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Year End Closing of the Books

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					Year-End Closing of the Books
      Fiscal Year 2012
            Dates to Remember:
• June 30    Last day of FY12

• July 9     Period 12 closes at 5:00 p.m.

• July 16    FY12 Campus Banner lockout occurs at
             5:00 p.m.

• July 23    Period 14 (FY12) closes at 5:00 p.m.
           Dates to Remember:
             UO Foundation
• June 25 (Transfers to UO) 5:00 p.m. deadline for
  Transfer Check Disbursement Requests (CDR’s).

• July 5    (Direct payments to outside vendors) 5:00 p.m.
  deadline for CDR’s. All CDR’s dated 6/30/12 and prior,
  and received at the Foundation by 7/5/12 will be
  expensed in FY12.
                Key Points:
• Fiscal periods 1-12, 14. Each fiscal period
  should stand on its own.
• Banner is the system of record.
• All funds, including grant and agency funds,
  must have transactions recorded in proper FY.
• Departments with new leases or using loaned
  equipment should contact the BAO.
• Each department is required to submit a detail
  and aging report of their non-SIS accounts
  receivable to the BAO. These reports must be
  reconciled to Banner as of period 14.
       Dating FIS Documents
Documents entered into FIS for FY12 must have a
June 1 – 30, 2012 transaction date. This includes,
but is not limited to:

    Budget Changes
    Invoices
    Journal Vouchers
    Travel Reimbursements
             Encumbrances
• BAO will roll all open purchase order and
  general encumbrances from FY12 to FY13.

• To keep encumbrances from rolling into
  FY13, cancel or liquidate them before the
  close of period 12, on July 9th, by 5:00 p.m.
Expenditure Cut-Off Guidelines
• Expenditures must be charged to the fiscal year
  in which goods are received or services are
  performed.
• For goods and services received by June 30 for
  which vendor invoices have not been received,
  please fill out an Accounts Payable Report and
  forward to the BAO.
  http://ba.uoregon.edu/sites/ba/files/forms/yearendap.pdf
                        BAO Help
• Accounting and Financial Management Contacts
  http://ba.uoregon.edu/staff/actg-and-finl-mgmt-contacts

• Accounts Payable 6-3143
  http://ba.uoregon.edu/staff/ap-invoice-payment

• Travel 6-3158
  http://ba.uoregon.edu/staff/travel

• BAO Closing of the Books Website
  http://ba.uoregon.edu/staff/year-end-close
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posted:10/16/2012
language:English
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