VIEWS: 3 PAGES: 17 POSTED ON: 10/15/2012
REQUEST FOR BID Department of Administration Purchasing Division BID NUMBER 112016 Aggregate for Surface Treatment RFB TITLE The purpose of this RFB is to solicit bids from responsive and PURPOSE responsible bidders to supply and deliver new Aggregate for Surface Treatment. Complete description and technical specifications are included. 2:00 P.M. Central Time DEADLINE FOR April 2, 2012 BID SUBMISSIONS Late bids, faxed bid, electronic mail bids or unsigned bid will be rejected SUBMIT BID TO THIS DANE COUNTY PURCHASING DIVISION ADDRESS ROOM 425 CITY COUNTY BUILDING 210 MARTIN LUTHER KING JR BLVD MADISON, WI 53703-3345 SPECIAL INSTRUCTIONS Bidders must submit one (1) original and one (1) copy. PLEASE DIRECT NAME Carolyn Clow ALL INQUIRES TO TITLE Purchasing Agent PHONE # 608/266-4966 FAX # 608/266-4425 EMAIL Clow@co.dane.wi.us WEB SITE www.danepurchasing.com THIS RFB IS COMPRISED OF: RESPONSE CHECKLIST: Part 1- General Guidelines & Information Signed Affidavit – Completed Bid Forms Part 2 - Bid Forms Submit one original and required copies Part 3- Detailed Specifications Label the lower corner of your bid with the bid number DATE BID ISSUED: March 12, 2012 2007 MSWORD: BID BLANK FOR GOODS DO A BID.DOC. Rev 2/19/2008 Bid No. 112016 1 Part 1- General Guidelines and Information 1. Introduction Dane County invites and will accept bids for item(s) outlined in Part 3 Detail Specifications. The County as represented by Purchasing Division, intends to use the results of this process to purchase item(s). 2. Clarification/Questions Any questions concerning this Bid must be submitted in writing by mail, fax or email at least FIVE WORKING DAYS prior to the bid deadline. Requests submitted after that time WILL NOT be considered. All inquiries must be directed to the person indicated on the cover page. 3. Addendums In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, revisions/amendments and/or supplements will be posted on the Purchasing Division web site at www.danepurchasing.com Bidders are reminded to regularly monitor the web site for any such postings. Bidders must acknowledge the receipt/review of any addendum(s) on the bottom of the Signature Affidavit. The Purchasing Division has the sole authority for modifications of this specifications and or bid. 4. Vendor Registration Program All bidders wishing to submit a bid/proposal must be a paid registered vendor with Dane County. Prior to the bid opening, you can complete a registration form online by visiting our web site at www.danepurchasing.com or you can obtain a Vendor Registration Form by calling 608.266.4131. Your completed Vendor Registration Form and Registration Fee must be received for your bid to be considered for an award. 5. Acceptance Bid shall remain fixed and valid for acceptance for sixty (60) calendar days starting on the due date of the bid. Dane County reserves the right to accept any part of this bid deemed to be in the best interest of the County. The County also retains the right to accept or reject any or all bids. 6. Payment Terms And Invoicing Unless otherwise agreed, Dane County will pay properly submitted vendor invoices within thirty (30) days of receipt of goods or services, or combination of both. Payment will not be made until goods or services are delivered, installed (if required), and accepted as specified. Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order. Bid No. 112016 2 State Sale Tax/Federal Excise Tax: Bids should not include Federal Excise and Wisconsin Sales Taxes, as Dane County is exempt from payment of such taxes. Sec. State Statute No. 77.54(9a). Wis. Stats. The Dane County’s CES number is ES 41279. 7. Delivery Quote price FOB destination. Price must include shipping. If there is a freight or transportation increase prior to delivery of the unit, the additional increase must be at the dealer/manufacturer's expense. 8. Award: The County will award the bid to the responsive and responsible bidder whose bid is most advantageous to the County. In determining the most advantageous bid, the County will consider criteria such as, but not limited to, cost, bidder’s past performance and/or service reputation, and service capability, quality of the bidder’s staff or services, customer satisfaction, references, the extent to which the bidder’s staff or services meet the County’s needs, bidder’s past relationship with the County, total long term cost to the County, fleet continuity and any other relevant criteria listed elsewhere in this solicitation. The County may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. 9. Ordering/Acceptance Written notice of award to a vendor in the form of a purchase order or other document, mailed or delivered to the address shown on the bid will be considered sufficient notice of acceptance of bid. 10. Government Standards All materials, equipment, and supplies provided to the County must fully comply with all safety requirements as set forth by the Wisconsin Department of Commerce and all applicable OSHA Standards. Bidders shall comply with all local, state and federal regulations, directives and laws. 11. Warranty The length, time, and conditions of warranty must be attached to or stated in the bid document. The seller and/or manufacturer warrants that the goods sold hereunder will be merchantable quality, will conform to applicable specifications, and will be free from defects in material and workmanship and will be fit for the particular purpose intended. Warranty does not commence until after the complete unit has been accepted and placed into service by the user agency. Bidder shall indicate the name and the geographical location of the nearest authorized dealer to perform subsequent warranty service. This information shall be stated in the pricing section of bid or otherwise specified. 