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National Sustainable Public Procurement Training Programme
SUSTAINABLE PUBLIC PROCUREMENT COURSE
FOR THE CENTRAL GOVERNMENT SECTOR
Group Training – Module 4
Date:…………
Central Government Module 4 1
National Sustainable Public Procurement Training Programme
DISCLAIMER: This material has been produced by DEFRA in partnership and association
with the Marrakech Task Force on Sustainable Public Procurement and with the professional
contribution of experienced members of the National Sustainable Commissioning and Procurement
Group. Whilst every effort has been made to ensure the accuracy and legality of the content of this
material, all recipients thereof and contracting authorities must satisfy themselves on the accuracy
of the information for their purposes. Recipients and contracting authorities should therefore seek
independent legal advice where they consider it necessary to do so. This disclaimer is necessary to
ensure that any examples given throughout the material may need to be varied having regard to the
subject matter of individual contracts in question.
This material is Crown Copyright. You may re-use this document/publication (not including the
Royal Arms and other departmental or agency logos) free of charge in any format for research,
private study or internal circulation within an organization. You must re-use it accurately and not
use it in a misleading context. The material must be acknowledged as Crown copyright and you
must give the title of the source document/publication. For any other use of this material please
apply for a Click-Use PSI Licence or by writing to OPSI.
Central Government Module 4 2
National Sustainable Public Procurement Training Programme
The SPP Training Programme
Module 1 E-Learning :
• What is Sustainable Procurement
• Introduction to key tools
• Life Cycle Assessment
Module 2:
• Implementing policy through procurement
• Assuring sustainability – Prioritisation methodology, risk assessment
• Specifications
Module 3 E-Learning :
• Assuring sustainability continued – Selection criteria
• Supplier selection
• Whole Life costs
Module 4:
• Evaluation of bids and contract award
• Supplier and contract management
• Bringing it all together
Central Government Module 4 3
National Sustainable Public Procurement Training Programme
Outline of today – Module 4
09:30 Introduction 13:15 Contract management
Format of the course (cont’d)
Review of course so far and e-
Learning Module 3 14:10 Monitoring and reporting
09:50 Supplier selection Exercise 14:35 *Coffee Break*
10:40 Bid evaluation and award 14:45 Bringing it all together
10:55 *Coffee Break* 15:50 Developing further:
Stakeholder and supplier
11:10 Supplier evaluation and award engagement
(continued)
16:05 Key actions
12:00 Contract management
16:15 Evaluation and review
12:45 *Lunch Break*
16:30 *Close*
Central Government Module 4 4
National Sustainable Public Procurement Training Programme
Objectives and working methods
• To enable participants to implement the sustainable
procurement cycle using a robust risk and opportunity-based
approach.
• Challenge thinking and capture opportunities for innovation in
supply chain
• E-Learning
• Facilitated group work , sharing results and discussion
– Working in small groups
– Sharing experience and expertise within the group and with
others
• Challenging, interactive and creative
• Trainers will provide further case studies and illustrations
Central Government Module 4 5
National Sustainable Public Procurement Training Programme
REVIEWING PROGRESS
...SO WHAT HAVE YOU LEARNED SO FAR?
Central Government Module 4 6
National Sustainable Public Procurement Training Programme
Recapping on Module 3 e-Learning
• Supplier Selection
• Sustainability criteria
• Whole Life Costing
Central Government Module 4 7
National Sustainable Public Procurement Training Programme
Supplier selection in practice....
Central Government Module 4 8
National Sustainable Public Procurement Training Programme
Exercise 1: Supplier Selection
In your working groups, for your product or service, 30 mins to:
1. Determine how you can choose a more (environmentally
and socially) responsible supplier
a. Will you use Pre-Qualification?
b. What will you include in the Pre-Qualification
Questionnaire (if used)?
c. What will your key minimum and preferred criteria
will you use to select appropriate suppliers (as
qualifying criteria)?
Central Government Module 4 9
National Sustainable Public Procurement Training Programme
Supplier Evaluation – Factors to consider
• Are any criteria more important than others?
