Job Description University of Northampton by alicejenny


									Post of Finance Assistant
Finance and Commercial Services
Post Reference: TR12018
Please find enclosed – if this application pack has been posted to you – the following
details about The University of Northampton, which we hope prove informative.
Alternatively each of these documents can be found under the ‘How to Apply’ tab:

   A job description and person specification
   An application form
   Information about The University of Northampton
   Information about the School/Department
   Details of Asylum and Immigration requirements
   Information about working for The University of Northampton

The University of Northampton requires all candidates to complete an
application form.   You are advised to clearly identify how you meet the
requirements of the post as outlined in the person specification. You may also
submit a CV with your application form.

If you would like written acknowledgement that your application has been received then
please include a stamped addressed envelope.

The closing date for this position is Thursday 25 October 2012. We look forward to
receiving your application before this date. Please return your completed form to Tara
Rosier in Human Resources by post, e-mail or fax, details of which appear below.
Interviews will be held on Monday 5 November 2012.

If you have not heard from us within three weeks of the closing date, please assume that
you have been unsuccessful on this occasion.

NB. European Community Law grants EEA nationals a right to live and work in the United
Kingdom. Tier 2 Certificates of Sponsorship have recently been restricted by the UK
Border Agency and the position advertised above is unlikely to qualify for sponsorship.
We are therefore unable to consider applications from candidates requiring Tier 2
immigration status to work in the UK at this time. If you require a work permit to take
up this position your application will not be considered until we have exhausted the
labour market of persons who have right of residence. Please read the enclosed Asylum
and Immigration notes for further information about who is eligible to right of residence
or visit the UK Border Agency Website.

Thank you for your interest in The University of Northampton.

The University of Northampton as an employer strives to achieve diversity among its
staff which reflects the communities it serves.

The University of Northampton operates a No Smoking Policy

                 Office of Human Resources, Park Campus, Boughton Green Road,
                  Northampton, NN2 7AL Tel: 01604 735500, Fax: 01604 892838

Job Title Finance Assistant
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Ref. No: TR12018
                                            JOB DESCRIPTION

Job Title:                    Finance Assistant

Responsible to:               Central Services Accountant/Head of Payments

Overall Purpose

To assist the staff of the Finance and Commercial Services Department in maintaining
the general ledger, inputting of data to the computerised finance system, to reconcile
designated bank accounts on a monthly basis and to assist with the Payments team in the
accurate and timely processing of purchase invoices, credit notes and staff and student
expense claims.

Principal Duties and Responsibilities

    Inputs data in to the computerised finance system, including general ledger and
     cashbook journals, internal recharges across University Schools and Professional

    Collates and inputs to the general ledger, the necessary information for allocating
     computer consumables and reprographic charges across the University Schools and

    Sets up new general ledger codes on the computerised finance system, following
     authorisation in accordance with agreed policy.

    Prepare the reconciliation of designated University bank accounts on a monthly basis
     and resolves queries arising from the reconciliation process.

    Assists the Central Services Accountant in the production of monthly management
     information and provides analysis as required.

    Sets up new suppliers on the University computerised finance system after

    Prepares suppliers invoices in readiness for authorisation and input into the finance

    Processing of invoices, credit notes and staff and student expense claims to the
     University computerised finance system.

    Assists in the checking of creditor payment runs and matching remittance advices
     with relevant invoices.

    Undertakes other duties as required commensurate with the grading and general
     nature of the post, may include assistance within other areas of the Finance
Job Title Finance Assistant
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Ref. No: TR12018
Generic Duties and Responsibilities

   The post holder will be expected to undertake other responsibilities and tasks as
    reasonably requested by the

   The post holder will be responsible and accountable for ensuring all employment
    legislative requirements are adhered to including equality and diversity and health and
    safety issues.

   The job description may be altered at any time in the future in line with the level of
    the post to meet changing institutional requirements, but only in full consultation with
    the post holder.

