Docstoc

MINUTES ORANGE COUNTY FIRE AUTHORITY Executive Committee

Document Sample
MINUTES ORANGE COUNTY FIRE AUTHORITY Executive Committee Powered By Docstoc
					                     ORANGE COUNTY FIRE AUTHORITY

                                                 AGENDA
 Pursuant to the Brown Act, this meeting also constitutes a meeting of the Board of Directors.

                                       EXECUTIVE COMMITTEE
                                         REGULAR MEETING
                                            Thursday, January 28, 2010
                                                   6:00 P.M.

                              Regional Fire Operations and Training Center
                                               Board Room
                                          1 Fire Authority Road
                                             Irvine, CA 92602

 Unless legally privileged, all supporting docum entation and any w ritings or docum ents provided to a
m ajority of the Executive Com m ittee after the posting of this agenda, w hich relate to any item on this
 agenda w ill be m ade available for public review in the office of the Clerk of the Authority located on
the 2 nd floor of the OCFA Regional Fire Operations & Training Center, 1 Fire Authority Road, I rvine, CA
92602, during regular business hours, 8:00 a.m . - 5:00 p.m ., M onday through Friday, (714) 573-6040.
     I n addition, unless legally privileged, all supporting docum entation and any such w ritings or
                       docum ents w ill be available online at http:/ / w w w .ocfa.org.



 This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no
 action or discussion shall be taken on any item not appearing on the following Agenda. Unless legally privileged, supporting
 documents, including staff reports, are available for review at the Orange County Fire Authority Regional Fire Operations &
 Training Center, 1 Fire Authority Road, Irvine, CA 92602 or you may contact Sherry A.F. Wentz, Clerk of the Authority, at
 (714) 573-6040 Monday through Friday from 8 A.M. to 5 P.M.

 If you wish to speak before the Fire Authority Executive Committee, please complete a Speaker Form identifying which
 item(s) you wish to address. Please return the completed form to the Clerk of the Authority prior to being heard before the
 Committee. Speaker Forms are available at the counters of both entryways of the Board Room.


          In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
 you should contact the Clerk of the Authority at (714) 573-6040.




CALL TO ORDER

INVOCATION by OCFA Chaplain Jeff Hetschel

PLEDGE OF ALLEGIANCE by Director Tettemer

ROLL CALL
Agenda of the January 28, 2010, OCFA Executive Committee Meeting                                                       Page 2


PRESENTATIONS

No items.


PUBLIC COMMENTS

Resolution No. 97-024 established rules of decorum for public meetings held by the Orange County Fire Authority. Resolution No.
97-024 is available from the Clerk of the Authority.
Any member of the public may address the Committee on items within the Committee’s subject matter jurisdiction but which are not
listed on this agenda during PUBLIC COMMENTS. However, no action may be taken on matters that are not part of the posted
agenda. We request comments made on the agenda be made at the time the item is considered and that comments be limited to three
minutes per person.
The Agenda and Minutes are now available through the Internet at www.ocfa.org. You can access upcoming agendas on the
Monday before the meeting. The minutes are the official record of the meeting and are scheduled for approval at the next regular
Executive Committee meeting.



REPORT FROM THE BUDGET AND FINANCE COMMITTEE CHAIR


MINUTES (1)

1.       Approval of Minutes from the November 19, 2009, Regular Executive Committee
         Meeting
         Submitted by: Sherry Wentz, Clerk of the Authority

         Recommended Action:
         Approve as submitted.


CONSENT CALENDAR (2 - 7)
All matters on the consent calendar are considered routine and are to be approved with one motion
unless a Committee Member or a member of the public requests separate action on a specific item.

2.       Monthly Investment Reports
         Submitted by: Patricia Jakubiak, Treasurer
         Recommended Action:
         Receive and file the reports.


3.       Monthly Planning and Development Activity Progress Report for December 2009
         Submitted by: Laura Blaul, Assistant Chief/Fire Marshal, Fire Prevention Department
         Recommended Action:
         Receive and file the report.
Agenda of the January 28, 2010, OCFA Executive Committee Meeting                       Page 3


4.    Semi-Annual Review of Claims
      Submitted by: Zenovy Jakymiw, Director of Human Resources

      Recommended Action:
      Receive and file the New Claims Report.


5.    Approval of Contract with Sapphire Technologies for GIS Professional Services
      Submitted by: Lori Zeller, Assistant Chief/Business Services Department
      Recommended Actions:
      1. Authorize the Purchasing Manager to increase the contract with Sapphire
         Technologies for GIS Professional Services from $95,000 per year to $265,000 per
         year for additional temporary staff resources to complete the development of the GIS
         infrastructure required for the Public Safety Systems Project.

      2. Authorize four one-year renewal options, so long as the annual cost increase does not
         exceed the percentage increase in the California Consumer Price Index (CPI).


6.    City of Lake Elsinore, Event Agreement
      Submitted by: Mark Kramer, Assistant Chief/Operations Department

      Recommended Action:
      Approve the Event Agreement submitted by the City of Lake Elsinore and authorize the
      Fire Chief to execute the Agreement.


7.    Quarterly Update – Santiago & Freeway Complex Fire After Action Reports
      Submitted by: Dave Pierce, Assistant Chief/Support Services Department
      Recommended Action:
      Receive and file the report.


                                     END OF CONSENT CALENDAR


DISCUSSION CALENDAR

No items.


REPORTS

No items.
Agenda of the January 28, 2010, OCFA Executive Committee Meeting            Page 4


COMMITTEE MEMBER COMMENTS


CLOSED SESSION

No items.


ADJOURNMENT – The next regular meeting of the Executive Committee is scheduled for
Thursday, February 25, 2010, at 6:00 p.m.
Agenda of the January 28, 2010, OCFA Executive Committee Meeting                      Page 5


                                  AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the
foregoing Agenda was posted in the lobby and front gate public display case of the Orange
County Fire Authority, Regional Fire Operations and Training Center, 1 Fire Authority Road,
Irvine, CA, not less than 72 hours prior to the meeting. Dated this 21st day of January 2010.


                                          _______________________________________
                                          Sherry A.F. Wentz, CMC
                                          Clerk of the Authority



UPCOMING MEETINGS:

Budget and Finance Committee Meeting                  Wednesday, February 10, 2010, 12 noon

Claims Settlement Committee Meeting                   Thursday, February 25, 2010, 5:00 p.m.

Executive Committee Meeting                           Thursday, February 25, 2010, 6:00 p.m.
                                                                             AGENDA ITEM NO. 1


                     MINUTES
           ORANGE COUNTY FIRE AUTHORITY
                        Executive Committee Meeting
                                 Thursday, November 19, 2009
                                          6:00 P.M.

                         Regional Fire Operations and Training Center
                                          Board Room
                                    1 Fire Authority Road
                                       Irvine, CA 92602


CALL TO ORDER
Chairman Davert called a regular meeting of the Orange County Fire Authority Executive
Committee to order on November 19, 2009, at 6:01 p.m.


INVOCATION
OCFA Chaplain Jeff Hetschel offered the invocation.


PLEDGE OF ALLEGIANCE
Vice Chair Blais led the assembly in the Pledge of Allegiance to our Flag.


ROLL CALL

       Present:       Neil Blais, Rancho Santa Margarita
                      Bill Campbell, County of Orange
                      Doug Davert, Tustin
                      Trish Kelley, Mission Viejo
                      Don McCay, Buena Park
                      R. Craig Scott, Laguna Hills
                      Todd Seymore, Cypress
                      David Shawver, Stanton
                      Mark Tettemer, Lake Forest

       Absent:        None

Also present were Fire Chief Keith Richter; General Counsel Terry Andrus; Deputy Chief Patrick
McIntosh; Assistant Chiefs Laura Blaul, Mark Kramer, Dave Pierce, and Lori Zeller; and Clerk
of the Authority Sherry Wentz.


PUBLIC COMMENTS
Chairman Davert opened the Public Comments portion of the meeting. Chairman Davert closed
the Public Comments portion of the meeting without any comments.
REPORT FROM THE BUDGET AND FINANCE COMMITTEE CHAIR
Budget and Finance Committee Chair Trish Kelley reported at the November 4, 2009, meeting of
the Budget and Finance Committee, the Committee discussed and voted unanimously to send the
Monthly Investment Report, Updated Broker/Dealer List, and First Quarter Financial Newsletter
– July to September 2009 to the Executive Committee with the recommendation that the
Executive Committee approve the items.


MINUTES (1)

1.     Approval of Minutes from the October 22, 2009, Regular Executive Committee
       Meeting

       On motion of Director Seymore and second by Director McCay, the Executive
       Committee voted unanimously to approve the Minutes from the October 22, 2009,
       Regular Executive Committee Meeting.


CONSENT CALENDAR (2 – 9) (Item Nos. 7 and 8 were pulled from the Consent Calendar for
separate consideration.)

2.     Monthly Investment Report

       On motion of Director Seymore and second by Vice Chair Blais, the Executive
       Committee voted unanimously to receive and file the report.


3.     Updated Broker/Dealer List

       On motion of Director Seymore and second by Vice Chair Blais, the Executive
       Committee voted unanimously to renew the current Broker/Dealer List to include the
       following three firms:
       •   FTN Financial
       •   UBS Financial Services
       •   Wells Fargo


4.     First Quarter Financial Newsletter – July to September 2009

       On motion of Director Seymore and second by Vice Chair Blais, the Executive
       Committee voted unanimously to receive and file the report.




OCFA Minutes
Executive Committee Meeting
November 19, 2009 Page - 2
5.    Monthly Planning and Development Activity Progress Report for August 2009

      On motion of Director Seymore and second by Vice Chair Blais, the Executive
      Committee voted unanimously to receive and file the report.


6.    Approval of a Resolution of the Orange County Fire Authority Establishing the
      Date, Time, and Location of the Executive Committee Meetings for Calendar Year
      2010

      On motion of Director Seymore and second by Vice Chair Blais, the Executive
      Committee voted unanimously to adopt Resolution No. 2009-12A setting the 2010
      Meeting Schedule for the Orange County Fire Authority Executive Committee.

                              ORANGE COUNTY FIRE AUTHORITY
                                  EXECUTIVE COMMITTEE
                                 RESOLUTION NO. 2009-12A

               A RESOLUTION OF THE ORANGE COUNTY FIRE AUTHORITY
                 EXECUTIVE COMMITTEEESTABLISHING DATES, TIMES,
                      AND THE LOCATION OF MEETINGS OF THE
                  EXECUTIVE COMMITTEE FOR CALENDAR YEAR 2010


7.    Approval of Budgeted Purchase of One 75’ Aerial Ladder Quint

      Director Campbell pulled this item from the Consent Calendar for separate consideration
      to confirm with OCFA staff the vendor’s ability to meet OCFA’s vehicle specifications.

      Assistant Chief Pierce responded that this purchase meets OCFA’s specifications.

      On motion of Director Campbell and second by Director Seymore, the Executive
      Committee voted unanimously to authorize the Purchasing Manager to issue a purchase
      order to Kovatch Fire Apparatus (KME) for One 75’ Aerial Ladder Quint in an amount
      not to exceed $812,954.10.


8.    Approval of Sole Source for Regional Automatic Vehicle Location (AVL) Software
      License and Maintenance

      Director Tettemer pulled this item from the Consent Calendar for separate consideration.
      He understands that sole source resources are necessary; however, asked if staff evaluates
      software systems when contracts come up for renewal to keep costs competitive and
      technology up-to-date. He also inquired if there would be a benefit in extending the
      contract beyond the annual renewal in order to secure cost savings.


OCFA Minutes
Executive Committee Meeting
November 19, 2009 Page - 3
      Assistant Chief Zeller responded that it is staff’s regular practice to evaluate new
      technology and service options; however, many software systems are proprietary. The
      AVL software was designed for our specific use and is not currently available from
      another source. Extending the contract beyond the annual renewal could be an option;
      however, it would need to be discussed with the service provider.

      On motion of Director Tettemer and second by Director Seymore, the Executive
      Committee voted unanimously to authorize the Purchasing Manager to issue a sole source
      blanket order for AVL software maintenance and licensing with FATPOT Technologies
      in the amount of $92,970, to be renewed annually for four years with cost increases not to
      exceed 3% per year.


9.    2009 Legislative Summary

      On motion of Director Seymore and second by Vice Chair Blais, the Executive
      Committee voted unanimously to receive and file the report.


                            END OF CONSENT CALENDAR


DISCUSSION CALENDAR
No items.


REPORTS
No items.


COMMITTEE MEMBER COMMENTS
No items.


ADJOURNMENT
Chairman Davert adjourned the meeting at 6:11 p.m. The next regular meeting of the Executive
Committee is scheduled for Thursday, December 17, 2009, at 6:00 p.m.




                                                  Sherry A.F. Wentz, CMC
                                                  Clerk of the Authority



OCFA Minutes
Executive Committee Meeting
November 19, 2009 Page - 4
                      CONSENT CALENDAR - AGENDA ITEM NO. 2
                         EXECUTIVE COMMITTEE MEETING
                                 January 28, 2010


TO:            Executive Committee, Orange County Fire Authority

FROM:          Patricia Jakubiak, Treasurer

SUBJECT:       Monthly Investment Reports

Summary:
This agenda item is submitted to the Committee in compliance with the investment policy of the
Orange County Fire Authority and with Government Code Section 53646.

Committee Action:
At its January 13, 2010, meeting, the Budget and Finance Committee reviewed and unanimously
recommended approval of this item.

Recommended Action:
Receive and file the reports.

