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Business Office Reynolds and Reynolds

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					                                    Business Office




In This Section

Cheques                              40-41   Deal Jackets                50-51
Accounts Receivable Statements          42   Time Forms                  52-53
Financial Statements                    43   Binders                     54-55
Cash Receipts/Petty Cash Vouchers    44-45   Labels                         56
Journals                                46   Toner                          57
Kodata Solutions                        47   Stationery Products            58
Ledgers                                 48   Letterhead/Envelope Combo     59
Accounts Payable Voucher Jackets        49   Human Resource Forms          60




      To order, call 888.845.4508 or visit www.ReySource.com              39
Business Office
Cheques

At Reynolds, we recognize that protecting your
cheques is critical to your business. That’s why
we offer both proactive and reactive safeguards
on all of our cheques. Some examples of these
safeguards are:
•	 Chemical	Void
•	 Toner-Safe	Coating
•	 Invisible	Fluorescent	Fibers
•	 Padlock	Icon
•	 Microprint	Signature	Line
•	 Prismatic	Printing
•	 Penetrating	Numbering                              1
•	 Thermochromic	(Heat	Reactive)	Ink


1 ERA® Laser Cheque                                  1

Size: 8 1/2” x 11”
Item #: ELC-CPA


2 ERA® Payroll Cheque
                                                                                 2
Size: 8 1/2” x 11”
Item #: PAYEP1CPA


3 ADP Accounts Payable Laser Cheque

Size: 8 1/2” x 11”
Item #: AD-98195
Compatible Envelope(s): RL-4637 / RL-4651
Available in red, blue, or green pantograph.


4 ADP Payroll Laser Cheque

Size: 8 1/2” x 11”
Item #: AD-98194BL                                   3
Compatible Envelope(s): RL-4637 / RL-4651
Two per page.




                                                                                 4

40                      To order, call 888.845.4508 or visit www.ReySource.com
                         Business Office
                                                         Cheques


                                 5 Voucher Cheque

                                 Size: 8 1/2” x 7 1/2”
                                 Item #: CTM-70


                                 6 Voucher Cheque

                                 Size: 8 1/2” x 7 1/2”
                                 Item #: CTM-72


                                 7 Cheque Request Form
5
                                 Size: 8 1/2” x 5 1/2”
                                 Item #: SO-130




6




7




    To order, call 888.845.4508 or visit www.ReySource.com    41
Business Office
Accounts Receivable Statements


1 ERA Laser Accounts Receivable
  Statement - Balance Forward

Size: 8 1/2” x 11”
Item #: ELC-AR1
Also available in French.


2 ERA Laser Accounts Receivable
  Statement - Open Item

Size: 8 1/2” x 11”
Item #: ELC-AR2
Also available in French.




                                                                                                   1



                                                                                                                                       STATEMENT                                                 STATEMENT REMITTANCE
                                                                                                                                                                                               PLEASE DETACH AND MAIL
                                                                                                                                                                                               WITH REMITTANCE TO:


    Custom designs can be produced
                                                                                                 DATE


         for all of your business needs.
         We offer standard solutions to
            meet your immediate needs                                                                   SOURCES: 3 SERVICE SALE - 4 PARTS SALE - 5 PAYMENT - 11 ADJUSTMENT


                                                                                                                                                                                      AGE IN
                                                                                                                                                                                                 PLEASE CIRCLE INVOICES BEING PAID


                                                                                                   DATE      SOURCE    INVOICE        REFERENCE        DESCRIPTION     AMOUNT          DAYS
                                                                                                                                                                                               DATE      INVOICE          BALANCE



           or documents customized to
         your specifications. Whenever
                 possible, we add image-
       enhancing features to help you
              put your best foot forward.
                                                                           ERALZRAROIN
                                                                         Reynolds and Reynolds




                                                                                                          CURRENT          OVER 30 DAYS           OVER 60 DAYS       ACCOUNT NUMBER                                    PAY THIS AMOUNT
                                                                                                                                                                                               DATE