– Relevance and proportionality: link to risks
– Allocate points to each of the criteria and apply weightings (if
appropriate)
– Better to use fewer key questions
• Establish a scoring model
– Will you use minimum or preferred criteria?
– Simple scoring system (e.g. pass/fail)
– Establish total marks for each supplier
• Aim to differentiate suppliers
• Avoid personal preferences
• Team approach to evaluation
• Remember to compare scores and the benefit of moderation.
• Finalise selection model in advance
• Can only score on information provided
Central Government Module 4 10
National Sustainable Public Procurement Training Programme
Supplier Evaluation – Legal Implications
• EU and UK contract regulations
• Supplier selection process must support organisational policies and
help to deliver outcomes
• Clear audit trail
Central Government Module 4 11
National Sustainable Public Procurement Training Programme
Tender/Bid Evaluation and
Award
Central Government Module 4 12
National Sustainable Public Procurement Training Programme
Risk Management Options
1. Re-think need to reduce the risk
2. The risk cannot be managed
3. Addressed in the specification
4. Managed by choice of supplier
5. Supplier provides proposals for evaluation (bid evaluation)
6. Managed by targets to be delivered after contract award
Central Government Module 4 13
National Sustainable Public Procurement Training Programme
Bid Evaluation Outline
• Background
• Criteria development
• Cost and sustainability, including WLC
• Scoring criteria & weighting
• Calculating cost
• Determining the best bid
• Legal implications
Central Government Module 4 14
National Sustainable Public Procurement Training Programme
Background to Bid Evaluation
• Structures award decisions
• Link to risk/opportunity assessment
• Reflect the specification
• Transparent process using an evaluation model
• Withstand scrutiny
• Reward sustainability
• Encourage innovation & R&D across the supply chain
Central Government Module 4 15
National Sustainable Public Procurement Training Programme
Award Criteria
OGC guidance: ‘Buy green and make a difference’ 2008
• “The UK’s policy is that all public contracts must be awarded on the basis of value
for money on a whole life basis, not lowest upfront price.”
• “When we in the UK refer to ‘value for money’ at award stage, we are talking about
‘Most Economically Advantageous Tender’ as described in the UK Regulations
implementing the EU Directives.”
• “This has to be evaluated from the point of view of the contracting authority, so at
this stage you can’t consider wider benefits to society.
• However, this relates to value for money to meet the requirement – so, as long as
appropriate environmental issues have been built in at the specification stage, the
winning bid will provide the environmental benefits you need.”
• “All award criteria must be relevant to the subject of the contract, give a benefit to
the contracting authority and be consistent with EU Treaty principles such as non-
discrimination.”
http://www.ogc.gov.uk/documents/Environmental_Issues.pdf
Central Government Module 4 16
National Sustainable Public Procurement Training Programme
Award Criteria
Award criteria referred to in UK Regulations include:
• Quality
• Price
• Technical merit
• Aesthetic and functional characteristics
• Environmental and social characteristics
• Running costs
• Delivery date and delivery period
• Cost effectiveness
• After sales service
• Technical assistance Key Award Criteria:
• Minimum
– Criteria which a bid must meet
• Preferred
– If a bid cannot meet these it does
not necessarily stop it from winning
Central Government Module 4 17
National Sustainable Public Procurement Training Programme
Sustainable Procurement Matrix
• Choose criteria based on matrix position and your understanding of what
the market can deliver
• Focus less or more on cost / sustainability / quality
• Link criteria to risk assessment
Central Government Module 4 18
National Sustainable Public Procurement Training Programme
PRIORITISE ACTION
23 Construction – Building & Refit
Food & Drink Construction – Highways & Local
Roads
Risk SECURE Energy
CRITICAL Health & Social Care
Chemicals Waste Construction – Maintenance &
Operations
Textiles Motor Vehicles
18 Office machinery & computers
Furniture Pulp & Paper
Telecommunications, Radio, TV Pharm aceuticals
Business Travel
Consumables – White Goods
Risk ACQUISITION COST DRIVEN
11 IT & Computer Services
0 Spend £1bn Spend £21bn
Source: Procuring the Future' - The Sustainable
Procurement Task Force National Action Plan 2006.
