutional Amendment
        Based on concerns about the criteria for Associate Membership raised at the
Executive Committee meeting in San Antonio on January 30, 2011, the Executive Committee
unanimously endorsed Amendment IX to the constitution for consideration by the
membership. The amendment reduces the length of time required and allows the
aggregation of time to count toward the time required to become an Associate Member. The
amendment passed on June 20, 2011 and supersedes Amendment II (1984 and 1988).




Association of Paroling Authorities International (APAI)
        ASCA continued its relationship with APAI. President A.T. Wall appointed Brian
Fischer (NY) to lead the continuing effort to pull together a working group from ASCA to
develop a plan to begin implementing the principles from the national standpoint of our
respective organizations. Although some momentum was lost due to the turnover in both
organizations resulting from the 2010 elections, we are preparing to develop a joint letter
requesting support from NIC to begin implementation of the action steps developed from the
guiding principles.




ACA Legislative and Government Relations
        ACA’s legislative and government affairs representative, Eric Schultz, continues to
provide legislative and governmental affairs services for ASCA. Eric coordinates his activities
with Secretary Cate, Chair of the Policy Committee through monthly calls to discuss the
previous months issues and pending legislation with Chair Cate and ASCA executive office.
Eric presented at ASCA’s Policy Committee and Business Meeting in San Antonio in
January.
PEW Charitable Trusts

       ASCA continued its collaboration with the Pew Charitable Trusts in the review and
release of PEW’s report on recidivism.


Yale Law School Student/Faculty Meeting May 17, 2011

       A.T. Wall and George Camp met at the Yale Law School to discus with several
students and faculty members ways in which ASCA and the law School might work together
on projects of mutual interest as well as topics for a joint meeting of a larger group of ASCA
members and Law School participants. Such a gathering, it was hoped, would be supported
by a foundation and/or via a federal grant.




PREA Standards


       ASCA gathered responses from individual members and submitted its response to
the AG’s proposed PREA Standards.




PROJECT ACTIVITY

National Forum on Recidivism Reduction, Defining and Measuring Recidivism

       In follow up to discussions in San Antonio last January, Michael Thompson of the
CSG Justice Center, met with Congressmen Wolfe about ASCA’s idea to hold a summit of
members on recidivism reduction in Washington. The congressman was very supportive of
the idea. CSG and ASCA are now planning a meeting that the CSG Justice Center will
convene in the fall, among corrections leaders and other state government officials.
       Directors along with several others from their state will attend the summit in October.
Other state attendees may include reentry coordinators and reentry champions outside
corrections, perhaps law enforcement. It may also make sense to invite someone form
Parole or Probation.
       The goal is to develop realistic expectations in Washington of what can be achieved
with reentry and recidivism reduction, recognizing that corrections does not oversee all
necessary agencies needed to help reduce recidivism.
       CSG held a planning meeting on July 13, 2011 at the Office of Justice Programs.
Laurie Robinson, the Assistant Attorney General, welcomed the group. The meeting served
to identify the objectives of National Forum on Recidivism Reduction, Defining and
Measuring Recidivism. ASCA participants at the meeting included: Ashbel T. Wall (RI);
Edwin Buss (FL): LaDonna Thompson (KY); Justin Jones (OK); Harold Clarke (VA); Andy
Pallito (VT); and Max Williams (WA). George Camp and Bob May of ASCA staff also
attended.
       ASCA will be a subcontractor to CSG in this effort. Responsibilities will include:
providing comments on the agenda, preparing meeting materials, conference calls in
preparation; discussion of project activities with members during committee meetings;
distribution of applications among ASCA members for participation in forum; and
participation in forum and post forum work.




ASCA/CSG Substance Abuse and Mental Health Collaboration Project

       ASCA is a subcontractor with CSG on an NIC grant to continue our collaboration
efforts, “Responding to Adults with Behavioral Health Needs Under Correctional
Supervision.” This project is primarily supported by the National Institute of Corrections
(NIC), with additional funding coming from the Bureau of Justice Assistance (BJA) and the
Substance Abuse and Mental Health Services Administration (SAMHSA). IN addition to
ASCA, NASADAD and NASMHD are also involved. The project completion is anticipated by
September 30, 2011.
       The goal of the project is to produce a framework that will; provide corrections and
behavioral health administrators with a mechanism to integrate corrections and behavioral
health evidence based practices, identify common goals for the populations they share, and
to establish agreed upon outcome measures that reflect those shared goals.
       On May 24th a meeting was held in Washington to produce an approximately four-
page document that will contain the actual framework and key supporting principles. John
Baldwin (ASCA Substance Abuse and Mental Health Committee Chair (IA)) and Steven
Allen (Director of Behavioral Health Services for the Minnesota Department of Corrections)
attended that meeting along with ASCA staff.
       The framework being developed is designed to be utilized by administrators of state
and local correctional and community management systems to utilize in their efforts to
allocate resources to serve and supervise adults with mental illness and cooccurring
substance abuse disorders who are in jail, prison, or under community corrections
supervision.
        In the fall we will convene a National Working Group of representatives from
corrections, mental health, and substance abuse fields to review framework and discuss
application in their fields.




