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					Enterprise Wide Information Systems




         Instructor: Dr. Raul Enciso



                                       University of
                                       Southern California
Objective
  To discuss the use of the Accelerated SAP approach
   for conducting a rapid R/3 implementation
  To explain how the Accelerated SAP Roadmap is used
   to facilitate implementation.
  To identify the tools and accelerators used for
   performing ASAP.
  To discuss the integration of the Roadmap with the R/3
   Reference Model and the Implementation Guide (IMG).




                                                 University of
                                                 Southern California
Topics
  Quick look at the Original R/3 Procedural Model
  Overview of the ASAP methodology
  The ASAP Roadmap
  The Implementation Assistant




                                               University of
                                               Southern California
 The R/3 Procedural Model
      SAP’s original implementation methodology.
      Good for large, complex organizations looking to
       implement R/3 in stages.
  Organization and                          Detailed Design                             Preparations for                     Productive
  Conceptual Design                        and System Set-Up                              Going Live                          Operation
                                                           Create
                                                       Interfaces and
                                           Establish   Enhancements
              Set Up System
                                            Global
               Environment                                                             Create
                                           Settings      Establish                                    Train
                                                                                      Go - Live
                               Quality     Establish     Reporting      Quality                       Users        Quality       Support
              Train Project                                                             Plan
                                           Company                                                                              Productive
                  Team           Con-                   Establish         Appli-       Create       Establish        Pro-
  Project                                  Structure                                                                            Operation
                                ceptual                 Archiving        cation         User         System         duction
Preparation       Define                   Establish                                                                            Optimize
                                Design                 Management        System     Documentation Administration    System
              Functions and                 Master                                                                              System
                Processes          Check     Data       Establish           Check       Set Up     Transfer Data       Check      Use
                                                        Archiving                     Production   to Production
                  Design                    Perform    Management                    Environment      System
              Interfaces and                 Final
              Enhancements                   Test         Perform
                                                         Final Test


                                                        Project Management
                                          System Maintenance and Release Upgrade
Copyright, SAP AG.                                                                                         University of
                                                                                                           Southern California
The Procedure Model
  The SAP core tool that describes the activities needed
   when implementing SAP.
  It’s like a detailed project plan of all the steps and tasks
   involved during the implementation process.
     Tools  Business Engineering  Customizing
     Basic Functions  Procedural Module

  It’s useful for large, complex organizations wishing to
   implement R/3 in stages.
  However, this is being replaced with the Accelerated
   SAP method of implementation.



                                                    University of
                                                    Southern California
Accelerated SAP
  In 1996, SAP introduced Accelerated SAP.
  Better suited for medium sized companies looking at a
   “Big Bang” approach.
       No “As Is” modeling as with the Procedural Model.
       ASAP is designed for a “To Be” implementation (re-engineering).

  Simplicity and speed of ASAP approach is making this the
   implementation method of choice for many companies
   now.




                                                            University of
                                                            Southern California
Topics
  Quick look at the Original R/3 Procedural Model
  Overview of the ASAP methodology
  The ASAP Roadmap
  The Implementation Assistant




                                               University of
                                               Southern California
Objectives of Accelerated SAP
  An approach that results in a quick, cost effective
   implementation of R/3.
       Minimizes the length of time between installation and start-up.
       Maximizes the utilization of SAP and customer resources.
       Incorporates a process oriented approach to implementation.
       Involves the user community.
       Results in a repeatable “model” that can be used with other
        implementations of R/3.




                                                            University of
                                                            Southern California
What is contained within                                     ?
  The ASAP Roadmap:
       A Step-by-step procedures and recommendations

  Tools:
       The ASAP Implementation Assistant:
            A navigation tool for the Roadmap, questionnaires,
             templates, and check lists.
            Q&A database for documenting requirements.
       R/3 Business Engineer tools for creating the Business Blueprint
        (conceptual design) and for configuration.

  R/3 Services and Training:
       All the services are available for ASAP projects, including
        consulting, training, hotline, Early Watch, OSS, Info DB.

                                                            University of
                                                            Southern California
  Accelerated SAP - The Implementation Solution




Implementation Assistant          Methodology                 R/3 Business Engineer

• Q&A Database                                                  • Implementation
                                                                  Guide
• ASAP Roadmap         PC                           R/3
                                                                • Reference Model
• Knowledge Corner    Based                       Resident
                                                                • Profile Generator
• BP Masterlist       Tools                        Tools
                                                                • Change Request
• Accelerators
                                                                  Management
                                     Service

                       Training & Education, InfoDB, SAPNet
                          OSS Support, Quality Assurance
Class Discussion
 ASAP is a Tool designed to speed up the implementation
 process. However, there are always other factors which
 could affect the speed of an implementation.

  Based upon your individual experience:
       Name as many project “accelerators” as you can
       Name as many project “decelerators” as you can

  What are the top ten in each category?




                                                         University of
                                                         Southern California
In Summary: Preconditions for Rapid Implementation

    Clearly defined and stable project scope.
    Only reference based re-engineering.
    Implementation uses standard R/3 functions.
    Whole company fully committed
         Committed management (steering committee) and fast decision
          making.
         Committed project team, competent, well-trained users and
          decision makers.




                                                           University of
                                                           Southern California
Topics
  Quick look at the Original R/3 Procedural Model
  Overview of the ASAP methodology
  The ASAP Roadmap
  The Implementation Assistant




                                               University of
                                               Southern California
The ASAP Roadmap
 Phase 1- Project preparation: initial planning and preparation.
 Phase 2 - Business Blueprint: documentation of the business
  process requirements of the company.
 Phase 3 - Realization: implement all business and process
  requirements based upon the business blueprint.
 Phase 4 - Final Preparation: complete testing, user training,
  system management and cut-over activities.
 Phase 5 - Go-Live & Support: transition from implementation
                                                 to production.




