Advanced Project Management Techniques

Document Sample
Advanced Project Management Techniques Powered By Docstoc
					                                                                  Executive Summary

Advanced Project Management Techniques

Once an organization undertakes the process of standardizing Project Management,
the next step is to benchmark maturity levels in the 9 key project management
competencies, and set goals for improving in each area.

Use Demand Metric's downloadable Project Management Maturity Assessment to
identify your strengths and weaknesses, and work to optimize your methodology.

Project Management Competencies:

   •   Scope Management - business requirements are well defined; stakeholders stay
       engaged; Change Request Forms are used to approve scope changes; adjustments to
       delivery timelines are made to manage expectations.

   •   Time Management - scheduling and resource planning is performed; projects are
       systematically prioritized to ensure resource allocation; formal Project Schedules and
       Work Breakdown Structures are used consistently.

   •   Cost Management - cost estimates and plans are tracked against a baseline, and
       integrated into project office system. Lesson learned are used to improve documented
       cost management processes.

   •   Quality Management - quality processes are well defined and documented,
       checkpoints are scheduled for quality assurance (QA), and Post-Project Evaluations are
       used to improve quality management proactively.

   •   Human Resources Management - formal project teams are assembled; processes
       exist to define how to plan/schedule projects; HR time/cost is measured; resource
       forecasting is used to schedule projects.

   •   Integration Management - cross-project integration is performed to drive
       efficiency; integration processes are measured and managed.

   •   Communications Management - Project Charters are used to document project
       communication plans; collaboration tools are used; communications processes and
       tools are consistently improved to increase effectiveness.

   •   Risk Management - risks are documented in project planning phase; metrics are
       used to inform risk management decisions; senior management is aware of key risks
       and stays involved to manage them.

   •   Procurement Management - contract management and build vs. buy decisions are
       made at organizational level; cost-savings are realized.

                          © 2009 Demand Metric Research Corporation
                                                                 Executive Summary

Action Plan:

    1.   Assess your Project Management Maturity - start this initiative by downloading
         Demand Metric's Project Management Maturity Assessment and determine your
         organizational strengths and weaknesses. Benchmark your maturity in each of the 9
         competency areas, and evaluate your overall score.

    2.   Standardize Project Management - read Demand Metric's Research Note,
         Standardizing Project Management, to develop a formal policy, methodology, and
         toolset that you can provide to your team.

    3.   Train your Staff - now that you understand what it takes to effectively manage
         multiple projects, train your staff and work to define repeatable processes for each of
         the 9 competency areas.

    4.   Measure Progress - next quarter, do another project management maturity
         assessment to demonstrate how your department is improving in this organizational

    5.   Help other Departments - once you have perfected your project management
         procedure, speak with other executives to see if they could use some help with
         improving their processes. Provide tools & resources to get them started.


Project Management is the lifeblood of every organization; embrace this process and work to
make your department the leader in project management maturity. At the very least, you will
learn a skill set that is well received in any organization.

                             © 2009 Demand Metric Research Corporation

Shared By:
Description: Featured content from DM - see the tricks of the trade from the best in the industry. This tool will empower large and small organizations alike to navigate the complex maze of project management through an evolved and thorough process.
Stephen Kaplan Stephen Kaplan Director of Marketing