12. Additional Warranty In addition to any other warranty contained herein, Bidder warrants that (a) the title conveyed shall be good, and its transfer rightful; and (b) the goods shall be delivered free from any security interest or other lien or encumbrance of which the buyer at the time of contracting has no knowledge. Bid No. 112016 3 13. Local Purchasing Provisions Under County ordinances, a “Local Vendor” is defined as a supplier or provider of equipment, materials, supplies or services which has an established place of business within the County of Dane. An established place of business means a physical office, plant or other facility. A post office box address does not qualify a vendor as a Local Vendor. Under County ordinances, “Most Responsible” bidder is defined as the bidder who offers either the lowest cost or the highest payment, as appropriate; who submits a bid which conforms in all material respects to the requirements stated in the bid solicitation; and who also possesses the necessary financial responsibility, skill, ability and integrity to perform the obligations required by the transaction. Under county ordinances, Local Vendors and vendors in counties adjacent to Dane County (Columbia, Dodge, Green, Iowa, Jefferson, Rock, Sauk) receive special treatment in bids issued by the County. If a the price of a Local Vendor is within 10% of the lowest cost bid, the Purchasing Manager must contact the Local Vendor to determine if the Local Vendor is willing to meet the bid price offered by the Most Responsible Bidder. If the Local Vendor is willing to meet the price offered by the Most Responsible Bidder, then the Local Vendor shall be awarded the bid. If more than one Local Vendor has offered a price within 10% of the Most Responsible Bidder, the Local Vendor with the lowest price will be contacted first. If the first Local Vendor declines to meet the price of the Most Responsible Bidder, then the Purchasing Manager will contact the next highest Local Vendor to determine that vendor’s interest in meeting the price offered by the Most Responsible Bidder. If the Purchasing Manager finds there is no Local Vendor within 10% of the lowest cost bid, or if there is a Local Vendor within 10% of the lowest cost bid, but that vendor is not willing to meet the bid price offered by the Most Responsible Bidder in the process set forth above, then the Purchasing Manager shall review the responses to determine if there is a non-local vendor with an established place of business in one of the counties adjacent to Dane County that offered a price within 5% of the lowest cost bid. If the Purchasing Manager identifies such a vendor, the Purchasing Manager will contact the vendor to determine if the vendor is willing to meet the bid price offered by the Most Responsible Bidder. If the Non-local vendor is willing to meet the price offered by the Most Responsible Bidder, then that vendor shall be awarded the bid. Bid No. 112016 4 STANDARD TERMS AND CONDITIONS (Request For Bids/Proposals/Contracts) DCOco CHS 19.25 Rev. 07/07 1.0 APPLICABILITY: The terms and conditions set forth in fully documented cost increases to the vendor that are this document apply to Requests for Proposals (RFP), Bids and all demonstrated to be industry wide. Price increases may not other transactions whereby the County of Dane acquires goods or be granted unless they are expressed in bid documents services, or both. and contracts or agreements. 1.1 ENTIRE AGREEMENT: These Standard Terms and 7.2 Submission of a bid constitutes bidder’s Conditions shall apply to any contract, including any purchase certification that no financial or personal relationship exists order, awarded as a result of this request. Special requirements of between the bidder and any county official or employee a resulting contract may also apply. Said written contract with except as specially set forth in writing attached to and referenced parts and attachments shall constitute the entire made a part of the bid. The successful bidder shall agreement, and no other terms and conditions in any document, disclose any such relationship which develops during the acceptance, or acknowledgment shall be effective or binding term of the contract. unless expressly agreed to in writing by the County. 8.0 ACCEPTANCE-REJECTION: Dane County 1.2 DEFINITIONS: As used herein, “vendor” includes a reserves the right to accept or reject any or all bids, to provider of goods or services, or both, who is responding to an waive any technicality in any bid submitted and to accept RFP or a bid, and “bid” includes a response to either an RFP or a any part of a bid as deemed to be in the best interests of bid. the County. Submission of a proposal or a bid constitutes the making of an offer to contract and gives the County an 2.0 SPECIFICATIONS: The specifications in this request are option valid for 60 days after the date of submission to the the minimum acceptable. When specific manufacturer and model County. numbers are used, they are to establish a design, type of construction, quality, functional capability or performance level, or 8.1 Bids MUST be dated and time stamped by the any combination thereof, desired. When alternates are proposed, Dane County Purchasing Division Office on or before the they must be identified by manufacturer, stock number, and such date and time that the bid is due. Bids deposited or time other information necessary to establish equivalency. Dane stamped in another office will be rejected. Actual receipt in County shall be the sole judge of equivalency. Vendors are the office of the purchasing division is necessary; timely cautioned to avoid proposing alternates to the specifications which deposit in the mail system is not sufficient. THERE WILL may result in rejection of their bid. BE NO EXCEPTIONS TO THIS POLICY. 