Minutes of the Education Council Meeting
Held at 16:00 hours May 23, 2007
Kootenay Centre Board Room - Cranbrook Campus
Present: Jim Bailey (Chair), Robyn Beattie-Laine, Leah Bradish (by teleconference), Bev Evanchu,
Dale Floer, Charlotte Heppner, Velma McKay, Marla Riehl, Nick Rubidge, DJ Silva,
Fairy Marshall (recording)
Absent: Louise Abbott, Gina Bennett, Jason Colombo, Barb Janzen, Heather Hepworth, Doug McLachlan,
Lindsay Pelton, Ryan Rice, Ardy Smith Miller
Guest: Kathy Hagman, OFAD Program Instructor
Additions: 4.4 Policy 2.5.3 Final Grade Appeals (DJS); 4.5 2.5.2 Student Records (DJS); 4.6 Continuing
Education Courses (Kathy Hagman)
1.2 Approval – the agenda was accepted as amended.
2. Minutes of April 28, 2007 – adopted as presented.
3. Business Arising from the Minutes – nil
4. New Business
4.1 Campus 2020 (JB)
Following discussion of the Campus 2020 document, it was agreed that the Chair would write to
the Minister of Advanced Education, indicating that the College of the Rockies’ Education
Council has read the Report and given the significant recommendations, looks forward to
contributing to the discussion of any proposed actions that may arise out of the Report.
The Board has written the Minister to applaud his decision not to remove degree granting from
4.2 New Grade for Practicums (DJS)
This arose as a result of a student wanting to appeal a grade for a practicum that fell below the
required 60%. S/he wanted a letter grade, which is not an option. This is very confusing for some
students…COM is a passing grade of 60%...students receiving between 55% to 59% think that
they should be able to transfer that grade. If a student receives an “F”, it brings down the GPA,
but COM is not included in the GPA. DJ advised that she had surveyed other colleges regarding
THAT COTR implement a new competency based grade scheme with the following grades:
COM - Complete; NCG – No Credit Granted; N – Incomplete (which will expire to an NCG
after a specified expiry date); AUD – Audit; and
THAT all course outlines be updated to include either Alpha or Competency based grade
4.3 CASC Recommendations
THAT the Course Outline for Consolidated Practicum Experience 2 (CPE2) Nursing Practicum
– NURS236 be approved as recommended including minor revisions.
4.4 2.5.3 Final Grade Appeals (DJS)
The existing policy is ambiguous. In some instances, there have been long standing issues, but the
student has not spoken up.
The onus is on the student to do something about his/her issues and to speak with the instructor or
department head. The proposed amendments reflect this.
Further proposed amendments:
B.2 “…with the instructor or department head to review…
B.3 “ Within 2 weeks of the grade being accessible to the student…” Rationale: grades are often
assigned and provided immediately following marking, which may be different from the date of
B.4 “…convene and facilitate…” indicates that the Educational Advisor will be present at this
B.6.3 “Make arrangements for the student to complete…”
“Arrange for a reevaluation of the work by the Instructor.”
“Correct the calculation or typographical error.
4.5 2.5.2 Student Records (DJS)
We recently dealt with a case where a former student applied at another university using a COTR
Transcript that he had falsified. This was reported to COTR by the ‘receiving’ university and
reported to the Border Authority/ Immigration. DJ has surveyed other colleges and, in many
instances, no official grade statement goes to the student. Official transcripts are sent directly to
the receiving institute. Students are, of course, able to access and print an ‘unofficial’ transcript
by going on line. Student files may be flagged, but the Registrar does not want to include a
penalty statement directly on the transcript as this could negatively impact any person who had
changed his/her life around. Fairy advised that Risk Mgmt had suggested options in these cases:
forward an official transcript directly to the receiving institute, or directly to a legal counsel
(where required), or to immigration or overseas immigration (where required). DJ reported that
she is also looking into the purchase of ‘tamper proof’ paper for hard copy official transcripts.
4.6 Continuing Education (Kathy Hagman)
Kathy attended the meeting at this juncture to present what she feels is a contentious issue. Kathy
distributed copies of the Continuing Education Cranbrook/Kimberley guide and showed a copy of
a glossy poster advertising “Basic Office Skills Associate Certificate”. Creston’s ‘Natural
Herbalist’ was cited as another ‘Associate Certificate’ program.
- Use of “Associate Certificate” terminology and issuance of certificates by CE
- Offering of Basic Office Skills under an Associate Certificate when the OFAD program
offers Certificates and Diplomas in this area, and provides the flexibility to meet specific
- Undermining of existing programs;
- The idea that people will be prepared to enter the workforce having receiving only 60 hours of
training. E.g., CE accounting takes 15 hours; OFAD Simply Accounting takes 150 hours and
prepares the individual to take on computerized bookkeeping.
- It was suggested that the PI Associate Certificate was ok in that it did not compete with
- It was noted that the Act states EdCo’s mandate to set curriculum content for courses leading
to certificates and diplomas.
- There are serious quality outcome issues with associate certificates
- Taking CE courses do not have to satisfy any criteria as an outcome; there are huge issues
regarding transferability and articulation.
- “There are so many other things that the College could be offering, why jump on those things
that we are doing a good job of already?”
Robyn questioned similar on-line offerings; Kathy indicated that there has been no articulation or
discussion between CE and existing department offerings.
Fairy advised that there are industry-based Certificates that the College, as an approved training
site, must issue. (e.g., WCB OFA).
Kathy suggested that the CE Guides and posters should be pulled immediately.
Kathy thanked the committee for receiving her concerns and took her leave.
DJ noted that CE / PTVoc courses do not show up on an official transcript, but that she agrees
that the “Associate Certificate” looks too official and the entire process should be looked at as it
implies that there has been a significant achievement. If someone attends a weekend workshop,
for example, a small Certificate of Completion is issued (as opposed to an Associate Certificate)
and there are 200 – 300 courses offered through CE. Leah suggested that a different terminology
might be appropriate.
It was agreed that the Chair will forward a letter to the Executive Committee expressing EdCo’s
concerns and displeasure regarding the issuance of Associate Certificates.
5.1 Chair’s Report: The next Co-EdCo meeting will be held June 9, 2007, at the College of the
Rockies. Members may attend as non-voting attendees.
5.2 SIO Report – nil
5.3 Committee Reports
5.3.1 Awards Committee – nil
5.3.2 Classroom and Info Tech Committee – nil
5.3.4 Program Planning Committee (DJS)
The Committee has decided upon a new program review process that will use survey data from
students at campus, rather than depending upon the student outcomes survey. We will also be
interviewing students transferred to other institutions, and interviewing employers to see whether
or not student employability skills are up to standard. All programs will be reviewed by October.
Any program below the norm (mean) will be flagged. FTEs, revenues, costs, etc., will all be part
of the mix. The new process will give us a good snapshot of information to make program
planning decisions. A review of the process would be a good topic for a Town Hall meeting.
6. Correspondence – nil
7. Information – nil
8. Next Meeting: June 20 at 16:00 hours
Jim Bailey, Chair