Managing Site Collections and Sites

							Managing Site Collections
and Sites




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Objectives
• Explore the relationship of site collections and sites
• Set up site collections and sites
• Use lists, libraries, and web pages in a site for
  collaboration
• Employ site templates provided with SharePoint for
  solving business problems
• Apply features to a site
• Understand and use publishing portals


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Agenda
•   Site Collections and Sites
•   Collaborating in SharePoint 2010
•   Site Templates
•   SharePoint Features
•   Publishing Portals




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Site Collections
•   Hierarchical collection of one or more sites
•   Security boundary
•   Navigation boundary
•   Usually created by administrators
    • Self-service creation permits users to create
• Created via:
    •   Central Administration
    •   PowerShell
    •   STSADM.EXE
    •   SharePoint Server Object Model (.NET)


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Sites
• Point of interaction between user and SharePoint
• Exists at a particular URL
• Collection of lists and libraries
• Always belongs to a site collection
• Top-level (or root) site created automatically when
  site collection is created
• Subsites created by administrators or properly-
  credentialed users

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Sites (cont.)
• Created via:
  • Site Actions|New Site
  • PowerShell
  • STSADM.EXE
  • SharePoint Server Object Model (.NET)




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Terminology
• Some confusion in use of word “site”
• Server object model uses SPSite class for site
  collection
• Server object model uses SPWeb class for site
• Developers will frequently mix the terms “site”
  and “site collection” because of the object
  model


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Agenda
•   Site Collections and Sites
•   Collaborating in SharePoint 2010
•   Site Templates
•   SharePoint Features
•   Publishing Portals




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Collaborating in SharePoint 2010
• Lists
• Document libraries
• Web pages




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Lists
• Collection of structured records (items)
• Item consists of columns (fields) populated by users
• Standard list templates
  • Calendar, contacts, events, tasks, links, announcements,
     custom
• List can be customized
  • Add or remove columns
  • Change column titles
• Alerts notify users of changes to list


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Document Libraries
• Specialized list
• Always contains a document for each item
• Library templates
  • Documents, pictures, InfoPath forms
• Library can be customized
  • Add or remove columns
  • Change column titles
• Supports versioning, check-in/check-out
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Web Pages
•   Presents the information in lists and libraries
•   Can be authored by users
•   Contains HTML markup
•   Web parts embedded on page
•   Formats
    • Wiki pages (“rich content”)
    • Web part pages


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Agenda
•   Site Collections and Sites
•   Collaborating in SharePoint 2010
•   Site Templates
•   SharePoint Features
•   Publishing Portals




             Learn More @ http://www.learnnowonline.com
                Copyright © by Application Developers Training Company
Edition-specific Site Templates
• SharePoint Foundation
  • Foundation site templates found in all editions of
    SharePoint
  • Examples: Team Site, Blank
• SharePoint Server
  • Examples: Document Center, Publishing Portal




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Site Template Categories
•   Collaboration
•   Meetings
•   Enterprise
•   Publishing
•   Custom




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Portal Templates
• Publishing Portal
  • Employs SharePoint publishing infrastructure
  • Can only be used when creating a site collection (not a
    subsite)
  • Creates top-level publishing site and subsites
  • Restrict subsites to certain templates
• Enterprise Wiki
  • May be used for creating site collections
  • May be used for creating subsites only when SharePoint
    publishing features are enabled

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Creating Custom Site Templates
• Create site from existing template
• Customize site to meet business need
• Save site template on Site Settings page
  • May optionally save site content with template




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Commonly-used Site Templates
• Team Site
  • Most commonly used
  • Collaboration for team
  • Tasks, calendar, team discussion lists
  • Shared documents library
  • Site assets library used for multimedia elements
  • Site pages library for authored web pages



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Commonly-used Site Templates (cont.)

• Blank Site
  • Has no content
  • Frequently used for developer projects that need
    to start from scratch
  • All lists, libraries, etc., added by developer or end
    user
• Blog
  • Used for authoring and managing blog posts
  • Significant improvements from SharePoint 2007

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Commonly-used Site Templates (cont.)

• Group Work Site
  • Enhanced version of team site
  • Includes group calendar for scheduling resources
• Meetings
  • Basic, Blank, Decision, Social, Multipage, and
    Recurring
  • Each tailored to a particular kind of meeting



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Commonly-used Site Templates (cont.)
• Document Center
  • Enterprise document management
     • Not available in SharePoint Foundation
  • Ratings
  • Rich content types
  • Site home page shows new, recently modified, and highly
    rated documents
• Records Center
  • Records management
  • Index and route files for archival
  • Drop-off via library, email

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Agenda
•   Site Collections and Sites
•   Collaborating in SharePoint 2010
•   Site Templates
•   SharePoint Features
•   Publishing Portals




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                Copyright © by Application Developers Training Company
SharePoint Features
• Discrete units of SharePoint functionality
• Custom features may be authored by
  developers
• Examples:
  • Publishing infrastructure
  • SharePoint Server Standard features
  • SharePoint Server Enterprise features
• Certain features support certain kinds of sites
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The Publishing Infrastructure
• Used for creating publishing sites
  • Many readers, few authors
• Branding capabilities
• Two features:
  • SharePoint Server Publishing Infrastructure (site
    collection)
  • SharePoint Server Publishing (site)
• Features are split to permit some sites in collection
  to omit publishing
  • Example: Search site doesn’t need publishing


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                Copyright © by Application Developers Training Company
Agenda
•   Site Collections and Sites
•   Collaborating in SharePoint 2010
•   Site Templates
•   SharePoint Features
•   Publishing Portals




             Learn More @ http://www.learnnowonline.com
                Copyright © by Application Developers Training Company
Publishing Portals
• Publishing portal template
  • Only available when creating a site collection
• Automatically activates publishing, server, and
  enterprise features
• Useful for:
  • Sites where most visitors are readers, not authors
  • Internet-facing sites with anonymous access
• Pre-allocates subsites for press releases and search


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Publishing Portals (cont.)
• Subsites restricted to:
  • Enterprise Wiki template
  • Publishing site with Workflow template




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Learn More!
• This is an excerpt from a larger course. Visit
  www.learnnowonline.com for the full details!




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