Background:
Attached is the final monthly investment report for the month ended November 30, 2009. A
preliminary investment report as of December 24, 2009, is also provided as the most complete
report that was available at the time this agenda item was prepared.

We have also included the final monthly investment report for the month ended October 31,
2009. This report was previously mailed to the Budget and Finance Committee, since the
December meeting was cancelled; however, no committee action has been taken yet for this
report. These reports are submitted to the Committee in compliance with the investment policy
of the Orange County Fire Authority and with Government Code Section 53646.

Impact to Cities/County:
Not Applicable.

Fiscal Impact:
Not Applicable.

Staff Contact for Further Information:
Patricia Jakubiak, Treasurer
triciajakubiak@ocfa.org
(714) 573-6301

Attachments:
1. Final Investment Report – November 2009 / Preliminary Report – December 2009
2. Final Investment Report – October 2009 / Preliminary Report – November 2009
                         CONSENT CALENDAR - AGENDA ITEM NO. 3
                            EXECUTIVE COMMITTEE MEETING
                                    January 28, 2010


TO:               Executive Committee, Orange County Fire Authority

FROM:             Laura Blaul, Assistant Chief/Fire Marshal
                  Fire Prevention Department

SUBJECT:          Monthly Planning and Development Activity Progress Report for December
                  2009

Summary:
This item is submitted to the Executive Committee to report on Planning and Development
activities for the month of December.

Recommended Action:
Receive and file the report.

Background:
The attached report summarizes plan review and inspection activities by volume, average
turnaround time, and success in meeting turnaround time target goals during December. Data for
the months of October and November is included for purposes of comparison (Attachment A).
Inspection data includes qualitative information in the form of reasons for inspection failure
(Attachment B).

Development activity remains low and is reflected in plan review and construction inspection
volumes. Due to the continued slow development pace, a total of 10 positions remain frozen or re-
assigned to another section as part of cost control measures.

Impact to Cities/County:
Not applicable.

Fiscal Impact:
Not applicable.

Staff Contact for Further Information:
Brett Petroff, Deputy Fire Marshal
Planning and Development Services
BrettPetroff@OCFA.org
(714) 573-6101

Attachments:
A. Plan Reviews for December 2009
B. Construction Inspections for December 2009
                                                           Attachments A and B
                                                       Plan Reviews and Inspections
                                                              December 2009


Attachment A - PLAN REVIEWS


                                 Total Plans   Total Plans   Plans Within   Average Turn % Plans Within
    Month and Plan Type           Received      Reviewed     Target Goals   Around Days   Target Goals
5 Day Plans                         145           132            132             1            100
   Resubmittals                                     9             9              3            100
10 Day Plans                        339           220            220             5            100
   Resubmittals                                   110            109             4            100
           October 2009 Totals      484           471            470                          100
5 Day Plans                         133           123            123             1            100
   Resubmittals                                    17             17             2            100
10 Day Plans                        282           211            210             4            100
   Resubmittals                                    87             87             4            100
         November 2009 Totals       415           438            437                          100
5 Day Plans                         116           108            108             1            100
   Resubmittals                                     9              9             1            100
10 Day Plans                        303           190            187             6             98
   Resubmittals                                   103             99             6             96
         December 2009 Totals       419           410            403                           98
                                                                        Attachments A and B
                                                                    Plan Reviews and Inspections
                                                                           December 2009
Attachment B - CONSTRUCTION INSPECTIONS


                                                                               Within 48 Hour Goal or
                         *Total              Reinspections                    At Customer's Request                          Late
      Month           Inspections        Number         Percent               Number             Percent            Number          Percent
October 2009              592              37             6.3                  462                98.1                9               1.9
November 2009             558              29             5.2                  475                 93                 36              7.0
December 2009             555              31             5.6                  448                 94                 27              5.7

*Total Inspections represents scheduled, unscheduled and administrative inspections. This value may exceed the aggregate of "Inspections
Within 48 Hours" and "Late" categories.


                          REASONS FOR REINSPECTIONS - DECEMBER 2009


                                    Other



                                                                                           Contractor Not
                  OCFA Error**                                                              Ready/Error                                       Contractor Not Ready/Error     15
                                                                                                                                              Deviation from Approved Plan    0
                       Code Deficiency*                                                                                                       Code Deficiency*                5
                                                                                                                                              OCFA Error**                    0
                               Deviation from                                                                                                 Other                           7
                               Approved Plan


    *Code Deficiency - Not shown on plan and not in compliance with code requirement.
    **OCFA Error - Deficiency not identified during plan review and caught in field, or inspector concurred with something not
    installed correctly.
                       CONSENT CALENDAR – AGENDA ITEM NO. 4
                          EXECUTIVE COMMITTEE MEETING
                                  January 28, 2010


TO:              Executive Committee, Orange County Fire Authority

FROM:            Zenovy Jakymiw, Director of Human Resources

SUBJECT:         Semi-Annual Review of Claims

Summary:
This item is submitted as a report of claims filed against the Orange County Fire Authority
(OCFA) from July 1, 2009, through December 31, 2009.

Recommended Action:
Receive and file the New Claims Report.

Background:
As previously directed by the Board of Directors, the attached Claims Report represents a semi-
annual report of those claims filed against the Fire Authority for the time period from July 1,
2009, through December 31, 2009. Most claims submitted to the Fire Agencies Insurance Risk
Authority (FAIRA) and are the financial responsibility of FAIRA, which provides OCFA pooled
general liability insurance coverage. The OCFA settles minor property claims when OCFA is
responsible for the loss.

Impact to Cities/County:
None.

Fiscal Impact:
None.

Staff Contact for Further Information:
Fausto Reyes, Risk Manager
faustoreyes@ocfa.org
(714) 573-6831

Attachment:
OCFA New Claims Report
                                OCFA NEW CLAIMS REPORT
                                 July 2009 through December 2009

Date of    Claim #      Type of Claim                  Description of Claim                   Status
 Loss
04/25/09   09-7-1    Property Damage    Citizen claims that during the 2009 Tustin Smoke      CLOSED
                                        Alarm Check, OCFA personnel caused damage to
                                        the smoke alarm system in her residence.

04/18/09   09-8-1    Property Damage    Citizen claims his vehicle was damaged when an        CLOSED
                                        OCFA tiller operator overcompensated on a turn
                                        and the trailer hit his parked vehicle.

07/30/09   09-8-2    Property Damage    Citizen claims engine clipped the right rear corner   CLOSED
                                        of his parked vehicle while the engine was pulling
                                        out of a parking stall in a public parking lot.

05/26/09   09-9-1    Property Damage    Citizen claims driver of ET van was trying to get     OPEN
                     Bodily Injury      around her stopped vehicle in a parking lot. In
                                        doing so, the ET van hit her vehicle causing
                                        damage to the bumper, and personal injury.

05/21/09   09-9-2    Property Damage    Citizen claims an OCFA employee was backing a         CLOSED
                                        dozer tender into a parking space, and the dozer
                                        tender rubbed the right rear of his vehicle.
06/03/09   09-10-1   Property Damage    Citizen had fallen in her residence and injured her   CLOSED
                                        head. She was unable to get up to let paramedics
                                        in. Forced entry was made through a bedroom
                                        window, causing damage to window blinds.

12/16/09   09-12-1   Property Damage    Citizen claims as he was driving through an           OPEN
                                        intersection, an OCFA employee made a left turn in
                                        front of him, causing a collision.
                      CONSENT CALENDAR - AGENDA ITEM NO. 5
                         EXECUTIVE COMMITTEE MEETING
                                 January 28, 2010


TO:            Executive Committee, Orange County Fire Authority

FROM:          Lori Zeller, Assistant Chief
               Business Services Department

SUBJECT:       Approval of Contract with Sapphire Technologies for GIS Professional
               Services

Summary:
This item is submitted for authorization to increase our contract with Sapphire Technologies for
GIS Professional Services, utilizing existing budgeted funds.

Recommended Actions:
1. Authorize the Purchasing Manager to increase the contract with Sapphire Technologies for
   GIS Professional Services from $95,000 to $265,000 per year for additional temporary staff
   resources to complete the development of the GIS infrastructure required for the Public
   Safety Systems Project.

2. Authorize four one-year renewal options, so long as the annual cost increase does not exceed
   the percentage increase in the California Consumer Price Index (CPI).

Background:
Existing Contract
In 2008, OCFA conducted a competitive bid process for technology professional services to
provide supplemental staff resources to support GIS enterprise data development for OCFA, and
to support GIS database administration responsibilities for the Orange County Fire Chiefs
Association’s (OCFCA) Regional GIS and AVL Program, which OCFA administers on their
behalf. As a result, a professional services contract was awarded to Sapphire Technologies in the
amount of $95,000 per year.

How OCFA Uses GIS Data
Over the past 3 years, the Information Technology GIS team has been converting mapping data
into a state-of-the-art enterprise GIS environment. As a result, fire response maps have been
updated and improved, and products provided by the GIS Unit are more complete and of an
overall higher quality than in the past.

GIS is a foundational enabling technology that has the ability to greatly enhance the functionality
of state-of-the-art public safety applications. As OCFA moves forward with the purchase and
implementation of the Public Safety Systems Project (PSSP), the availability of very high quality
GIS data will be critical. The new Computer Aided Dispatch (CAD) system will use GIS data in
conjunction with the Automatic Vehicle Location (AVL) system to make real time unit
Consent Calendar - Agenda Item No. 5
Executive Committee Meeting
January 28, 2010 Page 2


recommendations based on actual unit locations. Without the aid of GIS, CAD systems rely on
recommendations based on which unit should be closest based on where their home station is
located. Real time unit recommendation will improve OCFA’s ability to select the closest and
most appropriate unit for an incident, thus improving overall response times. GIS will also
enhance the functionality of both the incident reporting system and the new fire prevention
system. GIS will allow significantly enhanced reporting of data based on spatial analysis. It will
also allow better coordination and management of fire prevention and inspection activities.

GIS is also used for management of large scale emergency incidents and for on-scene
coordination between agencies in multi-jurisdictional incidents. GIS provides a visual tool for
tracking and analyzing incident activities resulting in improved incident management.

OCFA administers the Orange County Fire Chiefs Association’s Regional GIS Program. The
cost of managing the regional data sets is shared by participating fire agencies through a cost
sharing agreement. This activity, combined with all of OCFA’s GIS needs and uses outlined
above, requires resources above the three full-time GIS Specialists assigned to the GIS Unit.

How does OCFA Use GIS Professional Services?
In addition to the ongoing support of the GIS environment, the GIS Unit of the Information
Technology Section manages and implements a large number and variety of GIS Technology
projects. Timely implementation of upcoming projects to support the Safety Systems project and
the Regional GIS Program are critical needs that full time regular staff is unable to fully support.
Having a contract in place with a technology service provider allows easy access to resources
with specialized skills and abilities that existing OCFA staff do not have. This approach allows
OCFA staff to retain the organizational knowledge required to support day-to-day activities,
while using specialized resources to support one-time projects and specialized needs.

Competitive Bid & Selection Process:
In 2008, OCFA released a Request for Proposal for Technology Professional Services. OCFA
received 16 proposals covering eight separate technology areas including GIS. Respondents were
asked to provide hourly rate ranges for a list of technology position classifications. During the
proposal evaluation process, Sapphire stood out as a highly qualified service provider that is able
to provide a wide range of qualified resources. In addition, their hourly rates were generally
lower than the other competing firms. As a result, they were awarded a contract. Their service
to date has been excellent.

Need for Contract Increase:
Services to date on this Sapphire GIS contract have been limited to two staff resources.
Additional GIS augmentation has been achieved through the use of Extra-Help employees.
Extra-Help is a cost-efficient category of temporary employees used for short-term projects
without requiring employee benefits or permanent employment. However, Extra-Help is
intended to be for six months or less, yet the GIS data development work will require three-four
years of work by five-six GIS Specialists. Therefore, staff is recommending this work be
transitioned to the Sapphire augmentation contract for completion. Funds to cover the cost of this
Consent Calendar - Agenda Item No. 5
Executive Committee Meeting
January 28, 2010 Page 3


contract increase are funded within the current budget, with no budgetary increase needed.
Timely completion of this GIS work is critical to the implementation of the PSSP. If we don’t
proceed with contract staff augmentation, then GIS data development will slow to a crawl and as
a result, the data will not be usable for dispatching purposes when the new Computer Aided
Dispatch system is implemented.

Increasing this contract to $265,000 per year will allow for timely development and
implementation of the GIS infrastructure required for the PSSP, and for the support of the
Regional GIS Program data.

Impact to Cities/County:
None.

Fiscal Impact:
Funds for this contract are included in the Capital Improvement Program (Fund 124), as a
component of specific project budget line items.

Staff Contacts for Further Information:
Joe Mangiameli, GIS Manager
joemangiameli@ocfa.org
(714) 573-6447

Kathy Ballantyne, IT Portfolio and Procurement Manager
kathyballantyne@ocfa.org
714-573-6422

Attachment:
None.
                     CONSENT CALENDAR – AGENDA ITEM NO. 6
                        EXECUTIVE COMMITTEE MEETING
                                January 28, 2010


TO:            Executive Committee, Orange County Fire Authority

FROM:          Mark Kramer, Assistant Fire Chief
               Operations Department

SUBJECT:       City of Lake Elsinore, Event Agreement


Summary:
This item is submitted for approval of the City of Lake Elsinore, California Event Agreement to
conduct Helicopter Rescue Operations, Boat Rescue and GPS navigation training exercises at
Lake Elsinore.

Recommended Action:
Approve the Event Agreement submitted by the City of Lake Elsinore and authorize the Fire
Chief to execute the Agreement.

