INTERMUNICIPAL COOPERATION AGREEMENT
the Organizing Local Governments
Hudson Valley Municipal Purchasing Group
This Agreement dated the 10th day of September, 2002, and executed by and among the
County of Dutchess, County of Rockland, County of Ulster, the City of New Rochelle
and the Town of Cortland, (collectively referred to as the "Organizing Local
Governments"), and any other local government of the State of New York that becomes a
party hereto (who, together with the Organizing Local Governments, shall be collectively
referred to as the "Hudson Valley Municipal Purchasing Group" or "HVMPG") and do
hereby organize and create the Hudson Valley Municipal Purchasing Group, in accordance
with section 119-o of the New York State General Municipal Law, and in accordance with
WHEREAS, the Organizing Local Governments wish to create, in accordance with
applicable New York Law, a purchasing cooperative to serve all participating Hudson
Valley local governments through the creation of a purchasing cooperative to operate and
maintain a Regional Bid Notification and E-Procurement System, and assist HVMPG
members in compliance with state bidding requirements, in identifying qualified vendors of
commodities, goods and services, and to realize the various potential economies, including
administrative cost savings, and
WHEREAS, the Organizing Local Governments, are acting in accordance with
section 119-o of the New York State General Municipal Law, to cooperatively create the
HVMPG for the purpose of fulfilling their respective public and governmental purposes,
needs, objective and programs, and
WHEREAS, the Organizing Local Governments have additionally determined that
other local governments qualified to do so should be permitted to join with them through
execution of an addendum to this Intermunicipal Cooperation Agreement (hereinafter
referred to as the "Agreement"), in order to fulfill their own respective public purposes by
participation in the HVMPG;
NOW, THEREFORE, the Organizing Local Governments and such additional local
governments as assent hereto, have agreed, and hereby do agree upon the following terms
and conditions, to participate in the HVMPG:
Article 1. Purposes of HVMPG
1.1 The Organizing Local Governments hereby agree to create the HVMPG for
their benefit and for the benefit of the other HVMPG members.
1.2 The HVMPG shall be administered in accordance with and subject to the terms of this
Agreement, its Bylaws, and other documents necessary to implement and carry out the purpose of the
1.3 The purpose of the HVMPG is to obtain the benefits and efficiencies that can accrue to
HVMPG Members by cooperating in the development of a concerted effort to operate and maintain a
Regional Bid Notification and E-Procurement System, assist HVMPG members in compliance with state
bidding requirements, in identifying qualified vendors of commodities, goods and services, and to realize
the various potential economies, including administrative cost savings for HVMPG members.
Article 2. Governance
2.1 The HVMPG shall be governed and managed by its Board in accordance with the Bylaws
of the HVMPG.
Article 3. Powers and Duties
3.1 The Organizing Local Governments and other HVMPG Members designate the
HVMPG as their purchasing cooperative to administer the various programs selected by HVMPG
3.2 The Organizing Local Governments hereby authorize the initial Board to adopt the
Article 4. Obligations of HVMPG Members
4.1 No HVMPG Member shall ever be liable to pay or be responsible for payment of any sum
of money to the HVMPG or to any other HVMPG Member or to any other person by execution of this
4.2 My obligation of a HVMPG member to pay any money to HVMPG under this Agreement shall
arise only under the terms and provisions of a separate contract, agreement, or instrument that has been
formally and specifically approved by the governing body of the HVMPG Member, and which specifically
states the purpose, terms, rights, and duties of the contracting parties.
Article 5. Additional Parties
5.1 Any local government [or political subdivision] as defined in New
York State General Municipal Law may become a party to this agreement by the
execution of resolution by their governing body adopting this Agreement and
electing to become a HVMPG member.
Article 6. Term
6.1 The term of this Agreement shall be for one (1) year from the date hereof and
shall automatically be renewed on each anniversary of the commencement date.
Article 7. Authorization of Participation
7.1 Each HVMPG Member represents and warrants that its governing body has
duly authorized it participation in the HVMPG in accordance with section 119-0 of the
General Municipal Law.
Article 8. Compensation
8.2 The parties agree that the contractual payment, if any, under this agreement
are amounts that fairly compensate the respective parties for the services or functions
performed under this agreement.
Article 9. Execution and Delivery
9.1 By the execution and delivery of this Agreement, the undersigned
individual(s) warrant that s/he/they are/have been duly authorized by all requisite
administrative action required to enter into and perform the terms of this Agreement.
9.2 This Agreement is being executed by the Organizing Local Governments as
separate agreements and at separate times, each of which shall be considered collectively as
an original complete copy of the Agreement, as if each Organizing Local Government had
executed the same copy.
EXECUTED AND DELIVERED by and between the Organizing Local Governments
and all local governments which subsequently elect to become HVMPG members, as of
the effective date of this Agreement.
County of Rockland
C. SCOTT VANDERHOEF
STATE OF NEW YORK )
COUNTY OF ROCKLAND)
On the 10th day of September, 2002, before me came C. Scott Vanderhoef, to me known, being
duly sworn by me, did depose and say that he is the County Executive of Rockland County, a
municipal corporation; his office address is 11 New Hempstead Road, New City, New York, and
he executes the foregoing instrument on behalf of the County of Rockland
As Clerk to the Legislature, I hereby attest that I know the seal of the Legislature of Rockland
County, and that the seal affixed to this instrument is such seal.
Laurence O. Toole
Clerk to the Legislature
SHARED MUNICIPAL SERVICES INCENTIVE GRANT APPLICATION
Statewide County Contract Data Base and Cooperative Purchasing Collaboration Tool
Included with this grant application is a copy of the Intermunicipal Cooperation Agreement for
the Hudson Valley Municipal Purchasing Group. A similar Intermunicipal Cooperation
Agreement will be required for each County that will utilize the County Contract Database. This
Intermunicipal Agreement will define the purpose of the County Contract Database, establish
governance, establish bylaws for the operation of the database, and will determine any fees to be
In addition, local governments that wish to participate in cooperative bids, using the Cooperative Bidding
Collaboration Tool will need to enter into an Intermunicipal Agreement on a regional basis for the
purpose or participating in cooperative bids.