                                                                                                        OVER 90 DAYS       OVER 120 DAYS          NEW BALANCE        STATEMENT DATE


                                                                                                                                                                                                                        NEW BALANCE




                                                                                                 2




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    Receivable                                           Go
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42                                    To order, call 888.845.4508 or visit www.ReySource.com
Financial
Statements
Every	year	Reynolds	works	directly	with	car	
companies to ensure the most accurate
financial statements possible. Reynolds financial
statements can be purchased as individual pages
or	as	a	package.	We	also	carry	compatible	charts	
of accounts, overlays, binders, and indices.
Business Office
Cash Receipts/Petty Cash Vouchers


1 Universal Cash Receipt Book

Size: 8 1/2” x 11”
# of parts: 3
Item #: 508TNCR
                                                                                                                                                                    2
Pre-numbered in red, four per page.


2 Universal Cash Receipts

Size: 11 1/8” x 2 13/16”
Item #: CDSA-508
Compatible Journal: CDSA-1301

                                                                                         1

3 Cash Receipt Coil Bound
                                                                                          CASH RECEIVED FROM                    NUMBER
                                                                                                                                RECEIVED BY
                                                                                                                                DATE
                                                                                                                                TIME


Size: 8 1/2” x 11”
# of parts: 3 or 4                                                                       ACCT.        AMOUNT   CONTROL NUMBER   PAYMENT TYPE               AMOUNT




Item #: CTM-138NC
Pre-numbered in red. Also available in French.
                                                                                                                                                                    3


4 ERA Laser Cash Receipt

Size: 8 1/2” x 11”
                                                     The Reynolds and Reynolds Company




                                                                                                                                               SIGNATURE

                                                                                                                     RECEIPT


Item #: ELC-CR2
Bilingual version available.
                                                                                         4

5 ERA Laser Cash Receipt, 2 per page

Size: 8 1/2” x 11”
Item #: ELC-CR1
Bilingual version available.


6 Ford Cash Receipt

Size: 8 1/2” x 11”                                                                                                                                                  5

# of parts: 3
Item #: FCMA-138NC
Pre-numbered in blue. Also available in French.




                                                                                         6
44                      To order, call 888.845.4508 or visit www.ReySource.com
                          Business Office
                   Cash Receipts/Petty Cash Vouchers


                                  7 Cash Receipt, 4 per page

                                  Size: 7 1/4” x 11”
                                  # of parts: 2 or 3
                                  Item #: DSA-138-4-N
                                  Pre-numbered in red.

                                  8 Cash Receipt Journal

                                  Size: 11” x 13 3/4”
                                  Item #: CTM-1301
                                  Also available in French.

                                  9 Cash Receipt - Bound

                                  Size: 2 13/16” x 6 1/2”
7                                 # of Parts: 2 or 3

               9                  Item #: CTM-508
                                  Compatible Journal: CTM-1301


                                   9
                                  10 Petty Cash Voucher

                                  Size: 8 3/8” x 3 7/16”
                                  Item #: DSA-130
                                  Pre-numbered in red. Also available in French.
                           8

                                  1 Petty Cash Summary Voucher Envelope
                                   1

                                  Size: 9 1/2” x 4 1/8”
                                  Item #: DSA-230



10




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                           11
                                      Cash Receipts                                       Go
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     To order, call 888.845.4508 or visit www.ReySource.com                                    45
Business Office
Journals


1 General Journal Voucher

Size: 8 1/2” x 11”
Item #: CTM-153-L
Compatible Binder: BPE-811


2 ERA General Journal Voucher

Size: 11” x 8 1/2”
Item #: ERA-7221
Compatible Binder: BPE-811


3 Bank Reconciliation                                               1

Size: 8 1/2” x 10 7/8”
Item #: DSA-544
Compatible Binder: BPE-811




                                                                                               2




                                                                    3
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46                                    To order, call 888.845.4508 or visit www.ReySource.com
Kodata Solutions
Easily access your archived reports and other
information	from	a	secure	CD	or	Web	site.