Background:
The City of Lake Elsinore, California, has offered the Orange County Fire Authority (OCFA) the
use of Lake Elsinore property to conduct helicopter and boat rescue training and GPS navigation
training. The event agreement submitted by the City of Lake Elsinore is not a mutual hold
harmless agreement; therefore, OCFA will be liable for any and all claims arising out of the
training activities that take place on the property or that may arise as a result of the training
activities. The use of Lake Elsinore is being provided at no cost to the OCFA, and staff has
evaluated the potential training risks and has determined that the benefits of this training
opportunity outweigh the associated potential risk exposures.

The proposed training exercises will be utilizing a small section of Lake Elsinore with
approximately 300 feet of shoreline (map of area attached). The area is described as the Seaport
Boat Launch and portion of Elm Grove Beach.

Helicopter rescue training will constitute the utilization of a small boat to deposit OCFA
personnel into the water approximately 200 feet from the lake shore. These personnel will play
the role of victims. The OCFA helicopter will be used to train on rescue operations consisting of
hoisting a rescuer down into the water to secure a victim and then lift the victim and rescuer out
of the water and then placing them on the shoreline without landing. This training operation will
be repeated several times each day to train multiple crews on a variety of techniques. The
training will take place in the morning and afternoon, depending on flight conditions.
Consent Calendar – Agenda Item No. 6
Executive Committee Meeting
January 28, 2010 Page 2


Opposite the helicopter rescue training schedule, boat rescue training will be conducted utilizing
a Zodiac inflatable boat. The boat rescue training will entail pulling victims out of the water and
making rapid turns to get the victims in a timely manner. The same Lake Elsinore area will be
used as the helicopter training, although separate from the helicopter rescue training and not at
the same time. In addition, the lake will be used for GPS training so that rescuers can be trained
to navigate latitude/longitude coordinates using GPS.

The proposed training exercises will be conducted over six days to accommodate all the crews
and shifts and to ensure Urban Search and Rescue staff and equipment are available for
emergency response. No specific dates have been established pending coordination with the City
of Lake Elsinore; therefore staff is requesting approval to schedule the training during calendar
year 2010.

Fiscal Impact:
None

Impact to County/City:
None

Staff Contacts for Further Information:
Rob Patterson, Battalion Chief
Urban Search & Rescue
robpatterson@ocfa.org
(949) 837-7468

Fausto Reyes, Risk Manager
faustoreyes@ocfa.org
(714)573-6831

Attachments:
1. City of Lake Elsinore Event Agreement
2. Lake Elsinore Picture of Proposed Training Area
                                                                                  1/07/10


                   LAKE & Aquatic Resources Department
Conditions of Approval for Lake Special Event:

Event:              Orange County Fire Authority (OCFA) – Swift Water Rescue Training Exercise
Contact:            Jack Perisho, Captain, Fire Station 9
                    Phone Number: 949.582.9260
Event Date:         To-Be-Determined and subject to availability.

                                            RECITALS

 A.    The Orange County Fire Authority (OCFA) Swift Water/Flood Rescue Unit desires to
       conduct helicopter aquatic rescue training exercises at Lake Elsinore. The training will
       involve a helicopter, fuel truck, vessels, vehicles and approximately 20 people per day.

 B.    The OCFA requests the City waive LEMC Ordinance 9.96.210 (Aircraft) and 8.40.060E
       (Lake Use Pass) to authorize Swift Water Rescue Training Exercises on a portion of Lake
       Elsinore.

 C.    The City desires to support OCFA by granting the request subject to the OCFA assuming
       liability and responsibility to safely perform the activity.

 D.    The City Manager hereby waives LEMC Ordinance 9.96.210 and 8.40.060E subject to the
       OCFA complying with the conditions of approval listed below.

                                       CITY CONDITIONS

 1.   Event Location:
      a. The land based event area is comprised of the Seaport Boat Launch and that portion of Elm
         Grove Beach extending from the edge of the walkway adjacent to the restrooms at the
         Seaport Boat Launch to the second pedestrian entrance to the beach.
      b. The event area in the Lake shall have the same linear length as the land based portion and
         extend 500 feet from the shoreline into the Lake.
      c. No fee for use of the event area.

 2.   Control of Event Area:
      a. The OCFA shall be responsible for controlling access to the event area by the general
         public.
      b. The OCFA shall notify the local operating aircraft company: Skydive Elsinore at least 24
         hours in advance of the exercise.
                   i. Skydive Elsinore - John Hamilton, General Manager, Ph. No. (951)245-9939.

 3.   Public Notification:
      a. The City shall support this event by issuing a Public Notice of a Partial Lake Closure to all
          the Commercial Boat Launch Facilities and prepare a Lake Schematic highlighting the
          “Closed Event Area” for distribution to boaters.
Conditions of Approval                    OCFA Event                            Dates - TBD

 4.   Assumption of Liability by OCFA:
      a. As sponsor of the Swift Water Rescue Training Exercise described herein, it is understood
          that the Orange County Fire Authority agrees to defend and indemnify the City of Lake
          Elsinore and its employees, servants and agents, and hold them harmless from any liability,
          penalty, expense or loss arising out of any injury to any person or damage to any property
          resulting from the provision or failure to provide services for this special event, or the
          approval thereof, including without restriction any such liability, penalty, or loss resulting
          from the active or passive negligence of the City, its employees, servants or agents.

By signing below, I acknowledge that I’ve read, understood and agree to these conditions of
approval.

Date: ____________________ Name/Title (Print): .                                                 ____.

Signing on behalf of Orange County Fire Authority: _______________________________________

                                                                    Signature
Approved By:

Date: ________________________ Name (Print): .                Bob Brady, City Manager                  .

                                                     _______________________________________

                                                                    Signature
                       CONSENT CALENDAR – AGENDA ITEM NO. 7
                         EXECUTIVE COMMITTEE MEETING
                                 January 28, 2010


TO:            Executive Committee, Orange County Fire Authority

FROM:          Dave Pierce, Assistant Chief
               Support Services Department

SUBJECT:       Quarterly Update – Santiago & Freeway Complex Fire After Action Reports


Summary:
This item is submitted as a quarterly update on the actions being taken as a result of the Santiago
& Freeway Complex Fire After Action Reports and associated recommendations adopted by the
Board of Directors on March 27, 2008, and April 23, 2009.

Recommended Action:
Receive and file the report.

Background:
On March 27, 2008, the OCFA Board of Directors adopted a series of recommendations as a
result of the Santiago Fire After Action Report. Staff was directed to provide quarterly updates
to the Executive Committee on the progress of implementation. The Board also adopted a series
of recommendations from the Freeway Complex Fire After Action Report at their April 23,
2009, Board of Directors meeting.

The attached matrix provides an outline of the recommendations adopted by the Board of
Directors for both the Santiago and Freeway Complex fires, as well as several additional
initiatives that staff is working on as a result of the After Action Reports. Implementation of
several key recommendations continues including the following:

   ·   The individual home assessments associated with the Ready! Set! Go! Program designed
       to educate residents on their wildfire risk and motivate them to take actions to mitigate
       their risk in 14 high-risk communities has been completed. Efforts continue on the
       monitoring of affect of the program. A program manager has been identified and
       assigned to the long term success of the program.
   ·   The 5 additional Compressed Air Foam Systems (CAFS) are now in service bringing our
       total fleet of CAFS units to 12. These units will help firefighters in their efforts to protect
       homes during a fast moving wildfire.
   ·   The 5 new Wildland Urban Interface engines will be delivered by mid-January and
       placed in service by March.
   ·   A training plan has been finalized for career personnel to staff water tenders when
       Reserves are not available, and subject matter trainers have been identified and trained.
Consent Calendar – Agenda Item No. 7
Executive Committee Meeting
January 28, 2010 Page 2


Impact to Cities/County:
Not applicable.

Fiscal Impact:
Not applicable.

Staff Contact for Further Information:
Dave Pierce, Assistant Chief/Support Services Department
davepierce@ocfa.org
(714) 573-6016

Attachment:
Santiago & Freeway Complex Fire After Action Reports Responsibility and Timeline Matrix
                                                                  Santiago Fire After Action Recommendations
                  Title                      Assigned To     Start Date % Complete Due Date                                                Description
Mitigation and Preparation
Assess adequacy of current codes &           Blaul, Laura    11/30/2007   100%    1/31/2008 Code requirements adopted in January 2008 appear adequate for protecting homes constructed in
additional enhancements that can be                                                         the future. New methods will be explored and evaluated during each triennial code adoption process.
proposed for adoption                                                                       Existing homes are an issue and an educational process is being pursued rather than retroactive
                                                                                            regulatory action.
Aggressively pursue adoption of Very         Blaul, Laura    5/20/2009    20%      7/1/2010 Final maps not yet received from the State. A stakeholder meetings was held in September to finalize
High, High & Moderate Fire severity                                                         criteria for the model that will convert the hazard maps to risk maps. Once maps are received, review
zones                                                                                       and adoption process will begin.
Develop a Wildland-Urban Interface           Blaul, Laura     1/1/2009    20%     3/10/2010 New Pre-fire Management Section established in January 2009. Program design and
program that includes enforcement                                                           implementation plan drafted and approved by Executive Management. No funding currently available
provisions & commit the necessary                                                           but using existing resources from other areas to begin some program work. Resource allocation will
resources                                                                                   be reviewed annually during the budget development cycle.

Prevention/Public Education
Enhance efforts with Fire Safe Councils to   Blaul, Laura     7/1/2008    10%     10/30/2009 Scope, timeline, and task outline were completed July 1, 2008, implementation targeted for October
make them more effective                                                                     2009. Based on research of other successful programs, staff has decided to create a single County-
                                                                                             Wide Fire Safe Council versus multiple regional ones.
Expand Public Education efforts & identify   Blaul, Laura    5/20/2009    90%     11/15/2009 Development and implementation of the Ready! Set! Go! Program is complete for
methods to reach more residents in                                                           2009. Approximately 13,000 homes in 14 high risk communities plus Yorba Linda were visited
wildland interface areas                                                                     between July 1 and September 31. Those who were home received messages designed to
                                                                                             encourage personal responsibility for improving the survivability of their home in a wildfire and
                                                                                             motivate them to take action to protect their homes and families. Evaluation of data and program
                                                                                             effectiveness and efficiency is currently underway.
Consider stronger enforcement of existing    Blaul, Laura    5/20/2009    100%     9/30/2009 New fee and fine program was implemented this year (2009). Compliance was over 95% and
wildland fire prevention codes                                                               the District Attorney's Office assisted with gaining compliance with the last 5% with no more than
                                                                                             warnings.

                                                                                              The objective as stated in the After Action Report has been completed. Fire Prevention staff is
                                                                                              continuing with an additional phase in 2010 to merge this program with city weed abatement
                                                                                              programs. The initiative has been added to the Fire Prevention Action Plan and further tracking will be
                                                                                              done there. The following link can be used to view the FP Action Plan Fire Prevention Action Plan
Exploration of new technologies to           Blaul, Laura    5/20/2009    100%     1/1/2010   The State recently completed a project with the UC system that evaluated home construction in the
improve survivability                                                                         WUI and construction methods and materials that mitigate flame and ember intrusion. The
                                                                                              construction codes that went into effect in July 2009 include these methods and materials. The SFM
                                                                                              and OCFA will continue to explore and evaluate new technologies and approaches to increase the
                                                                                              survivability of homes during a wildfire.
Response
Explore alternatives to increase surge       McIntosh, Pat    4/1/2008    100%    4/24/2008 Provided report to Executive Committee in April 2008
capacity of engines
Evaluate implication to increasing number    Pierce, Dave     4/1/2008    100%    4/24/2008 Provided report to Executive Committee in April 2008
of available relief engines
                                                                                              The number of relief engines has been increased and unless there are a minimum of 50 engines, with
                                                                                              the combination of relief, training and crossed staffed units, additional units are not surveyed.




                                                                                           1 of 12                                                                               Santiago 1/21/2010
                                                                     Santiago Fire After Action Recommendations
                   Title                        Assigned To     Start Date % Complete Due Date                                               Description
Evaluate implication to increasing the          Pierce, Dave     4/1/2008     100%    12/1/2008 After reviewing the number of and use of training engines and reviewing the current policy of engine
number of training engines                                                                      rotation and survey, it was determined that no increase in the number of training engines would be
                                                                                                necessary. The end result however that refers to other items in this report is that reconsideration was
                                                                                                given to the number of total engines maintained in the fleet and when units would be surveyed.

                                                                                                      The end result is that through a combination of units; relief, crossed staffed Type II's and III's, training
                                                                                                      engines and an increase in engines due to not surveying them immediately, resulted in a total of 50+
                                                                                                      units that would be available for local response (surge) to accommodate firefighting until additional
                                                                                                      mutual aid resources would be available.
Establish an outfitting plan to rapidly place   Snider, Russ    4/1/2008       100%       12/1/2008 The Service Center is part of an ongoing project to maintain 50 relief/surge engines outfitted and
relief engines into service                                                                         ready for service. A spreadsheet is maintained on SharePoint (search "surge engine list") that
                                                                                                    identifies the 50 relief engines, the engine numbers, and the location of each engine.
Acquire USAR facility to free space in Fire Patterson, Rob      5/20/2009      25%        11/1/2010 Support Bureau and US&R Program Office are actively seeking/considering opportunities for
Stations                                                                                            acquisition of a suitable warehouse and/or land for same to accommodate CA-TF-5 Equipment and
                                                                                                    vehicles at a single site.