Byrne Clearinghouse Grant
        The Clearinghouse Committee met on January 29, 2011. During the meeting the
acsa.net web pages were demonstrated including fourteen committee and project pages;
pages presenting the ASCA organization; news and events pages; and a library of ASCA
papers and studies, ASCA newsletters and other correctional related documents. The new
asca.net home page features an agency map that includes agency name, agency director
and a link to the agency web page; the home page also includes areas for posting “hot”
items and important ASCA documents.

        During the reporting period, the collaboration.asca.net, where the new collaborative
pages where developed, and the asca.net web page were merged so that the new
committee and project pages are accessed though the web address http://asca.net. A search
feature for the web site was launched on the web site in March. Work has continued with the
Maryland Department of Public Safety and Correctional Services staff to develop the PBMS
Dashboard feature and a prototype will be presented to members at the August 2011
Committee meetings. Reports on web traffic showed highest traffic to asca.net during
February and March, attributed to visitors to the Susan M. Hunter Scholarship pages, with a
high week of 1,658 unique visitors during February 7 – 13. Traffic to asca.net between April
4, 2011 and July 3, 2011 averaged 436 unique visitors per week. Daily maintenance and
updates to the web site have been ongoing during the reporting period.



Byrne Reentry Information Sharing Project (2007) & Justice Information Sharing
Project (2009)
        The service specifications are complete and it is time for the pilots to implement
those specifications. During this period Kansas withdrew as a pilot due to the change in
administrations and the severe budgetary cuts, they withdrew from the project. BJA agreed
to table the selection of the fourth site until current pilots are implemented.

        Maryland and Rhode Island Pilot Sites’ specifications are completed. Hampden
County, MA Pilot service specifications were also completed and the implementation has
been handed over to NCSC (contractor). ASCA, SEARCH and IJIS will continue to be
involved as needed. Additional functionality is being proposed that will require additional
cost.

        Project staff attended the following project related meetings and presentations:
National Alliance of Gang Investigators’ Associations Gang Control Strategy Summit held in
Phoenix, AZ; the Second Chance Grantees Conference in Washington, DC in February;
APPA Winter Institute in Orlando, FL; OJP Podcast on the Hampden County Reentry Pilot
Project; Global Services Task Team meeting in San Diego for the Social/Human Services
IEPD for reentering offenders; National Governor’s Association’s, Justice Reference
Architecture Working Group; IACP Law Enforcement Information Management (LEIM)
Training Conference & Exposition in San Diego; National Governor’s Association’s Center for
Best Practices meeting on the Global Justice Information Sharing Initiative (Global)
standards; APPA Summer Institute in Chicago; NCJA National Forum in Jersey City, NJ; FBI
Information Sharing and N-DEx Operations Task Force (ISNOTF) committee meeting in St.
Louis, MO; IJIS Corrections Sub-Committee and N-DEx Information Sharing N-DEx
Operations Task Force subcommittees monthly teleconferences; BJA Training and Technical
Assistance Grantee Meeting; and BJA Information Sharing grantee’s meeting.

        ASCA is developing privacy and civil liberties guidelines that can be used by the
corrections community to develop lawful and effective information exchanges among law
enforcement, public safety, health and mental health providers, human/social services
agencies, and other government and community organizations. During the period, staff
researched what is already available on this issue and identified experts to participate in a
series of workgroup meetings to develop guidelines for the gaps that have been identified.
The goal is to expedite information exchanges between and among agencies that need
offender information to participate effectively in the offender reentry process without
compromising offenders’ rights and civil liberties or public safety.