3.0 DEVIATIONS AND EXCEPTIONS: Deviations and 9.0 METHOD OF AWARD: Award shall be made to exceptions from terms, conditions, or specifications shall be the lowest responsible, responsive vendor conforming to described fully, on the vendor’s letterhead, signed, and attached to specifications, terms, and conditions, or to the most the bid. In the absence of such statement, the bid shall be advantageous bid submitted to the County on a quality accepted as in strict compliance with all terms, conditions, and versus price basis. Among other things, quantities, time of specifications and vendor shall be held liable for injury resulting delivery, purpose for which required, competency of from any deviation. vendor, the ability to render satisfactory service and past performance will be considered in determining 4.0 QUALITY: Unless otherwise indicated in the request, all responsibility. material shall be first quality. No pre-owned, obsolete, discontinued or defective materials may be used. 10.0 ORDERING/ACCEPTANCE: Written notice of award to a vendor in the form of a purchase order or other 5.0 QUANTITIES: The quantities shown on this request are document, mailed or delivered to the address shown on the based on estimated needs. The County reserves the right to bid will be considered sufficient notice of acceptance of bid. increase or decrease quantities to meet actual needs. A formal contract containing all provisions of the contract signed by both parties shall be used when required by the 6.0 DELIVERY: Deliveries shall be FOB destination freight Dane County Purchasing Division. prepaid and included unless otherwise specified. County will reject shipments sent C.O.D. or freight collect. 11.0 PAYMENT TERMS AND INVOICING: Unless otherwise agreed, Dane County will pay properly submitted 7.0 PRICING: Unit prices shown on the bid shall be the price vendor invoices within thirty (30) days of receipt of goods per unit of sale, e.g., gal., cs., doz., ea., etc., as stated on the or services, or combination of both. Payment will not be request or contract. For any given item, the quantity multiplied by made until goods or services are delivered, installed (if the unit price shall establish the extended price, the unit price shall required), and accepted as specified. Invoices presented govern in the bid evaluation and contract administration. for payment must be submitted in accordance with instructions contained on the purchase order. 7.1 Prices established in continuing agreements and term contracts may be lowered due to market conditions, but prices 11.1 NO WAIVER OF DEFAULT: In no event shall the shall not be subject to increase for the term specified in the award. making of any payment or acceptance of any service or Vendor shall submit proposed increases to the contracting product required by this Agreement constitute or be department thirty (30) calendar days before the proposed effective construed as a waiver by County of any breach of the date of the price increase. Proposed increases shall be limited to covenants of the Agreement or a waiver of any default of Bid No. 112016 -1- the successful vendor, and the making of any such payment or acceptance of any such service or product by County while any 16.3 Failure to comply with these Terms and such default or breach shall exist shall in no way impair or Conditions may result in the vendor being debarred, prejudice the right of County with respect to recovery of damages termination of the contract and/or withholding of payment. or other remedy as a result of such breach or default. 16.4 The vendor agrees to furnish all information and 12.0 TAXES: The County and its departments are exempt reports required by Dane County’s Contract Compliance from payment of all federal tax and Wisconsin state and local taxes Officer as the same relate to affirmative action and on its purchases except Wisconsin excise taxes as described nondiscrimination, which may include any books, records, below. The State of Wisconsin Department of Revenue has issued or accounts deemed appropriate to determine compliance tax exempt number ES41279 to Dane County. with Chapter 19, D.C. Ords., and the provisions of this Agreement. 12.1 The County is required to pay the Wisconsin excise or occupation tax on its purchase of beer, liquor, wine, cigarettes, 16.5 Americans with Disabilities Act: The vendor tobacco products, motor vehicle fuel and general aviation fuel. The agrees to the requirements of the ADA, providing for County is exempt from Wisconsin sales or use tax on these physical and programmatic access to service delivery and purchases. The County may be subject to other states’ taxes on treatment in all programs and activities. its purchases in that state depending on the laws of that state. Vendors performing construction activities are required to pay state 17.0 PATENT, COPYRIGHT AND TRADEMARK use tax on the cost of materials. INFRINGEMENT: The vendor guarantees goods sold to the County were manufactured or produced in accordance 13.0 GUARANTEED DELIVERY: Failure of the vendor to with applicable federal labor laws, and that the sale or use adhere to delivery schedules as specified or to promptly replace of the articles described herein