                                                                                                      To date, with no funds to acquire a facility, actions have centered on a fee trade, mission blending
                                                                                                      with other section(s), or donation possibilities with building and land owners. . Two sites have been
                                                                                                      reviewed with one possibility continuing going forward. A local business offered a possible
                                                                                                      site/building for 2 years perhaps 3. In review the facility could not support our needs without significant
                                                                                                      facility changes which precluded further consideration. A second concept requires further discussion
                                                                                                      with elected representatives of the Great Park/City of Irvine/OCFA leadership in relation to newly
                                                                                                      available/acquired buildings at the Great Park. A third option will be to utilize hanger space at the new
                                                                                                      Station 41 to store US&R assets. Assistant Chief of Support considering the option and ability to
                                                                                                      move forward.
Acquire 5 type III wildland engines from        McIntosh, Pat   4/1/2008       100%       4/15/2008 OES selected Los Angeles, San Diego, and Riverside Counties. Consider in future when State
OES                                                                                                 purchases additional assets.
Consider acquiring additional OES               Pierce, Dave    5/20/2009      100%       7/20/2009 Staff has increased OCFA's surge capacity to provide for the 50 additional engines identified in these
engines (type I)                                                                                    recommendations. No space is available for additional OES engines at this time. OCFA will consider
                                                                                                    when additional OES engines become available.
Consider changes to OCFA's surplus               Zeller, Lori   4/1/2008       100%       4/24/2008 A report was submitted to the Executive Committee in April 2008 outlining steps that would be taken
policy that may be necessary to retain                                                              to increase the fleet of relief engines to 50 for surge capacity. Engines will continue to be considered
more relief engines.                                                                                for surplus at the end of their useful life (normally 15 years in front line service, and 5 years in relief
                                                                                                    service).
Helicopter Program
Accelerate the purchase of two new               Zeller, Lori   4/1/2008       100%       2/22/2009 The Executive Committee approved a purchase contract with Edwards & Associates for two
helicopters                                                                                         helicopters on April 24, 2008. Delivery of the first helicopter to OCFA occurred in December 2008 and
                                                                                                    delivery of the second helicopter occurred in February 2009. Both helicopters are now in service.

Evaluate increasing pilot depth to fly 2         Cruz, Ken      5/20/2009      90%        7/1/2010    Recommendations have been addressed in the meet and confer process with Local 3631. The
helicopters 7 days                                                                                    recommendation to increase the pilot depth has been justified. Due to the current financial crisis this
                                                                                                      recommendation has been put on hold as it would require the addition of three post positions, 1 Fire
                                                                                                      Pilot and 2 Crew Chiefs.




                                                                                                   2 of 12                                                                                    Santiago 1/21/2010
                                                                   Santiago Fire After Action Recommendations
                    Title                      Assigned To    Start Date % Complete Due Date                                                  Description
Evaluate implication to retaining the           Cruz, Ken      4/1/2008     90%     7/1/2010 Report was presented to the B&FC in July 2008 describing the cost/benefit implication of operating 3
existing helicopters to provide depth when                                                   or 4 helicopters. Consider seasonal pilots or "Call When Needed". At July Meeting the Board of
needed                                                                                       Directors approved keeping the 2 existing helicopters for surge capacity. Staff is currently evaluating
                                                                                             the actual usage of the fourth helicopter per the recommendation of the R. Dixon Speas audit.
                                                                                             Preliminary study is showing the benefit to keeping all four helicopters in flyable condition. During
                                                                                             three separate time periods during the first seven months we have had the two new helicopters in
                                                                                             service, both of the new ones were down for maintenance at the same time and both Super Hueys
                                                                                             were placed in front in service. The budgeted money for the blade replacement, corrosion control and
                                                                                             radio purchase is scheduled to be spent in March of 2010 pending the completion of the maintenance
                                                                                             of HC2. Additionally, preliminary discussion is occurring between OCFA and Cal Fire to determine
                                                                                             the feasibility to have a Cal Fire Pilot fly one of our Super Hueys when up-staffing South Ops
                                                                                             Resources.

Plan for replacement based on less flight       Cruz, Ken     5/20/2009     100%        7/1/2010   An 18 year lifecycle is recommended for the 412's based on loss of aircraft manufacturer liability
hours                                                                                              coverage. After that time period OCFA will inherit all liability for aircraft component failures instead of
                                                                                                   the manufacturer. This practice is consistent with other operators of this aircraft (LA County, LA City,
                                                                                                   SD City).
Acquire night vision technology and             Cruz, Ken     4/1/2008       90%        7/1/2010   Sole source purchase approved by BOD on May 22, 2008. Finished meetings with union regarding
implement for existing helicopter fleet.                                                           impacts to members. All helicopter pilots and crew chiefs have been trained in utilization of night
                                                                                                   vision goggles for water dropping and reconnaissance. Last meet and confer occurred on November
                                                                                                   23, 2009.
Evaluate the feasibility of having enough       Cruz, Ken     5/20/2009      90%        2/1/2010   Recommendations are to add 1 additional Fire Pilot and 2 additional Crew Chiefs when the economic
pilots to fly 3 or 4 helicopters during high                                                       climate recovers. These recommendations will be presented in the Needs Assessment at the
risk periods                                                                                       January 2010 BoD meeting.
Accelerate hanger construction/consider        Pierce, Dave   4/1/2008       90%        1/1/2010   The BoD has approved the purchase and additional funding for tenant improvements of a newly
lease of hanger                                                                                    constructed hangar at the airport. The purchase contract has been settled and staff has met with the
                                                                                                   city of Fullerton and the building owner to negotiate the transfer of leaseholds on the two properties.
                                                                                                   The agreement will be presented to the BoD at the January 28, 2010 meeting, to the Fullerton City
                                                                                                   Council at their February 2, 2010 meeting. The owner is anticipating a 90 day period to finish the
                                                                                                   tenant improvements which would put the completion date somewhere in April. Anticipating the usual
                                                                                                   delays, we are planning for a move in date to the new facility sometime in June 2010.

Consider lease of other air assets              Cruz, Ken     4/1/2008      100%        8/1/2008   Presentation to Executive Committee in August including all options for further consideration. Board
                                                                                                   supported staff recommendation to not seek lease of other air assets
Consider shared contract possibilities for      Cruz, Ken     4/1/2008      100%       8/28/2008 Presentation to Executive Committee in August including all options for further consideration. Board
heavy lift helicopter                                                                            supported staff recommendation to not seek fixed wing or heavy lift assets
Develop an agreement with Joint Forces          Cruz, Ken     4/1/2008      100%       8/28/2008 Direction from OES and National Guard is that request for all military assets must be coordinated
Training Base                                                                                    through the State OES. National Guard does not want to enter local agreements
Increase mobile refueling capability for        Cruz, Ken     5/20/2009      20%        7/1/2010   The replacement of one fuel tender (1975 FEPP) will meet this need. At an estimated cost of
helicopters                                                                                        $195,000 this purchase has been deferred. The vehicle, along with a 1975 FEPP aircraft tug, and a
                                                                                                   1986 Forklift, have all been conceptually placed in the vehicle replacement plan by Chiefs Kramer
                                                                                                   and Pierce. The actual insertion into the plan with specific budget years has not occurred yet.

Train and qualify personnel as spotters for     Cruz, Ken     4/1/2008       60%      12/31/2010 Initial classroom training has been completed for 7 OCFA personnel. Staff is currently working with
military helicopters                                                                             Cal-FIRE to coordinate mission assignments necessary for certification. 4 of 7 OCFA members have
                                                                                                 been signed off for certification. Remainder pending flights on fire missions.

Handcrews
                                                                                                3 of 12                                                                                   Santiago 1/21/2010
                                                                  Santiago Fire After Action Recommendations
                    Title                    Assigned To     Start Date % Complete Due Date                                                   Description
Establish a full-time, year-round handcrew   Kramer, Mark     4/1/2008     75%     6/5/2009 OCFA BOD approved the full-time handcrew program and job description at their January
                                                                                            2009 meeting. Recruitment was opened on February 6th with first 500 applications accepted.
                                                                                            Recruitment closed on February 28, 2009, and the testing has been completed with establishment of
                                                                                            the eligibility list. Due to budget constraints the crew is being placed on hold until funding becomes
                                                                                            available. Staff is currently working with the OCSD to provide a fuels management inmate crew and
                                                                                            with CAL FIRE to provide increased crew availability in Orange County on a year round basis.

Maintain a 2nd seasonal handcrew             Kramer, Mark    4/1/2008       10%        1/1/2009   Completed plan in place January 2009; however, 2nd seasonal handcrew deferred pending budget
                                                                                                  issues. The current reserve handcrews roster has been increased to 25 active members.

Establish a seasonal Fly Crew                 Cruz, Ken      5/20/2009      10%        7/1/2010   Program has been evaluated and plans are in place for a seasonal fly crew. However, the
                                                                                                  establishment of a fly crew is being deferred due to budget constraints.
Wildland Engines (type 3)
Revisit number of type III wildland          Kramer, Mark    5/20/2009      80%                 Operation's management staff evaluated the response needs for in county response as well as our
engines in OCFA's fleet                                                                         contractual agreement with CAL Fire to provide one Type III strike team for State use. It is our desire
                                                                                                to have the ability to meet our contractual obligation while being able to respond two Type III strike
                                                                                                teams within Orange County. The purchase of additional Type III engines was deferred due to budget
                                                                                                constraints. However, with OCFA's maintaining two of the older Type IIIs and the use of Orange
                                                                                                County city Fire Department's Type IIIs Orange County will have the ability to staff three Type III strike
                                                                                                teams.
Consider how many type III engines to        Pierce, Dave    5/20/2009      50%      11/20/2009 Initial discussions have begun with Operations as to the number of Type III's that will be retained to
maintain as relief for surge capacity                                                           provide for relief of existing (new) Type III's and to provide for surge. Initial discussions are that we will
                                                                                                retain a number to add to other city's existing Type III's to make our combined effort result in begin
                                                                                                able to staff one additional Strike Team within the County.
Consider political efforts to acquire an     McIntosh, Pat   5/20/2009     100%        7/1/2009   This objective is the same as one above. OCFA made efforts to get 5 OES Type III assigned to
OES type III strike team for staffing by                                                          Orange County. Others Counties were selected to receive the engines at this time. May reconsider if
OCFA                                                                                              more become available

Staffing on type 3 wildland engines

Increase staffing on type III wildland       McIntosh, Pat   4/1/2008                             Develop implementation plan, complete necessary labor relations steps, and implement by January
engines to a 4th firefighter                                                                      2009 for first 3 stations. Implementation plan is completed and on hold pending further budget
                                                                                                  discussions. In January, OCFA BOD approved utilizing overtime to fill 4th person at the 12 stations for
                                                                                                  2 months during fire season, and adding full-time 4th person to one station per year beginning in
                                                                                                  2010. Due to budget constraints, the increased staffing will be placed on hold until funding becomes
                                                                                                  available. During the peak fire season months of October - November these units will be staffed with a
                                                                                                  fourth firefighter using overtime based upon weather conditions.

Seek CAL FIRE reimbursement for               Drake, Dan     5/20/2009     100%       10/1/2009 The Duty Officer will actively pursue with the Duty Chief at South Op's funding from CAL Fire during
staffing on the 5 gray book engines                                                             severe weather days to fund our five grey book stations forming a CAL Fire Strike Team using the
                                                                                                9300 series numbering.
Bulldozers & Water Tenders                    Cruz, Ken      5/20/2009      75%        7/1/2010   Currently in discussions with the County of Orange Public Works department to have their equipment
                                                                                                  certified by Cal Fire and placed in ROSS for incident requests as a support role during large
                                                                                                  emergency incidents. The delays are coming from their end and we have supplied them with training,
                                                                                                  inspections of their equipment, and PPE to expedite the process. The focus will be to have them
                                                                                                  ready for the 2010 fire season.



                                                                                               4 of 12                                                                                    Santiago 1/21/2010
                                                                     Santiago Fire After Action Recommendations
                     Title                       Assigned To    Start Date % Complete Due Date                                                Description
Consider alternatives that would help with        Cruz, Ken     5/20/2009     50%     12/31/2010 A Needs Assessment of the Heavy Fire Equipment program is in progress and this item will be
staffing of relief bulldozer, 24 hour staffing                                                   addressed in it. A relief HFEO program would address this need. Work is stalled on this project until
                                                                                                 the current air operations issues have been resolved. A meeting with the Fire Chief occurred in
                                                                                                 December 2009 to update him on the status of this proposal and he is in favor of moving forward with
                                                                                                 the concept.
Develop a standing agreement with the             Cruz, Ken     4/1/2008       75%        4/1/2010   Public Works personnel have been trained and are waiting for the CAL Fire inspection of their
County for use of public works tenders,                                                              equipment. Their first Dozer has just been outfitted with an additional dozer to be completed in 2010.
dozers and other                                                                                     Waste Management personnel have not been trained and their management has drafted a
                                                                                                     preliminary MOU for OCFA to consider. The first of several meetings is scheduled for January 6,
                                                                                                     2010 to work through the details of the proposed agreement. This proposed agreement in its current
                                                                                                     form is too costly and restrictive for OCFA.
Establish use policies and practices for          Cruz, Ken     5/20/2009      80%       12/31/2010 The County resources wish to be used in more of a support role (contingency line construction) than
these resources                                                                                     a direct firefighting role. OCFA has trained 10 persons as Dozer Bosses for their resources to report
                                                                                                    to. Two of the ten have been signed off as qualified and additional training assignments will be
                                                                                                    necessary to have a larger pool of qualified individuals for them to report to.
Determine training needs                          Cruz, Ken     5/20/2009     100%        9/1/2009   Trained County personnel to CWN standards.
Check with CAL FIRE regarding                    Drake, Dan     5/20/2009     100%        7/1/2010   County resources have been trained, issue PPE, and inspected by CAL Fire. They are available for
reimbursement practices for these                                                                    deployment in O.C. to construct secondary line. The pay issue has been fixed with these efforts
resources                                                                                            mentioned above, the Cal Fire Agreement in Orange County is between the State and the County of
                                                                                                     Orange.
Resource Drawdown
Develop an OCFA resource drawdown                Kramer, Mark   6/1/2008      100%        7/1/2009   As a component of the Rapid Action Mobilization Plan and verified through ADAM a drawdown level
plan                                                                                                 of 15 unstaffed stations was identified as the maximum allowable under normal situations.
                                                                                                     However, the Fire Chief or his designee may exceed this number in extenuating circumstances. This
                                                                                                     project needs to be an ongoing task that is evaluated after every major event that reaches the
                                                                                                     drawdown level of the 15 unstaffed stations.