http://www.defra.gov.uk/sustainable/government/
publications/procurement-action-plan/
Central Government Module 4 19
National Sustainable Public Procurement Training Programme
Exercise 2: Bid evaluation criteria
In work groups, take 30 mins to:
• Identify most important sustainability criteria
• Agree on bid evaluation criteria
– Minimum
– Preferred
• Apply weightings
• Focus on appropriate wording for the criteria
• Develop your evaluation model
• Flipchart results and report back to main group
Central Government Module 4 20
National Sustainable Public Procurement Training Programme
Bid Evaluation Practice
• Aim to differentiate bids
• Avoid personal preferences -Team evaluation
• Award points for each of the criteria
• Total number of marks irrelevant
• Weight scores as appropriate and if relevant
• Establish total marks for each bid
Central Government Module 4 21
National Sustainable Public Procurement Training Programme
Next Steps
• Any clarifications shared with other bidders to ensure
openness and transparency; no discrimination
• Notice of intention to award to supplier(s) who scores the
highest
• Provide feedback to de-brief unsuccessful suppliers Alcatel
standstill
Central Government Module 4 22
National Sustainable Public Procurement Training Programme
Legal Implications
• The basic principles are equality, transparency and non-
discrimination
• Ensure that your organisation supports your evaluation
process before ITT is issued!
• Notification of award to EU
Central Government Module 4 23
National Sustainable Public Procurement Training Programme
Summary
• Award contracts based on cost, quality, sustainability criteria
– Optimum combination of risk/value MEAT
• Evaluation criteria founded in risk assessment
• Supports supplier proposals/ innovation
• Position on any cost premium?
• Link to matrix category and market ability to deliver
• Take account of legal framework
• Structured and transparent approach
Central Government Module 4 24
National Sustainable Public Procurement Training Programme
Take 5: your comments so far...
Personal Action Plan
Fill in your personal action plan started on the Group Training day:
• What’s new for me?
• Things to check or try out
• People to follow up with
Central Government Module 4 25
National Sustainable Public Procurement Training Programme
Integrating Sustainability into
Contract Management
Central Government Module 4 26
National Sustainable Public Procurement Training Programme
Risk Management Options
1. Re-think need to reduce the risk
2. The risk cannot be managed
3. Addressed in the specification
4. Managed by choice of supplier
5. Supplier provides proposals for evaluation (bid evaluation)
6. Managed by targets to be delivered after contract award
Central Government Module 4 27
National Sustainable Public Procurement Training Programme
Contract Management
• Contract implementation, management and review
• Stakeholder engagement
• Working with suppliers to improve products and services
• Monitoring and reporting on procurement: KPIs/ Supplier
Performance
• Making it happen in Central Government sector
• Wider implication for framework contracts as opposed to public
supply or service contracts
• Ensures your requirements are being monitored
• Identifies realised benefits – monitoring of performance and
benefits of SP
Central Government Module 4 28
National Sustainable Public Procurement Training Programme
Identify Requirements
• Minimum (condition of contract)
– Essential measures that ensure compliance with commitments
made
• Preferred (Continual improvement)
– Measures that demonstrate increased benefits over time
• Determine the base-line
• Approach based on matrix position
• Focus less or more on measurement
• Link performance indicators to risk assessment
Central Government Module 4 29
National Sustainable Public Procurement Training Programme
Exercise 3: Contract Management
• In work groups, take 30 mins to:
• Determine key contract management approaches
– Focus on what will be minimum
– Discuss ‘preferred’
• Link back to sustainability risks and specification and
supplier selection
• Develop KPIs and thoughts on benefits tracking
Flipchart results and report back to main group
Central Government Module 4 30
National Sustainable Public Procurement Training Programme
Factors to Consider
• Opportunity to address risks and realise opportunities during
life of contract
• Development:
– Suppliers will have a requirement to deliver requirements
under tender - is there an opportunity to develop
enhanced sustainability objectives with them?
– Procurers will need to consider the influence you have
over the winning bidder when developing contract
management requirements
– Are you important to them, in which case they may be
open to change?