                                                  University of
                                                  Southern California
   Key ASAP Deliverables from each phase:
  Project                Business                                                     Final            Go
                                                          Realization
Preparation              Blueprint                                                 Preparation         Live

    1                            2                               3                       4              5
              Authorizations
              that will be req                                                                      System
                                     Business Process
                Reports to be                                                                     Performance
                                        Master List                                                Evaluation
                  written
                  Conversions                x
  Project          to be made                x
                                             x   x
   Plan            Req. Interfaces           x
                                                         Business    Reports         Test Plan
                                             x   x
    Scope            identified                  x       Process     written
                                                 x                                    Test mat.
                                                 x      Procedures
                    Bus. Processes                                    Interfaces
                                        Baseline      Test Cases                      Go-Live Plan
                      identified                                     established
                                         Scope
                       Org. Structure                End User
                                                                      Conversion
                          defined                    Training
                                                                        made
                                                     Materials
                                 A Working
                                  System




                                                                                   University of
                                                                                   Southern California
Example of Project Duration
   PHASE                         Pct
    1   Project Preparation      12%
    2   Business Blueprint       15%
    3   Realization              46%
           Baseline                      12%
           Final Configuration           13%
           Integration Test              21%
    4   Final Project            19%
    5   Go Live & Support        8%
           Total                 100%


                                        University of
                                        Southern California
Topics
  Quick look at the Original R/3 Procedural Model
  Overview of the ASAP methodology
  The ASAP Roadmap
  The Implementation Assistant




                                               University of
                                               Southern California
The Implementation Assistant
  The Implementation Assistant (IA) is a PC based
   application made up of numerous tools and templates
   developed to support the ASAP implementation approach

                                         The IA is the primary
                                          tool and framework for
                                          executing the ASAP
                                          methodology.




                                              University of
                                              Southern California
Organization of the Implementation Assistant
Tree structure
                 Search tool




                               •   ASAP Roadmap
                               •   Implementation Accelerators
                               •   Project Plan
                               •   Question and Answer Database
                               •   Issues Database
                               •   Business Process Procedures
                               •   Knowledge Corner
                               •   Glossary
                               •   Help



                                                      University of
                                                      Southern California
  Organization w/in the Implementation Assistant


                                How-To
Phase

Work Package

Activity


Task



                                Deliverable

                                Who


                                Accelerators
Organization w/in the ASAP Roadmap

The structural organization
of the ASAP Roadmap and
the definitions for the
Implementation Assistant
are as follows:

          Phase - the major organizational steps of the ASAP Roadmap


               Work packages - assigned to specific project teams


                    Activities - assigned to specific team members

                                         How To’s
                          Tasks
                                         Accelerators
                                         & Tools
Phase Information
 Phase level information consists of the purpose of the
 Phase, general instructions on how to complete it, and the
 work packages that are organized to complete the phase.


     Purpose


     General
     Instructions




     Work Packages

                                                University of
                                                Southern California
Work Package Information
 Work Package level information consists of the purpose
 of the work package and the activities that are organized
 to complete the Work Package.




      Purpose




      Activities




                                                 University of
                                                 Southern California
Activity Information
 Activity level information consists of the purpose of the
 Activity, general instructions on how to complete it, the
 trigger for starting this activity, the input needed, the
 expected results, and any templates or accelerators that
 can be used to complete the activity.


      Trigger


      Input



      Output


      Outcome
                                                 University of
      Tool/Accelerator                           Southern California
Task Information
 Task level information consists of the purpose of the
 Task, the suggested procedure for completing the task,
 the personnel responsible, and any templates,
 accelerators, or How-To’s that can be used to complete
 the tasks.
     Purpose




     Task Procedure




     Result(s)


     Role(s)
                                               University of
     Tool/Accelerator                          Southern California
Accelerated SAP Tools and Accelerators
 Implementation Assistant
  Roadmap




 Tool: A self-contained appl.
  used to perform work
  packages, activities and
  larger tasks.
 Accelerator: Templates,
  models, questionnaires
  created with applications
  and used to perform smaller
  tasks or roles.
                                  University of
                                  Southern California
Examples of ASAP Tools and Accelerators
  Accelerators
       Project Plans (MS Project or MS Excel)
       Cut-over Plan Template
       Products of the Knowledge Corner
       Business Process Procedures

  Tools
       SAP Concept Check Tool
       Question and Answer Database
       Open Issues Database
       Business Process Master List



                                                 University of
                                                 Southern California
Implementation Assistant Example
Project task: Define the Organizational Structure of the client.


    Phase - Phase 2: Business Blueprint


        Work packages - Business Organization Structure


            Activities - Define Business Organization Structure


                 Tasks        •   Schedule Organization Structure Workshop
                              •   Distribute Organization Structure Guidelines
                              •   Conduct Organization Structure Workshop
                              •   Recommend and Approve Organization Structure



                                                            University of
                                                            Southern California
Implementation Assistant Example (cont.)
Project task: Define the Organizational Structure of the client.

    Tasks       •   Schedule Organization Structure Workshop
                •   Distribute Organization Structure Guidelines
                •   Conduct Organization Structure Workshop
                •   Recommend and Approve Organization Structure


            Procedure       • Conduct Session 1
                            • Develop Org Structure
                            • Conduct Session 2



            Tools/               • Q&A db
            Accelerators         • Enterprise Area Scope Document
                                 • Organization Structure Presentation Template



                                                              University of
                                                              Southern California

				
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posted:10/19/2012
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