                                                                                                  5 of 12                                                                               Santiago 1/21/2010
                                                                Santiago Fire After Action Recommendations
                   Title                    Assigned To    Start Date % Complete Due Date                                                Description
Identify what drawdown level triggers       Kramer, Mark   5/20/2009     85%     7/1/2010 The project is currently being reviewed by OCFA Command Staff with additional review of staffing implications
implementation of surge capacity engine                                                          pending. OCFA has 50 engines identified to meet the OCFA surge capacity.
fleet and other resources
                                                                                                 The Engines have been segregated into five surge engine categories.
                                                                                                 *OCFA has 10 One Hundred Series engines that are fully equipped and housed within the stations that have
                                                                                                 immediate Type I engine strike team responsibilities. This was done to provide rapid backfill in the event a
                                                                                                 Type I Strike Team is dispatched. Trigger for implementation is dispatch of Type I Strike Team that utilizes
                                                                                                 primary engine.
                                                                                                 *OCFA has 2 Two Hundred Series engines that are fully equipped and hosed within stations with a wildland
                                                                                                 interface. These engines are used during a wildland event in the station's response area or as a coverage
                                                                                                 engine in the event the primary engine is committed for a long period of time. The Two Hundred Series or
                                                                                                 primary engine is then left vacant until backfill is ordered. Trigger for staffing of the two hundred series or
                                                                                                 primary engine is at the discretion of the duty officer and will be based on the commitment to an incident.
                                                                                                 *OCFA has 13 Three Hundred Series engines; these are OCFA's Type III engines. As these engines are not
                                                                                                 staffed on a daily bases and fall into the surge engine category. These engines would be used on any major
                                                                                                 wildland fire. The primary engine at the station would then be unstaffed and remain so until additional
                                                                                                 personnel are called in to staff. The trigger for use of the Three Hundred Series engines will be a wildland fire
                                                                                                 where this capability is needed.
                                                                                                 *OCFA has 10 Eight Hundred Series engines. These engines are not fully equipped and will require several
                                                                                                 hours to place them into service in the event of a major incident. A minimum complement of hose and
                                                                                                 equipment is being identified to outfit these ten engines. The trigger point will be an incident that utilizes all of
                                                                                                 OCFA resources and extra engines are needed.
                                                                                                 *OCFA has 15 Nine Hundred Series engines. These engines are the daily reserve engines that are used
                                                                                                 routinely for maintenance replacements. These engine are available during a major incident and staffed by
                                                                                                 additional personnel called in for the incident.

                                                                                                 The progression of use of the surge engines would most likely be the 300 series, 100 series, 200 series then
                                                                                                 the 900 series engines. The 800 series engine would be last as these engines are not fully equipped and may
                                                                                                 take several hours to outfit.
Identify how many resources OCFA will       Kramer, Mark   5/20/2009      100%       10/1/2009 The OCFA will provide the following:
make available for out-of-county response
and under what conditions                                                                        Two Type I strike teams
                                                                                                 One Type III strike team

                                                                                                 8 Chief Officers available for out of county

                                                                                                 In the event of major incidents in the area and Orange County has not been affected these numbers
                                                                                                 can be increased with the Operation's Chief and the Fire Chief's approval.




Identify limitations on numbers of          Kramer, Mark   5/20/2009      100%       10/1/2009 The OCFA has a policy of making available up to 8 Chief Officers for overhead assignments. The
overhead personnel that will be available                                                      number of Captains should not exceed 15, engineers 5 and the number of firefighters will be based on
for out-of-county response                                                                     local needs. These numbers can be exceeded or reduced by the Operations Chief. Deputy Chief or
                                                                                               Fire Chief based on operational needs of the OCFA.




                                                                                              6 of 12                                                                                           Santiago 1/21/2010
                                                                   Santiago Fire After Action Recommendations
                  Title                       Assigned To     Start Date % Complete Due Date                                                Description
Training Issues (Operational)                 Nevarez, Art    5/20/2009     100%    6/1/2009 Operations Training and Safety Section develops the annual Training Activity Plan (TAP) that
                                                                                             is distributed to every station and posted on the OCFA intranet. The TAP identifies the monthly and
                                                                                             seasonal training requirements for the Operations personnel to conduct at the station and battalion
                                                                                             levels. Three times a year every company attends a centralized TAG (Training Activity Group)
                                                                                             session. The TAG sessions are lead by Assistant Fire Training Officers (AFTO) and generally
                                                                                             conducted at the RFOTC.
Identify and address ICS related training      Nevarez, Art   4/1/2008      100%       7/1/2008    Ops Training has already reviewed and identified operational training needs, and has conducted
issues                                                                                             numerous ICS classes.
Provide additional ICS positions training      Nevarez, Art   1/1/2009      100%       7/1/2009    Ops Training has already reviewed and identified operational training needs, and has delivered
for OCFA and OC Op area                                                                            multiple ICS classes for OCFA and Op area personnel. This will be an on-going annual training
                                                                                                   program that will deliver new and continuing education during off-fire season.

Consider impact of attrition on ability to    Kramer, Mark    5/20/2009     100%       10/1/2009 Staff considered the impact of attrition and assigned a training office to monitor anticipated vacancies
staff key overhead positions                                                                     and provide training opportunities to maintain capability.
Provide training regarding firing              Nevarez, Art   5/20/2009     100%       9/1/2009    Two OCFA sponsored S-234 (Ignition Operations) classes offered in 2009. Two more classes will be
operations in interface areas                                                                      offered in 2010.
Provide additional training for city           Nevarez, Art   5/20/2009     100%       9/1/2009    Ops Training invited city fire departments to send a representative to a wildland interface class
departments in OC regarding structure                                                              presented by JP Harris.
protection
Volunteer groups
Enhance the role and use of volunteer          Wells, Kirk    5/20/2009      10%      12/31/2010 Discussion and basic research has been done to explore opportunities. Unable to prioritize currently
groups                                                                                           due to work on Reserve Program, Explorer Program and Chaplain Program needs. Preliminary work
                                                                                                 will commence in F/Y 2010-2011.
OCFA Chaplain Program                          Wells, Kirk    5/20/2009      50%       3/31/2010 Two meetings held with Chaplain Corps to discuss needs and items for improvement. Will be
                                                                                                 meeting with Head Chaplain Warren Johnson in January to develop and implement a plan for
                                                                                                 improved roles, responses, and expectations.
Evacuation centers
Evaluate OCFA role at identified               Drake, Dan     6/1/2008      100%       1/1/2009    OCFA's role at the evacuation centers will be the dissemination of information by OCFA Corporate
evacuation centers                                                                                 Communications staff and contact by the Occupant Liaison Program for the victims
Ensure timely information is available to    Concepcion, Kris 5/20/2009      50%       1/31/2010 Discussed issue with the Public Information Officer. We will be contacting Red Cross to determine
residents at evacuation centers                                                                  their needs at evacuation centers from OCFA, and the most timely method to get information to them
                                                                                                 during emergencies.
Explore use of mass text messaging           Concepcion, Kris 5/20/2009     100%       6/1/2009    OCFA currently has a text message notification system that is available to the public. In addition, the
and/or other internet distribution of                                                              PIO implemented the use of Twitter to notify any interested parties of ongoing incidents.
information to residents & businesses
Logistical support
Ensure fuel and apparatus support             Oborny, Rick    5/20/2009     100%       11/9/2009 Fleet Services will continue to provide complete repair and maintenance services, including fuel for
                                                                                                 emergency apparatus on any incident. These services typically extend to providing this support to
                                                                                                 other agency's equipment when assigned to an incident in Orange County. Fleet Services also works
                                                                                                 directly with Cal Fire and CalEMA in providing these services during extended incidents.




                                                                                                7 of 12                                                                                 Santiago 1/21/2010
                                                                   Santiago Fire After Action Recommendations
                  Title                      Assigned To      Start Date % Complete Due Date                                                Description
Provide for adequate equipment and tools     Snider, Russ     5/20/2009     100%    9/30/2009 The Service Center maintains an adequate supply of all tools and equipment needed to support large
support                                                                                       incidents. We also have access to a list of vendors that can help us with various needs in emergency
                                                                                              situations.

                                                                                                  The Service Center also maintains a "Wildland Logistics Cache". The cache is pre-staged in the
                                                                                                  Service Center and contains a wide variety of equipment and supplies that might be needed in the
                                                                                                  initial stages of a vegetation fire.

                                                                                                  A partial list of items included in the cache are: 10,000 feet of fire hose, various nozzles, 100 gallons
                                                                                                  of class A foam, chainsaw and parts, wildland gloves, goggles, various long handle tools, basic
                                                                                                  first aid supplies (sun block, eye wash, insect spray, lip balm, aspirin, poison oak ointment), etc.
Identify & pre-plan strategic base camp      Robinson, Rick   6/1/2008       60%       4/1/2010   Currently reviewing and updating existing agreements with the County. OCFA and park staff are
locations throughout OC                                                                           working on maps and draft use/cost agreements for each location. County Parks and OCFA staff have
                                                                                                  identified four parks, two for large incidents and two for smaller multi-day incidents, and the
                                                                                                  infrastructure needed to support these base camps. Irvine Park and Casper's Park are the two large
                                                                                                  incident parks - finding most of the infrastructure is in place in Irvine and Casper's Park is still being
                                                                                                  evaluated but looks very promising.

                                                                                                  Chief Runnestrand is working with the Logistic Section Chiefs from the Incident Management Teams
                                                                                                  on how the parks can best be used for an incident base.

Develop use agreements and plot plans        Robinson, Rick   6/1/2008       75%       4/1/2010   Currently reviewing and updating existing agreements with the County. OCFA and park staff are
for each facility OCFA plans to use                                                               working on maps and draft use/cost agreements for each location. County Parks and OCFA staff have
                                                                                                  identified four parks, two for large incidents and two for smaller multi-day incidents, and the
                                                                                                  infrastructure needed to support these base camps. Irvine Park and Casper's Park are the two large
                                                                                                  incident parks - finding most of the infrastructure is in place in Irvine and Casper's Park is still being
                                                                                                  evaluated but looks very promising.

                                                                                                  Irvine Park is producing permanent signage that will assist with traffic patterns and traffic flows.

                                                                                                  No change since last report
Pursue installation of infrastructure         Drake, Dan      5/20/2009      80%       7/23/2009 Dan Runnestrand and Ken Cruz are currently working on an agreement with OC Parks
enhancements to limit damage to parks &
enhance sustained ICP operations
Expand the list of vendors available for       Zeller, Lori   6/1/2008      100%       9/1/2008   Purchasing and the Service Center utilize a web-based vendor registration and bid management
food & supplies and include after hours                                                           system (Planet Bids) which includes an Emergency Operations Module. The Emergency Operations
contacts                                                                                          Module allows vendors to enter information about the services and supplies they are able to provide
                                                                                                  to OCFA during major emergencies, and includes phone numbers for after-hour contacts. Hard copies
                                                                                                  of this vendor list are maintained by the Purchasing Manager and the Service Center Supervisor, and
                                                                                                  the list is always available on-line.

                                                                                                  In addition, nine fast food restaurants near RFOTC have been pre-designated to contact during
                                                                                                  incidents. For major incidents, we use Brown Bag and International Catering who are already
                                                                                                  accustomed to working with CAL FIRE and the US Forest Service. Many other restaurants offer food
                                                                                                  at no charge during major incidents.

Arson Investigation
Develop an Investigation Services            Leonard, Devin   5/20/2009      90%       1/30/2010 Policy under final review
Section policy for multi-agency task force

                                                                                               8 of 12                                                                                   Santiago 1/21/2010
                                                                    Santiago Fire After Action Recommendations
                  Title                        Assigned To     Start Date % Complete Due Date                                                   Description
Provide adequate staffing and support to        Antrim, Pat    5/20/2009     90%     1/30/2010 Policy under final review
manage the temporary office and answer
phones for the arson task force on a 24/7
basis
Recovery Efforts
Review effectiveness of Local Assistance Concepcion, Kris 6/1/2008           100%      1/1/2009   Staff has reviewed OCFA's role which is deemed appropriate at this time.
Centers for residents & businesses
Consider what additional groups &          Drake, Dan     5/20/2009          100%      9/1/2009   During an incident contact will need to be made to the County EOC who will coordinate all volunteer
services should be available                                                                      groups.
Standardize Post-incident public              Concepcion, Kris 5/20/2009     100%      6/1/2009   Reviewed the feasibility of standardized post-incident public presentations. Determined that post-
presentations                                                                                     incident public presentations must be customized for the specific community and type of incident.

