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PSSA Testing Intergrity Investigations 2012

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PSSA Testing Intergrity Investigations 2012 Powered By Docstoc
					                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                         Office of Accountability
                                   440 NORTH BROAD STREET, SUITE 211
                                 PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. McCoy-Wilkins, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          John Barry Elementary School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 3/14/12, a central office staff monitored the administration of section 3 (Math) of the PSSA in Room 405 to
special education students in various grades. She observed one of the students take out her cell phone during the
test and appeared to be looking up numbers in her phone's address book. Additionally, the monitor noted that
although the security checklist was used to keep track of the testing materials, it was incomplete (missing dates).
An Assessment Coordinator from the District’s Office of Assessment called the test coordinator, Ms. Aimee
Marsico, and brought the two issues to her attention. Ms. Marsico assured the Assessment Coordinator that she
will reiterate and reinforce with teachers that electronic devices must be kept away during testing. She added that
she kept track of the issue and receipt of testing materials on her roll sheet, rather than the security checklist.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) In your assessment plan, explicitly state that all the Do’s and Don’ts of PSSA administration will be
         covered during the staff training and adhered to, including prohibiting the possession of electronic devices
         (e.g. cell phones) during testing etc.

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on the one
         stated above), have discussion around this and other rules, solicit questions, and answer questions raised
         by the staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                         Office of Accountability
                                   440 NORTH BROAD STREET, SUITE 211
                                 PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. Raisman, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Anna L. Lingelbach Elementary School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 3/14/12, a central office staff monitored the administration of section 2 (Reading) of the PSSA in rooms 103,
203, and IMC to students in various grades. He noticed that there were materials on the walls that should have
been covered, e.g., magic math words (to get, to show, to figure out, the answer is), 1st grade vocabulary words
and word walls, technology word wall, and vocabulary words in a magazine article with definitions. An
Assessment Coordinator from the District’s Office of Assessment contacted the test coordinator, Mary Kwartnik,
and asked her to cover all the above and any other material not allowed by the PDE. Mary said that she would do
so immediately.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during the staff training and adhered to, including the coverage of ALL the displays (except the
         scoring guidelines in all the subjects and formula sheets provided by the PDE in grades 7 and 8) in the
         rooms used for PSSA testing. This applies to ALL the subjects (reading, math, writing, and science).

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on the one
         stated above), have discussion around this and other rules, solicit questions, and answer questions raised
         by the staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                    THE SCHOOL DISTRICT OF PHILADELPHIA
                                         Office of Accountability
                                   440 NORTH BROAD STREET, SUITE 211
                                 PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Mr. Crenshaw, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Tilden Middle School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 3/16/12, a central office staff monitored the administration of section 4 (Reading) of the PSSA to 7th grade
students in room 305. She noticed that while 5 students were still working on the test, small groups of other
students that had finished were very noisy and doing activities such as listening to music, singing, playing cards,
knitting, noisily munching potato chips, etc. that were very distracting.

On 3/26/12, during the administration of the PSSA science test, the monitor observed that displays such as
illustrations of definitions and diagrams relating to math and geometric concepts and students work were not
covered.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during the staff training and adhered to, including (a) prohibited activities such as listening to
         music, singing, playing cards, knitting, noisily munching potato chips, etc. that may distract those still
         testing, and (b) covering all the classroom displays during the administration of ALL the PSSAs.

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on those
         stated above), have discussion around this and other rules, solicit questions, and answer questions raised
         by the staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                    THE SCHOOL DISTRICT OF PHILADELPHIA
                                         Office of Accountability
                                   440 NORTH BROAD STREET, SUITE 211
                                 PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. Houston, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Roosevelt Middle School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

In an e-mail to the Executive Director of the District’s Office of Accountability on 3/16/12, you mentioned the
following:

1) A teacher noticed that as some students moved to the extended time room escorted by their teacher, they
   carried their own test and answer booklets, instead of the teacher doing so.