Justice Information Sharing Law Enforcement Implementation Project
       This project was awarded October 1, 2010. The goal of the project is to establish four
pilot sites to implement and demonstrate law enforcement information sharing using global
standards. This grant is to implement the recommendations of ASCA’s 2007 Intelligence
Sharing project.
       ASCA staff met with BJA Program Manager Tom Talbot at the ASCA office in
Hagerstown, Maryland in February. Tom said ASCA should feel no pressure to move quickly
on kicking off this project since there is likely to be no new grant monies this year for ASCA
adding that BJA will support efforts to “stretch” their currently funded grants through 2012
FY. ASCA requested and received a no-cost extension through September of 2012.

       Other activities included: developing a Chief Correctional Intelligence Officers
directory; meeting with FBI LEO staff and DHS Counterterrorism Officials to discuss
corrections/law enforcement information sharing issues; developed a list of impediments to
information sharing between Fusion Centers and corrections for BJA; participated with IJIS
on the SAVIN IEPD development and the APPA Interstate Compact corrections/fusion center
information sharing workgroup in February 2011.

       ASCA staff is a member of, and regularly participates in, several relevant
workgroups: the FBI N-DEx Corrections Workgroup; FBI Information Sharing N-DEx
Operations Task Force; the N-DEx Ad Hoc Employment use of N-DEx sub-committee; and
the IJIS Institute’s Corrections Information Sharing Committee.

       The project also conducted a workshop at the IACP Law Enforcement Information
Management (LEIM) Training Conference & Exposition in San Diego on June 13-15, 2011 -
Working Smarter Not Harder – Leveraging Technology to Enhance Offender Information
Sharing and Promote Public Safety and Successful Offender Reentry.




Performance Measures

       Recruitment and Training to Attain full ASCA Participation in PBMS: As part of the

ongoing initiative by the Performance Measures Committee (PMC) members and PBMS staff

to encourage participation by all ASCA members, PBMS-related presentations and

discussions were included on ASCA regional meeting and New Directors Training agendas.

In addition, PBMS staff contributed articles about PBMS activities to the ASCA newsletter,

updated the PMC web page regularly with PBMS-related information, and maintained the
PBMS participation map to encourage full participation and data entry by the membership.

These efforts have increased the number of agencies participating and expanded the scope

of data input into the system each month. Four additional states --Iowa, Kentucky,

Mississippi, and Louisiana -pressed forward and achieved the PBMS map’s highest

benchmark of participation --BLUE ---signifying that all key indicators and characteristics are

entered into the system monthly. Many thanks and congrats to Iowa, Kentucky, Mississippi,

and Louisiana for their recent achievement of “going BLUE.” Eight jurisdictions (Arkansas,

Connecticut, Indiana, Kansas, New Mexico, North Dakota, and Pennsylvania and South

Dakota) input the required characteristic data and at least 50% of the key indicators to

achieve GREEN on the PBMS participation Map. Sixteen states (17) input partial data into

the system to achieve PINK on the PBMS participation Map.

        Training for PBMS Users is currently scheduled for August 31st -September 1st,

2011 at the National Institute of Corrections Academy in Aurora, CO. (Many thanks to NIC

for the use of its training academy.) Staff representing Alaska, Florida, Georgia, North

Dakota, and Virginia is scheduled to attend. After this training, only two jurisdictions – Hawaii

and Cook County, IL – have not received PBMS training.

        Technical Assistance for PBMS Users: PBMS Users are encouraged to contact

PBMS staff with questions and/or problems. Most of the requests were received and

addressed via e-mail; on occasion, PBMS staff will telephone the agency to resolve the

problem. During 2011, 129 requests for assistance were submitted. Most requests included

multiple questions. A total of 253 questions were submitted. About half (51.2%) of the

requests related to the System, while a third (33.3%) were inquiries about the counting rules.

Just over ten percent (10.9%) of the requests sought assistance with reports. Most of the

counting rule questions pertained to the new fiscal and personnel standard key indicators

that were rolled out to the users in May. Most requests required about 10 to 15 minutes to

address the question(s). This shift from system questions to counting rules questions

appeared to be prompted by agencies efforts to expand the scope of key indicators for which

they submitted data.

        Development of Performance Standards And Measures: At its January 2011
meeting, the PMC voted to implement the personnel and fiscal standards as of March 2012.

The new standards were distributed to the PBMS Users and posted in the PBMS library to

give users the opportunity to begin compiling the data for input into the system beginning

March 2012.




