Dane County by liaoqinmei

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									                                                        REQUEST FOR BID
                                                     Department of Administration
                                                        Purchasing Division


BID NUMBER                                                    112016
                                                  Aggregate for Surface Treatment
RFB TITLE
                            The purpose of this RFB is to solicit bids from responsive and
PURPOSE                     responsible bidders to supply and deliver new Aggregate for
                            Surface Treatment. Complete description and technical
                            specifications are included.
                                                  2:00 P.M. Central Time
DEADLINE FOR                                                  April 2, 2012
BID SUBMISSIONS
                                  Late bids, faxed bid, electronic mail bids or unsigned bid will be rejected

SUBMIT BID TO THIS                          DANE COUNTY PURCHASING DIVISION
ADDRESS                                      ROOM 425 CITY COUNTY BUILDING
                                             210 MARTIN LUTHER KING JR BLVD
                                                  MADISON, WI 53703-3345

SPECIAL
INSTRUCTIONS                         Bidders must submit one (1) original and one (1) copy.
PLEASE DIRECT                            NAME Carolyn Clow
ALL INQUIRES TO                          TITLE Purchasing Agent
                                      PHONE # 608/266-4966
                                         FAX # 608/266-4425
                                         EMAIL Clow@co.dane.wi.us
                                     WEB SITE www.danepurchasing.com

    THIS RFB IS COMPRISED OF:                                     RESPONSE CHECKLIST:

Part 1- General Guidelines & Information                    Signed Affidavit – Completed Bid Forms

Part 2 - Bid Forms                                          Submit one original and required copies

Part 3- Detailed Specifications                             Label the lower corner of your bid with the
                                                              bid number

DATE BID ISSUED: March 12, 2012
2007 MSWORD: BID BLANK FOR GOODS DO A BID.DOC. Rev 2/19/2008




Bid No. 112016                                                                                                  1
                                                                                  Part 1-
                                                      General Guidelines and Information

   1. Introduction

      Dane County invites and will accept bids for item(s) outlined in Part 3 Detail
      Specifications. The County as represented by Purchasing Division, intends to use the
      results of this process to purchase item(s).

   2. Clarification/Questions

      Any questions concerning this Bid must be submitted in writing by mail, fax or email at
      least FIVE WORKING DAYS prior to the bid deadline. Requests submitted after that
      time WILL NOT be considered. All inquiries must be directed to the person indicated on
      the cover page.

   3. Addendums

      In the event that it becomes necessary to provide additional clarifying data or
      information, or to revise any part of this RFB, revisions/amendments and/or supplements
      will be posted on the Purchasing Division web site at www.danepurchasing.com Bidders
      are reminded to regularly monitor the web site for any such postings. Bidders must
      acknowledge the receipt/review of any addendum(s) on the bottom of the Signature
      Affidavit.

      The Purchasing Division has the sole authority for modifications of this specifications
      and or bid.

   4. Vendor Registration Program

      All bidders wishing to submit a bid/proposal must be a paid registered vendor with Dane
      County. Prior to the bid opening, you can complete a registration form online by visiting
      our web site at www.danepurchasing.com or you can obtain a Vendor Registration Form
      by calling 608.266.4131. Your completed Vendor Registration Form and Registration
      Fee must be received for your bid to be considered for an award.

   5. Acceptance

      Bid shall remain fixed and valid for acceptance for sixty (60) calendar days starting on
      the due date of the bid.

      Dane County reserves the right to accept any part of this bid deemed to be in the best
      interest
      of the County. The County also retains the right to accept or reject any or all bids.

   6. Payment Terms And Invoicing

      Unless otherwise agreed, Dane County will pay properly submitted vendor invoices
      within thirty (30) days of receipt of goods or services, or combination of both. Payment
      will not be made until goods or services are delivered, installed (if required), and
      accepted as specified. Invoices presented for payment must be submitted in
      accordance with instructions contained on the purchase order.




Bid No. 112016                                                                                   2
      State Sale Tax/Federal Excise Tax: Bids should not include Federal Excise and
      Wisconsin Sales Taxes, as Dane County is exempt from payment of such taxes. Sec.
      State Statute No. 77.54(9a). Wis. Stats. The Dane County’s CES number is ES 41279.

   7. Delivery

      Quote price FOB destination. Price must include shipping. If there is a freight or
      transportation increase prior to delivery of the unit, the additional increase must be at the
      dealer/manufacturer's expense.

   8. Award:

      The County will award the bid to the responsive and responsible bidder whose bid is
      most advantageous to the County. In determining the most advantageous bid, the
      County will consider criteria such as, but not limited to, cost, bidder’s past performance
      and/or service reputation, and service capability, quality of the bidder’s staff or services,
      customer satisfaction, references, the extent to which the bidder’s staff or services meet
      the County’s needs, bidder’s past relationship with the County, total long term cost to the
      County, fleet continuity and any other relevant criteria listed elsewhere in this solicitation.
      The County may opt to establish alternate selection criteria to protect its best interest or
      meet performance or operational standards.

   9. Ordering/Acceptance

      Written notice of award to a vendor in the form of a purchase order or other document,
      mailed or delivered to the address shown on the bid will be considered sufficient notice
      of acceptance of bid.

   10. Government Standards

      All materials, equipment, and supplies provided to the County must fully comply with all
      safety requirements as set forth by the Wisconsin Department of Commerce and all
      applicable OSHA Standards. Bidders shall comply with all local, state and federal
      regulations, directives and laws.