do not infringe any patent, rejected materials shall render the vendor liable for all costs in copyright or trademark. The vendor covenants that it will, excess of the contract price when alternate procurement is at its own expense, defend every suit which shall be necessary. Excess costs shall include administrative costs. brought against the County (provided that such vendor is promptly notified of such suit, and all papers therein are 14.0 APPLICABLE LAW AND VENUE: This contract shall be delivered to it) for any alleged infringement of any patent, governed under the laws of the State of Wisconsin, and venue for copyright or trademark by reason of the sale or use of such any legal action between the parties shall be in Dane County articles, and agrees that it will pay all costs, damages, and Circuit Court. The vendor shall at all times comply with and profits recoverable in any such suit. observe all federal and state laws, local laws, ordinances, and regulations which are in effect during the period of this contract and 18.0 SAFETY REQUIREMENTS: All materials, which in any manner affect the work or its conduct. equipment, and supplies provided to the County must fully comply with all safety requirements as set forth by the 15.0 ASSIGNMENT: No right or duty in whole or in part of the Wisconsin Department of Commerce and all applicable vendor under this contract may be assigned or delegated without OSHA Standards. the prior written consent of Dane County. 18.1 MATERIAL SAFETY DATA SHEET: If any 16.0 NONDISCRIMINATION/AFFIRMATIVE ACTION: During item(s) on an order(s) resulting from this award(s) is a the term of this Agreement the vendor agrees, in accordance with hazardous chemical, as defined under 29 CFR 1910.1200, sec. 111.321, Wis. Stats., and Chapter 19 of the Dane County provide one (1) copy of the Material Safety Data Sheet for Code of Ordinances, not to discriminate against any person, each item with the shipped container(s) and one (1) copy whether an applicant or recipient of services, an employee or with the invoice(s). applicant for employment, on the basis of age, race, ethnicity, religion, color, gender, disability, marital status, sexual orientation, 19.0 WARRANTY: Unless specifically expressed national origin, cultural differences, ancestry, physical appearance, otherwise in writing, goods and equipment purchased as a arrest record or conviction record, military participation or result of this request shall be warranted against defects by membership in the national guard, state defense force or any other the vendor for one (1) year from date of receipt. An reserve component of the military forces of the United States, or equipment manufacturer’s standard warranty shall apply as political beliefs. The vendor shall provide a harassment-free work a minimum and must be honored by the vendor. The time environment. These provisions shall include, but not be limited to, limitation in this paragraph does not apply to the warranty the following: employment, upgrading, demotion, transfer, provided in paragraph 27.0. recruitment, advertising, layoff, termination, training, including apprenticeships, rates of pay or other forms of compensation. 20.0 INSURANCE RESPONSIBILITY: The successful vendor shall: 16.1 Vendors who have twenty (20) or more employees and a contract of twenty thousand dollars ($20,000) or more must submit 20.1 Maintain worker’s compensation coverage as a written affirmative action plan to the County’s Contract required by Wisconsin Statutes, for all employees engaged Compliance Officer within fifteen (15) working days of the effective in the work. The successful vendor shall furnish evidence date of the contract. The County may elect to accept a copy of the of adequate worker’s compensation insurance. current affirmative action plan filed with and approved by a federal, state or local government unit. 20.2 Indemnify, hold harmless and defend County, its boards, commissions, agencies, officers, employees and 16.2 The vendor agrees to post in conspicuous places, representatives against any and all liability, loss (including, available for employees and applicants for employment, notices but not limited to, property damage, bodily injury and loss setting forth the provisions of this Agreement as they relate to of life), damages, costs or expenses which County, its affirmative action and nondiscrimination. officers, employees, agencies, boards, commissions and Bid No. 112016 -2- representatives may sustain, incur or be required to pay by reason Friday, between 8:00 a.m. and 4:00 p.m. Prior of the successful vendor furnishing the services or goods required appointment is advisable. to be provided under the contract with the County, provided, however, that the provisions of this paragraph shall not apply to 22.1 PROPRIETARY INFORMATION: If the vendor liabilities, losses, charges, costs, or expenses caused by or asserts any of its books and records of its business resulting from the acts or omissions of County, its agencies, practices and other matters collectively constitute a trade boards, commissions, officers, employees or representatives. The secret as that term is defined in s. 134.90(1)(c), Wis. obligations of the successful vendor under this paragraph shall Stats., County will not release such records to the public survive the expiration or termination of any contract resulting from without first notifying the vendor of the request for the the successful vendor’s bid. records and affording the vendor an opportunity to challenge in a court of competent jurisdiction the 20.3 At all times during the term of this Agreement, keep