Incident Management
Continue the practice of pre-staging an        Kramer, Mark    5/20/2009     100%      9/1/2009   The duty officer and/or the operations chief is responsible to monitor the weather conditions for the
IMT when conditions indicate the likely                                                           area and stages a IMT based on these conditions. This practice is addressed in the extreme weather
need                                                                                              SOP.
Establish teams within the OCFA for each       Kramer, Mark    5/20/2009     100%      6/1/2009   Shortly after the Santiago Fire each division chief was assigned the lead for each ICS Section:
Incident Command Section to meet
quarterly and pre-plan response                                                                   Chief Robinson - Logistics
                                                                                                  Chief Drake - Command
                                                                                                  Chief Fleming - Plans
                                                                                                  Chief Camargo - Operations

                                                                                                  After each major event they convene the respective groups to discuss and improve performance of
                                                                                                  each of the assigned sections.
Ensure all incident related activates &        Kramer, Mark    5/20/2009     100%     11/23/2009 This task in an on going responsibility of the incident Plans Chief and the ultimately the responsibility
services are included in the Incident                                                            of the Incident Commander.
Action Plan
                                                                                                  Follow up will be monitored by the Operations Chief to ensure compliance on any future major events.

                                                                                                 For the purpose of Santiago After Action report recommendation this task is complete.
Expand the pool of trained & certified         Kramer, Mark    5/20/2009     90%       3/15/2010 Staff is evaluating ICS training needs on an annual basis to include use of professional staff in non-
personnel for non-emergency duties                                                               emergency positions to support incidents. Staff has also fully integrated use of volunteers from CERT,
assigned to the incident, to include OCFA                                                        TIP, Red Cross, and Salvation Army
professional staff
Obtain & outfit an additional command          Pierce, Dave    5/20/2009      0%      12/12/2012 This has been deferred based on current budget status. It may also be effected by potential grant
support vehicle for incident use, either                                                         funds, if available in the future.
through purchase or contracts
                                                                                                  This item will not receive a due date until such time as it becomes active.
Emergency Operations Center (EOC)               Ferdig, Mike   5/20/2009     100%      7/1/2010   Training has taken place for select Fire Prevention personnel so they are familiar with City EOC
Staffing                                                                                          operations and available to assume that responsibility during large emergencies.
Ensure a trained, qualified OCFA                Ferdig, Mike   5/20/2009     100%      9/1/2009   Mike Ferdig has conducted a number of training sessions for Fire Prevention personnel so they can
representative is assigned to all EOC's                                                           represent OCFA at the city EOC's. Additional training will be conducted as the need arises.
Consider use of Fire Prevention &               Ferdig, Mike   5/20/2009     100%      9/1/2009   Mike Ferdig conducted a number of training sessions for Fire Prevention personnel so they can
Business service professional staff to fill                                                       represent OCFA at city EOC's. Business Services personnel will be best utilized to support OCFA
EOC representative role                                                                           functions.


                                                                                                9 of 12                                                                                 Santiago 1/21/2010
                                                                   Santiago Fire After Action Recommendations
                 Title                        Assigned To     Start Date % Complete Due Date                                                Description
Provide necessary training to EOC             Ferdig, Mike    5/20/2009     100%    7/1/2010 Have taken the opportunity to involve OCFA personnel in table tops both at the city and county level
representatives                                                                              to better prepare them to fill the role of EOC Representative. Will continue to identify additional
                                                                                             opportunities for this training
Define & develop communications                Ferdig, Mike   5/20/2009      25%       7/1/2010    This item is being addressed at the city and county level on developing protocol on all types of
protocols between OCFA's DOC, Media                                                                emergencies and the development of a county wide Joint Information Center. The goal is to develop
Center & city/county EOC's                                                                         standard procedures for notification of fires, floods, tsunamis and other natural and manmade
                                                                                                   disasters. The goal will be to maintain timely and correct communication through technology and
                                                                                                   future developed standard operation procedures.
                                                                                                   This issue will need to be addressed throughout the county at the city, county and state level. UASI
                                                                                                   funds are trying to be obtained to develop periodical and training

Media Operations
Train additional personnel to assist field   Concepcion, Kris 5/20/2009     100%       6/1/2009    Recruited, selected, and trained 6 assistant PIO's from existing Operations personal assigned to staff
Fire Information Officer                                                                           positions. These additional PIO's will assist during major incidents. This item will be an on-going effort
                                                                                                   as personnel transfer in and out of staff positions.

Refine Mutual Aid with other OC fire         Concepcion, Kris 5/20/2009      80%       3/31/2010 Assisted with reinstating the Orange County Public Agency PIO group. This group meets quarterly
departments for Fire Information Officer                                                         which maintains relationships amongst the various OC fire department PIO's. A written plan of action
staffing in the Media Center                                                                     for request and notification for mutual aid for PIO's during major incidents still needs to be completed.


Develop internal OCFA depth for the          Concepcion, Kris 5/20/2009     100%       6/1/2009    Recruited, selected, and trained staff personnel in Media Center Operations. This has provided the
Media Center staffing                                                                              depth necessary to staff the Media Center during prolonged incidents. This is an on-going effort as
                                                                                                   additional personnel will need to be added and trained through attrition. On-going (refresher) training
                                                                                                   will also need to be conducted on a regular basis to maintain the skill level of personnel.
Refine website information for major         Concepcion, Kris 5/20/2009      25%      12/31/2009 Mapped the existing website
emergencies
                                                                                                   Currently reviewing proposed changes to the home page of the OCFA website

                                                                                                   Adding a link to "Twitter" on the home page as an "up-to-date" incident notification
Train additional personnel to update the     Concepcion, Kris 5/20/2009      80%       3/31/2010 Additional Corporate Communications personnel have been trained to update the website during
OCFA website, explore methods to                                                                 major emergencies. This will be an on-going effort as Operations personnel transfer in and out of the
automate the website.                                                                            Corporate Communications section.

                                                                                                   A Twitter feed has been added to the home page of the website.

                                                                                                   Corporate Communications and IT have been discussing the possibilities of using existing
                                                                                                   technology, such as the AVL program, to automate incident information on the website.

Special Advisories and Bulletins
Develop standardized format for Special      Concepcion, Kris 5/20/2009     100%       6/1/2009    Board Advisories are distributed in a standardized format. Please see attached.
Advisories & Bulletins
                                                                                                   Board Advisories are distributed to board directors, alternate board directors, and city managers.

Select web access to advisories &            Concepcion, Kris 5/20/2009      5%       12/31/2009 Need to continue discussions with IT on the feasibility of secure web access for board directors, city
bulletins for board members & city                                                               managers, and other select stakeholders.
managers




                                                                                               10 of 12                                                                                   Santiago 1/21/2010
                                                                  Santiago Fire After Action Recommendations
                 Title                   Assigned To Start Date % Complete Due Date                                              Description
Improve OCFA's website & access to real Concepcion, Kris 5/20/2009 25%     12/31/2009 Mapped the existing website
time information
                                                                                      Currently reviewing proposed changes to the home page of the OCFA website

                                                                                             Added a "Twitter" feed on the home page as an "up-to-date" incident notification

Additional Areas
Develop a dignitary escorting policy       Concepcion, Kris   6/1/2009    100%   12/15/2008 The Dignitary Escort Guideline is attached. Dignitary Escort kits, as outlined by the guideline, have
                                                                                            been completed and are in place.
Follow-up on MACS issues with               Pierce, Dave      4/1/2008    100%    5/4/2009   This also ties to a similar recommendation from the Freeway Incident AAR. During the time that the
FIRESCOPE                                                                                    Freeway Incident was under way, this was in process as identified in the Santiago Incident.

                                                                                             As the result of this fire and others throughout the State, the FIRESCOPE board appointed a number
                                                                                             of Board members to research and identify problems associated with the MACS Process (Multi-
                                                                                             Agency Coordination System). Once identified, those issues were presented to the FIRESCOPE Ops
                                                                                             Team. The Ops Team and Task Force worked on an edit to the 410-1 (The MACS document) and this
                                                                                             edit took effect tentatively in May of 2009. It still requires BOD approval, however it is being utilized for
                                                                                             the 2009 Fire Season. This rewrite addresses several of the items identified in this AAR. For more
                                                                                             information please review the FIRESCOPE website:www.firescope.org click documents and MACS to
                                                                                             review all MACS related documents.
Follow-up on identified MACs issues with    Pierce, Dave      4/1/2008    100%    5/1/2009   This also ties to a similar recommendation from the Freeway Incident AAR. During the time that the
FIRESCOPE Board                                                                              Freeway Incident was under way, this was in process as identified in the Santiago Incident.

                                                                                             As the result of this fire and others throughout the State, the FIRESCOPE board appointed a number
                                                                                             of Board members to research and identify problems associated with the MACS Process (Multi-
                                                                                             Agency Coordination System). Once identified, those issues were presented to the FIRESCOPE Ops
                                                                                             Team. The Ops Team and Task Force worked on an edit to the 410-1 (The MACS document) and this
                                                                                             edit took effect tentatively in May of 2009. It still requires BOD approval, however it is being utilized for
                                                                                             the 2009 Fire Season. This rewrite addresses several of the items identified in this AAR. For more
                                                                                             information please review the FIRESCOPE website:www.firescope.org click documents and MACS to
                                                                                             review all MACS related documents.

Ensure a more timely staffing of MACS by    Pierce, Dave      4/1/2008    100%    5/1/2009   This also ties to a similar recommendation from the Freeway Incident AAR. During the time that the
partner agencies                                                                             Freeway Incident was under way, this was in process as identified in the Santiago Incident.

                                                                                             As the result of this fire and others throughout the State, the FIRESCOPE board appointed a number
                                                                                             of Board members to research and identify problems associated with the MACS Process (Multi-
                                                                                             Agency Coordination System). Once identified, those issues were presented to the FIRESCOPE Ops
                                                                                             Team. The Ops Team and Task Force worked on an edit to the 410-1 (The MACS document) and this
                                                                                             edit took effect tentatively in May of 2009. It still requires BOD approval, however it is being utilized for
                                                                                             the 2009 Fire Season. This rewrite addresses several of the items identified in this AAR. For more
                                                                                             information please review the FIRESCOPE website:www.firescope.org click documents and MACS to
                                                                                             review all MACS related documents.
Follow-up on Master Mutual Aid issues        Drake, Dan       5/20/2009   100%   10/1/2009 it is the responsibility of the Duty Officer to ensure the MMA process or what ever the ordering /pay
                                                                                           process is followed. Continue to participate in FIRESCOPE so that any and all MMA issues can be
                                                                                           addressed.




                                                                                          11 of 12                                                                                   Santiago 1/21/2010
                                                             Santiago Fire After Action Recommendations
                   Title                  Assigned To   Start Date % Complete Due Date                                               Description
Follow-up with CAL FIRE to pursue          Drake, Dan   5/20/2009     100%    4/1/2010 Due to State budget crisis no additional funding is available. Overall, OCFA funding from State has
additional funding                                                                     been reduced. This will be discussed annually with CAL Fire

Follow-up with CAL FIRE to pursue         Drake, Dan    5/20/2009     100%       4/1/2010   Due to State budget crisis, additional funding is not available. Overall funding to OCFA from CAL-Fire
additional funding for type 3 wildland                                                      has been reduced. OCFA will continue to seek approval for CAL-FIRE approval and funding to up
engines                                                                                     staff engines as necessary during peak periods. This will be reviewed annually with CAL Fire.

Follow-up with CAL FIRE to pursue          Cruz, Ken    5/20/2009      25%       2/1/2010   Due to State budget crisis no increased funding is available. OCFA will continue to seek CAL-FIRE
additional funding for helicopter pilot                                                     approval and funding to provide additional staffing based upon regional fire conditions on an on-going
staffing                                                                                    basis. The helicopter needs assessment will be presented to the OCFA BoD in January 2010.

Follow-up with CAL FIRE to pursue          Cruz, Ken    5/20/2009      25%       2/1/2010   No additional funding available at this time. In addition, current funding levels for OCFA have been
additional funding for a seasonal crew                                                      reduced due to State budget crisis. Staff is currently in discussion with the Local 3631 on potential
                                                                                            avenues to make this happen.