   11. Warranty

      The length, time, and conditions of warranty must be attached to or stated in the bid
      document. The seller and/or manufacturer warrants that the goods sold hereunder will
      be merchantable quality, will conform to applicable specifications, and will be free from
      defects in material and workmanship and will be fit for the particular purpose intended.

      Warranty does not commence until after the complete unit has been accepted and
      placed into service by the user agency.

      Bidder shall indicate the name and the geographical location of the nearest authorized
      dealer to perform subsequent warranty service. This information shall be stated in the
      pricing section of bid or otherwise specified.

   12. Additional Warranty

      In addition to any other warranty contained herein, Bidder warrants that (a) the title
      conveyed shall be good, and its transfer rightful; and (b) the goods shall be delivered
      free from any security interest or other lien or encumbrance of which the buyer at the
      time of contracting has no knowledge.

Bid No. 112016                                                                                     3
   13. Local Purchasing Provisions

      Under County ordinances, a “Local Vendor” is defined as a supplier or provider of
      equipment, materials, supplies or services which has an established place of business
      within the County of Dane. An established place of business means a physical office,
      plant or other facility. A post office box address does not qualify a vendor as a Local
      Vendor.

      Under County ordinances, “Most Responsible” bidder is defined as the bidder who offers
      either the lowest cost or the highest payment, as appropriate; who submits a bid which
      conforms in all material respects to the requirements stated in the bid solicitation; and
      who also possesses the necessary financial responsibility, skill, ability and integrity to
      perform the obligations required by the transaction.

      Under county ordinances, Local Vendors and vendors in counties adjacent to Dane
      County (Columbia, Dodge, Green, Iowa, Jefferson, Rock, Sauk) receive special
      treatment in bids issued by the County.

      If a the price of a Local Vendor is within 10% of the lowest cost bid, the Purchasing
      Manager must contact the Local Vendor to determine if the Local Vendor is willing to
      meet the bid price offered by the Most Responsible Bidder. If the Local Vendor is willing
      to meet the price offered by the Most Responsible Bidder, then the Local Vendor shall
      be awarded the bid. If more than one Local Vendor has offered a price within 10% of the
      Most Responsible Bidder, the Local Vendor with the lowest price will be contacted first.
      If the first Local Vendor declines to meet the price of the Most Responsible Bidder, then
      the Purchasing Manager will contact the next highest Local Vendor to determine that
      vendor’s interest in meeting the price offered by the Most Responsible Bidder.

      If the Purchasing Manager finds there is no Local Vendor within 10% of the lowest cost
      bid, or if there is a Local Vendor within 10% of the lowest cost bid, but that vendor is not
      willing to meet the bid price offered by the Most Responsible Bidder in the process set
      forth above, then the Purchasing Manager shall review the responses to determine if
      there is a non-local vendor with an established place of business in one of the counties
      adjacent to Dane County that offered a price within 5% of the lowest cost bid. If the
      Purchasing Manager identifies such a vendor, the Purchasing Manager will contact the
      vendor to determine if the vendor is willing to meet the bid price offered by the Most
      Responsible Bidder. If the Non-local vendor is willing to meet the price offered by the
      Most Responsible Bidder, then that vendor shall be awarded the bid.




Bid No. 112016                                                                                   4
                                               STANDARD TERMS AND CONDITIONS
                                               (Request For Bids/Proposals/Contracts)
                                                      DCOco CHS 19.25 Rev. 07/07

1.0      APPLICABILITY: The terms and conditions set forth in               fully documented cost increases to the vendor that are
this document apply to Requests for Proposals (RFP), Bids and all           demonstrated to be industry wide. Price increases may not
other transactions whereby the County of Dane acquires goods or             be granted unless they are expressed in bid documents
services, or both.                                                          and contracts or agreements.

1.1      ENTIRE AGREEMENT: These Standard Terms and                         7.2        Submission of a bid constitutes bidder’s
Conditions shall apply to any contract, including any purchase              certification that no financial or personal relationship exists
order, awarded as a result of this request. Special requirements of         between the bidder and any county official or employee
a resulting contract may also apply. Said written contract with             except as specially set forth in writing attached to and
referenced parts and attachments shall constitute the entire                made a part of the bid. The successful bidder shall
agreement, and no other terms and conditions in any document,               disclose any such relationship which develops during the
acceptance, or acknowledgment shall be effective or binding                 term of the contract.
unless expressly agreed to in writing by the County.
                                                                            8.0      ACCEPTANCE-REJECTION:               Dane County
1.2      DEFINITIONS: As used herein, “vendor” includes a                   reserves the right to accept or reject any or all bids, to
provider of goods or services, or both, who is responding to an             waive any technicality in any bid submitted and to accept
RFP or a bid, and “bid” includes a response to either an RFP or a           any part of a bid as deemed to be in the best interests of
bid.                                                                        the County. Submission of a proposal or a bid constitutes
                                                                            the making of an offer to contract and gives the County an
2.0      SPECIFICATIONS: The specifications in this request are             option valid for 60 days after the date of submission to the
the minimum acceptable. When specific manufacturer and model                County.
numbers are used, they are to establish a design, type of
construction, quality, functional capability or performance level, or       8.1       Bids MUST be dated and time stamped by the
any combination thereof, desired. When alternates are proposed,             Dane County Purchasing Division Office on or before the
they must be identified by manufacturer, stock number, and such             date and time that the bid is due. Bids deposited or time
other information necessary to establish equivalency. Dane                  stamped in another office will be rejected. Actual receipt in
County shall be the sole judge of equivalency. Vendors are                  the office of the purchasing division is necessary; timely
cautioned to avoid proposing alternates to the specifications which         deposit in the mail system is not sufficient. THERE WILL
may result in rejection of their bid.                                       BE NO EXCEPTIONS TO THIS POLICY.