in full requester’s right to access such records. The entire force and effect comprehensive general liability and auto liability burden of maintaining and defending the trade secret insurance policies (as well as professional malpractice or errors designation shall be upon the vendor. The vendor and omissions coverage, if the services being provided are acknowledges and agrees that if the vendor shall fail, in a professional services) issued by a company or companies timely manner, to initiate legal action to defend the trade authorized to do business in the State of Wisconsin and licensed secret designation or be unsuccessful in its defense of that by the Wisconsin Insurance Department, with liability coverage designation, County shall be obligated to and will release provided for therein in the amount of at least $1,000,000 CSL the records. (Combined Single Limits). Coverage afforded shall apply as primary. County shall be given ten (10) days advance notice of 22.2 Data contained in a bid, all documentation cancellation or non-renewal. Upon execution of this Agreement, provided therein, and innovations developed as a result of the successful vendor shall furnish County with a certificate of the contracted commodities or services cannot be insurance listing County as an additional insured and, upon copyrighted or patented. All data, documentation, and request, certified copies of the required insurance policies. If the innovations shall be the property of the County. successful vendor’s insurance is underwritten on a Claims-Made basis, the Retroactive Date shall be prior to or coincide with the 22.3 Any material submitted by the vendor in response date of this Agreement, the Certificate of Insurance shall state that to this request that the vendor considers confidential and coverage is Claims-Made and indicate the Retroactive Date, the proprietary information and which vendor believes qualifies successful vendor shall maintain coverage for the duration of this as a trade secret, as provided in section 19.36(5), Wis. Agreement and for two years following the completion of this Stats., must be identified on a designation of Confidential Agreement. The successful vendor shall furnish County, annually and Proprietary Information form. In any event, bid prices on the policy renewal date, a Certificate of Insurance as evidence will not be held confidential after award of contract. of coverage. It is further agreed that the successful vendor shall furnish the County with a 30-day notice of aggregate erosion, in 23.0 RECYCLED MATERIALS: Dane County is advance of the Retroactive Date, cancellation, or renewal. It is required to purchase products incorporating recycled also agreed that on Claims-Made policies, either the successful materials whenever technically and economically feasible. vendor or County may invoke the tail option on behalf of the other Vendors are encouraged to bid products with recycled party and that the Extended Reporting Period premium shall be content which meet specifications. paid by the successful vendor. In the event any action, suit or other proceeding is brought against County upon any matter herein 24.0 PROMOTIONAL ADVERTISING: Reference to or indemnified against, County shall give reasonable notice thereof to use of Dane County, any of its departments or sub-units, or the successful vendor and shall cooperate with the successful any county official or employee for commercial promotion vendor’s attorneys in the defense of the action, suit or other is prohibited. proceeding. 25.0 ANTITRUST ASSIGNMENT: The vendor and the 20.4 The County reserves the right to require higher or lower County of Dane recognize that in actual economic practice, insurance limits where County deems necessary. overcharges resulting from antitrust violation are in fact usually borne by the County of Dane (purchaser). 20.5 In case of any sublet of work under this Agreement, the Therefore, the successful vendor hereby assigns to the successful vendor shall furnish evidence that each and every County of Dane any and all claims for such overcharges as subvendor has in force and effect insurance policies providing to goods, materials or services purchased in connection coverage identical to that required of the successful vendor. with this contract. 21.0 CANCELLATION: County reserves the right to terminate 26.0 RECORDKEEPING AND RECORD RETENTION- any Agreement due to non-appropriation of funds or failure of PUBLIC WORKS CONTRACTS: The successful bidder on performance by the vendor. This paragraph shall not relieve a public works contract shall comply with the State of County of its responsibility to pay for services or goods provided or Wisconsin prevailing wage scale and shall establish and furnished to County prior to the effective date of termination. maintain adequate payroll records for all labor utilized as well as records for expenditures relating to all 22.0 PUBLIC RECORDS ACCESS: It is the intention of the subcontracts, materialmen and suppliers. All records must County to maintain an open and public process in the solicitation, be kept in accordance with generally accepted accounting submission, review, and approval of procurement activities. Bid procedures. The County shall have the right to audit, openings are public unless otherwise specified. Records are not review, examine, copy, and transcribe any such records or available for public inspection prior to issuance of the notice of documents. The vendor will retain all documents intent to award or the award of the contract. Bid results may be applicable to the contract for a period of not less than