Follow-up with CAL FIRE to pursue         Drake, Dan    5/20/2009     100%       12/1/2009 Due to State budget constraints, additional funding not available. IN addition, some current funding
additional funding for OCFA Handcrew                                                       OCFA receives as a contract county has been reduced
Supervisors
Follow-up with CAL FIRE to pursue         Drake, Dan    5/20/2009     100%       8/1/2009   The Duty Officer will confer with CAL Fire Duty Chief to seek funding at the time of staffing.
additional funding for on-call Incident
Management Teams during high fire
periods




                                                                                         12 of 12                                                                                Santiago 1/21/2010
                                                             Freeway Complex Fire After Action Recommendations
                   Title                      Assigned To     Start Date % Complete Due Date                                                   Description

Mitigation and Preparation
Continue regional planning efforts,           Roberts, Ron     6/3/2009    95%      3/1/2010     Interagency working groups continue to meet for both fire planning and communications plans.
establish interoperable communications                                                           Tabletop exercise conducted in November '09 with surrounding agencies and communications
plans                                                                                            centers. Participants have agreed to meet quarterly to discuss issues and exercise interoperability
                                                                                                 comm. plans.
Develop regional operating plans for high     Kramer, Mark     6/3/2009   100%                   All the major canyons have a wildland fire plan for command and control of a major event.
severity zones
                                                                                                 In October of 2009, San Bernardino, Orange, Los Angeles and Riverside County (SOLAR)
                                                                                                 completed a Mutual Threat Operating Plan for the area encompassed by the 91, 71, 60 and 57
                                                                                                 Freeways. This plan completed the development of the balance of the operating plans.
Develop a rapid attack mobilization plan      Fleming, Ed      2/2/2009    80%      3/1/2010     Plan has been developed. The plan is being reviewed to determine where the contents of the plan
                                                                                                 differ with current SOPs. Where conflict exists between the plan and the SOPs a determination will
                                                                                                 be made to either change the plan or the SOP.
Work with local water agencies to             Blaul, Laura     6/3/2009    50%     2/14/2010 The major component of "selling" the benefit of identifying risks to their critical facilities is
evaluate potential threats & weaknesses                                                      progressing. Significant progress in convincing the water purveyors of how critical they are to the
to the water distribution systems                                                            infrastructure and what an integral part of our emergency response system, especially during
                                                                                             wildfires is being made. Examples of where breakdowns may lead to problems have been
                                                                                             identified and asking for their partnership in allowing us to do an assessment to help determine
                                                                                             degree of survivability so we both know our dependence on each other has been made. 1/5/9

                                                                                                 Met with John DeCrscio (Chief Plant Operator) for YLWD and inspected all critical YLWD interface
                                                                                                 facilities and offered suggestions on how to improve the safety of the facilities on 10/5/9. Attended
                                                                                                 the MWD manager's meeting on 10/22/9 and offered prevention's services to tour their facilities to
                                                                                                 identify potential risks. 11/2/9

                                                                                                 Meeting the week of 10/5/9 with representatives of Yorba Linda Water District to evaluate their
                                                                                                 critical facilities. Contacted majority of other purveyors on 9/30/9 offering the assistance of OCFA in
                                                                                                 evaluating their facilities. Met with MWD representatives on 9/23/9 regarding multiple issues,
                                                                                                 including getting the message out to the different purveyors. 10/1/9

                                                                                                 Will be meeting with an outside consultant on 9/2 that has been meeting with some water agencies
                                                                                                 about protecting their facilities. 9/1/09

                                                                                                 Began the process of notifying water purveyors of the availability of Prevention staff to help identify
                                                                                                 risks to their critical facilities.




Prevention and Public Education

Facilitate the development & enforcement      Blaul, Laura     1/1/2008   100%     1/30/2008 All OCFA partner agencies re-adopted amendments for fuel modification (170' of vegetation
of applicable codes for fuel modification &                                                  management around new developments) and adopted new state requirements for construction in the
building construction in WUI                                                                 wildland-urban interface.




                                                                                               1 of 8                                                                       Freeway Complex 1/21/2010
                                                           Freeway Complex Fire After Action Recommendations
                  Title                    Assigned To      Start Date % Complete Due Date                                                  Description
Develop informational material for          Blaul, Laura    1/12/2009   100%     10/15/2008 A list of fire resistant plants that also meet environmental needs has been developed and posted on
ornamental vegetation planting to reduce                                                    the OCFA website. It is also distributed at town hall meetings conducted in our high
flame spread & ember production                                                             risk communities.
Provide sufficient Occupant Liaison        Bonano, Pete     6/22/2009    90%     1/20/2010 SOP, OM 207.19, has been updated to include "Major Incidents" and is waiting for Chief Nicola's
personnel to assist residents when                                                         input and or approval.
returning to evacuated areas
                                                                                               Fire Prevention Training PowerPoint has gone live. All Fire Prevention Personnel are required to
                                                                                               review the training program prior to being assigned as an Occupant Liaison Representative.
                                                                                               Training PowerPoint is attached.

                                                                                               No Change as of December 30, 2009
Ensure the terminology used is in          Kramer, Mark      6/3/2009   100%                   The OCFA is a fully compliant with SEMS and NIMS as a original partner of FIRESCOPE.
conformance with SEMS/NIMS and/or
FIRESCOPE to minimize confusion
between public agencies

Operations and Response
Resources
Complete development of a formal plan      Robinson, Rick 12/2/2008      95%      3/1/2010     Surge Engines have been kept in the fleet and consist of relief apparatus, specifically identified
for placing surge capacity engines in                                                          apparatus assigned to stations, training engines and cross-staffed Type 3 engines.
service
                                                                                               The plan for placing them in service is being developed by the Operations Department. The
                                                                                               completion follow-up of this item is assigned to Operations.

                                                                                               10/28/09

                                                                                               To date all 100 series engines have been placed in service. These along with the Type 2 and 3
                                                                                               apparatus provide 25 relief engines immediately available. 15 relief (900 series) and 10 surge (800
                                                                                               series) engines comprise the balance of the 50 total engines available.

                                                                                               The completion of the project is pending approval of the Augmented Staffing SOP.




                                                                                             2 of 8                                                                       Freeway Complex 1/21/2010
                                                             Freeway Complex Fire After Action Recommendations
                    Title                      Assigned To    Start Date % Complete Due Date                                                  Description
Complete modification of five patrols to       Pierce, Dave    4/1/2008   100%      9/4/2009     This ties to the Santiago Report. The Santiago report called for the outfitting of 12 CAFS units.
compressed air foam system, develop                                                              Seven were budgeted and the remaining five, as identified here were to be purchased under a grant
use and response configuration plan                                                              that the Fire Authority applied for. Seven CAFS units were purchased and placed into service by
                                                                                                 November 2008 using the budgetary process. The grant money anticipated for this project (the
                                                                                                 remaining 5 called out in the Santiago AAR) did not materialize, however budget adjustments were
                                                                                                 completed in March of 2008 to accommodate this set-back. 5 additional units were ordered and
                                                                                                 existing patrols are being modified to accept the units. The systems should be on-site by mid-August
                                                                                                 and are anticipated to be in-service by September 2009.

                                                                                                 5 additional CAFS units have been completed by Fleet Services. The units have been returned to
                                                                                                 their respective stations. The reason this remains at 90% is that the Training and Safety Section is
                                                                                                 completing the appropriate training for the individuals to place them into service.

                                                                                                 Training has been completed and CAFS are in service



Establish a full-time, year-round handcrew      Drake, Dan    10/6/2008                          OCFA Board approved position description and positions. Testing process was conducted.
                                                                                                 However, due to economic conditions this program has been deferred. Discussion are currently
                                                                                                 underway with the Local 3631 to try to find funding so that a crew can be established.


Develop & consider alternatives for             Cruz, Ken      6/3/2009    50%     12/31/2010 A Needs Assessment of the Heavy Fire Equipment program is in progress and this item will be
staffing additional fire bulldozers when                                                      addressed in it. A relief HFEO program would address this need. Work is stalled on this project
needed                                                                                        until the current air operations issues have been resolved. A meeting with the Fire Chief occurred in
                                                                                              December 2009 to update him on the status of this proposal and he is in favor of moving forward
                                                                                              with the concept.

Develop internal staffing criteria for water   Kramer, Mark    1/5/2009    95%      2/1/2010     Developing a program where when reserves are unavailable or unable to staff water tenders or
tenders, patrols & other critical resources                                                      CAFS (patrol) units trained career personnel will be able to staff. Met with Local 3631 and have an
when Reserves are not available                                                                  agreement on the staffing. Training section has developed a training program for the water tenders
                                                                                                 and CAFS units. A Train the Trainer course was provided to select personnel within the OCFA who
                                                                                                 will train individuals in the safe operation of the use of the water tenders and CAFS. The initial
                                                                                                 training will focus on those stations that are in the initial response area for wildland incidents then
                                                                                                 branch to all interested Fire Apparatus Engineers.



Develop a policy pertaining to the use of      Roberts, Ron    6/3/2009   100%      8/1/2009     Private resources in OC will be certified and qualified through CalFire-Perris, by the Hired
privately-owned resources                                                                        Equipment Manager. OCFA will access these resources through established channels. This
                                                                                                 process was exercised with the Ortega #3 fire, in Nov. '09. Results are positive.

Follow through with the staffing               Kramer, Mark    6/3/2009    0%       7/1/2010     Item deferred due to economic conditions.
recommendations from the Santiago Fire
to increase the staffing on type III engines
to four personnel

Work with law enforcement to develop           Moore, Mike     3/9/2009    75%      7/1/2010     This task assigned to Chief Genoway. Chief Genoway has been working with Law Enforcement
more effective evacuation & repopulation                                                         partners to develop plan. Continuing to meet with various law enforcement agencies and updating
procedures                                                                                       plan.

                                                                                               3 of 8                                                                       Freeway Complex 1/21/2010
                                                           Freeway Complex Fire After Action Recommendations
                   Title                      Assigned To     Start Date % Complete Due Date                                                  Description
Communication
Increase CAL FIRE Command Net radio           Wieland, John   6/5/2009     25%     4/30/2010 Preliminary discussion indicated Sierra Peak and Carbon Canyon as primary locations for additional
coverage in OC by adding two or more                                                         repeaters to improve radio coverage in the area. Funding is an issue. CAL FIRE committed to
additional radio repeaters                                                                    installation and licensing if additional repeaters could be acquired either through grants or local
                                                                                             agency budgets.

                                                                                                Grant application has been submitted through OCFA Legislative Analyst for 3 portable repeaters and
                                                                                                1 fixed repeater for Carbon Canyon on OC Access frequency.

                                                                                                Estimated due date may need to be appended pending grant approval and CAL FIRE funding
                                                                                                availability.
Exercise radio interoperability in OC         Roberts, Ron    6/3/2009    100%                  This is an on going project. Discussions and exercises continue amongst OC communications
regularly                                                                                       centers as well as neighboring agencies outside OC. The OC Fire Chief's Comm. Section has
                                                                                                established a monthly test schedule for OC ACCESS.
Establish a VHF frequency group for SRA Ballantyne, Kathy 6/5/2009        100%     7/31/2009 OC Wildland Group 2 was created for this purpose and has been programmed into OCFA VHF
in OC                                                                                        radios as of May 1, 2009. Rich Toro is programming radios for OC Fire agencies so that they will
                                                                                             have this group in their radios as well.
Continue efforts to equip all resources in   Ballantyne, Kathy 6/5/2009    60%     12/31/2009 Dec 28 2009Installation of Mobile VHF radios in front line resources is over 50% complete. Portable
OC with VHF radio capability per                                                              radios purchased through UASI grant have been received by Anaheim, waiting for release to OCFA.
FIRESCOPE                                                                                     Expect remaining mobile installs to slow down due to loss of a light duty person to help with
                                                                                              coordination and vehicle movement. Target project completion - end of March 2010.
                                                                                              Nov 25 2009Issued portable VHF radios to Type 1 engine pre-designated strike team engines and
                                                                                              units in mutual threat and mutual/auto aid areas so that there is 1 radio per seat. 225 portable radios
                                                                                              ordered through UASI grant, delivery expected by year end. Installation of VHF Mobile Radios in all
                                                                                              front line apparatus is well underway, and is about 50% complete.
                                                                                              Oct 30 - Still waiting for delivery of portable radios - initial deployment of the first radios received will
                                                                                              be to increase VHF Portable radio issuance to one per seat in Type 1 engine pre-designated strike
                                                                                              teams (2, 32, 21, 25, 57, 26, 5, 31, 17, 62) and Mutual Threat Zone Engines (48, 34, 35, 63, 7, 9, 50,
                                                                                              60, 58, and 13.) Expect this to be completed by the end of November. When grant funded portables
                                                                                              arrive, we will issue at least one additional portable radio per front line vehicle that currently only has
                                                                                              1 portable VHF.
                                                                                              VHF mobile installations are underway at two separate vendors. One vendor is doing installation in
                                                                                              Type 1 Engines, the other is installing in code 3 light vehicles. Both vendors have indicated an
                                                                                              ability to handle 2 installs concurrently, so as relief vehicles and resources to coordinate activities
                                                                                              remain available, the install schedule will accelerate during November. 225 Additional Portables will
                                                                                              be added to fleet in November 09 through approved UASI Grant Funding.50 Additional Portables
                                                                                              Ordered Sept 09 to increase portables in mutual threat zone resources. All front line resources have
                                                                                              portable BK Radios (June 09)Type 3 engines have one BK portable per assigned person. (Aug
                                                                                              09)Installation of Mobile BK radios into units on type 1 pre-designated strike teams is
                                                                                              complete. (Aug 09) A bid and resulting contract for installation of VHF radios is in place (9-1-09)All
                                                                                              required mobile radios purchased and received. (9-1-09)Continuation of mobile installs in remainder
                                                                                              of front line resources in the fleet is ongoing, with type 1 engines being the priority.



Incident Command/Management


                                                                                              4 of 8                                                                         Freeway Complex 1/21/2010
                                                                  Freeway Complex Fire After Action Recommendations
                    Title                         Assigned To      Start Date % Complete Due Date                                                Description
Develop a program to provide in-county   Camargo, Jorge 5/5/2008               100%      1/1/2010     An internal OCFA Incident Management Team (IMT) Program was developed and approved by the
availability of OCFA Incident Management                                                              Operations Chief. The program was implemented effective November 2, 2009. Three IMTs were
Teams for year-round response                                                                         identified for internal deployment of All-Risk emergency response on a year-round basis. Teams will
                                                                                                      be on a one-week rotation beginning Mondays at 0800. March of each year, the three identified IC's
                                                                                                      will meet to select new team members. Team selection will follow CICCS guidelines. This will be an
                                                                                                      on-going program. For the purposes of this Strategic Plan Objective, this item is 100% complete,
                                                                                                      but is an on-going program.