2) A teacher noticed that the test and answer booklets of a student were accidentally left out in a room overnight.

An Assessment Coordinator from the District’s Office of Assessment called Jay Gift at PDE regarding the 2nd
issue. He said that the school needs to make sure that no one else looked at the booklet and the school MUST
review testing materials security procedures with the staff before the writing and science tests and next year as a
preventive measure. The test coordinator, Mr. Malcolm, was informed of this requirement.

Additionally, on 4/17/12 while monitoring the administration of PSSA writing assessment, a central office
monitor observed that the posters of problem solving strategies, test taking procedure, rhymes & poetry, SQ3R,
genres of literature, and some student work were not covered in the testing rooms. The monitor met with Mr.
Malcolm and informed him about it.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state these items in your assessment plan:
            a. All the Do’s and Don’ts of PSSA administration will be covered during the staff training,
                 including that students should not carry their own test/answer booklets while moving to a
                 different location, even if escorted/within sight of an administrator.
            b. The administrator should carry the testing materials while the student/s requiring additional time
                 walk beside him/her.
            c. The school MUST have a more secure way to account for the issue and receipt of the testing
                 materials, e.g., requiring that the test administrators count the booklets received and returned and
                 initial every time in the presence of the test coordinator or a similar method, so that any
                 discrepancy in the count is detected and remedied immediately.
            d. All the classroom displays (except the scoring guidelines and formulae sheets supplied by the
               PDE) should remain covered in the rooms used for testing until the end of PSSA administration in
               all the subjects

    2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on those
       stated above), have discussion around this and other rules, solicit questions, and answer questions raised
       by the staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                    THE SCHOOL DISTRICT OF PHILADELPHIA
                                         Office of Accountability
                                   440 NORTH BROAD STREET, SUITE 211
                                 PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. Marianno, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Walter G. Smith Academic Plus Elementary School 2012 PSSA Test Monitoring Follow-
                  Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 3/20/12, a central office monitor visited the school. She inspected the PSSA materials security and observed
the test administration in rooms 107, 307, and 210 and noticed the following.

      1. After the materials were locked in a cabinet in the storage room, the storage room, that had a copier, was
         kept open to be used by teachers.

      2. The security checklist used to keep track of testing materials was incomplete.

      3. The teachers were testing their own students in violation of the PDE requirement.

      4. The proctors gave students feedback by telling individual students that they needed to complete the test
         and check their work.

On 3/21/12, the Executive Director of the District’s Office of Accountability visited the school, observed many
classrooms and found that the teachers were not testing their own students and he did not find any evidence of
inappropriate individual interactions between teachers and students.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1. Store the testing materials in a secure closet or room, inaccessible to all the staff except the testing
         coordinator, for the entire duration the materials are on school premises. If the only available storage
         space is a cabinet in a room, then the room must be off-limits to the entire staff except the test coordinator
         until all the testing materials are shipped back.
      2. Have an explicit, consistent, and well-organized method to keep track of the issue and return of the testing
         materials. This can be done using DRC’s security checklist, a roll sheet, or any other method.
      3. Follow all the PDE and Office of Accountability policies/guidelines.
      4. Make sure that the test administrators and proctors follow all the DO’s and Don’ts of PSSA
         administration, including not providing coaching and feedback of any sort during PSSA administration.
All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                    THE SCHOOL DISTRICT OF PHILADELPHIA
                                          Office of Accountability
                                    440 NORTH BROAD STREET, SUITE 211
                                  PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:                Ms. Gray, Principal

FROM:              Rosemary Hughes, Deputy, Accountability
DATE:              August 23, 2012

SUBJECT:           DeLaplaine McDaniel Elementary School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 3/20/12, the monitor from central office noticed the following related to PSSA administration:

      1. the proctors in the IMC were having a loud discussion while some 6th graders testing in the room were
         still working on the test,
      2. the students were carrying their own test and answer booklets, unescorted, to the extended time room, and
      3. the students were allowed to leave for lunch before the materials were collected and accounted for.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1. Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to. This will include (1) prohibited activities such as proctors
         having a discussion during testing, unless it is brief, pertains to resolving any issues occurring in the class
         at that time, and is done very quietly without causing any distractions, (2) testing materials always being
         carried by the test administrator/proctor if students are moving to a different location, and (3) the
         accountability of all the materials before dismissing the students.