With	Kodata	solutions,	report	data	is	safely	stored	
in	an	off-site	vault	in	case	of	a	dealership	disaster	   Example Service Invoice Screen
like	fire,	hurricane,	tornado,	or	flood.


You’ll also save time and space by no longer
searching through paper files. Retrieve information
from	a	CD	or	from	any	location	through	an	
Internet	browser	with	a	secure	login	and	password.


Plus,	Kodata	helps	dealers	stay	compliant	with	IRS	
Revenue	Procedure	98-25.
•	   Compatible	with	any	DMS.
•	   Fully	searchable.
•	   Cost-effective.
•	   Manage	a	variety	of	reports.

                                                         Example General Ledger Screen
Business Office
Ledgers


1 Universal Subsidiary Ledger

Size: 11” x 9 1/4”
Item #: SA-1201


2 Accounts Receivable Ledger

Size: 8 1/2” x 10 1/2”
Item #: DSA-548


3 Expense Ledger
                                                                    1
Size: 14” x 11”
Item #: DSA-431
Compatible Binder: BPS-1114


4 Sales Ledger

Size: 14” x 11”
Item #: DSA-432
Compatible Binder: BPS-1114
                                                                                               2




                                                                    3




                                                                                               4


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48                                    To order, call 888.845.4508 or visit www.ReySource.com
                                              Business Office
                            Accounts Payable Voucher Jackets


                                                  1 Accounts Payable Voucher Jacket

                                                  Size: 9 5/16” x 12”
                                                  Item #: CTM-650


                                                  2 Accounts Payable Voucher Jacket

                                                  Size: 9” x 12”
                                                  Item #: RL-1650
                                                  Also available in orchid, white, green, or heavy stock buff.


1




                                              2
                                                      Custom jackets are available in
                                                      buff, pink, lemon, mango, orchid,
                                                      mint, blue, white, and turquoise.
                     e
            Turquois                                    These jackets are perfect for:
                  White
                       Blue                           Accounts Payable Jackets, Deal
                          Mint
                          Orchid                      Jackets, Personnel Jackets, and
                               Mango
                                                                      Body Shop Jackets.
                                Lemo
                                    n
                                   Pink
                                       Buf
                                          f




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                                                      Voucher Jacket                                      Go
                                                      Enter the keyword(s) to see our entire selection!




    To order, call 888.845.4508 or visit www.ReySource.com                                                       49
Business Office
Deal Jackets


1 Vehicle Deal Jacket

Size: 9” x 12”
Item #: 1-DSA-546
Available in buff, pink, green, mint, or grey.


2 Detailed Deal Jacket

Size: 9” x 12”
Item #: 237                                                         1

Available in plain buff or buff with red, blue, or green stripe.
Available in regular or heavy stock.


3 ERA Deal Jacket

Size: 9” x 12”
Item #: ERA-121
Compatible Label: 500-215-1
Available in manila with black, blue, green, or red stripe.
Available in regular or heavy stock.


 4 Legal Size Deal Jacket
                                                                                               2
Size: 9 3/4” x 15”
Item #: SA-1221
Available in French.




                                                                    3




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                                                                                               4
50                                    To order, call 888.845.4508 or visit www.ReySource.com
                             Business Office
                                                                                             Deal Jackets


                                     5 Basic Deal Jacket

                                     Size: 9” x 12”
                                     Item #: SA-1220 (buff)
                                     Also available in various colors and legal size.

                                     6 New/Used Vehicle Jacket

                                     Size: 9” x 12”
                                     Item #: SA-1222
                                     Also available in French.

5
                                     7 Deal Jacket Label

                                     Size: 3 2/5” x 4 3/4”
                                     # of parts: 3
                                     Item #: CTM-168
                                     Multi-part and self-adhesive version.