Survey Activity
        Since January, 2011, ASCA has received 44 survey requests from the member
agencies, out of which 28 surveys have been conducted, completed, and results posted on
the ASCA website. Nine surveys are currently circulating among the membership, while four
surveys are in the approval stage in line for distribution. Supplying pre-existing survey data
satisfied four other survey requests. Three additional surveys were generated by ASCA staff
in support of project work.
        The survey topics for this period include:
.       •       Cell Phone Disposal
.       •       Drivers’ License Procedures
.       •       Inmate Classification Documents
.       •       Inmate Savings Plan
.       •       Community Corrections Supervision
.       •       Court Room Survey
.       •       Employee Discipline
.       •       Violence Reduction Best Practices
.       •       Case Management Software Suggestions
.       •       Assessment Instrument Survey
.       •       Staff Scheduling Program
.       •       Pepper Spray
.       •       Inmate Organ Donor
.       •       Incarceration of Misdemeanants
.       •       Offender Dog Training Program
.       •       Vegan Religious Meals
.       •       Inmate Destruction/ Demolition Services Survey
.       •       Transgender Offenders
.       •       Healthcare Costs
.       •       Alternative Custody Programs
.       •       Inmate Cost Per Day
.       •       Batterer Intervention (denied)
.       •       Victim Services
.       •       Private Housing
.       •       Faith-Based Initiatives
.       •       Earned Compliance Credit Survey
.       •       Community-Based Reentry Services (denied)

.       •       OC Spray Survey (satisfied with prior survey data)
.       •       Cost-Cutting Measures
.      •       Sentence Reform (satisfied with prior survey data)
.      •       Housing Pre-Sentenced Juveniles
.      •       Cell Phone Managed Access
.      •       Inspector General (satisfied with prior survey data)
.      •       Risk/Needs Assessment Survey (circulating)
.      •       Early Release of Inmates/Budget Cuts (circulating)
.      •       Budget Reduction Survey (circulating)
.      •       Literacy Programs Survey (circulating)
.      •       Tribal Memorial Services (circulating)
.      •       Electronic Inmate Files (satisfied with prior survey data)
.      •       Correctional Cleaning (circulating)
.      •       Segregation Bed Space (circulating)
.      •       Uniform/Grooming Survey (circulating)
.      •       Time Out of Custody Survey (circulating)
.      •       Concealed Carry Survey (in approval stage)

.      •       Electronic Fund Transfers/ Lockbox •Stab Proof Vests (in approval stage)
Survey (in approval stage)
.      •       Health Insurance Portability and Accountability Act (in approval stage)


COMMITTEE ACTIVITY

The Performance Measures Committee
       Long time PMC Chair Jeffrey Beard was replaced by Wyoming Director Bob Lampert
following Jeff’s retirement from the Pennsylvania DOC. The committee discussed
participation and the need to inform new directors about the Performance Based Measures
System and to encourage continued participation so that the momentum of data entry is not
lost due to the recent director turnover. See the information under projects above for more
information.




Policy, Resolutions, Legislation and Legal Issues Committee
       The committee met on January 28, 2011 at the winter meetings in San Antonio.
Topics on the agenda included restraint of pregnant inmates, response to the revised PREA
standards, cell phone jamming, ASCA event sponsorship policy, and renewal of the
legislative representation agreement with ACA. Discussions regarding The Rebecca Project
report regarding the restraint of pregnant inmates focused on how ASCA should respond to
the report. A draft ASCA resolution expressing the Association’s position on restraint was
reviewed and will be sent to members for review and comment.
       The U.S. Attorney General has released revised PREA standards triggering a 60day
response period. The committee discussed how the Association and members should
respond to the standards. The committee recommended that member agencies should draft
their own responses for the Attorney General and share those responses with the ASCA
executive office that would use state responses to draft the Association response for
member review and approval.



Clearinghouse Committee
        The committee met on January 29, 2011 at the winter meetings in San Antonio.
Chair Gary Maynard (MD) showed members the status of the interactive web pages for
grants writers and ASCA committees that had been updated with BJA funding. Camille
Camp demonstrated the features of the new web pages that have been published. She
explained that consolidation of the asca.net web page, the grants network, and committee
web pages would be done within a week and demonstrated the features that are included on
the new asca.net web page.