• Think about the requirements from a suppliers’ perspective as
well as your own
Central Government Module 4 31
National Sustainable Public Procurement Training Programme
Furniture: Product conditions – example
• Plastic parts ≥ 50g shall be • The products used for surface
marked for recycling according to coating shall:
ISO 11469 or equivalent and
– Not contain more than 5% by
must not contain additions of
weight of volatile organic
other materials that may hinder
compounds (VOCs)
their recycling
• The tenderer should demonstrate
• The VOC content of adhesives that the packaging material is
used in the assembly of furniture clearly marked to aid recycling
shall not exceed 10% by weight and disposal
What is a suitable Contract Management Requirement?
Central Government Module 4 32
National Sustainable Public Procurement Training Programme
Product Conditions
‘Only timber and timber ‘Packaging must consist of
products originating either readily recyclable material,
from independently verified and/or materials taken from
legal and sustainable sources renewable resources, or be a
or from a licensed Forest Law multi-use system, i.e.
Enforcement Governance and reusable. All packaging
Trade (FLEGT) partner can be materials shall be easily
purchased.’ separable by hand into
recyclable parts consisting of
one material (e.g. cardboard,
paper, plastic, textile).’
What is a suitable Contract Management Requirement?
Central Government Module 4 33
National Sustainable Public Procurement Training Programme
Service Related Conditions
Energy: Vehicles / Transport:
Equipment procured and Vehicles, machinery and
used when carrying out this equipment procured and
contract shall be highly used for this contract to
energy efficient meet Euro 5 emissions
(for example white goods, standard and for vans and
lighting - A+; IT equipment - cars have CO2 emissions
Energy Star or better - GBS) near or below 120g/km
What is a suitable Contract Management Requirement?
Euro 5:
Central Government Module 4
http://europa.eu/legislation_summaries/environment/air_pollution/l28186_en.htm 34
National Sustainable Public Procurement Training Programme
Further Conditions
Chemicals: Employee & Skills Training:
Whenever possible the The contractor will be required to
contractor should ensure utilize employment practices that
biodegradable cleaning products. include opportunity for local
Natural microbes and enzymes labour and local trainees. In
should be used in place of addition the contractor shall
traditional acids, bleaches, maintain an employee training
caustic and solvent based programme that provides
cleaning agents in buildings in awareness of climate change
order to break down any organic impact and the continuing need
soiling. to reduce carbon emissions.
What is a suitable Contract Management Requirement?
Central Government Module 4 35
National Sustainable Public Procurement Training Programme
Further Conditions
• Developmental
• It may be appropriate to require a supplier to develop over a
period of time
• For example, where at present the supplier does not have an
Environmental Management System, they may be required to
develop one within a required period, after award of the
contract
• This needs to be relevant to the contract and proportionate
• Offers opportunity for enhanced sustainability management
in the future
Central Government Module 4 36
National Sustainable Public Procurement Training Programme
Example- GBS Cleaning Services
(Mandatory)
Products utilised must comply with the Mandatory GBS for
cleaning products
After the first 6 months of contract, and thereafter at the end of
every year of contract, a balance must be submitted by the
contractor indicating the name and quantity of all cleaning
products used. For any products falling within the scope of
Mandatory GBS not mentioned in the initial bid the contractor
shall provide the required proof of compliance with the
relevant criteria.
This is a Contract management requirement
Central Government Module 4 37
National Sustainable Public Procurement Training Programme
Contract requirements...
Supplier required to improve energy efficiency of products
supplied by 5% within 12 months of contract award
KPI established to measure aggregate energy efficiency of
product s supplied
Progress reviewed through quarterly reporting and reviews
This is a Contract management requirement
Central Government Module 4 38
National Sustainable Public Procurement Training Programme
Contract conditions and social clauses
The term ‘social clauses’ refers to special conditions relating to the
performance of a contract, which address social issues.
• Example: targeted recruitment and training
– “In a works procurement for the construction of a new
community centre, authority ‘I’ included a contract clause
requirement that “10% of the person-weeks required to
complete all of the works is to be delivered by new entrants
that have an apprenticeship, trainee or employment contract
with the contractor or a sub-contractor and are engaged in a
training programme that is accepted by the employer”.