6




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                                         Deal Jacket                                          Go
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    7


        To order, call 888.845.4508 or visit www.ReySource.com                                         51
Business Office
Time Forms


1 Time Clock Card

Size: 3 1/2” x 8 3/4”
Item #: TC-292


2 Time Clock Card

Size: 3 1/2” x 10 1/2”
Item #: TC-312


3 Daily Time Card

Size: 4 1/4” x 8 1/2”
Item #: DA-53




                                                                     1




                                                                               2




                                                                                        3




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     Time                                                Go
     Enter the keyword(s) to see our entire selection!




52                                   To order, call 888.845.4508 or visit www.ReySource.com
                         Business Office
                                                                                         Time Forms


                                  4 Weekly Time Sheet

                                 Size: 8 1/2” x 5 1/2”
                                 Item #: RL-407
                                 Compatible Binder: BPE-58


                                  5 Time Card

                                 Size: 3 1/2” x 10 1/2”
                                 Item #: RL-92


                                  6 Time Card
                          4
                                 Size: 4 1/2” x 9”
                                 Item #: DSA-91
                                 Also available in French.




5




                     6
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                                     Time                                                Go
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    To order, call 888.845.4508 or visit www.ReySource.com                                       53
Business Office
Binders


1 Post Storage Binder 11”

Size: 8 1/2” x 11”
Item #: BPE-811
Blue vinyl-coated canvas.


2 Financial Statement Binder

Size: 14” x 8 1/2”
Item #: BRS-148
Compatible Index: IMO-148                                          1
Includes monthly index.


3 Financial Statement Binder

Size: 8 1/2” x 14”
Item #: BRS-1485
Compatible Index: IMO-1485
Includes monthly index.


4 3-Ring GM Binder
                                                                                               2
Size: 11” x14”
Item #: BRD-1114-GM
Compatible Index: IMO-1114
Includes monthly index.




                                                                   3




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                                                                                               4




54                                    To order, call 888.845.4508 or visit www.ReySource.com
                         Business Office
                                                                                      Binders


                                 5 Data Storage Binder

                                 Size: 9 1/2” x 11”
                                 Item #: CPT-93-473B


                                 6 Monthly Binder Index
5
                                 Size: 8 1/2” x 14”
                                 Item #: IMO-1485
                                 Compatible Binder: BRS-1485
                                 Three-hole punch. Blue ink.


                                 7 Pressboard Binder

                                 Size: 9 1/2” x 11”
                                 Item #: PBB-9511
                                 Available in red, light blue, green, or dark blue.


                                 8 Bankers Box

                                 Size: 12” W x 10” H x 15” D
                                 Item #: AB238-854W
                                 Holds letter or legal-size documents.

                          6
                                 9 Bankers Box

                                 Size: 12” W x 10” H x 24” D
                                 Item #: AB238-855W
                                 Holds letter-size documents.

7
                                 10 Bankers Box

                                 Size: 15” W x 10” H x 24” D
                                 Item #: AB238-856W
                                 Holds legal-size documents.




8   9         10




    To order, call 888.845.4508 or visit www.ReySource.com                                 55
Business Office
Labels


1 Self-Adhesive Mailing Labels

Size: 4” x 15/16”
Item #: 4015-W1
Labels designed for the following uses: Repair Order Label,
Special Order Label, Parts Label, Bin Label, Small Zone
Picking Label.


2 ERA Mailing Label

Size: 2 15/16” x 5”
Item #: 500-215-1


3 3 1/2” x 15/16” Label                                       1

Item #: VIM-164

                                                                      2
4 3 1/2” x 15/16” Label
                                                                          3
Item #: DL35153


5 Vehicle Bar Code Ribbon and Label Kit

Item #: VBCL-9820
Ribbon and Label Kit for Reynolds’ Vehicle Bar Code
application. Available with white labels.