3.0      DEVIATIONS AND EXCEPTIONS:                 Deviations and          9.0      METHOD OF AWARD: Award shall be made to
exceptions from terms, conditions, or specifications shall be               the lowest responsible, responsive vendor conforming to
described fully, on the vendor’s letterhead, signed, and attached to        specifications, terms, and conditions, or to the most
the bid. In the absence of such statement, the bid shall be                 advantageous bid submitted to the County on a quality
accepted as in strict compliance with all terms, conditions, and            versus price basis. Among other things, quantities, time of
specifications and vendor shall be held liable for injury resulting         delivery, purpose for which required, competency of
from any deviation.                                                         vendor, the ability to render satisfactory service and past
                                                                            performance will be considered in determining
4.0      QUALITY: Unless otherwise indicated in the request, all            responsibility.
material shall be first quality.       No pre-owned, obsolete,
discontinued or defective materials may be used.                            10.0      ORDERING/ACCEPTANCE: Written notice of
                                                                            award to a vendor in the form of a purchase order or other
5.0      QUANTITIES: The quantities shown on this request are               document, mailed or delivered to the address shown on the
based on estimated needs. The County reserves the right to                  bid will be considered sufficient notice of acceptance of bid.
increase or decrease quantities to meet actual needs.                       A formal contract containing all provisions of the contract
                                                                            signed by both parties shall be used when required by the
6.0      DELIVERY: Deliveries shall be FOB destination freight              Dane County Purchasing Division.
prepaid and included unless otherwise specified. County will reject
shipments sent C.O.D. or freight collect.                                   11.0      PAYMENT TERMS AND INVOICING: Unless
                                                                            otherwise agreed, Dane County will pay properly submitted
7.0       PRICING: Unit prices shown on the bid shall be the price          vendor invoices within thirty (30) days of receipt of goods
per unit of sale, e.g., gal., cs., doz., ea., etc., as stated on the        or services, or combination of both. Payment will not be
request or contract. For any given item, the quantity multiplied by         made until goods or services are delivered, installed (if
the unit price shall establish the extended price, the unit price shall     required), and accepted as specified. Invoices presented
govern in the bid evaluation and contract administration.                   for payment must be submitted in accordance with
                                                                            instructions contained on the purchase order.
7.1       Prices established in continuing agreements and term
contracts may be lowered due to market conditions, but prices               11.1    NO WAIVER OF DEFAULT: In no event shall the
shall not be subject to increase for the term specified in the award.       making of any payment or acceptance of any service or
Vendor shall submit proposed increases to the contracting                   product required by this Agreement constitute or be
department thirty (30) calendar days before the proposed effective          construed as a waiver by County of any breach of the
date of the price increase. Proposed increases shall be limited to          covenants of the Agreement or a waiver of any default of

