BOS_ January 19_ 2012 by xiaopangnv

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									                                                    January 19, 2012



AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF NOTTOWAY
COUNTY, VIRGINIA, HELD AT THE COURTHOUSE THEREOF, ON THURSDAY, THE
19TH DAY OF JANUARY IN THE YEAR OF OUR LORD TWO THOUSAND TWELVE
AND IN THE 236TH YEAR OF THE COMMONWEALTH:

               PRESENT: JACK J. GREEN, CHAIRMAN
                        SHERMAN C. VAUGHN, VICE CHAIRMAN
                        CLARENCE A. SIMPSON
                        STEVE BOWEN
                        GARY L. SIMMONS
                        RONALD E. ROARK, COUNTY ADMINISTRATOR
                        JOHN N. PROSISE, ASSISTANT COUNTY ADMINISTRATOR
                        MAYO K. GRAVATT, COUNTY ATTORNEY



       Chairman Green called the meeting to order at 7:00 p.m.

       Reverend Linda Lowe, Rocky Hill United Methodist Church, gave the invocation.

       The minutes of the December 15, 2011 regular Board meeting and the January 04, 2012
Organizational meeting were presented. Vice Chairman Vaughn moved to adopt the December
15, 2011 and January 04, 2012 minutes as presented. The motion carried as follows:

               G.L. Simmons          Yes
               S.W. Bowen            Yes
               C.A. Simpson          Yes
               S.C. Vaughn           Yes
               J.J. Green            Yes

       Chairman Green asks if there were any delegations from the public;

        Mr. Sonny Abbott, Crewe: Mr. Abbott is present to express his perception that the Board
does not practice equal and fair treatment against some Citizens and cites the conversation held,
during the December regular Board meeting, between the Board members and members of the
audience after a public hearing had been closed. Mr. Abbott suggests that he will back away
from the Board and his local Government and no longer attend the public meetings.

       Chairman Green addresses Mr. Abbott’s concern and strongly urges that the Board never
intended to express partiality. Chairman Green further urges Mr. Abbott to not pull away from
his Government.

        Presentation - Warden Bryan Watson and Lieutenant Jones – Nottoway Correctional
Center: The Correctional Center representatives are present to provide an update to the Board on
the Nottoway Correctional Center. Lieutenant Jones, who is the Chief of Security at the
Nottoway Correctional Work Center, provides information on the Correctional Center work
crews, comprised of inmates currently being housed in the correctional facility. Lieutenant Jones
informs the Board that the work center performed nearly 20,000 man hours in 2011 in Nottoway
County. Lieutenant Jones informs that the Work Center is currently placing 28 gangs a day
within the participating localities.

       Warden Bryan Watson announces his forthcoming retirement, February 18, 2012, and
expresses his appreciation for the relationship between his facility and the local Government.

       Presentation - Roger Norton, Burkeville: Mr. Norton is requesting the Boards’
consideration on reestablishing a Coyote bounty on coyotes killed in Nottoway County. Mr.
Norton presents the Board with suggestions on possible guidelines for implementing the Bounty.
Mr. Norton further urges that the coyote problem is increasing and the local deer population is
being negatively affected as a result.



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                                                     January 19, 2012



       Supervisor Bowen informs the Board of an additional concern Mr. Norton has discussed
with him recently; the consideration of amending its current Dog License Fees to accommodate a
reduced rate for a spayed or neutered animal; an incentive program of sorts. Chairman Green
recommends having the Budget Committee review this option.

       Presentation - Robinson, Farmer, Cox Associates: Mr. Paul Lee presents to the Board the
completed Nottoway County Audit for year ending June 30, 2011; Mr. Lee reports that the Audit
found the County to be in solid financial shape, reporting that while the General Fund balance
did decrease by a higher amount for the fiscal year, over the previous fiscal year, the County
continued to maintain a strong rate of tax collection; still exceeding 98 percent.

        Public Hearing – Jeffry Liverman – Special Exception Permit: Consideration on a
request to convert existing structures to serve as guest houses to host visiting missionaries and
religious workers on property located off Rt. 625 – West Courthouse Road in Blendon District;
property is zoned A-1, Agricultural and is owned by Jeffry S. and Sharon K. Liverman

        Chairman Green asks if there is anyone present to speak in favor of, or against, the
Liverman Special Exception request; there is no one present wishing to speak but Mrs. Liverman
is present to answer any questions that may need answers.