Research and Best Practices Committee

        The committee met on January 29, 2011 at the winter meetings in San Antonio.
Acting Chair Chris Epps (MS) welcomed members and asked Dr. Allen Beck, Bureau of
Justice Statistics (BJS) to update the committee regarding his work on PREA surveys. Dr.
Beck said BJS released a new report since the last ASCA meeting and is beginning a last
round of surveys that is required by the PREA Commission. The surveys will include a
collection of information about the prevalence of mental illness in jails and prisons. He
reported that there was no funding for additional surveys after this year, and believes that the
next surveys will be done after the PREA standards are implemented to determine what
impact the standards are having on sexual violence.
        Next, Jerry Elmblad of the Construction and Maintenance Institute (CMI) spoke. He
said CMI is designed to act as a clearinghouse for information related to issues and
concerns in designing, constructing, and maintaining all types of criminal justice facilities.
Elmblad provided members with information about membership and the upcoming
conference in Colorado Springs, CO in October 17 -20, 2011.
        Jack Harne, NIJ Program Manager, informed the Committee about the technology
related testing that NIJ’s Office of Science and Technology does for corrections and law
enforcement.
        Stephen Steurer, President of CEA, informed members of the award to the University
of Pennsylvania by the U.S. Department of Education Correctional Education Data
Repository and Innovation Clearinghouse to identify which correctional education information
and data are most effective.



Racial Disparity Committee
        The committee met on January 29, 2011 at the winter meetings in San Antonio.
Chair Harold Clarke led members of the committee in a discussion about where to focus the
committee’s efforts. Members discussed initiatives in their own states that try to deal with
racial disparity within the criminal justice system. The committee will continue to look for
project funding and partnering opportunities with ACA’s Racial Disparity Committee and
other organizations.



The Program and Training Committee
        The committee met on January 29, 2011 at the winter meetings in San Antonio.
Chair Max Williams joined the meeting by phone, while Vice Chair LaDonna Thompson ran
the meeting on site. ASCA Co-Executive Director George Camp reviewed the evaluation
results from the 2010 Special Issues Seminar and All Directors Training. The two programs
were highly rated by members. Using a rating scale of 1 to 5, the All Directors Training
receiving a 4.6, and the Special Issues Seminar received a 4.8 rating.
        The committee agreed the 2011 Special Issues Seminar and All Directors Training
will be held in Savannah, GA from November 30 -December 4, 2011. BeLinda Watson (NIC)
told the committee that NIC has budgeted up to three 2011 New Directors Trainings to
accommodate the large number of newly appointed directors. If the new directors are
available, the committee would like the first training to be held in Chicago, IL in April or May
of 2011.



Substance Abuse and Mental Health Committee
        Bob Lampert (WY) served as acting committee chair. Gary Dennis (BJA) said that
BJA would be releasing new Second Chance Act funding opportunities with the solicitations
contingent upon continued congressional funding. Michael Thompson, from the Council of
State Governments Justice Center, updated members regarding a proposal to define the
priorities for scarce mental health resources is being drafted by CSG to work with ASCA,
SAMHSA, and NASADAD under BJA’s direction. Tom Beauclair (NIC Assistant Director)
introduced Anita Pollard and Michael Dooley from NIC. Anita told the committee that NIC is
creating a mental health network of Correctional State Mental Health Directors that will
include a forum on the NIC web site and will have an annual meeting of the directors. Pollard
highlighted other initiatives, including a national forum of leaders in the pharmacy arena to
look at ways to control costs, and a third initiative where NIC will provide technical assistance
for non-funded BJA applicants. Michael Dooley told the Committee about a new NIC training
program with crisis intervention teams of three that would include an administrative level
correctional staffer, a mental health professional, and a consumer advocate. They are
trained in mental health crisis intervention and are able to train agency correctional staff in
mental health crisis intervention.


Reentry and Community Corrections Committee
        The committee met on January 28, 2011 at the winter meetings in San Antonio.
FBOP Director Harley Lappin served as acting chair at the final meeting of the day. Bob May
updated the committee on two BJA Reentry Information Sharing Grants, the 2007 Byrne
Reentry Grant, and the 2009 JIS Information-sharing Grant. Harley Lappin and Director
Morris Thigpen (NIC) reported to members on the Cabinet Level Reentry Meeting convened
by U.S. Attorney General Eric Holder that included six cabinet secretaries. Harley Lappin and
Morris Thigpen said they were impressed with the level of interest and knowledge of reentry
shown by the cabinet members. The cabinet level meetings will continue, and cabinet
members are committed to meet to address reentry initiatives at least twice a year.
        Michael Thompson (CSG) addressed the Reentry and Community Corrections
Committee to discuss the expectations created by the Second Chance Act. He told the
committee that in the discussions he has been having with legislators and other
stakeholders, they question what impact Second Chance Act is having on recidivism. He
reported that because of the budget discussions in congress, there is increasing pressure to
be able to show results from the Second Chance Act spending.
        Belinda Cumpston from the FBI N-DEx gave an update on the FBI N-DEx
information-sharing system and asked members to review a paper developed from a
corrections summit held in November that describes how corrections will be integrated into
the FBI N-DEx system. She asked that if members agree with the concepts in the paper to
contact their State CSO’s to express their support and ask for the CSO’s to support adoption
of the paper to move the process forward.