Bid No. 112016                                                        -1-
the successful vendor, and the making of any such payment or
acceptance of any such service or product by County while any                16.3     Failure to comply with these Terms and
such default or breach shall exist shall in no way impair or                 Conditions may result in the vendor being debarred,
prejudice the right of County with respect to recovery of damages            termination of the contract and/or withholding of payment.
or other remedy as a result of such breach or default.
                                                                             16.4     The vendor agrees to furnish all information and
12.0    TAXES: The County and its departments are exempt                     reports required by Dane County’s Contract Compliance
from payment of all federal tax and Wisconsin state and local taxes          Officer as the same relate to affirmative action and
on its purchases except Wisconsin excise taxes as described                  nondiscrimination, which may include any books, records,
below. The State of Wisconsin Department of Revenue has issued               or accounts deemed appropriate to determine compliance
tax exempt number ES41279 to Dane County.                                    with Chapter 19, D.C. Ords., and the provisions of this
                                                                             Agreement.
12.1     The County is required to pay the Wisconsin excise or
occupation tax on its purchase of beer, liquor, wine, cigarettes,            16.5     Americans with Disabilities Act: The vendor
tobacco products, motor vehicle fuel and general aviation fuel. The          agrees to the requirements of the ADA, providing for
County is exempt from Wisconsin sales or use tax on these                    physical and programmatic access to service delivery and
purchases. The County may be subject to other states’ taxes on               treatment in all programs and activities.
its purchases in that state depending on the laws of that state.
Vendors performing construction activities are required to pay state         17.0      PATENT, COPYRIGHT AND TRADEMARK
use tax on the cost of materials.                                            INFRINGEMENT: The vendor guarantees goods sold to
                                                                             the County were manufactured or produced in accordance
13.0     GUARANTEED DELIVERY: Failure of the vendor to                       with applicable federal labor laws, and that the sale or use
adhere to delivery schedules as specified or to promptly replace             of the articles described herein do not infringe any patent,
rejected materials shall render the vendor liable for all costs in           copyright or trademark. The vendor covenants that it will,
excess of the contract price when alternate procurement is                   at its own expense, defend every suit which shall be
necessary. Excess costs shall include administrative costs.                  brought against the County (provided that such vendor is
                                                                             promptly notified of such suit, and all papers therein are
14.0     APPLICABLE LAW AND VENUE: This contract shall be                    delivered to it) for any alleged infringement of any patent,
governed under the laws of the State of Wisconsin, and venue for             copyright or trademark by reason of the sale or use of such
any legal action between the parties shall be in Dane County                 articles, and agrees that it will pay all costs, damages, and
Circuit Court. The vendor shall at all times comply with and                 profits recoverable in any such suit.
observe all federal and state laws, local laws, ordinances, and
regulations which are in effect during the period of this contract and       18.0    SAFETY REQUIREMENTS:              All materials,
which in any manner affect the work or its conduct.                          equipment, and supplies provided to the County must fully
                                                                             comply with all safety requirements as set forth by the
15.0      ASSIGNMENT: No right or duty in whole or in part of the            Wisconsin Department of Commerce and all applicable
vendor under this contract may be assigned or delegated without              OSHA Standards.
the prior written consent of Dane County.
                                                                             18.1      MATERIAL SAFETY DATA SHEET:              If any
16.0       NONDISCRIMINATION/AFFIRMATIVE ACTION: During                      item(s) on an order(s) resulting from this award(s) is a
the term of this Agreement the vendor agrees, in accordance with             hazardous chemical, as defined under 29 CFR 1910.1200,
sec. 111.321, Wis. Stats., and Chapter 19 of the Dane County                 provide one (1) copy of the Material Safety Data Sheet for
Code of Ordinances, not to discriminate against any person,                  each item with the shipped container(s) and one (1) copy
whether an applicant or recipient of services, an employee or                with the invoice(s).
applicant for employment, on the basis of age, race, ethnicity,
religion, color, gender, disability, marital status, sexual orientation,     19.0      WARRANTY:          Unless specifically expressed
national origin, cultural differences, ancestry, physical appearance,        otherwise in writing, goods and equipment purchased as a
arrest record or conviction record, military participation or                result of this request shall be warranted against defects by
membership in the national guard, state defense force or any other           the vendor for one (1) year from date of receipt. An
reserve component of the military forces of the United States, or            equipment manufacturer’s standard warranty shall apply as
political beliefs. The vendor shall provide a harassment-free work           a minimum and must be honored by the vendor. The time
environment. These provisions shall include, but not be limited to,          limitation in this paragraph does not apply to the warranty
the following:       employment, upgrading, demotion, transfer,              provided in paragraph 27.0.
recruitment, advertising, layoff, termination, training, including
apprenticeships, rates of pay or other forms of compensation.                20.0    INSURANCE RESPONSIBILITY: The successful
                                                                             vendor shall:
16.1      Vendors who have twenty (20) or more employees and a
contract of twenty thousand dollars ($20,000) or more must submit            20.1     Maintain worker’s compensation coverage as
a written affirmative action plan to the County’s Contract                   required by Wisconsin Statutes, for all employees engaged
Compliance Officer within fifteen (15) working days of the effective         in the work. The successful vendor shall furnish evidence
date of the contract. The County may elect to accept a copy of the           of adequate worker’s compensation insurance.