        Administrator Roark informs that the Planning Commission recently heard Mr.
Liverman’s request and recommends approval. Supervisor Bowen moves to approve the Jeffry
S. Liverman Special Exception request to convert existing structures to serve as guest houses to
host visiting missionaries and religious workers on property located off Rt. 625 – West
Courthouse Road in Blendon District. The motion carried as follows:

               G.L. Simmons           Yes
               S.W. Bowen             Yes
               C.A. Simpson           Yes
               S.C. Vaughn            Yes
               J.J. Green             Yes

       Administrator Roark informs the Board that the Curtis V. Moore request that was
postponed from the December meeting, and is on tonight’s Meeting agenda, should be cancelled
as Mr. Moore has not returned with the required documents to proceed with his request.

        Highway Department: Virginia Department of Transportation monthly
maintenance/construction update; Mr. Rob Crandol, District Programming Director, is present to
address the Board. Mr. Crandol reports to the Board that Mr. Ray Varney, Residency
Administrator has left his position and there is an Acting Residency Administrator, Mr. Bob
Zimmerman. Mr. Crandol informs that the Burkeville Bridge job is complete and has been
accepted, as of December 2011. Mr. Crandol reports that it is time to establish the project
priority for the upcoming Six-Year Secondary Improvement Program; VDOT staff will be in
contact to set up a meeting schedule.

       Chairman Green asks Mr. Crandol to look into Rt. 630, Mountain Hall Road, urging that
the condition of this road seems to be continually overlooked.

      Letter – Virginia Department of Transportation – Robert W. Crandol, P.E. – District
Programing Director: Mr. Crandol provides an update to a traffic question posed by the Board in
September 2011 concerning the current posted speed limits on Genito Road

        Economic Development Committee: Administrator reports the next meeting is scheduled
for January 26, 2012.

       Landfill: Administrator Roark gave the Landfill report

       A – Financial Assurance Documents: Robinson, Farmer, Cox Associates has provided
the Financial Assurance documents required by the Department of Environmental Quality



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                                                     January 19, 2012



         B – Groundwater Monitoring: Draper Aden Associates – Leonard Ford, Jr.,
Environmental Services: Providing results of the Nottoway County Sanitary Landfill (closed
facility) Groundwater Monitoring Program Sampling Event 36 on October 24, 2011

       C - December 2011 Solid Waste Report; average 57 tons or nearly 20 loads of waste per
day and the 2011 Annual waste report showing a total of 7,206 loads of waste deposited

      Planning Commission: Administrator Roark reports that the Commission heard Mr.
Liverman’s request at its last meeting; the Commission has also decided to undergo a Zoning
Ordinance review in an effort to make the current Ordinance more user friendly and appoints a
Committee to oversee this review.

       Administrator Roark asks for recommendations to fill two vacant positions on the
Community Planning and Management Team (CPMT). Supervisor Simmons recommends
appointing Mr. Chuck Arnason to the CPMT and makes a motion for the appointment.

               G.L. Simmons           Yes
               S.W. Bowen             Yes
               C.A. Simpson           Yes
               S.C. Vaughn            Yes
               J.J. Green             Yes

       Request for refund – Daniel Houdersheldt: Daniel R. Houdersheldt is requesting a refund
of $48.00 for decals for a trailer, for tax years 2008, 2009, and 2010, that were not needed to be
purchased; Mr. Houdersheldt had permanent license plates on this trailer thereby eliminating the
need to purchase more than one County decal.

       County Attorney Gravatt offers input on Mr. Houdersheldt’s request and explains that
more information is required to prove the original purchase and/or licensure date.

        Supervisor Bowen moves to refund Mr. Daniel R. Houdersheldt for the appropriate
decals unnecessarily purchased pending Attorney Gravatt’s final report. The motion carried as
follows:

               G.L. Simmons           Yes
               S.W. Bowen             Yes
               C.A. Simpson           Yes
               S.C. Vaughn            Yes
               J.J. Green             Yes

       Request for refund – Erwin B. Abbott: Erwin B. Abbottt is requesting a refund of $48.00
for decals for a trailer, for tax years 2009, 2010, and 2011, that were not needed to be purchased;
Mr. Abbott had permanent license plates on this trailer thereby eliminating the need to purchase
more than one County decal.

       County Attorney Gravatt offers information resulting in a refund only being due for tax
years 2010 and 2011; Mr. Abbott purchased and licensed his permanent trailer tags in December
2008 and is liable for tax year 2009.

      Supervisor Bowen moves to refund Mr. Erwin B. Abbott $32.00 for the decals
unnecessarily purchased. The motion carried as follows:

               G.L. Simmons           Yes
               S.W. Bowen             Yes
               C.A. Simpson           Yes
               S.C. Vaughn            Yes
               J.J. Green             Yes

        Supervisor Simpson reminds the Citizens that the decal funding is completely distributed
to the Nottoway County Emergency Services and any refund of said funding will be negatively
affecting those organizations.

