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Bruce Campbell's 2012 evaluation

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Bruce Campbell's 2012 evaluation Powered By Docstoc
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City    of    Flagler Beach                           AGENDA ITEM # 25
               Item Summary and Recommendation
SUBJECT:      Discussion and necessary action with regard to the City Managers
evaluation.



BACKGROUND:         The Elected Officials' comments and reviews have been completed,
tabulated and reviewed by the Mayor.

ATTACHMENTS:        Tabulation sheet, comments from Elected Officials and Managers
                     self-evaluation.

SUBMITTED BY:        City   Clerk
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TO:        Elected Officials


FROM: Bruce C. Campbell, City Manager

DATE:      October 2, 2012


SUBJ:      Self- Evaluation


     The performance evaluation process for the City Manager requires me to prepare a memorandum
to the Commission, including a self-evaluation in narrative format. In preparing, I have followed the
same seven ( 7) categories that you will base my evaluation upon.

      1.   Relationship with City Commission
                   Since my appointment as Acting City Manager in January 2011, I have worked very hard
           to develop a professional, effective and respectful relationship with each of our City' s Elected
           Officials. Some examples are:


                   Completed 91. 6%of actions promised within " First 100 Days as City Manager."
                   Timely implementation of all Commission Policies, programs and directions.
                   Demonstrated   solid communications— good or                        bad   news—   always thorough and timely.
                   Always open to feedback; willingness to discuss" both sides of an issue."

                   Have assisted Commission during two FY Strategic Planning Sessions, Mid- term review
                   and two FY budgets.

                   Passed along legislative news from Federal lobbyist, Florida League of Cities, pertinent
                   newspaper and magazine articles that could impact our city.
                   My calendar is always available and " the door is open."

      2.   Public Relations

                   I have recognized from my initial appointment date as City Manager the importance of
           positive and effective relations with our          City' s   public— whether        that be private residents,

           visitors, our business community, or other government agencies. In addition, I am aware that
           whenever in public, I am always the City Manager, and must consider the position and our City
           representation at all times. Here, as well, I believe our City' s representation and image has been
           upheld to a high standard throughout my 22 months serving as your City Manager. Some
           examples are:




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         A member of the Rotary Club of Flagler Beach.
         Attend Flagler Beach Chamber of Commerce Board Meetings, as appropriate.

         Participated as Guest Speaker at both Flagler Beach and Palm Coast Rotary Clubs, as well as
         Chamber of Commerce.
         Attend     City   Board   and   Committee   meetings   to reinforce   staff support   for   volunteers. ( as

         schedule allows)

         I meet and speak with members of our public whenever requested ( always an open door
         policy).
         Maintain an open communications style with all media representatives.

         Have worked with staff to enhance our City' s website as an effective communication option
         with our public.

         Began posting of" Weekly Highlight Report" on the City' s website. Sharing what is
         happening in our City.
         Arranged to bring the Palm Coast Business Assistance Center to Flagler Beach, the 3`d
         Wednesday of each month.
         Initiated the Business          Ambassadorship Program— Assisting now over 30 businesses within
         the City.
         Serve on the Customer Service Task Force associated with the Flagler County Chamber of
         Commerce.


3.   Effective Leadership of Staff
     I am the first to admit, our City Government is only as good as our staff. Fortunately, we have a
 very good group of employees who are dedicated to do their best for our citizens and public. My
 role is to supply each staff member with the necessary tools and skills to allow them to perform to
 their fullest capability. To accomplish this:

        I have instituted bi- weekly staff meetings, following each Commission meeting to report on
        what we are doing on a citywide basis so that staff will be informed and have the
        opportunity to interact with each other, provide comments, recommendations and
        feedback.

        During those same staff meetings, each department head is asked to update the City
        Manager and those attending on strategic projects or" others" that may affect other
       departments, etc.; making sure we attempt to be on the same page.
       I support department heads who take the initiative to make improvements and give them the
       latitude to exercise their own judgment in managing department finances and employees.
       I try to motivate them by supporting their ideas and programs while assisting to implement
       them when I believe it is in the best interest of our City.
       I attempt to use our Weekly Highlight Report to thank, congratulate and encourage our
       employees on a weekly basis.
       I have instituted and maintained the monthly birthday meetings with all employees; citywide,
       as a small    group    communications      meeting    with   City Manager— allowing each employee to
       communicate directly about their City work, concerns or suggestions.
       I have attempted to maintain training budgets while also urging staff to utilize webinars for
       additional training/ education.