three obtained by visiting the Dane County Purchasing Office Monday – (3) years after final payment is made. Bid No. 112016 -3- 26.1 RECORDKEEPING AND RECORD RETENTION-COST The bid involves only the sale of goods to the County; REIMBURSEMENT CONTRACTS: Where payment to the vendor The bid is for professional services; is based on the vendor’s costs, vendor shall establish and maintain The bid is for a public works contract where wages are adequate records of all expenditures incurred under the contract. regulated under s. 62.293, Wis. Stats.; All records must be kept in accordance with generally accepted The bidder is a school district, a municipality, or other accounting procedures. The County contracting agency shall have unit of government; the right to audit, review, examine, copy, and transcribe any The service to be provided is residential services at an pertinent records or documents relating to any contract resulting established per bed rate; from this bid/proposal held by the vendor. The vendor will retain all The bidder’s employees are persons with disabilities documents applicable to the contract for a period of not less than working in employment programs and the successful three (3) years after final payment is made. bidder holds a current sub-minimum wage certificate issued by the U.S. Department of Labor or where such 27.0 YEAR 2000 COMPLIANT: Vendor warrants that: a) all a certificate could be issued but for the fact that the goods, services and licenses sold otherwise provided pursuant to employer is paying a wage higher than the minimum this procurement have been tested for and are fully year 2000 wage; compliant, which means they are capable of correctly and The bidder is an individual providing services to a consistently handling all date-based functions before, during and family member; or after the year 2000; b) the date change from 1999 to 2000, or any The bidder’s employees are student interns. other date changes, will not prevent such goods, services or licenses from operating in a merchantable manner, for the 28.03 COMPLIANCE WITH FAIR LABOR STANDARDS. purposes intended and in accordance with all applicable plans and During the term of this Agreement, PROVIDER shall report specifications and without interruption before, during and after the to the County Contract Compliance Officer, within ten (10) year 2000; and c) vendor’s internal systems, and those of vendor’s days, any allegations to, or findings by the National Labor vendors, are year 2000 compliant, such that vendor will be able to Relations Board (NLRB) or Wisconsin Employment deliver such goods, services and licenses as required by this Relations commission (WERC) that PROVIDER has procurement. violated a statute or regulation regarding labor standards or relations within the seven years prior to entering this 28.0 LIVING WAGE REQUIREMENT: The vendor shall, Agreement. If an investigation by the Contract where appropriate, comply with the County’s Living Wage Compliance Officer results in a final determination that the requirements as set forth in section 25.015, Dane County matter adversely affects PROVIDER’S responsibilities Ordinances. under this Agreement, and which recommends termination, suspension or cancellation of this agreement, the County 28.01 In the event its payroll records contain any false, may take such action. misleading or fraudulent information, or if the vendor fails to comply with the provisions of s. 25.015, D.C. Ords., the County may 28.04 PROVIDER may appeal any adverse finding by the withhold payments on the contract, terminate, cancel or suspend Contract Compliance Officer as set forth in sec. the contract in whole or in part, or, after a due process hearing, 25.015(11)(c) through (e). deny the vendor the right to participate in bidding on future County contracts for a period of one (1) year after the first violation is found 28.05 PROVIDER shall post the following statement in a and for a period of three (3) years after a second violation is found. prominent place visible to employees: “As a condition of receiving and maintaining a contract with Dane County, 28.02 Bidders are exempt from the above requirements if: this employer shall comply with federal, state and all other The maximum value of services to be provided is less than applicable laws prohibiting retaliation or union organizing.” $5,000; Bid No. 112016 -4- Part – 2 Bid Forms Submit With Bid BIDDER COVER PAGE SIGNATURE AFFIDAVIT NAME OF FIRM: STREET ADDRESS: CITY, STATE, ZIP CONTACT PERSON: PHONE #: FAX #: EMAIL: In signing this bid, we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury. The undersigned, submitting this bid, hereby agrees with all the terms, conditions, and specifications required by the County in this Request for Bid, and declares that the attached bid and pricing are in conformity therewith. _____________________________________ _______________________ Signature Title _____________________________________ _______________________ Name (type or print Date This firm herby acknowledges receipt / review of the following addendum(s) (If any) Addendum #_____ Addendum #_____Addendum #_____Addendum #_____ Bid No. 112016 -1- Part - 2 Bid Forms Submit With Bid BID PROPOSAL Aggregate for Surface Treatment For the price(s) listed below, our firm hereby offers to provide the following item(s) in accordance with the specifications of this bid. CTH F (Cave of the Mounds Road to County Road KP) Towns of Blue Mounds, Vermont & Black Earth Vendor Name OPTION "A" - Delivered to Mt Horeb Shop (9932 CTH ID) Town of Blue Mounds, Section 11 QUANTITY UNIT MATERIAL TYPE (TONS) PRICE TOTAL