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                                                      January 19, 2012



        Administrator Roark informs that the County’s new E911 dispatch system was turned
over for use as of this week and the old equipment needs to be disposed of and suggests there
may be a vendor interested in the equipment. Administrator Roark requests for the Board’s
authorization to sell the equipment if the opportunity is presented and to dispose properly if not.
Vice Chairman Vaughn moves to allow the disposal of the old E911 dispatch system either by
public sale or recycling. The motion carried as follows:

               G.L. Simmons           Yes
               S.W. Bowen             Yes
               C.A. Simpson           Yes
               S.C. Vaughn            Yes
               J.J. Green             Yes

       Administrator Roark presented the following information items:

       1. Notice – Governor of Virginia, Bob McDonnell: Announcement of a newly formed
partnership between the Virginia Department of Motor Vehicles and the Virginia Department of
Game and Inland Fisheries that supports an initiative to streamline services

       2 – Letter – Virginia Department of Taxation – Val Serowatka, Railroad & Pipeline
Assessment Unit, Property Tax Section: Issuing a correction to the recently released Statement
of Assessed Values for Local Tax Purposes for Railroads and Interstate Pipeline Transmission
Companies

       3 – Note – Redford family: Expression of appreciation for flowers sent for the death of
Claude “Noose” Redford.

        4 – Memorandum – Piedmont Soil & Water Conservation District: Providing an update
on activities performed in the County for the first half of this program year; FY12.

       5 – Sheriff’s Report: Nottoway Sheriff’s Office partial activity report for December 2011

       6 – Minutes:
       Minutes of the Old Dominion RC&D Council meeting held on October 17, 2011

       Minutes of the Old Dominion Resource Conservation and Development Council
Executive Committee meeting held on November 29, 2011

       Minutes of the Nottoway County Planning Council meeting held on September 01, 2011

       Administrator Roark presented the following correspondence:

       1 - Building Inspector’s Report: Report period December 2011

       2 – Animal Control Officer’s Report: Report period December 06, 2011 thru January 10,
2012

       3 – Erosion & Sedimentation Report: Report period January 2012

       4 – 2011 Nottoway County Building Permit summary; Years 2010 and 2009 are included
for comparison

       5 – 2011 Certificate of Occupancy data; prior years are included for comparison

       6 – Update on Virginia Cooperative Extension planned PD14 meeting with Dr. Jones; the
meeting has been rescheduled for February 28, 2012

       7 – Audit – Department of Social Services – Martin D. Brown, Commissioner: Fiscal
Year 2011 Financial Statement for the Nottoway County Department of Social Services



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                                                     January 19, 2012



       8 - Statement – James W. Elliott, Attorney At Law: Request for reimbursement for costs
incurred with the collection of delinquent taxes; $507.00. Vice Chairman Vaughn moves to
approve the payment to Attorney Elliott. The motion carried as follows:

               G.L. Simmons          Yes
               S.W. Bowen            Yes
               C.A. Simpson          Yes
               S.C. Vaughn           Yes
               J.J. Green            Yes

       9 – Notice: A rabies clinic will be held at Nottoway Court House on Saturday, January
21, 2012 from 9:00 a.m. until 11:00 a.m.; Dr. Anne Carr of the Blackstone Animal Clinic will
conduct the clinic

        10 - Letter – James W. Elliott, Attorney At Law: Attorney Elliott provides the results of
the recent delinquent tax auction held at the Courthouse:

              A – three properties (W. Carter, P. Williams, and V. Williams, IV) received
       Adequate bids allowing for the payment of all taxes and costs; these bids will be
       submitted to the Court for acceptance

               B – Bids for the following parcels were insufficient to pay all outstanding taxes
       and court costs – County needs to reject these bids and attempt a resale or accept
       these bids and subsidize the sales:

                       1 – Brian K. Celishia – bid received of $500: acceptance of this bid will
       not allow for recovery of costs paid at $119.60; will not allow for recovery of an unpaid
       tax lien of $2,614.58 and will require an additional County contribution of $5,000 to
       close the file

                       2 – Milton Deiner – combined bid received of $200: acceptance of this
       bid will not allow for recovery of costs paid at $367.20; will not allow for recovery of a
       combined unpaid tax lien of $329.02 and will require an additional County contribution
       of $880 to close the file

                       3 – Donald H. Feith – bid received of $1,500.00: acceptance of this bid
       will allow for recovery of costs paid at $155.60; will receive $279.06 as payment towards
       an unpaid tax lien of $1,472.48 and will not require an additional County contribution to
       close the file

                       4 – Bernice Johnson – bid received of $100.00: acceptance of this bid will
       not allow for recovery of costs paid at $354.60; will not allow for recovery of an unpaid
       tax lien of $894.83 and will require an additional County contribution of $1,210 to close
       the file