                                                                  4




                                                                                5




56                     To order, call 888.845.4508 or visit www.ReySource.com
•

    Toner
    When	your	printing	projects	look	sharp	and	
    professional, so do you and your dealership.
    Now	you’ll	always	look	your	best	with	printer	
    supplies from Reynolds.


    We	offer	Ribbons,	Computer	Supplies,	and	High	
    Yield,	Low	Yield	and	Remanufactured	Toner	
    Cartridges	for	all	major	equipment	manufacturers,	
    such as:
                               •	 Imation
    •	 Apple
                               •	 Brother
    •	 Panasonic
                               •	 Ricoh
    •	 Konica
                               •	 Lanier
    •	 Canon
                               •	 Epson
    •	 Royal
                               •	 Sharp
    •	 Lexmark
                               •	 Minolta
    •	 Fujitsu
                               •	 Genicom
    •	 Texas	Instruments
                               •	 Xerox
    •	 NEC
                               •	 Okidata
    •	 Hewlett-Packard
    •	 IBM
Business Office
Stationery Products


1 Letterhead

Size: 8 1/2” x 11”
Item #: RL-4600


2 #10 Envelope

Size: 4 1/8” x 9 1/2”
Item #: RL-4650


3 #10 Window Envelope

Size: 4 1/8” x 9 1/2”
Item #: RL-4651
Window placement from left 3/4” from bottom 1/2”

4 #10 Special Window Envelope

Size: 4 1/8” x 9 1/2”
Item #: RL-4652
                                                       1
Window placement from left 7/8” from bottom 1/2”


5 #10 Window Envelope

Size: 4 1/8” x 9 1/2”
Item #: RL-4661                                                                  2
Window placement from left 5/8” from bottom 3/4”


6 #9 Single Window Envelope

Size: 3 7/8” x 8 7/8”
Item #: RL-4655
Window placement from left 1 1/8” from bottom 13/16”
                                                       3


                                                                                 4




                                                       5

                                                                                 6
58                      To order, call 888.845.4508 or visit www.ReySource.com
Letterhead/
Envelope Combo
Letterhead	and	Envelope	together	in	one	form!	
Letters	are	an	excellent	way	to	communicate	with	your	
customers, but matching printed letters and envelopes
can	be	a	time-consuming	nuisance	–	not	to	mention	
the potential for mismatched mailings. The Reynolds
Letterhead/Envelope	Combination	combines	letterhead	
and envelope into one form that feeds together through
the	printer	in	one	pass.	Compatible	with	Reynolds’	
IntelliPath®	and	Contact	Management	systems,	the	
letterhead/envelope	combo	is	designed	for	building	
better customer relationships.


How It Can Be Used:
•	   Service Reminders — Remind customers of
     scheduled appointments or recommended
     maintenance intervals.
•	   Post-Sale	Follow-Up	—	Thank	customers	for	their	
     vehicle purchase.
•	   Lead	Follow-Up	—	Send	letters	to	prospective	
     customers who visited the dealership but did not
     purchase a vehicle, or target previous customers
     who have not purchased a vehicle at your
     dealership recently.
•	   Birthday	Letters	and	Anniversary	of	Purchase	
     Letters	—	Keep	your	dealership	fresh	in	the	
     customer’s mind by remembering their special
     events.

Letterhead/Envelope	Combo	is	designed	for	use	
with	Lexmark	Optra	S	and	Optra	T	laser	printers.	A	
printer	accessory	kit	is	available	FREE	with	your	first	
Letterhead/Envelope	Combo	order!
Business Office
Human Resource Forms


1 Employment Application

Size: 8 1/2” x 11”
Item #: APEM-792
Includes Spanish translation.


2 Employment Application

Size: 17” x 11”
Item #: 477
Designed for California dealerships.


3 Personnel File Jacket

Size: 9 1/4” x 12”
                                                      1
Item #: FILE-201




                                                                                 2




                                                      3




60                      To order, call 888.845.4508 or visit www.ReySource.com

				
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