Job Title Finance Assistant
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Ref. No: TR12018
                                                                             Assessment Method
                                                                             Prior to Appointment
                                                                             (Application Form/
    Activities                     Description of Activities                 Interview/ Test/
                                                                             Presentation) If
                         High level of interpersonal skills with a           Application form and
                         customer-orientated approach                        Interview
                         Utilise spreadsheets and create standard
                         reports to support effective
                         department/School/University information
                         Carry out routine record keeping, filing, data
                         inputting, cataloguing, logging and
                         maintenance of simple databases to ensure
Communication            accurate records are maintained
                         Undertake some more specialised
                         administrative functions within defined
                         procedures such as processing invoices or
                         payroll data
                         Clarify work instructions and communicate
                         problems or difficulties to supervisor/manager

                         Ability to work as part of team providing           Application form and
                         administrative or procedural support, working       Interview
Teamwork and             within established procedures either on own
motivation               initiative or following clear guidance

                         Receive and respond to first line problems or       Application form and
                         difficulties, requests for information or help as   Interview
                         required judging when to refer requests to
                         appropriate person/area to provide prompt
                         effective service
                         Deliver a range of administrative and/or
Service delivery
                         customer services in support of existing
                         systems or processes to an agreed standard
                         or specification to maximise service quality
                         and continuity

                         Plan and prioritise own work activities for         Application form and
                         week or weeks ahead responding to                   Interview
Planning &
                         manager’s or work unit requirements, working
                         under pressure/to published deadlines

Job Title Finance Assistant
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Ref. No: TR12018
                                                                          Assessment Method
                                                                          Prior to Appointment
                                                                          (Application Form/
    Activities                     Description of Activities              Interview/ Test/
                                                                          Presentation) If
                         A level’s and5 GCSEs (including Maths and        Application form, Test
                         English) or equivalent                           and Interview
                         Competent user of IT packages and systems
                         Previous experience of purchase ledger work
Knowledge and            and demonstrable ability to solve invoice
experience/              queries
Person                   Good numeracy and literacy skills
                         Knowledge of basic accounting principles
                         Demonstrable high level of attention to detail
                         and accuracy
                         Ability to work flexibly
                         Knowledge of the financial procedures and        Application form and
                         Inland Revenue requirements for paying staff     Interview
                         Prior knowledge of/use of computerised
                         finance systems
                         Previous experience of working within the
                         higher education sector

Job Title Finance Assistant
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Ref. No: TR12018
                     Terms and Conditions of Employment relevant to post

Job Title:                    Finance Assistant

Hours:                        Full time - 37 hours per week

Salary:                       Grade 4 £17,329 - £19,411 per annum

Work Base:                    Park Campus or any of The University of Northampton premises
                              as required

Pension:                      Eligible to join the Local Government Pension – final salary

Holidays:                     21 days per annum plus 5 days after 5 years continuous service
                              plus Bank Holidays and Closed days.

Notice period:                1 months

        Probationary period – 6 months

        Compliance with Asylum and Immigration Act 1996 and Immigration Asylum and
         Nationality Act 2006

        Satisfactory Pre-employment Health Questionnaire

        Evidence of stated qualifications relevant to the post

        Evidence of membership of relevant professional bodies dictated by the post

Job Title Finance Assistant
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Ref. No: TR12018

Based in the heart of England The University of Northampton has two campuses which
are predominantly set in spacious, natural surroundings.

As a county, Northamptonshire offers easy access to all main travel routes, along with a
fascinating blend of rich heritage, distinguished history and all the energy and vigour you
would expect of one of the fastest growing modern commercial towns in the United

We all want to achieve our individual potential, and the main aim of The University of
Northampton is to create an environment that is open, well resourced and always

The University of Northampton offers a wide range of opportunities for learning and
development for both students and staff, and we are committed to widening participation
and ensuring that opportunities are there for everyone who wants to enjoy the benefits of
Higher Education.

We have established extensive partnerships with local colleges in the surrounding area
and our reputation is continually growing. In August 2005 the institution was awarded
the title The University of Northampton with full University status and will now award and
validate our research degrees.

Generous benefits for staff at The University of Northampton currently include:-

   Final salary pension schemes
   Minimum of 33 days leave including bank holidays and closed days
   Additional annual leave for length of service*
   Enhanced maternity leave entitlement*
   Flexi time scheme for our professional/support staff*
   Free intercampus transport
   Discounts at local businesses
   Excellent training and development opportunities
   Professional and friendly environment
   Lifelong learning culture
   Occupational health service
   The Pavilion Bar
   Employee Social Events throughout the year
   On-site cash machines at Park Campus
   On-site Supermarket at Park Campus
   Restaurant
   Excellent learning resources to support your work and personal development
   IT facilities including video conferencing facilities
   On-site gym facilities at Park Campus
   Childcare Voucher Scheme

* Subject to terms and conditions
** All information was correct at the time of publication

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Ref. No: TR12018

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