      2.    Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on those
           stated above), have discussion around this and other rules, solicit questions, and answer questions raised
           by the staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                    THE SCHOOL DISTRICT OF PHILADELPHIA
                                         Office of Accountability
                                   440 NORTH BROAD STREET, SUITE 211
                                 PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Mr. Penn, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Roberto Clemente Middle School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 3/22/12, the monitor from central office observed the following during the administration of section 6
(Reading) in room208. The teacher in the room was having an extended conversation with a student and pointed
to something in the student’s booklet. As the monitor entered the classroom, the teacher and the student were still
engaged very briefly and then stopped. Later, the teacher asked a student to read a question aloud to her while she
listened and then commented, "read it aloud, it helps." She did the same with another student, and after the student
finished reading, commented, "now you read the answers and choose." Also, the proctor escorted two students to
the bathroom together; one student had finished the test and the other had not.

On 4/17/12, the monitor from the central office observed the following during the administration of writing test:

      1. Five of the observed classrooms had instructional materials on the walls such as Fractional Part,
         Multiplication tables, Area and Perimeter, Money, measurement conversions, Angles and Lines,
         Operations with Fractions, Operations with Decimals etc.
      2. Students were very disruptive in one classroom, talking to each other and off-task, listening to music
         using the headphone while others were still working.
      3. Students moved to the 2nd section without being directed by the teacher.
      4. The test administrator was observed telling individual students to “check your work” and “check it
         against the rubric” after they had finished the test.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1. Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including (a) emphasis on no coaching, no review of student
         booklets, no feedback, no reading aloud of reading items at all (includes both teachers and students) etc.,
         (b) coverage of classroom displays for ALL the PSSAs, (c) allowed activities if a student finishes early,
         and (d) no joint trips to the bathroom (unless all have turned in their booklets).

      2. Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on those
         stated above), have discussion around these, solicit questions and answer the questions raised by the staff
         to provide clarity around these issues.
All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                         Office of Accountability
                                   440 NORTH BROAD STREET, SUITE 211
                                 PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. Fitzpatrick, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Middle Years Alternative (MYA) Middle School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 3/15/12, a central office staff monitored the administration of section 3 (Math) of the PSSA in room 219 to 8th
grade students. She noticed that some students were passing scrap paper to each other and looking over each
others' shoulders. Also, one student walked around the room during testing and was very disruptive.

An Assessment Coordinator from the District’s Office of Assessment contacted the test coordinator Mr. Hagan on
4/9/12, informed him of the above observations, and asked him to make sure that these do not occur during the
administration of the writing and science assessments.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during the staff training and adhered to, including prohibition of any sort of communication
         between and among students and disruption of the testing process and environment etc.

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on those
         stated above), have discussion around this and other rules, solicit questions, and answer questions raised
         by the staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                         Office of Accountability
                                  440 NORTH BROAD STREET, SUITE 211
                                PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. Smith, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          M. Hall Stanton Elementary School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 3/13/12, a central office staff monitored the administration of section 2 (Reading) of the PSSA in room 312 to
five students in grades 3-5. She noticed that there were materials on the walls that should have been covered, e.g.
ABC's with pictures (on the side and front of the room), literacy word-walls, and a manipulative plastic clock.
Also, after the students turned in their test, they were allowed to use worksheets and calculators to keep
themselves busy.