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4.   Fiscal Management
         The preparation of the annual budget and the administration throughout the fiscal year is of
     paramount importance to our City-- especially with our General Government Fund revenues

     continuing to decline. With the assistance of a competent Finance Director and a fiduciary
     responsible staff, we have been able to accomplish a great deal during my personal leadership
     within the 2011/ 2012 FY, and more recently the 2012/ 2013 FY Budget preparation. Some
     examples are:



              Submitted       a   balanced budget     at   4. 2% below the roll- back mil rate for 2011/ 2012 FY.
              Upon September 30, 2011, returned $ 391, 222 to the General Fund at the conclusion of
              FY 2011/ 2012.
              Submitted       a   balanced budget     at roll   back    mil rate   for 2012/ 2013 FY— While projecting
               42, 995 return to General Fund Reserves.

              We currently have nine months of unrestricted operational reserves within our General
              Fund.
              Instituted Building Inspector/ Building Code Fund— returning approximately$ 60,000 in
              lost revenue to our City.
              Opened       and    have   operated a   City   Managed Pier      Shop— making a near$ 70,000 positive
              contribution to our City finances.
              Provided contingency funding within budgets for the past two years; accrued for large
              purchase item: made provisions for capital replacements, and provided funds to
              purchase new financial software along with the operating hardware.
              Attended Revenue Summit and Pension Reform Seminar offered through Florida League
              of Cities.
              Applied and received TDC grants for Pier Restroom Renovation and Pier Extension

              Worked very closely with Federal Lobbyist to ensure receipt of Pier FEMA Grant; along
              with Stormwater Funds( very close)..
              Continually looking for appropriate funding opportunities for city financial savings( TDC
              for Beach renourishment, Interlocal with County, grant for solar powered trash
              receptacles, etc.)

              Hundreds of continuous improvement ideas implemented throughout our City and
              highlighted weekly in report.
              Carried out Commission direction for additional events to generate revenue: Labor Day
              Arts and Crafts Festival, October 13, 2012 first ever Pier Fishing Tournament, December
              8/ 9th 2012 Arts and Crafts Festival and now working on outside contractor to bring " Art
              Walk" to our City beginning in calendar Year 2013.

5.   Communications

              My office is inundated with piles of paper, phone calls and endless e- mails on a daily
     basis.   I do try to keep written correspondence to a minimum by forwarding direct
     correspondence (       especially     e- mail)   to the      elected   officials   and   staff.   In addition, I try to
     accommodate       any    one   that desires to speak          with me whenever possible — an elected official,

     the public,   staff or   the media;     whether       that be in   person, over    the   phone or e- email.   I try, as a
     professional courtesy, to return phone calls, respond to letters and emails, within a twenty-four
     hour period. We are fortunate to live in a city with such passionate citizens that deserve a

     timely answer. Lastly, I am available and approachable by all.

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6.   Personal Traits

               My demonstration of both personal and organizational initiative has been made evident
     to all of you. I have always been a person of good work ethics, giving it my all. I also realize the
     importance of staff participation, openness to all, along with fairness and impartiality( especially
     in the government/ public sector arena).

               I have demonstrated outstanding creativity and vision in striving to meet or surpass the
     goals the Commission has set for staff in our strategic planning sessions; budget completions;
     successful events that now have hundreds in attendance at each First Friday, at no or minimal
     cost   to the city as opposed to prior $ 12, 000 a year of expense; the management of the Pier

     shop, not at a loss, but near profit, etc.

7.   Intergovernmental Affairs:

              I have developed a solid and respectful relationship with other agencies and have
     created a network of contacts at various levels of government. We have assisted and are also
     helped by other government agencies by working together to solve problems( i. e. Bunnell, Palm
     Coast, Beverly Beach, Flagler County, FDOT, Volusia TPO). Some examples are:
         TDC Grants for Pier Restroom Renovations, Pier Extension.
         County Interlocal Agreement for Beach Stabilization Study.
         Flagler County partnering to supply our City with 2012 Hazardous Clean- up Day.
         Gaining FDOT support for on- going dune repairs.
         Delivering two presentations at intergovernment workshops.
         Representing our City during two Federal delegation visits.
         Flagler County partnering to broadcast future city meetings on C- 198 at no cost.
         Utilizing Palm Coast electronic signs for traffic calming during large events.
         Assisting Beverly Beach with vegetation of dunes project.
         Participating with the Coalition of Flagler County Small Cities.

     Areas of Possible Improvement:

             As you know, this position is my first leadership experience within the government
     arena. It has been an on- going challenge to familiarize myself with the associated nuisances,
     protocols, Comprehensive Plan, LDRs and Code of Ordinances. Even though I have learned and
     retained a tremendous amount, there still remain areas that require study and familiarization
     going forward. All aimed at better serving our public, staff and elected officials.

     Summary:
              I believe I am worthy of a favorable evaluation. I have not only worked very hard, but
     have always attempted to do what is best for our City, along with carrying out the policies and
     directions set forth by our elected officials. I look forward to receiving your feedback and
     constructive suggestions.




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Description: Bruce Campbell's 2012 evaluation.