                        5 – George Laneave – combined bid received of $8,600.00: acceptance of
       this bid will allow for recovery of costs paid at $452.70; will receive $2,580.95 as
       payment towards a combined unpaid tax lien of $9,803.54 and will not require an
       additional County contribution of to close the file

                       6 – Samuel C. Mills – bid received of $500.00: acceptance of this bid will
       not allow for recovery of costs paid at $75.60; will not allow for recovery of an unpaid
       tax lien of $237.47 and will require an additional County contribution of $250 to close
       the file

                      7 – David Pettis – bid received of $700.00: acceptance of this bid will not
       allow for recovery of costs paid at $87.60; will not allow for recovery of an unpaid tax
       lien of $320.66 and will not require an additional County contribution to close the file




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                                                     January 19, 2012



               8 – Michelle A. Thomas – bid received of $650.00: acceptance of this bid will
       not allow for recovery of costs paid at $67.60; will not allow for recovery of an unpaid
       tax lien of $125.92 and will not require an additional County contribution to close the file

                       9 – James G. Tiller – bid received of $700.00: acceptance of this bid will
       not allow for recovery of costs paid at $319.60; will not allow for recovery of an unpaid
       tax lien of $278.61 and will not require an additional County contribution to close the file

                        10 – Augusta Trainham – bid received of $100.00: acceptance of this bid
       will not allow for recovery of costs paid at $333.60; will not allow for recovery of an
       unpaid tax lien of $318.84 and will require an additional County contribution of $940.00
       to close the file

        Chairman Green urges to accept the bids on D. Feith, G. Laneave, D Pettis, M. Thomas,
and J. Tiller.

       Supervisor Bowen moves to accept the five bids named and reject the bids for B.Celishia,
M. Deiner, B. Johnson, and S. Mills as they were not adequate enough to cover all taxes and
costs. The motion carried as follows:

              G.L. Simmons           Yes
              S.W. Bowen             Yes
              C.A. Simpson           Yes
              S.C. Vaughn            Yes
              J.J. Green             Yes

         11 – Note – FDC Enterprises – Tom Schwartz, Vice President of Marketing, M.S., CWB:
Requesting accommodations be made to provide a tour of the Piedmont Geriatric Hospital
facility for some Congressional delegates and Administrator staff

         12 – Transtech Marketing Alliance: Administrator Roark provides a report on a recent
meeting attended by him and Supervisor Simmons and further informs of a series of planned
tours the Alliance members will be making. The tours will be completed in the participating
localities and Nottoway County will be the first stop on the tour series.

       13 – Equalization Board: Administrator Roark provides the Board with the names
appointed by the Circuit Court Judge to serve on the Nottoway County Equalization Board for
the 2011 Reassessment:

                      Edward Mullins – District 1
                      Mac Dews – District 2
                      Leroy Green – District 3
                      Barbara Thompson – District 4
                      Harold Davis – District 5

        Administrator Roark further informs that the Equalization Board members are scheduled
to begin necessary training on Tuesday, January 24; the Board will be organized on this day and
the advertisement for Hearings will be prepared

        Administrator Roark reports on a recent meeting with representative from the Department
of Conservation and Recreation relating to the new storm water management regulations; there is
a major decision to be made by the County on the future of its storm water management.
Administrator Roark has requested for Mr. Philip Moore, County Soil and Erosion Specialist, to
attend the February regular Board meeting to offer a more detailed explanation of these future
expectations.




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                                                      January 19, 2012



        14 - Supervisor Vaughn moves to enter into closed session under Section 2.2-3711A (3) –
Sale of Property, and Section 2.2-3711A (7) – to confer with legal counsel, of the Virginia Code.
The motion carried as follows:

              G.L. Simmons           Yes
              S.W. Bowen             Yes
              C.A. Simpson           Yes
              S.C. Vaughn            Yes
              J.J. Green             Yes

       The Board enters closed session at 8:17 p.m.

       The Board returned to open session at 8:48 p.m.

       Administrator Roark asks the Board to certify the closed session, an affirmative vote
meaning that no other subject was discussed other than that allowed under the above code
sections. The motion carried as follows:

              G.L. Simmons           Yes
              S.W. Bowen             Yes
              C.A. Simpson           Yes
              S.C. Vaughn            Yes
              J.J. Green             Yes

                              (SEE PAGE        THRU PAGE
                                   FOR CERTIFICATION
                                OF EXECUTIVE MEETING)

       Administrator Roark informs of the upcoming Legislative Day, February 09, 2012 and
confirms those members attending.

       There being no further business to come before the Board, Chairman Green adjourns the
meeting at 8:51p.m. until February 07, 2012 at 7:00 p.m. at the Fort Pickett Officer’s Club.



                                      Chairman                                            Clerk




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