Past Presidents Committee
       The committee met on January 30, 2011 at the winter meetings in San Antonio.
Chair Ron Angelone convened the Past Presidents’ Committee Meeting. Mr. Angelone
reported the Susan M. Hunter Scholarship Fund has a balance of $73,084 as of January 26,
2011. Ron said there were nearly 900 applicants last year, and 331 met all criteria for review
by the review committee. Chair Angelone suggested that information about the Louie
Wainwright Award be released earlier this year, and that members should be encouraged to
nominate a past director who either inspired or mentored them.


Executive Committee Meeting
       The committee met on January 30, 2011 at the winter meetings in San Antonio.
President A.T. Wall told the committee that he named Patricia Caruso (Associate) as the
Nominating Committee Chair, and Theodis Beck (Associate), Carl Danberg (DE), and Bob
Houston (NE) as committee members. The Nominating Committee reported that they had
nominated North Dakota Director Leann Bertsch to replace Chris Epps as ASCA Treasurer.
The committee agreed to put her name to a vote by the full membership.


       Charles Traughber (APAI President) addressed the committee regarding the drafted
guiding principles between ASCA and APAI. Traughber said that the principles have been
developed as a first step to paroling authorities and corrections agencies working together
more closely to improve public safety and to improve the chance of success for offenders.
The Executive Committee voted to submit the guiding principles to the ASCA membership
for approval, and authorized President Wall to establish an ad hoc committee, to be chaired
by Brian Fischer (NY) to continue to develop the ASCA and APAI relationship.
       Chris Epps presented the FY2010 Treasurer’s Report and noted that the report is
posted on the ASCA web site.
       Michael Thompson (CSG) addressed the Executive Committee to garner support
from ASCA in planning for a national meeting with directors, reentry coordinators and other
stakeholders outside corrections to: manage expectations for reentry; highlight/refocus
agency strategies; and demonstrate to partners and legislators that we are committed and
moving forward. The committee voted to authorize ASCA Executive staff to work with CSG to
develop a proposal for a national reentry meeting.
        Co-Executive Director George Camp (ASCA) presented the highlights of the
Executive Directors’ Report.
        The Executive Committee next discussed ASCA’s response to the revised PREA
standards. A.T. Wall recalled that the Policy Committee decided to encourage each state to
send a response that would allow ASCA to develop an Association response. The committee
decided to have agencies send their responses regarding the revised PREA standards to
ASCA, and at that point, ASCA will develop a response, leaving the states to respond to
issues specific to their jurisdictions.
        The Executive Committee elected new associate members: John Ozmint; Roger
Werholtz; Joan Fabien; Jeffrey Beard; Gene Johnson; Richard Allen; Patricia Caruso; and
Joe Williams.
        The Executive Committee decided to have a special Executive Committee meeting to
discuss potential changes to the way that ASCA handles event sponsorships.
        In other business, the Executive Committee voted to extend the contract with ACA to
provide legislative representation at the same cost as last year. The Committee also voted to
extend the contract with the Criminal Justice Institute, Inc. to provide Executive Director
duties to the Association for a period of two years.




REGIONAL UPDATES

Northeast
        Carl Danberg (DE) reported on the activities of the Northeast Regional Association.
Eight of ten members of the Northeast Region met Columbus Day weekend in Burlington,
VT. Topics discussed included PREA, restraint of pregnant inmates, and ADA/ADAA.
Danberg commented that the discussion on ADAA was enlightening and may have serious
repercussions for corrections. The northeast region will meet again on Columbus Day
weekend in 2011 in Hershey, PA.




Western
        The Western Regional Director met in Anchorage, AK in 2010, and is looking to meet
in Napa, CA or Seattle in 2011.
Southern
        The Southern Region Directors met in South Carolina, where they discussed PREA,
cell phones, and ADAA. Of the 17 southern region jurisdictions, there are four new directors
including Ed Buss (FL). Ray Hobbs (AR) agreed to head up membership and finances for the
southern region.