BID 1. Pea Gravel, Grad. No. 3 1,888 2. Quartzite Chips, Grad. No. 3 1,888 Pit Name: Location (Town/Range/Section): (Address) OPTION "B" – Supplier’s Stockpile QUANTITY UNIT MATERIAL TYPE (TONS) PRICE TOTAL BID 3. Pea Gravel, Grad. No. 3 1,888 4. Quartzite Chips, Grad. No. 3 1,888 Pit Name: Location (Town/Range/Section): (Address) Does price include loading? Yes_____ No_____ If no, loading cost, if provided is: $____________ per ton Bid No. 112016 -2- CTH F (US 14 to US 19) Towns of Black Earth & Mazomanie Vendor Name OPTION "A" - Delivered to Cross Plains Shop (4537 CTH P) Town of Cross Plains, Section 3 QUANTITY UNIT MATERIAL TYPE (TONS) PRICE TOTAL BID 1. Pea Gravel, Grad. No. 3 500 2. Quartzite Chips, Grad. No. 3 500 Pit Name: Location (Town/Range/Section): (Address) OPTION "B" – Supplier’s Stockpile QUANTITY UNIT MATERIAL TYPE (TONS) PRICE TOTAL BID 3. Pea Gravel, Grad. No. 3 500 4. Quartzite Chips, Grad. No. 3 500 Pit Name: Location (Town/Range/Section): (Address) Does price include loading? Yes_____ No_____ If no, loading cost, if provided is: $____________ per ton Bid No. 112016 -3- CTH S (STH 78 to Pine Bluff) Towns of Blue Mounds, Springdale & Cross Plains Vendor Name OPTION "A" - Delivered to Cross Plains Shop (4537 CTH P) Town of Cross Plains, Section 3 QUANTITY UNIT MATERIAL TYPE (TONS) PRICE TOTAL BID 1. Pea Gravel, Grad. No. 3 1,316 2. Quartzite Chips, Grad. No. 3 1,316 Pit Name: Location (Town/Range/Section): (Address) OPTION "B" – Supplier’s Stockpile QUANTITY UNIT MATERIAL TYPE (TONS) PRICE TOTAL BID 3. Pea Gravel, Grad. No. 3 1,316 4. Quartzite Chips, Grad. No. 3 1,316 Pit Name: Location (Town/Range/Section): (Address) Does price include loading? Yes_____ No_____ If no, loading cost, if provided is: $____________ per ton Bid No. 112016 -4- CTH T(Ridge Road to STH 19) Town of Medina Vendor Name OPTION "A" - Delivered to Badger Salt Shed (3650 CTH T) Town of Burke, Section 35 QUANTITY UNIT MATERIAL TYPE (TONS) PRICE TOTAL BID 1. Pea Gravel, Grad. No. 3 300 2. Quartzite Chips, Grad. No. 3 300 Pit Name: Location (Town/Range/Section): (Address) OPTION "B" – Supplier’s Stockpile QUANTITY UNIT MATERIAL TYPE (TONS) PRICE TOTAL BID 3. Pea Gravel, Grad. No. 3 300 4. Quartzite Chips, Grad. No. 3 300 Pit Name: Location (Town/Range/Section): (Address) Does price include loading? Yes_____ No_____ If no, loading cost, if provided is: $____________ per ton Bid No. 112016 -5- Part - 2 Bid Forms Submit With Bid FAIR LABOR PRACTICES CERTIFICATION Dane County Ordinance 25.11(28) The undersigned, for and on behalf of the PROPOSER, BIDDER OR APPLICANT named herein, certifies as follows: 1. That he or she is an officer or duly authorized agent of the above-referenced PROPOSER, BIDDER OR APPLLICANT, which has a submitted a proposal, bid or application for a contract with the county of Dane. 2. That PROPOSER, BIDDER OR APPLLICANT has: (Check One) ________ not been found by the National Labor Relations Board (“NLRB”) or the Wisconsin Employment Relations Commission (“WERC”) to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this Certification is signed. ________ been found by the National Labor Relations Board (“NLRB”) or the Wisconsin Employment Relations Commission (“WERC”) to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this Certification is signed Date Signed: _________________________________ Officer or Authorized Agent _________________________________ Business Name NOTE: You can find information regarding the violations described above at: www.nlrb.gov and http://werc.wi.gov. For Reference Dane County Ord. 28.11 (28) is as follows: (28) BIDDER RESPONSIBILITY. (a) Any bid, application or proposal for any contract with the county, including public works contracts regulated under chapter 40, shall include a certification indicating whether the bidder has been found by the National Labor Relations Board (NLRB) or the Wisconsin Employment Relations Committee (WERC) to have violated any statute or regulation regarding labor standards or relations within the last seven years. The purchasing manager shall investigate any such finding and make a recommendation to the committee, which shall determine whether the conduct resulting in the finding affects the bidder’s responsibility to perform the contract. If you indicated that you have been found by the NLRB or WERC to have such a violation, you must include a copy of any relevant information regarding such violation with your proposal, bid or application. Bid No. 112016 -4- Part 3 – Detailed Specifications Bid Forms Submit With Bid Specifications Overview Dane County as represented by the Purchasing Division will accept bids for the purchase of specified item(s) as described further in this document. The intended user agency is: Dane County Public Works Highway and Transporation Any deviation from the minimum specifications stated herein must be identified in detail on the form provided and must include a description of how the proposed item/s differ from the bid requirements, along with detailed justification for such deviation. The specifications below describe an acceptable item(s). Minor variations in specification may be accepted if, in the opinion of County staff, they do not adversely affect the quality, maintenance or performance of the items). Dane County reserves the right to accept or reject any and all bids, to waive informalities and to choose the bid that best meets the specifications and needs of the County. If no variations are listed, it will be assumed that all specifications are met DEVIATIONS ITEM NUMBER DEVIATION EXPLANATION ___________ ____________________________________________________________ ___________ ____________________________________________________________ ___________ ____________________________________________________________ ___________ ____________________________________________________________ ___________ ____________________________________________________________ ___________ ____________________________________________________________ Check box at left if bidder has taken NO deviations from the specifications . Bid No. 112016 -1- Part 3 – Detailed Specifications Technical Specifications GENERAL You are invited to submit a bid to furnish aggregate for surface treatment to be used as cover material on asphalt sealcoat work. We are seeking bids for this material either delivered to our site, or picked up by Dane County from the producer's stockpile. All materials supplied under this proposal shall conform to the Standard Specifications for Road and Bridge Construction, 2012 edition (hereinafter referred to as the "Standard Specifications"), and all subsequent revisions and supplementary specifications, of the Wisconsin Division of Highways, Department of Transportation. Your failure to submit a bid may prevent Dane County Highway and Transportation Department from acquiring your product(s). Thus, if you are interested in doing business with the Dane County Highway and Transportation Department in 2012, we strongly encourage you to submit a bid by the opening date indicated. GRADATION AND QUALITY Pea Gravel, limestone chips and quartzite chips shall meet all applicable requirements contained in Sections 401 and 408 of the State of Wisconsin, Department of Transportation Standard Specifications for Road and Structure Construction, 2012 Edition and shall fall within the following gradation limits: Sieve Size Percentage by Weight Passing 1/2 inch (12.5 mm) 100 3/8 inch (9.5 mm) 95 - 100 No. 4 (4.75 mm) 10 - 40 No. 16 (1.18 mm) 0-5 No. 200 (75 microns) 0-2 All materials must be washed to be acceptable. BID OPTIONS AND AWARD This bid proposal contains two options regarding the delivery of material. Option "A" requires the supplier to deliver the material to the specified location. Dane County will stockpile the material under this option. Option "B" requires that the material be available in stockpile at the supplier's pit (hauling will be done by Dane County). Dane County will choose the type of material, and option that is most advantageous to the County, and each bid item (location) will be awarded separately. DELIVERY Under Option "A" the supplier must deliver a minimum of 600 ton per day. The delivery shall be made during the normal working hours for Dane County (7:00 a.m. to 3:30 p.m.) or as modified by the County Highway and Transportation Department. PAYMENT All material will be paid for by the ton. Each load must be accompanied by a ticket containing the appropriate weight information. In the event that an acceptable scale is unavailable, a unit price bid based on a volume measurement will be allowed if so noted on the pricing sheets. To allow for comparison of bids, it will be assumed that the weight per cubic yard is 2,600 lbs. with the quantities adjusted accordingly. Dane County reserves the right to determine actual quantities provided, if material is supplied on other than a weight basis. SCHEDULE AND DAMAGES Delivery under Option "A" may begin upon award of contract and must be completed prior to May 31, 2012. There shall be a damage claim of $100 per day for any delay beyond the May 31, 2012 date. The material under Option "B" shall be available on or before May 31, 2012. There shall be a damage claim of $100 per day for any delay beyond the May 31, 2012 date. LATE DELIVERY Prompt delivery of the product is important. Failure to meet the agreed upon delivery time, within one-half hour, will result in a $10.00 per cubic yard deduction. PURCHASE OF ITEM(S) The Dane County Highway and Transportation Department reserves the right to award this bid on a per-item basis or on total net bid, whichever is deemed most advantageous to Dane County. Each item will be considered independent of any other item. The Dane County Highway and Transportation Department will attempt to utilize the lowest bid when obtaining product, however the Department reserves the right to obtain product from the most advantageous vendor/location. In making this determination, the Department will consider availability of product and proximity of vendor to project to minimize hauling costs and/or assure that the product quality is not compromised by excessive travel time (i.e. redi mix). INSURANCE Bidders shall carry insurance as required in the Standard Terms and Conditions, Section 20. The bidder shall furnish Dane County Highway and Transportation Department along with the bid a certificate of insurance showing the type, amount, class of operations covered, effective dates, and expiration dates of policies. BID BOND/PERFORMANCE BOND Each proposal must be accompanied by a certified or cashier's check payable to the Dane County Public Works, Highway & Transportation Department, or a bid bond, as a guarantee in the amount of 5% of the total bid. Successful bidders shall furnish the County with a performance bond equal to 100% of the contracted amount (per State Statute 779.14). PRICING Bidders may submit pricing for any one item or combination of items included in this bid. If product price is the same for various locations, only one bid proposal sheet is needed. If product price varies for different locations, please copy the blank form(s) as many times as needed.
Pages to are hidden for
"Dane County"Please download to view full document