On 4/9/12 an Assessment Coordinator from the District’s Office of Assessment contacted the test coordinator,
Kim Gallagher, informed her of the above, and asked her to cover all the materials and make sure that the early
finishers do only the allowed activities (sit quietly, put head down, and read for pleasure silently) for the writing
and science assessments.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including (a) the coverage of ALL the displays (except the
         scoring guidelines in all the subjects and formulae sheets provided by the PDE in grades 7 and 8) in the
         rooms used for PSSA testing and (b) allowing only the permitted activities for students who finish early.
         This applies to ALL the subjects (reading, math, writing, and science).

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on that stated
         above), have discussion around this and other rules, solicit questions, and answer questions raised by the
         staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                         Office of Accountability
                                   440 NORTH BROAD STREET, SUITE 211
                                 PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. Scott, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Tanner Duckrey Elementary School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 3/20/12, a central office staff monitored the administration of PSSA math at Duckrey. She observed that some
of the materials displayed in the classroom should have been covered, e.g. reading standards, poster with names of
some books and their authors, alphabet, and the picture of a clock. Additionally, the security checklist was not
being used to keep track of testing materials.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including the coverage of ALL the displays (except the
         scoring guidelines in all the subjects and formulae sheets provided by the PDE in grades 7 and 8) in the
         rooms used for PSSA testing. This applies to ALL the subjects (reading, math, writing, and science).
         Also, the plan should mention how the testing materials are kept track of and accounted for on a daily
         basis.

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on that stated
         above), have discussion around this and other rules, solicit questions, and answer questions raised by the
         staff to provide clarity around issues of what is allowed and what is not. Implement the materials tracking
         and accounting plan mentioned above.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                    THE SCHOOL DISTRICT OF PHILADELPHIA
                                         Office of Accountability
                                   440 NORTH BROAD STREET, SUITE 211
                                 PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. Thomas-Smith, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Russell H. Conwell Middle School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 3/14/12, a central office staff monitored the administration of section 2 (Reading) of the PSSA in room 306.
She saw the test administrator trying to contact the test coordinator in the main office to inform her that the test
and answer booklets of 3 students did not match. The test coordinator did the right thing, i.e., tried to contact
(unsuccessfully) the District’s Office of Assessment and Academic Division 5. Finally, she contacted Jay Gift at
PDE and followed his directions.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan a method to make sure that (1) when the teachers receive the test
         materials for the first time, they check to make sure that the answer and test booklets for each student
         match by form number, and (2) before the materials are returned to the Test Coordinator each day after
         testing, the test administrators match the test and answer booklets by student and form.

      2) Cover this method with ALL the test administrators and proctors and answer related questions in
         the staff training/s. Additionally, at this training cover ALL the Do’s and Don’ts, have discussions
         around these and other rules, solicit questions, and answer questions raised by the staff to provide clarity
         around all test administration related issues.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                          Office of Accountability
                                  440 NORTH BROAD STREET, SUITE 211
                                PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Mr. Murray, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          William Rowen Elementary School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 4/18/12, a central office staff monitored the administration of the PSSA writing test in room 201. He reported
that vocabulary words and definitions were written for several subjects (social studies, math, science, and reading)
on chart paper. Additionally, posters of math signs and definitions, science words with definitions and
explanations (e.g. what is a mammal, what is a tree, solid, liquid, and gas, etc.), ABC's with pictures (on the side
and front of the room), and literacy word-walls were displayed in the room. Also, after the students turned in their
test, they were allowed to use worksheets and calculators to keep themselves busy.

On 4/9/12 an Assessment Coordinator from the District’s Office of Assessment called the test coordinator, Bertha
Demps, and informed her of the reported violations and instructed her to make sure that all materials were
covered until the end of the science test and that the early finishers did only the allowed activities (sit quietly, put
head down, and read for pleasure silently.)

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including (a) the coverage of ALL the displays (except the
         scoring guidelines in all the subjects and formulae sheets provided by the PDE in grades 7 and 8) in the
         rooms used for PSSA testing and (b) allowing only the permitted activities for students who finish early.
         This applies to ALL the subjects (reading, math, writing, and science).