Midwest
        The Midwest Regional Directors met in Mackinaw Island, MI at the Grand Hotel with
a special focus on health care. Members were invited to include their health care directors at
the meeting.

EXECUTIVE OFFICE SERVICES

I.   Surveys

!     44 survey requests were sent to the ASCA office since January 2011.

!     28 member generated surveys were distributed,          calculated and posted on the
       ASCA website.

!     9 surveys are circulating.

!     4 survey requests satisfied with pre-existing su   rvey data.

!     4 survey requests are in line for release.

!     2 surveys were denied.

!     3 additional surveys were ASCA generated.




II. Executive Directorate Functions/Services

     ! Conferred with the President on matters of importance weekly (or more frequently)

     ! Oversaw overall functions of the Association and directed ASCA staff work.

     ! Communicated regularly with membership.

     ! Reached out to newly appointed Directors.

     ! Oversaw all grants and purchase of service agreements.
     ! Responded to inquiries from commissions, organizations and the press about
          Association positions on correctional issues, alerting individual members of inquiries
          from the press concerning issues in their jurisdictions, and speaking with the press if
          the member requests it.

     ! Responded to Federal agencies for information and assistance with regard to funding

          initiatives.

     ! Conducted conference calls with Executive Committee and other ASCA groups as

          needed.

   ! Staffed committees as appropriate, with principals overseeing federally funded
    committees such as Clearinghouse, Research, Reentry,              Substance      Abuse,
Reentry, Performance Measures, etc.

!        Surveyed members to determine committee preferences.

!        Managed ACA Legislative and governmental affairs activities and reported to
          membership through a column in the Newsletter and began sending out monthly
          legislative email updates.

!        Oversaw all ASCA fiscal matters.

!         Developed and       maintained         relationships with professional   organizations    and
          federal agencies.

!        Ordered/prepared certificates,           associate and donor plaques and pins, ASCA
          gifts, flowers, cards.

!        Arranged       new   sponsors     for    Summer     Business    Meetings    to   sponsor   the
          committee meeting refreshments, audio visual and shipping expenses, and found
          new sponsors for the Saturday lunch due to the merger of PHS and CMS.


III. Committees For All Committees: !                   Maintained email lists and committee

     rosters. !         Prepared agendas following solicited input from committee chairs

     and meeting

          handouts.

     !     Notified members as to content, time and place of meetings.
     !     Prepared minutes for all meetings and followed up on tasks assigned at

          meetings. !       Performed searches for documents, reports, legislation,

     and pertinent articles to

          missions of committee.

     !     Scheduled and coordinated conference calls as necessary.

     !     Conducted email polls and votes.

     Francke Committee

               !     Updated the Scrapbook for Michael Francke with photographs

               from
      Francke Awards        ceremonies       since   its    inception.   The 2010 Francke Award
ceremony had 3 Francke family members and the former New Mexico governor
in attendance.

          !        Past Presidents’ Committee

!        Supported committee activities and meetings.

!        Provided recognition of the Presidents’ Circle contributors in the Newsletter and
          website.

!        Created an updated Scholarship poster for the Business meeting.

!        Ordered plaques for new donors and pins for all Presidents’ Circle donors.

!        669 applications received;

!        300 applications met minimum criteria;

!        300 applications reviewed by the committee;

!        20 new $1,000 scholarships awarded; and

!        22 re-applicants received $500 awards.

!        Received      applications   through   website,      processed    and   sent   to   assigned
          reviewers.

!        Sent letters requesting scholarship contributions to vendor organizations plus all
ASCA Associate members.

!        Sent thank you letters to all contributors.

!        Responded to emails and calls about scholarships.

!        Notified winners and members in those states.

!        Reached out to the Hunter family to keep them apprised.

!        Developed an updated scholarship poster of winners and donors
          now being displayed at NIC in Washington, D.C.

!        2011 Scholarships and activities



                                        IV. Summer Meetings
                                             in February –




          !   Worked with ACA to schedule meeting rooms, staff hotel rooms, and event

          space. !    Polled membership for their attendance, times of arrival and departure.