current affirmative action plan filed with and approved by a federal,
state or local government unit.                                              20.2      Indemnify, hold harmless and defend County, its
                                                                             boards, commissions, agencies, officers, employees and
16.2      The vendor agrees to post in conspicuous places,                   representatives against any and all liability, loss (including,
available for employees and applicants for employment, notices               but not limited to, property damage, bodily injury and loss
setting forth the provisions of this Agreement as they relate to             of life), damages, costs or expenses which County, its
affirmative action and nondiscrimination.                                    officers, employees, agencies, boards, commissions and
Bid No. 112016                                                         -2-
representatives may sustain, incur or be required to pay by reason         Friday, between 8:00 a.m. and 4:00 p.m.                  Prior
of the successful vendor furnishing the services or goods required         appointment is advisable.
to be provided under the contract with the County, provided,
however, that the provisions of this paragraph shall not apply to          22.1     PROPRIETARY INFORMATION: If the vendor
liabilities, losses, charges, costs, or expenses caused by or              asserts any of its books and records of its business
resulting from the acts or omissions of County, its agencies,              practices and other matters collectively constitute a trade
boards, commissions, officers, employees or representatives. The           secret as that term is defined in s. 134.90(1)(c), Wis.
obligations of the successful vendor under this paragraph shall            Stats., County will not release such records to the public
survive the expiration or termination of any contract resulting from       without first notifying the vendor of the request for the
the successful vendor’s bid.                                               records and affording the vendor an opportunity to
                                                                           challenge in a court of competent jurisdiction the
20.3      At all times during the term of this Agreement, keep in full     requester’s right to access such records. The entire
force and effect comprehensive general liability and auto liability        burden of maintaining and defending the trade secret
insurance policies (as well as professional malpractice or errors          designation shall be upon the vendor.          The vendor
and omissions coverage, if the services being provided are                 acknowledges and agrees that if the vendor shall fail, in a
professional services) issued by a company or companies                    timely manner, to initiate legal action to defend the trade
authorized to do business in the State of Wisconsin and licensed           secret designation or be unsuccessful in its defense of that
by the Wisconsin Insurance Department, with liability coverage             designation, County shall be obligated to and will release
provided for therein in the amount of at least $1,000,000 CSL              the records.
(Combined Single Limits).        Coverage afforded shall apply as
primary. County shall be given ten (10) days advance notice of             22.2     Data contained in a bid, all documentation
cancellation or non-renewal. Upon execution of this Agreement,             provided therein, and innovations developed as a result of
the successful vendor shall furnish County with a certificate of           the contracted commodities or services cannot be
insurance listing County as an additional insured and, upon                copyrighted or patented. All data, documentation, and
request, certified copies of the required insurance policies. If the       innovations shall be the property of the County.
successful vendor’s insurance is underwritten on a Claims-Made
basis, the Retroactive Date shall be prior to or coincide with the         22.3      Any material submitted by the vendor in response
date of this Agreement, the Certificate of Insurance shall state that      to this request that the vendor considers confidential and
coverage is Claims-Made and indicate the Retroactive Date, the             proprietary information and which vendor believes qualifies
successful vendor shall maintain coverage for the duration of this         as a trade secret, as provided in section 19.36(5), Wis.
Agreement and for two years following the completion of this               Stats., must be identified on a designation of Confidential
Agreement. The successful vendor shall furnish County, annually            and Proprietary Information form. In any event, bid prices
on the policy renewal date, a Certificate of Insurance as evidence         will not be held confidential after award of contract.
of coverage. It is further agreed that the successful vendor shall
furnish the County with a 30-day notice of aggregate erosion, in           23.0     RECYCLED MATERIALS:          Dane County is
advance of the Retroactive Date, cancellation, or renewal. It is           required to purchase products incorporating recycled
also agreed that on Claims-Made policies, either the successful            materials whenever technically and economically feasible.
vendor or County may invoke the tail option on behalf of the other         Vendors are encouraged to bid products with recycled
party and that the Extended Reporting Period premium shall be              content which meet specifications.
paid by the successful vendor. In the event any action, suit or
other proceeding is brought against County upon any matter herein          24.0      PROMOTIONAL ADVERTISING: Reference to or
indemnified against, County shall give reasonable notice thereof to        use of Dane County, any of its departments or sub-units, or
the successful vendor and shall cooperate with the successful              any county official or employee for commercial promotion
vendor’s attorneys in the defense of the action, suit or other             is prohibited.
proceeding.
                                                                           25.0      ANTITRUST ASSIGNMENT: The vendor and the
20.4    The County reserves the right to require higher or lower           County of Dane recognize that in actual economic practice,
insurance limits where County deems necessary.                             overcharges resulting from antitrust violation are in fact
                                                                           usually borne by the County of Dane (purchaser).
20.5    In case of any sublet of work under this Agreement, the            Therefore, the successful vendor hereby assigns to the
successful vendor shall furnish evidence that each and every               County of Dane any and all claims for such overcharges as
subvendor has in force and effect insurance policies providing             to goods, materials or services purchased in connection
coverage identical to that required of the successful vendor.              with this contract.