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on that stated
         above), have discussion around this and other rules, solicit questions, and answer questions raised by the
         staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                        Office of Accountability
                                  440 NORTH BROAD STREET, SUITE 211
                                PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. Domb, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          General George A. McCall Elementary School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 4/17/12, a central office staff monitored the administration of the PSSA writing test to 5th and 8th graders in
rooms 217 and 327 respectively. There were materials displayed in these rooms that should have been covered.
Some examples of the materials are: posters of homonyms, synonyms, and antonyms (each with several
examples), algebraic concepts, numbers/operations, angles, coordinate systems, fractions and decimals, geometric
formulas, and a number line. Also, equivalent fraction and place value charts were visible.

An Assessment Coordinator from the District’s Office of Assessment contacted the test coordinator, Dai To,
informed her about this and asked her to cover these immediately before the following day's science test (last
section). Dai agreed to comply. Later, the principal called the Assessment Coordinator to inquire about the
observation and sought clarity on the matter.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including the coverage of ALL the displays (except the
         scoring guidelines in all the subjects and formulae sheets provided by the PDE in grades 7 and 8) in the
         rooms used for PSSA testing in ALL the subjects (reading, math, writing, and science).

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on that stated
         above), have discussion around this and other rules, solicit questions, and answer questions raised by the
         staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                          Office of Accountability
                                  440 NORTH BROAD STREET, SUITE 211
                                PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. Wilson, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Eleanor C. Emlen Elementary School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 4/17/12, a central office staff monitored the administration of the PSSA writing test to 5th graders in rooms
304, 305, and 310. There were materials displayed in these rooms that should have been covered. Some examples
of the materials in rooms 305 and 310 are posters of PA reading and math standards and core curriculum topics
and “Check your work” poster. In room 304, a side wall had directions about the editing process, prewriting, and
how to clarify a question (connect, visualize, predict, evaluate, etc.), writing tips, and definitions of some terms
(setting, character, author's purpose, etc. with examples).

At the conclusion of the observation, the monitor met with the test coordinator, Barbara Rosen, and shared the
above information. Ms. Rosen spoke to the classroom teacher in room 304 asking her to cover the wall
immediately.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including the coverage of ALL the displays (except the
         scoring guidelines in all the subjects and formulae sheets provided by the PDE in grades 7 and 8) in the
         rooms used for PSSA testing in ALL the subjects (reading, math, writing, and science).

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on that stated
         above), have discussion around this and other rules, solicit questions, and answer questions raised by the
         staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                         Office of Accountability
                                  440 NORTH BROAD STREET, SUITE 211
                                PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. Mason, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Thomas Mifflin Elementary School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 4/23/12, a central office staff monitored the administration of the PSSA science test to 4th and 8th graders in
rooms 107 and 206 respectively. He reported that word walls and displays of geometric shapes, algebraic
equations, and graphs were not covered in these rooms.

An Assessment Coordinator from the District’s Office of Assessment spoke to the principal on 4/24 about
covering the materials who assured her of compliance so that these would not be visible during administration of
the last section of the science test on 4/25.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including the coverage of ALL the displays (except the
         scoring guidelines in all the subjects and formulae sheets provided by the PDE in grades 7 and 8) in the
         rooms used for PSSA testing in ALL the subjects (reading, math, writing, and science).

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on that stated
         above), have discussion around this and other rules, solicit questions, and answer questions raised by the
         staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                          Office of Accountability
                                  440 NORTH BROAD STREET, SUITE 211
                                PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. Sydnor, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Penn Alexander Elementary School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 4/25/12, a central office staff monitored the administration of the PSSA science test to 4th graders in rooms
208, 209, and 210 and to 8th graders in rooms 309 and 310. The testing administration was also observed for
Special Ed. (room 234) and ELL (room 201) accommodated students. She reported that nothing was covered in
any of the rooms. Some examples of exposed materials (posters, student work, etc.) were: word wall, place value,
100 grid, vocabulary strips, reading think alouds, parts of speech, punctuation, parts of good writing, alphabet
line, types of sentences with examples, top 10 study skills, multiplication and division, reading measurement
tools, poetic devices, writing process (editing), addition rules, fractions, reading strategies, algebra vocabulary,
order of operations, how to solve an equation, graphing, formulas, area, perimeter, angles, lines, geometric
shapes, 3-d figures, divisibility rules, cracking the math code, different types of numbers, displays of geometric
shapes, algebraic equations, and graphs.