     !    Coordinated events with all sponsors (16 sponsored events). !        Provided updated

     counts to sponsors 5 days prior to event. !       Verified all sponsored events with hotel

     (confirm location, time and


          food/beverage order). !     Solicited additional sponsorships of events and other

     expense items. !      Arranged for BEOs and audiovisual needs. !        Scheduled all

     committee meetings. !       Invited special guests (federal partners, etc.). !   Entered

     RSVPs from members, associates, guests. !           Prepared Business Meeting agenda,

     minutes and handouts. !       Prepared signs and ASCA banner. !        Prepared tent cards,

     handouts and sign in sheet. !      Prepared business cards (for officers) and notebooks

     for Executive Committee. !       Updated tenure lists and print copies (Cumulative,

     alphabetical and current). !     Prepared minutes from previous meetings. !       Designed
   and purchased lapel pins and plaques for scholarship donors.



V. Membership database, directory and lists

   !   Updated as new Directors are named.

   !   Contacted new Directors with information about ASCA, including upcoming




        training programs and meetings.

   !   Announced new members via email and newsletter.

   !   Requested photos and bios/resumes.

   !   Maintained a contact list for Directors’ Assistants.

   !   Updated directory as new Directors are named.


   ! Updates membership and committee membership lists on the website.



VI. Newsletters

   !   Prepared and disseminated.

   !   Contacted President for message for each issue.

   !   Collected photos (contact jurisdictions as needed), others taken at meetings by




        staff. !   Collected jurisdictional news by web, newspaper, jurisdictional newsletters,

   press


        releases. !    Wrote articles, editorials and Associate Director’s column.

   !   Conducted survey results and interpretations for members were produced for


        articles with graphs for the newsletter. !   Gathered special dates of interest.

   !   Contacted members for interviews or information as needed. !        Layout and
     proofed. !      Emailed to all members and active Associate members. Additional

     recipients of
          the Newsletter include officials at the National Institute of Corrections, National
          Institute of Justice, Bureau of Justice Assistance, Substance Abuse and Mental
          Health Services Administration, members of the Commission on Safety and Abuse in
          America’s Prisons, PREA Commission, APAI, NASADAD and NASMHPD.

     !    Electronic versions of Corrections Directions are posted on ASCA’s website.

     !    Mailed hard copies to (Associate) members without email.

     !    Updated mailing lists to members and others.




VII. Web Site

     ! The new asca.net web page was fully implemented the last week of January 2011
          with the consolidation of the collaboration.asca.net, where the new web pages were
          developed, and the old asca.net web site. The web site includes fourteen committee
          and project pages, a section with information about the
                  organization of ASCA, Current News and Events notices and a                       library   including
          ASCA       project   reports,      ASCA          newsletters     and     other        corrections         related
           documents.      The main page features a map with agency                         information           including
                        the Director’s name and link to the agency web site; a “What’s Hot” box featuring
                         current important postings; and a “ASCA Vital Docs” box that includes important
ASCA documents.

!        Maintenance and updating of the web pages takes place on a daily basis.                                      The

            daily updated postings include updated grants funding opportunities;       upcoming
          events including webinars, conferences and trainings;      current news pertinent to

          corrections; reports and studies related to ongoing ASCA committee and project
          work; ASCA survey results; other agency and organization newsletters; and other
          information useful to ASCA members and their agency staff.

!        Work   has     continued    with    the     Maryland       DPSCS        staff    to     develop     a     PBMS

          Dashboard though which members will be able to access reports from the PBMS.
          Prototype dashboard reports               will    be displayed     at    the Summer 2011 ASCA
        Committee Meetings.

!        Web site traffic reports   indicate that from January 3, 2011 through July 3, 2011
        there were a weekly average of 546 unique visitors to the asca.net site; an
        average of 748 weekly visits to the web site and a weekly average of 3,717 page
        views during the period.

!      New features are being considered including additional agency demographics to
        be   included on the map feature; a project management tool such as Basecamp
        or RailsCollab, where project and committee business could be managed and
        recorded; and more robust organization management tools.


VIII.   Regional Associations

!      Assistance with meetings (contact lists, email lists, vendor identification).

!      Published dates on the website and            in Upcoming Events section of newsletter
        and included article and photos from regional meetings.

!      ASCA staff wrote articles about them in the Newsletter.



IX. New Directors Training Program

     ! Sent new Director boxes (formerly survival guide package) to all new Directors prior
        to training program (containing all ASCA publications, membership directory,
        Correctional Guidepost, committee sign up information, and information about next
        scheduled     New     Directors   Training    Program     and   All   Directors   Training
        Program/Special Issues Seminar).

     ! Planned and delivered two training programs for new directors, and planning a third
        to be held in September.


Respectfully submitted,


                        George and Camille Camp, Executive Directors

				
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