21.0     CANCELLATION: County reserves the right to terminate              26.0     RECORDKEEPING AND RECORD RETENTION-
any Agreement due to non-appropriation of funds or failure of              PUBLIC WORKS CONTRACTS: The successful bidder on
performance by the vendor. This paragraph shall not relieve                a public works contract shall comply with the State of
County of its responsibility to pay for services or goods provided or      Wisconsin prevailing wage scale and shall establish and
furnished to County prior to the effective date of termination.            maintain adequate payroll records for all labor utilized as
                                                                           well as records for expenditures relating to all
22.0      PUBLIC RECORDS ACCESS: It is the intention of the                subcontracts, materialmen and suppliers. All records must
County to maintain an open and public process in the solicitation,         be kept in accordance with generally accepted accounting
submission, review, and approval of procurement activities. Bid            procedures. The County shall have the right to audit,
openings are public unless otherwise specified. Records are not            review, examine, copy, and transcribe any such records or
available for public inspection prior to issuance of the notice of         documents.        The vendor will retain all documents
intent to award or the award of the contract. Bid results may be           applicable to the contract for a period of not less than three
obtained by visiting the Dane County Purchasing Office Monday –            (3) years after final payment is made.

Bid No. 112016                                                       -3-
26.1      RECORDKEEPING AND RECORD RETENTION-COST                                The bid involves only the sale of goods to the County;
REIMBURSEMENT CONTRACTS: Where payment to the vendor                             The bid is for professional services;
is based on the vendor’s costs, vendor shall establish and maintain              The bid is for a public works contract where wages are
adequate records of all expenditures incurred under the contract.                 regulated under s. 62.293, Wis. Stats.;
All records must be kept in accordance with generally accepted                   The bidder is a school district, a municipality, or other
accounting procedures. The County contracting agency shall have                   unit of government;
the right to audit, review, examine, copy, and transcribe any                    The service to be provided is residential services at an
pertinent records or documents relating to any contract resulting                 established per bed rate;
from this bid/proposal held by the vendor. The vendor will retain all            The bidder’s employees are persons with disabilities
documents applicable to the contract for a period of not less than                working in employment programs and the successful
three (3) years after final payment is made.                                      bidder holds a current sub-minimum wage certificate
                                                                                  issued by the U.S. Department of Labor or where such
27.0      YEAR 2000 COMPLIANT: Vendor warrants that: a) all                       a certificate could be issued but for the fact that the
goods, services and licenses sold otherwise provided pursuant to                  employer is paying a wage higher than the minimum
this procurement have been tested for and are fully year 2000                     wage;
compliant, which means they are capable of correctly and                         The bidder is an individual providing services to a
consistently handling all date-based functions before, during and                 family member; or
after the year 2000; b) the date change from 1999 to 2000, or any                The bidder’s employees are student interns.
other date changes, will not prevent such goods, services or
licenses from operating in a merchantable manner, for the                     28.03 COMPLIANCE WITH FAIR LABOR STANDARDS.
purposes intended and in accordance with all applicable plans and             During the term of this Agreement, PROVIDER shall report
specifications and without interruption before, during and after the          to the County Contract Compliance Officer, within ten (10)
year 2000; and c) vendor’s internal systems, and those of vendor’s            days, any allegations to, or findings by the National Labor
vendors, are year 2000 compliant, such that vendor will be able to            Relations Board (NLRB) or Wisconsin Employment
deliver such goods, services and licenses as required by this                 Relations commission (WERC) that PROVIDER has
procurement.                                                                  violated a statute or regulation regarding labor standards or
                                                                              relations within the seven years prior to entering this
28.0    LIVING WAGE REQUIREMENT:         The vendor shall,                    Agreement.         If an investigation by the Contract
where appropriate, comply with the County’s Living Wage                       Compliance Officer results in a final determination that the
requirements as set forth in section 25.015, Dane County                      matter adversely affects PROVIDER’S responsibilities
Ordinances.                                                                   under this Agreement, and which recommends termination,
                                                                              suspension or cancellation of this agreement, the County
28.01 In the event its payroll records contain any false,                     may take such action.
misleading or fraudulent information, or if the vendor fails to comply
with the provisions of s. 25.015, D.C. Ords., the County may                  28.04 PROVIDER may appeal any adverse finding by the
withhold payments on the contract, terminate, cancel or suspend               Contract Compliance Officer as set forth in sec.
the contract in whole or in part, or, after a due process hearing,            25.015(11)(c) through (e).
deny the vendor the right to participate in bidding on future County
contracts for a period of one (1) year after the first violation is found     28.05 PROVIDER shall post the following statement in a
and for a period of three (3) years after a second violation is found.        prominent place visible to employees: “As a condition of
                                                                              receiving and maintaining a contract with Dane County,
28.02 Bidders are exempt from the above requirements if:                      this employer shall comply with federal, state and all other
   The maximum value of services to be provided is less than                 applicable laws prohibiting retaliation or union organizing.”
    $5,000;




Bid No. 112016                                                          -4-
                                                                                Part – 2 Bid Forms
                                                                                  Submit With Bid


                                 BIDDER COVER PAGE
                                 SIGNATURE AFFIDAVIT

     NAME OF FIRM:

  STREET ADDRESS:

    CITY, STATE, ZIP

 CONTACT PERSON:

            PHONE #:

               FAX #:

              EMAIL:

In signing this bid, we also certify that we have not, either directly or indirectly, entered into any
agreement or participated in any collusion or otherwise taken any action in restraint of free
competition; that no attempt has been made to induce any other person or firm to submit or not to
submit a bid; that this bid has been independently arrived at without collusion with any other bidder,
competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening
of bids to any other bidder or competitor; that the above statement is accurate under penalty of
perjury.

The undersigned, submitting this bid, hereby agrees with all the terms, conditions, and specifications
required by the County in this Request for Bid, and declares that the attached bid and pricing are in
conformity therewith.

_____________________________________                               _______________________
Signature                                                           Title

_____________________________________                               _______________________
Name (type or print                                                 Date



This firm herby acknowledges receipt / review of the following addendum(s) (If any)

Addendum #_____ Addendum #_____Addendum #_____Addendum #_____




Bid No. 112016                                    -1-
                                                                                      Part - 2 Bid Forms
                                                                                       Submit With Bid


                                     BID PROPOSAL
                              Aggregate for Surface Treatment
For the price(s) listed below, our firm hereby offers to provide the following item(s) in accordance with the
specifications of this bid.

                       CTH F (Cave of the Mounds Road to County Road KP)
                         Towns of Blue Mounds, Vermont & Black Earth


Vendor Name


OPTION "A" -            Delivered to Mt Horeb Shop (9932 CTH ID)
                        Town of Blue Mounds, Section 11
                                          QUANTITY         UNIT
MATERIAL TYPE                              (TONS)         PRICE                     TOTAL BID
1. Pea Gravel, Grad. No. 3                     1,888
2. Quartzite Chips, Grad. No. 3                1,888

    Pit Name:

    Location (Town/Range/Section):

              (Address)



OPTION "B" – Supplier’s Stockpile
                                            QUANTITY             UNIT
MATERIAL TYPE                                (TONS)             PRICE               TOTAL BID
3. Pea Gravel, Grad. No. 3                     1,888
4. Quartzite Chips, Grad. No. 3                1,888
    Pit Name:

    Location (Town/Range/Section):

              (Address)

    Does price include loading?            Yes_____        No_____

    If no, loading cost, if provided is:   $____________ per ton




Bid No. 112016                                       -2-
                                       CTH F (US 14 to US 19)
                                  Towns of Black Earth & Mazomanie