• In this example, 10% is acceptably proportionate; 50% would not be.
Costs and benefits need to be weighed up case by case.
Source: OGC p. 10 ‘Buy and make a difference’ 2008
http://www.ogc.gov.uk/documents/Social_Issues_in_Public_Procurement.pdf
Central Government Module 4 39
National Sustainable Public Procurement Training Programme
Case Study: Glasgow Housing Association
GHA policy included targeted recruitment and training (TR&T) clauses when
contracting with the private sector.
The GHA’s social benefits project is seen as the most significant use of
employment and training requirements in construction contracts in Britain (Scottish Government,
2008). A Method Statement was required from bidders that detailed how they would ensure:
1. Every vacancy notified to agencies named by GHA
2. 10% of person-wks delivered by new entrants engaged in a training programme
3. 5% of person weeks to be available for unwaged work experience placements
4. Monitoring and verification procedures
5. Provision of reports on performance against stated KPIs.
Over its first 30 months GHA achieved:
• Over 12% of employees were new entrants
• 10,399 person-weeks of apprentices
• 2,642 of person-weeks of training
These results are also cost neutral. The contractors have been required to obtain the resources they needed to
meet the employment and training targets by drawing on existing management and supervision, obtaining
external funding (from, for example, CITB and SEG) and obtaining good productivity from trainees. This has
meant the recruitment and training outputs are truly ‘added-value’.
Central Government Module 4 40
National Sustainable Public Procurement Training Programme
Supplier Auditing
• Audit environmental and social aspects
• Informed by risk profile
– spend category and nature of market
– within some of CG sector auditing takes place regularly
• Context specific
– How detailed will audit be/frequency?
– Objectivity of audits – in-house/independent
– Multi-tiered supply chains – how far do you go?
– Who will be involved?
– Specialists: understanding culture, language, market
• Options for action:
– Work with suppliers?
– Terminate contract?
Central Government Module 4 41
National Sustainable Public Procurement Training Programme
Summary
• Contract management
• Conditions of contract
• Contract review
• Key performance indicators, including
• Auditing supplier performance
• Encouraging good practice: how have SP benefits been
realised, how can they be enhanced?
Central Government Module 4 42
National Sustainable Public Procurement Training Programme
Take 5: your comments so far...
Personal Action Plan
Fill in your personal action plan started on the Group Training day:
• What’s new for me?
• Things to check or try out
• People to follow up with
Central Government Module 4 43
National Sustainable Public Procurement Training Programme
Monitoring and Reporting
Central Government Module 4 44
National Sustainable Public Procurement Training Programme
Monitoring and Reporting
What is monitored and measured? What is reported?
• By whom? • By whom?
• How? • To whom?
• When? • When?
• Why? • Why?
Central Government Module 4 45
National Sustainable Public Procurement Training Programme
Monitoring and Reporting
Organisational Progression
• Flexible Framework is only one way of demonstrating progress
– Maturity matrix
• People
• Policy, strategy and communications
• Procurement process
• Engaging suppliers
• Measurement and results
Strategic planning – key stakeholders involved
Central Government Module 4 46
National Sustainable Public Procurement Training Programme
Monitoring and Reporting
Embedding sustainability into contracts
• Aim to show how procurement has helped deliver
improvements
– Track benefits of SP activity
– This is key for demonstrating value/ business case
of SP and that benefits identified in the original
contract have been delivered
Need to ensure key benefits realised are visible
Central Government Module 4 47
National Sustainable Public Procurement Training Programme
Monitoring and Reporting – Internal and External
• Transparency and Public Accountability
• SDAP/ Carbon Reduction Delivery Plan
• Greening Government Commitments
• Savings & efficiencies
• ‘Value for money’
• Carbon and landfill taxes
• Links to the drivers and outcomes identified on Day 1 of the
training course
• Collate realised benefits in ‘business case’
Central Government Module 4 48
National Sustainable Public Procurement Training Programme
Take 5: your comments so far...