The monitor spoke to the principal and the testing coordinator, Margaret Vincent, after her observations and
apprised both of her findings. She also clarified that the prohibition on room displays holds for all the subjects,
not just reading and math.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including the coverage of ALL the displays (except the
         scoring guidelines in all the subjects and formulae sheets provided by the PDE in grades 7 and 8) in the
         rooms used for PSSA testing in ALL the subjects (reading, math, writing, and science).

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on that stated
         above), have discussion around this and other rules, solicit questions, and answer questions raised by the
         staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                          Office of Accountability
                                  440 NORTH BROAD STREET, SUITE 211
                                PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. Richey, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Juniata Park Academy Elementary 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 4/26/12, a central office staff monitored the administration of the PSSA science test to 4th graders in rooms
101, 103, 104, and 108 and to 8th graders in rooms 210, 212, 215, and 217. The testing administration was also
observed for Special Ed. and ELL accommodated students in the IMC. The monitor reported that some of the
materials in these rooms were not covered. Examples of these materials are: student responses on the cactus
project, types of writing, math standards, science vocabulary words (e.g. brush, habitat, perch, nectar, etc.),
vocabulary words, posters on colors, shapes, how plants change and grow, and how we use our senses, alphabets
with pictures, numbers, and seasons, etc. Also, in room 217, the social studies room, nothing was covered.

The monitor spoke to the principal and testing coordinator, Tammy Lind - Butikis, after her observations and
apprised them of the findings.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including the coverage of ALL the displays (except the
         scoring guidelines in all the subjects and formulae sheets provided by the PDE in grades 7 and 8) in the
         rooms used for PSSA testing in ALL the subjects (reading, math, writing, and science).

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on that stated
         above), have discussion around this and other rules, solicit questions, and answer questions raised by the
         staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                         Office of Accountability
                                  440 NORTH BROAD STREET, SUITE 211
                                PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Mr. Graff, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Shawmont Elementary School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 4/26/12, a central office staff monitored the administration of the PSSA science test to 4th graders in room 302.
The monitor reported that a word wall and a number line were not covered in this room.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including the coverage of ALL the displays (except the
         scoring guidelines in all the subjects and formulae sheets provided by the PDE in grades 7 and 8) in the
         rooms used for PSSA testing in ALL the subjects (reading, math, writing, and science).

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on that stated
         above), have discussion around this and other rules, solicit questions, and answer questions raised by the
         staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                        Office of Accountability
                                  440 NORTH BROAD STREET, SUITE 211
                                PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Mr. Bahm, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Solomon Solis-Cohen Elementary School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 4/25/12, a central office staff monitored the administration of the PSSA science test to 4th graders in rooms 6,
8, and 9. The monitor reported that nothing was covered on the walls in these rooms. While she did not see any
material related specifically to science among the displays, the PDE specifies that all instructional materials
(except those listed in number 1 below) must be covered during testing for all subjects.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including the coverage of ALL the displays (except the
         scoring guidelines in all the subjects and formulae sheets provided by the PDE in grades 7 and 8) in the
         rooms used for PSSA testing in ALL the subjects (reading, math, writing, and science).