Continue to evaluate ICS training needs &          Nevarez, Art     2/4/2008   100%     12/1/2009 Ops Training has delivered numerous ICS classes to all ranks within the organization. ICS classes
offer appropriate courses to all personnel                                                        has offered and conducted ICS every year during off-fire season. This process and OCFA's need
including command staff                                                                           will be determine annually.
Provide periodic refresher training on the         Nevarez, Art     6/3/2009    50%     12/1/2009 S-234 (Ignition Operations) classes were offered in 2009; additional S-234 classes will be
use of firing operations to all chief officers                                                    offered every year.
Identify additional potential assignments          Drake, Dan       6/3/2009   100%     12/1/2009 This is an on-going project. The Duty Officer or DOC Manager will need to remember to utilize staff
for OCFA professional staff on major                                                              in non-suppression duties as needed. i.e. clerical, support There is a DOC handbook in ECC that
incidents                                                                                         will help guide.

Develop a policy for interacting with            Stephens, Brian    6/3/2009    95%                   Draft completed waiting to be published as an SOP
private fire protection resources
Review & consider currently available            Ballantyne, Kathy 8/1/2009     25%     12/31/2009 This is a joint project being managed by workplace support and network operations in conjunction
technology for use in all command                                                                  with the IT/Ops committee.
vehicles & eventually fire engines
                                                                                                      Dec 28 - MDCs are out to bid, expect to make a selection in Feb 2010.

                                                                                                      Nov 25 - MDC RFP Complete and submitted to purchasing. Formal project team to conduct
                                                                                                      technology needs assessment to be formed during December.

                                                                                                      Oct 30 - MDC RFI review complete, development of specifications and RFP underway.
                                                                                                      Procurement evaluation committee identified from IT/Ops and IT Technical staff to evaluate
                                                                                                      proposals following bid submittals.

                                                                                                      IT/Ops discussed establishment of a formal project team to conduct an emergency incident
                                                                                                      technology needs assessment, and a more structured approach to determining how technology can
                                                                                                      best be used to support OCFA incidents. Team forming during November/December 09 - project
                                                                                                      approach to follow.
                                                                                                       MDC RFI's received (7 vendors) and are being reviewed. Sept 09Incident Management Software is
                                                                                                      being evaluated by IT Staff for development of a recommendation for an OCFA standard. Sept
                                                                                                      09Analysis of wireless communications at incident command post for incident check in completed.
                                                                                                      Specifications for wireless communications and cost estimates completed. Successfully conducted
                                                                                                      live testing with wireless equipment on loan from Cisco in simulated environment on RFOTC
                                                                                                      grounds. Evaluation of software for incident check in at command post underway.




                                                                                                    5 of 8                                                                    Freeway Complex 1/21/2010
                                                           Freeway Complex Fire After Action Recommendations
                   Title                      Assigned To   Start Date % Complete Due Date                                                 Description
Develop & maintain the use of ICS trainee Camargo, Jorge 2/3/2008       100%      1/1/2010     This program is intended to provide incident management and support to major emergency
positions to facilitate succession planning                                                    incidents. To meet FIRESCOPE's intent of providing qualified management of emergency incidents
& development of IMT's                                                                         the OCFA has adopted the California Incident Command Certification System (CICCS). This system
                                                                                               provides the guidelines for establishing and maintaining Incident Command System (ICS) positions.
                                                                                               This is an ongoing program to maintain qualified personnel in the various ICS positions. Personnel
                                                                                               attend certification courses, assigned to several incidents as trainees to gain experience, and obtain
                                                                                               full qualification. For the purposes of this Strategic Plan Objective, this item is 100% complete, but
                                                                                               is an on-going program.


Air Operations
Develop best practice staffing &               Cruz, Ken     6/3/2009    90%     1/28/2010 Results of the external audit have been incorporated into the air operations Needs Assessment
deployment model for the helicopter                                                        document and will be presented at the January 2010 BoD meeting. The model identified in both
program                                                                                    documents recommends the addition of 1 Pilot and 2 Crew Chiefs. Due to current budget
                                                                                           constraints the recommendation is not being pursued.
Develop a policy on first & best use of law    Cruz, Ken     6/3/2009   100%     12/31/2009 An agreement has been reached with OCSD on the issue. The other Law Enforcement agencies
enforcement helicopters                                                                     (Anaheim PD, ABLE, Huntington Beach PD) have agreed in concept but they do not wish to enter
                                                                                            into a formal agreement. The best use is command & control, aerial observation, or a HELCO
                                                                                            platform.
Train & qualify additional personnel as Air    Cruz, Ken     6/3/2009    50%      7/1/2010     Three individuals have been trained to the AOBD level. Helicopter Coordinator remains our biggest
Ops Branch Director, Air Support Group                                                         challenge primarily due to the Strike Team Leader requirement. Support for out of county training
Sup, Helicopter Coordinator & Helibase                                                         assignments is crucial to the success of this task. Individuals are currently being identified to
Manager                                                                                        become the next generation of qualified crew members.


Complete night vision goggle training to       Cruz, Ken     6/3/2009    50%                   All training completed to provide recon and water dropping. Night rescue operations training has not
provide night flying capability                                                                begun.
Research the feasibility & local use of        Cruz, Ken     6/3/2009   100%     12/31/2009 Current aviation regulations are being crafted to allow the use UAV's. This process will take several
unmanned aerial vehicles to facilitate                                                      years to complete. Initial contact has been made with military units at Los Alamitos JFTB that could
mapping during smoky conditions                                                             provide this capability. Currently not a viable option until such regulations are adopted.
Pre-identify helispots & water source dip      Cruz, Ken     6/3/2009    75%      7/1/2010     Information has been provided to GIS to incorporate Air Ops information into existing layers. GIS
sites in fire prone areas                                                                      has provided a base map and air ops personnel are verifying and adding data to be incorporated into
                                                                                               the database and then field check.
Increase mobile refueling capability for       Cruz, Ken     6/3/2009    25%      7/1/2010     Results of the external audit have been incorporated into the air operations Needs Assessment
helicopters                                                                                    document and will be presented at the January 2010 BoD meeting. Purchase of an additional fuel
                                                                                               truck will be required and the potential use of the ABLE fuel truck as an interim measure are the
                                                                                               recommendations.
Establish a land use agreement with            Cruz, Ken     6/3/2009                          This item is not required.
Corona Airport for future deployments
Develop best practices for aircraft use on     Cruz, Ken     6/3/2009    90%      2/1/2010     Incorporated into the Needs Assessment. Draft S.O.P.s have been presented to executive
wildfires                                                                                      management for consideration to address the increased capabilities of our new aircraft. The draft
                                                                                               S.O.P. to include the night vision capability and night operations has been approved by Chief
                                                                                               Kramer and will come into existence with the implementation of the NVG program.
Provide periodic training to Chief Officers    Cruz, Ken     6/3/2009    90%      7/1/2010     Will incorporate into future Chief Officer training. The presentation is essentially complete with
on the use of interagency radios &                                                             some minor tweaks necessary as new SOPs are put into place. Target is to present at the June
communications with the aircraft                                                               2010 Operations Chiefs meeting.
command & control elements
                                                                                             6 of 8                                                                      Freeway Complex 1/21/2010
                                                             Freeway Complex Fire After Action Recommendations
                   Title                     Assigned To      Start Date % Complete Due Date                                                 Description
Emergency Command Center
Develop an operations manual for the         Hanson, Dan       6/3/2009   100%                 Operations Manual now in DOC
OCFA Department Operations Center
Order ECC support personnel to support       Roberts, Ron      6/3/2009   100%     12/1/2009 On going program. ECC personnel being trained and utilized in various IQS positions related to
incident command teams & expand                                                              incident support. Currently the Duty Officer will request additional staffing in ECC during CAL Fire
dispatch as needed                                                                           up staffing.
Provide managerial support in the            Roberts, Ron      6/3/2009    80%                 On going Project - continuing to exercise by Tabletop
absence of the ECC Chief
Empower ECC Supervisors to modify            Roberts, Ron      6/3/2009   100%     12/1/2009 Current process in place is driven by Ops Chief or Duty Officer direction.
normal dispatch procedures to meet
operational needs & station coverage
during major emergencies
Logistics
Ensure adequate fuel & equipment             Oborny, Rick      1/3/2009                        On going project
support is available during major
emergencies
Training
Provide S-215 to all OCFA company             Nevarez, Art     6/3/2009    50%     6/30/2011 Ops Training will be delivering S-215 (Fire Operations in the Wildland/Urban Interface) and S-234
officers, include annual refresher on use                                                    (Ignition Operations) class attendance opportunities to OCFA company officers in 2010 and 2011.
of firing operations
Continue to train with law enforcement        Ferdig, Mike     6/3/2009    60%                 In 2009 organized and participated in a one day class for the O.C. Sheriff's Department on review of
personnel in the complexities of extended                                                      ICS, development of an Unified Command Flow Chart (ICS 201) and the construction on a
attack & unified command procedures                                                            Incident/Event Action Plan. Routinely attend tactical meeting to represent fire and support their
                                                                                               organizational structure on incidents.
                                                                                               In the fall of 2009, the O.C. Sheriff's Department identified six high ranking officers to form three two
                                                                                               person teams to respond to any incident that would require a unified command with fire/law. Their
                                                                                               goal of this team is to respond to any incident within the Sheriff's jurisdiction and represent law in
                                                                                               unified command if deemed necessary, develop their skills within the ICS system and relationship
                                                                                               with fire agencies.
Conduct on-site training of the Freeway      Kramer, Mark      6/3/2009                        OCFA completed training of all OCFA Chief Officers assigned to the Operations Department.
Complex Fire for Chief Officers of the
affected agencies                                                                              Training regarding the Freeway Complex Fire was also provided to interested Southern California
                                                                                               Agencies at the Annual Foresters and Fire Wardens Conference in May.

Train OCFA Fire Prevention personnel to       Blaul, Laura    3/15/2008   100%     9/30/2009 Seventeen (17) staff members have been trained to function as EOC liaisons. They received
be able to function as a city EOC Agency                                                     refresher training in June 2009 and six participated in the 2009 SONGs drill.
Representative
Provide training to selected professional   Concepcion, Kris 6/3/2009     100%                 Refresher Media Center training has been provided to selected professional staff that will be
staff to assist the Public Information                                                         operating in the Media Center during major incidents. Three Assistant PIO's have been selected and
section                                                                                        assigned to assist the PIO during major incidents.
Provide WUI structure protection tactics      Nevarez, Art     6/3/2009   100%     6/30/2010 Ops Training distributed "Interface Firefighting" training videos to every fire stations in 2009 for
training to all operations personnel                                                         battalion/station level training. Ops Training will be offering a WUI seminar in April 2010.




                                                                                             7 of 8                                                                       Freeway Complex 1/21/2010
                                                              Freeway Complex Fire After Action Recommendations
                   Title                      Assigned To      Start Date % Complete Due Date                                                Description
Initiate a training program with the water     Ferdig, Mike     6/3/2009    80%                 Continue to work with manager of Water Emergency Response Organization of Orange County
districts that includes ICS/NIMS/SEMS &                                                         (WEROC) to develop and implement a Water Department Liaison Program and identify pre-event
table top exercises                                                                             actions to support firefighting operations. Also presented three safety programs to 94 field
                                                                                                personnel employed by eleven different water districts on safety in wildland interface incidents. In
                                                                                                the fall of 2009, several water districts in the Placentia/Yorba Linda area conducted a table top
                                                                                                exercise in which Chief Moore represented fire. The long term plan will be to continue to work with
                                                                                                WEROC and provide a joint class on safety and working within the ICS structure to support any type
                                                                                                of incident.
Volunteer groups
Continue the use of CERT for logistical      Robinson, Rick     6/3/2009    80%                 CERT programs continue to expand across the county. Yorba Linda has been the most recent to
support, seek additional duties they may                                                        initiate a CERT program and to date two training classes have been started.
safely perform during major emergencies
                                                                                                This task is linked to the Logistics after action group led by Chief Runnestrand. If needed an SOP
                                                                                                will have to be developed for the use of CERT and CEPA volunteers. Cities are using these
                                                                                                volunteers in multiple ways such as supporting the city EOCs and special community events.


Develop a policy & procedure to accepting Concepcion, Kris 6/3/2009         0%      6/30/2010 Need to meet with Finance regarding tax laws affecting donations received during major
community support & offers to help or                                                         emergencies. Need to meet with Community Volunteer Services for to potentially develop and
provide resources                                                                             implement a volunteer program whose volunteers may be used during major emergencies.
Public Information
Improve the OCFA website so incident         Concepcion, Kris 6/1/2009      25%     12/31/2009 Mapped the existing website
information is easily & readily available
                                                                                                Currently reviewing proposed changes to the home page of the OCFA website

                                                                                                Adding a link to "Twitter" on the home page as an "up-to-date" incident notification
Develop procedures for initiating frequent Concepcion, Kris 6/3/2009        25%               Developed a "Dignitary Escort" procedure for handling requests for information and tours by our
community briefings                                                                           stakeholders. In the process of standardizing public notification for community and media briefings
                                                                                              during major incidents.
Conduct training with cities regarding       Concepcion, Kris 6/3/2009      20%     6/30/2010 Have had initial conversations with law enforcement regarding evacuation procedures. Still need to
EOC activities such as evacuation &                                                           have more detailed conversation with EPAC, OC Emergency Management, and law enforcement
repopulation procedures, media                                                                agencies. Once completed, the training can take place.
information distribution




                                                                                             8 of 8                                                                       Freeway Complex 1/21/2010

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:8
posted:10/20/2012
language:English
pages:89