Vendor Name


OPTION "A" - Delivered to Cross Plains Shop (4537 CTH P)
             Town of Cross Plains, Section 3
                                     QUANTITY         UNIT
MATERIAL TYPE                          (TONS)        PRICE            TOTAL BID
1. Pea Gravel, Grad. No. 3                    500
2. Quartzite Chips, Grad. No. 3               500

   Pit Name:

   Location (Town/Range/Section):

             (Address)


OPTION "B" – Supplier’s Stockpile
                                           QUANTITY            UNIT
MATERIAL TYPE                               (TONS)            PRICE   TOTAL BID
3. Pea Gravel, Grad. No. 3                    500
4. Quartzite Chips, Grad. No. 3               500

   Pit Name:

   Location (Town/Range/Section):

             (Address)

   Does price include loading?            Yes_____        No_____

   If no, loading cost, if provided is:   $____________ per ton




Bid No. 112016                                      -3-
                                   CTH S (STH 78 to Pine Bluff)
                         Towns of Blue Mounds, Springdale & Cross Plains

Vendor Name


OPTION "A" - Delivered to Cross Plains Shop (4537 CTH P)
             Town of Cross Plains, Section 3
                                     QUANTITY         UNIT
MATERIAL TYPE                          (TONS)        PRICE                 TOTAL BID
1. Pea Gravel, Grad. No. 3                   1,316
2. Quartzite Chips, Grad. No. 3              1,316

   Pit Name:

   Location (Town/Range/Section):

             (Address)



OPTION "B" – Supplier’s Stockpile
                                           QUANTITY          UNIT
MATERIAL TYPE                               (TONS)          PRICE          TOTAL BID
3. Pea Gravel, Grad. No. 3                   1,316
4. Quartzite Chips, Grad. No. 3              1,316

   Pit Name:

   Location (Town/Range/Section):

             (Address)

   Does price include loading?            Yes_____      No_____

   If no, loading cost, if provided is:   $____________ per ton




Bid No. 112016                                    -4-
                                     CTH T(Ridge Road to STH 19)
                                           Town of Medina

Vendor Name


OPTION "A" -           Delivered to Badger Salt Shed (3650 CTH T)
                       Town of Burke, Section 35

                                           QUANTITY            UNIT
MATERIAL TYPE                               (TONS)            PRICE   TOTAL BID
1. Pea Gravel, Grad. No. 3                    300
2. Quartzite Chips, Grad. No. 3               300

   Pit Name:

   Location (Town/Range/Section):

             (Address)



OPTION "B" – Supplier’s Stockpile
                                           QUANTITY            UNIT
MATERIAL TYPE                               (TONS)            PRICE   TOTAL BID
3. Pea Gravel, Grad. No. 3                    300
4. Quartzite Chips, Grad. No. 3               300

   Pit Name:

   Location (Town/Range/Section):

             (Address)

   Does price include loading?            Yes_____        No_____

   If no, loading cost, if provided is:   $____________ per ton




Bid No. 112016                                      -5-
                                                                                   Part - 2 Bid Forms
                                                                                    Submit With Bid


                FAIR LABOR PRACTICES CERTIFICATION
                               Dane County Ordinance 25.11(28)

        The undersigned, for and on behalf of the PROPOSER, BIDDER OR APPLICANT named
herein, certifies as follows:

1. That he or she is an officer or duly authorized agent of the above-referenced PROPOSER, BIDDER
OR APPLLICANT, which has a submitted a proposal, bid or application for a contract with the county of
Dane.

2.   That PROPOSER, BIDDER OR APPLLICANT has: (Check One)

________ not been found by the National Labor Relations Board (“NLRB”) or the Wisconsin
Employment Relations Commission (“WERC”) to have violated any statute or regulation regarding
labor standards or relations in the seven years prior to the date this Certification is signed.

________ been found by the National Labor Relations Board (“NLRB”) or the Wisconsin Employment
Relations Commission (“WERC”) to have violated any statute or regulation regarding labor standards
or relations in the seven years prior to the date this Certification is signed


Date Signed:                                  _________________________________
                                              Officer or Authorized Agent

                                              _________________________________
                                              Business Name

NOTE: You can find information regarding the violations described above at:
www.nlrb.gov and http://werc.wi.gov.


For Reference Dane County Ord. 28.11 (28) is as follows:


(28) BIDDER RESPONSIBILITY. (a) Any bid, application or proposal for any contract with the
county, including public works contracts regulated under chapter 40, shall include a certification
indicating whether the bidder has been found by the National Labor Relations Board (NLRB) or the
Wisconsin Employment Relations Committee (WERC) to have violated any statute or regulation
regarding labor standards or relations within the last seven years. The purchasing manager shall
investigate any such finding and make a recommendation to the committee, which shall determine
whether the conduct resulting in the finding affects the bidder’s responsibility to perform the contract.

If you indicated that you have been found by the NLRB or WERC to have such a violation, you
must include a copy of any relevant information regarding such violation with your proposal,
bid or application.




Bid No. 112016                                     -4-
                                                                  Part 3 – Detailed Specifications

                                                                                          Bid Forms
                                                                                      Submit With Bid

                                     Specifications Overview

Dane County as represented by the Purchasing Division will accept bids for the purchase of
specified item(s) as described further in this document.