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on that stated
         above), have discussion around this and other rules, solicit questions, and answer questions raised by the
         staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                        Office of Accountability
                                  440 NORTH BROAD STREET, SUITE 211
                                PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. Ragsdale, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Prince Hall Elementary School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 4/26/12, a central office staff monitored the administration of the PSSA science test to 4th graders in rooms
202 and 204. The monitor reported that in room 204 there were three areas where instructional materials were
displayed.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including the coverage of ALL the displays (except the
         scoring guidelines in all the subjects and formulae sheets provided by the PDE in grades 7 and 8) in the
         rooms used for PSSA testing in ALL the subjects (reading, math, writing, and science).

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on that stated
         above), have discussion around this and other rules, solicit questions, and answer questions raised by the
         staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                        Office of Accountability
                                  440 NORTH BROAD STREET, SUITE 211
                                PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Dr. Manning, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Philadelphia Military Academy at Elverson HS 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

A central office staff monitored the administration of PSSA to 11th graders in various subjects and her
observations regarding materials displayed in tested rooms are described below.

On 3/12/12 in room 205 during math testing, a poster containing definitions of words related to government (e.g.,
democracy) was not covered. The monitor spoke to the principal and testing coordinator, Deborah Edwards, on
3/12/12 and apprised both of what she observed.

On 3/15/12 in room 200B during reading testing, the following were displayed: posters on persuasive writing,
descriptive writing, writing a satisfactory paragraph, distinguishing fact from opinion, identifying cause from
effect, operations with functions, math problem solving, definitions of inductive and deductive reasoning, etc.

On 3/15/12 in room 205 during math testing, most posters were removed, but some were not (e.g., branches of
government).

On 4/26/12 in room 203 during science testing, a poster of the periodic table of elements was on display.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including the coverage of ALL the displays (except the
         scoring guidelines in all the subjects and formulae sheets provided by the PDE in grades 7 and 8) in the
         rooms used for PSSA testing in ALL the subjects (reading, math, writing, and science).

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on that stated
         above), have discussion around this and other rules, solicit questions, and answer questions raised by the
         staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                          Office of Accountability
                                  440 NORTH BROAD STREET, SUITE 211
                                PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Mr. Reilly, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Frances E. Willard Elementary School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

A central office staff monitored the administration of PSSA to 4th graders in various subjects, and her observations
regarding materials displayed in tested rooms are described below.

On 3/13/12 in room 200B during small group math testing, posters with illustrations of geometric shapes were
displayed. Also, after reading a question to a student, the teacher added "So you write your answer here" and gave
instructions to students on how to complete the test. However, no content related assistance was provided.

On 3/14/12 in room 205 during math testing, the room had some vocabulary words displayed.

On 4/25/12 in room 221 during science testing, posters/charts of vocabulary words (definitions of literary genres,
range, mode, median), word walls (setting words, character words, family words), number lines, problem solving
(read the problem, underline the question, choose a strategy, make a T chart, etc.), and geometric shapes
(polygons) were not covered.

The monitor spoke to the principal and test coordinator, Marianne Kennedy, and apprised both of what she
observed.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including the coverage of ALL the displays (except the
         scoring guidelines in all the subjects and formulae sheets provided by the PDE in grades 7 and 8) in the
         rooms used for PSSA testing in ALL the subjects (reading, math, writing, and science).

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on that stated
         above), have discussion around this and other rules, solicit questions, and answer questions raised by the
         staff to provide clarity around issues of what is allowed and what is not.
All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                        Office of Accountability
                                  440 NORTH BROAD STREET, SUITE 211
                                PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. Epps, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Edwin Forrest Elementary School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 4/18/12, a central office staff monitored the administration of the PSSA writing test to 5th graders in seven
classrooms. Five of these (rooms 201, 304, 305, 309, and 310) had student work and posters displayed that should
have been covered. Some examples are: Answering Constructed Response Questions, TAG IT, Types of Writing,
Traits of Writing, Writing to Inform, Writing to Describe, Writing to Tell a Story, Writing to Persuade, The
Writing Process, Retelling a Narrative Text (five fingers), Summarizing an Information Text (five fingers),
examples of punctuations, suffixes and prefixes (including definitions and examples), and definitions of types of
figurative language. Additionally, in room 201, 4 students needing extended time carried their own booklets to the
other room, and 2 of these communicated with each other about the test in transit, and this behavior was not
addressed.