Personal Action Plan
Fill in your personal action plan started on the Group Training day:
• What’s new for me?
• Things to check or try out
• People to follow up with
Central Government Module 4 49
National Sustainable Public Procurement Training Programme
Market
Bringing it all intelligence
together...
SP
Organisational Supplier
objectives selection
Central Government Module 4 50
National Sustainable Public Procurement Training Programme
Recap – bringing it all together!
Prioritising Risk Scope Influence
• £, Environmental,
Social Risks
• Scope to do more
£ Risk
• Influence
Scope
Market Intelligence
Organisational
sustainability
objectives
Sustainability
Minimum Preferred
specifications
Supplier selection Minimum Preferred
Bid evaluation
Contract
requirements
and Government Module 4
Monitor Centralreport benefits 51
National Sustainable Public Procurement Training Programme
Exercise 4: Recap
• In work groups, take 45 minutes to:
• Determine matrix position for chosen category (make sure
scope is clear)
– Quick assessment of Risks
• Decide on market situation
• Determine key specifications – Minimum and Preferred
• Determine key Supplier Selection criteria – Minimum and
Preferred
• Determine Contract management requirements and KPIs
• Focus on key issues
Central Government Module 4 52
National Sustainable Public Procurement Training Programme
Identify Sustainability Issues
Environmental Socio-Economic
• CO2 and other GHG • Health
emissions • Education
• Other emissions to air • Employment
• Emissions to water • Community
• Waste • Labour Standards and
• Hazardous substances Human Rights
• Materials • Diversity
• Energy • Ethical and fair trade
• Water
• Biodiversity
• Local environment
• Depletion of natural
resources
Central Government Module 4 53
National Sustainable Public Procurement Training Programme
Developing this further with key
Stakeholders
Central Government Module 4 54
National Sustainable Public Procurement Training Programme
Stakeholder Engagement
1. In procurement and commissioning process
Vital at each stage of the process – especially so at the
beginning but also vital that relevant stakeholders
realise the benefits actually achieved.
2. In development of sustainable procurement policy, strategy
and action plans
This emphasises the need to involve key stakeholders early as
part of a Team approach.
Central Government Module 4 55
National Sustainable Public Procurement Training Programme
Stakeholder Engagement in Procurement
and Commissioning
• Executive,
• Finance,
• Media,
• NGOs,
• Public,
• Specifiers,
• Stores,
• Suppliers,
• End Users,
• Sustainability Lead,
• Waste Managers...
• This ensures that stakeholders support SP aims and understand
their role
Central Government Module 4 56
National Sustainable Public Procurement Training Programme
Stakeholder Engagement
• Wide range of potential stakeholders
• Same message, different ‘language’
• Benefits of working with stakeholders
– Greater understanding
– Buy-in, commitment and support
– New ideas, new opportunities
Central Government Module 4 57
National Sustainable Public Procurement Training Programme
Stakeholder engagement in policy and
strategy development
procurement process driven by policy but also needs to inform policy
• Who?
• What?
• Why?
• When?
• How?
Central Government Module 4 58
National Sustainable Public Procurement Training Programme
Stakeholder engagement in policy and
strategy development
• Executive
• Internal customers / Users of service / Commissioners /
Specifiers
• Suppliers and contractors
• Specialists
• Non-governmental organisations
• Public
• Media
• Others?
Does your Policy and Strategy adequately support SP aims and
enable benefits to be realised?
How can lessons learned be reflected in Policy and Strategy in
your organisation?
Central Government Module 4 59
National Sustainable Public Procurement Training Programme
Sustainable Procurement Policy and
Strategy
• Policy
– High level statement of intent
– Short
– Integrated into procurement policy?