The intended user agency is: Dane County Public Works Highway and Transporation

Any deviation from the minimum specifications stated herein must be identified in detail on the
form provided and must include a description of how the proposed item/s differ from the bid
requirements, along with detailed justification for such deviation.

The specifications below describe an acceptable item(s). Minor variations in specification may
be accepted if, in the opinion of County staff, they do not adversely affect the quality,
maintenance or performance of the items). Dane County reserves the right to accept or reject
any and all bids, to waive informalities and to choose the bid that best meets the specifications
and needs of the County.

If no variations are listed, it will be assumed that all specifications are met

                                              DEVIATIONS
ITEM NUMBER             DEVIATION EXPLANATION

___________             ____________________________________________________________

___________             ____________________________________________________________

___________             ____________________________________________________________

___________             ____________________________________________________________

___________             ____________________________________________________________

___________             ____________________________________________________________

       Check box at left if bidder has taken NO deviations from the specifications

.




Bid No. 112016                                      -1-
                                                                 Part 3 – Detailed Specifications

                                    Technical Specifications


GENERAL
You are invited to submit a bid to furnish aggregate for surface treatment to be used as cover
material on asphalt sealcoat work. We are seeking bids for this material either delivered to our site,
or picked up by Dane County from the producer's stockpile.

All materials supplied under this proposal shall conform to the Standard Specifications for Road and
Bridge Construction, 2012 edition (hereinafter referred to as the "Standard Specifications"), and all
subsequent revisions and supplementary specifications, of the Wisconsin Division of Highways,
Department of Transportation.

Your failure to submit a bid may prevent Dane County Highway and Transportation Department from
acquiring your product(s). Thus, if you are interested in doing business with the Dane County
Highway and Transportation Department in 2012, we strongly encourage you to submit a bid by the
opening date indicated.

GRADATION AND QUALITY
Pea Gravel, limestone chips and quartzite chips shall meet all applicable requirements contained in
Sections 401 and 408 of the State of Wisconsin, Department of Transportation Standard
Specifications for Road and Structure Construction, 2012 Edition and shall fall within the following
gradation limits:

             Sieve Size                           Percentage by Weight Passing
             1/2 inch (12.5 mm)                               100
             3/8 inch (9.5 mm)                              95 - 100
             No. 4 (4.75 mm)                                 10 - 40
             No. 16 (1.18 mm)                                 0-5
             No. 200 (75 microns)                             0-2

All materials must be washed to be acceptable.

BID OPTIONS AND AWARD
This bid proposal contains two options regarding the delivery of material.

Option "A" requires the supplier to deliver the material to the specified location. Dane County will
stockpile the material under this option.

Option "B" requires that the material be available in stockpile at the supplier's pit (hauling will be
done by Dane County).

Dane County will choose the type of material, and option that is most advantageous to the County,
and each bid item (location) will be awarded separately.

DELIVERY
Under Option "A" the supplier must deliver a minimum of 600 ton per day. The delivery shall be
made during the normal working hours for Dane County (7:00 a.m. to 3:30 p.m.) or as modified by
the County Highway and Transportation Department.
PAYMENT
All material will be paid for by the ton. Each load must be accompanied by a ticket containing the
appropriate weight information. In the event that an acceptable scale is unavailable, a unit price bid
based on a volume measurement will be allowed if so noted on the pricing sheets. To allow for
comparison of bids, it will be assumed that the weight per cubic yard is 2,600 lbs. with the quantities
adjusted accordingly. Dane County reserves the right to determine actual quantities provided, if
material is supplied on other than a weight basis.

SCHEDULE AND DAMAGES
Delivery under Option "A" may begin upon award of contract and must be completed prior to May 31,
2012. There shall be a damage claim of $100 per day for any delay beyond the May 31, 2012 date.

The material under Option "B" shall be available on or before May 31, 2012. There shall be a
damage claim of $100 per day for any delay beyond the May 31, 2012 date.

LATE DELIVERY
Prompt delivery of the product is important. Failure to meet the agreed upon delivery time, within
one-half hour, will result in a $10.00 per cubic yard deduction.

PURCHASE OF ITEM(S)
The Dane County Highway and Transportation Department reserves the right to award this bid on a
per-item basis or on total net bid, whichever is deemed most advantageous to Dane County.

Each item will be considered independent of any other item. The Dane County Highway and
Transportation Department will attempt to utilize the lowest bid when obtaining product, however the
Department reserves the right to obtain product from the most advantageous vendor/location. In
making this determination, the Department will consider availability of product and proximity of
vendor to project to minimize hauling costs and/or assure that the product quality is not
compromised by excessive travel time (i.e. redi mix).

INSURANCE
Bidders shall carry insurance as required in the Standard Terms and Conditions, Section 20. The
bidder shall furnish Dane County Highway and Transportation Department along with the bid a
certificate of insurance showing the type, amount, class of operations covered, effective dates, and
expiration dates of policies.

BID BOND/PERFORMANCE BOND
Each proposal must be accompanied by a certified or cashier's check payable to the Dane County
Public Works, Highway & Transportation Department, or a bid bond, as a guarantee in the amount of
5% of the total bid.

Successful bidders shall furnish the County with a performance bond equal to 100% of the
contracted amount (per State Statute 779.14).

PRICING
Bidders may submit pricing for any one item or combination of items included in this bid. If product
price is the same for various locations, only one bid proposal sheet is needed. If product price varies
for different locations, please copy the blank form(s) as many times as needed.

								
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