After the observation, the monitor met with the test coordinator, Janice Zaidman, assistant principal, and principal
and reviewed his findings. He was assured that these concerns would be addressed before testing began the next
day.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including (a) the coverage of ALL the displays (except the
         scoring guidelines in all the subjects and formulae sheets provided by the PDE in grades 7 and 8) in the
         rooms used for PSSA testing in ALL the subjects (reading, math, writing, and science), (b) no handling of
         testing materials at all by the students, and (c) no communication allowed among and between students
         till they have completed the section.

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on that stated
         above), have discussion around this and other rules, solicit questions, and answer questions raised by the
         staff to provide clarity around issues of what is allowed and what is not.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                   THE SCHOOL DISTRICT OF PHILADELPHIA
                                         Office of Accountability
                                   440 NORTH BROAD STREET, SUITE 211
                                 PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. Johnson, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          H.R. Edmunds Elementary School 2012 PSSA Test Monitoring Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 3/21/12, a central office staff monitored the administration of section 5 (Math) of the PSSA to 5th grade
students in room 208. She noticed the teacher in the room had students read the questions to her followed by
"good, think." Additionally, the teacher reviewed a student's booklet and told him to review his work, told another
student to "skip it and go back", and asked a third if she had read everything. At the conclusion of the observation,
the monitor met with the principal to debrief about her observation. The principal decided to hold a staff meeting
to stress the importance of following the Do's and Don'ts. The following day, the Executive Director of the
District’s Office of Accountability visited the school, met with the principal and test coordinator, and observed
testing in four classrooms. He was satisfied that the issues mentioned by the monitor were not something going
on in the rest of the school.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including emphasis on no coaching, no review of student
         booklets, no feedback etc.

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on those
         stated above), have discussion around these, solicit questions and answer the questions raised by the staff
         to provide clarity around these issues.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.
                    THE SCHOOL DISTRICT OF PHILADELPHIA
                                          Office of Accountability
                                   440 NORTH BROAD STREET, SUITE 211
                                 PHILADELPHIA, PENNSYLVANIA 19130-4015


TO:               Ms. Coutts, Principal

FROM:             Rosemary Hughes, Deputy, Accountability
DATE:             August 23, 2012

SUBJECT:          Philadelphia High School for Business and Technology HS 2012 PSSA Test Monitoring
                  Follow-Up

The Pennsylvania Department of Education (PDE) Division of Assessment requires the school district to report
any observed procedural infractions in test administration. The report must include the details of investigation, if
any, and the actions taken by the school district. Please note that this is a report that the Office of
Accountability is required to submit to PDE each year.

On 4/26/12, a central office staff monitored the administration of the PSSA science test to 11th graders in a
classroom. The monitor reported that after two students had completed and turned-in their tests to the teacher, the
teacher informed them that they had skipped a question and gave their tests back. One student worked on the
skipped question, while the other did not, since she had "no idea" about the answer.

In preparation of the 2013 PSSA administration period, it is required that you and your test coordinator take these
actions in the 2012-2013 academic year:

      1) Explicitly state in your assessment plan that all the Do’s and Don’ts of PSSA administration will be
         covered during staff training and adhered to, including emphasis on no coaching, no review of student
         booklets, no feedback, and no return of answer booklets after they were turned-in, etc.

      2) Cover ALL the Do’s and Don’ts in the staff training/s in sufficient detail (with emphasis on those
         stated above), have discussion around these, solicit questions and answer the questions raised by the staff
         to provide clarity around these issues.

All of the above points must be covered in the school’s assessment plan next year and thoroughly addressed
during the staff training with discussion, soliciting questions around these and other issues, and providing answers
to gain clarity on proper PSSA administration procedures and security.

				
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