• Strategy
– More detail
– More specific
Central Government Module 4 60
National Sustainable Public Procurement Training Programme
Sustainable Procurement Action Plan
• Greater level of detail
• Specific responsibilities
• Targets and milestones
– Level x by date y
– % reduction in emissions
– % reduction in waste to landfill
– SMEs, apprenticeships, etc
Central Government Module 4 61
National Sustainable Public Procurement Training Programme
Central Government Module 4 62
National Sustainable Public Procurement Training Programme
Central Government Module 4 63
National Sustainable Public Procurement Training Programme
Supplier engagement
Central Government Module 4 64
National Sustainable Public Procurement Training Programme
Supplier Engagement
• ‘Innovative procurement and procurement of
innovation’
• SP can deliver innovative solutions – e.g. new
technology/service delivery
• Also innovative procurement - e.g. challenging
the need/delivering function in alternative ways
Central Government Module 4 65
National Sustainable Public Procurement Training Programme
Supplier Engagement
• Competitive dialogue process
• Negotiated procedure
• Forward commitment procurement
• Working with existing suppliers
– Example: Defra’s Supplier Engagement programme
– Opportunities from voluntary initiatives by incumbents
Central Government Module 4 66
National Sustainable Public Procurement Training Programme
Case Study: CAESAR - Home Office/HMRC
In 2008 the Home Office, with other Government
departments, sought to develop aspects of the Flexible
Framework, with a focus on how they could efficiently
engage a large and varied supply base and demonstrate
leadership on the sustainability agenda.
CAESER has enabled the Home Office to engage with
hundreds of our suppliers equating to over 70% of their
annual procurement spend.
‘The Home Office and HMRC share a commitment to
incorporate (sustainability) objectives into the procurement
process, in ways that are consistent with the EU
procurement rules and the Government's procurement
policy, based on value for money; whilst ensuring we do this
in a way that reduces the administrative burden on our
suppliers’
Home Office/HMRC Supplier Charter
https://nqc.com/files/downloads/carbon_project_brief.pdf
Central Government Module 4 67
National Sustainable Public Procurement Training Programme
Case study: CDP Public Procurement Programme
The 2010 report into the Carbon Disclosure
Project’s Public Procurement Programme,
analysed greenhouse gas emissions, and
climate change risk and opportunity in the
Government’s supply chain.
In 2010, 25 Government departments and non-
departmental public bodies participated, as
well as the GLA group and five NHS
organisations.
The number of participating suppliers
measuring emissions and reporting to these
organisations on their carbon management and
climate change actions grew by more than 60%
(262) compared with 2009 figures.
‘Working collaboratively with customers, such as
the UK Government, to identify and implement
more efficient ways of working will yield benefits
for all parties’
Central Government Module
http://62.193.238.61/blueprinttv/cabinet-office/4 68
National Sustainable Public Procurement Training Programme
Take 5: your comments so far...
Personal Action Plan
Fill in your personal action plan started on the Group Training day:
• What’s new for me?
• Things to check or try out
• People to follow up with
Central Government Module 4 69
National Sustainable Public Procurement Training Programme
Summary....
Central Government Module 4 70
National Sustainable Public Procurement Training Programme
Key actions....
• Share your key actions with the Group
• What else would you like?
Central Government Module 4 71
National Sustainable Public Procurement Training Programme
Key issues
• Inclusive approach: stakeholders key, and make business case – challenge
the norm
• Opportunity for market to innovate and deliver new solutions
• Organisational policies and objectives
• Understand the market
• Relate to environmental and social risks and opportunities
• Procurement hierarchy
• Specifications – make them relevant and clear (use GBS if relevant)
• Selecting suppliers: PQQ = capability. Certificated systems
• Evaluation: relevant and proportionate, achieve VfM – Whole Life Costs
• Identify and share benefits from SP – inform policy
• Have a clear route map
Sustainability procurement offers significant
opportunities to deliver financial and
environmental/social benefits:
Good Procurement is Sustainable Procurement
Central Government Module 4 72
National Sustainable Public Procurement Training Programme
Final Evaluation
• Please complete the evaluation form provided and leave it with your
trainer before you leave the session.
• Think about...
– Discussion with participants
– Content, depth of coverage, interactive style, length of course, gaps
between modules, etc
– Can you take this forward?
– What else would help?
– Key actions
THANK YOU!
Central Government Module 4 73
National Sustainable Public Procurement Training Programme
Close
Thank you for your attention, participation,
evaluation and feedback!
Central Government Module 4 74
