TC Strategy by hcj



Reforming Technical Cooperation


    The Backbone Strategy
       on TC & its core


  Main challenges __________                                      EuropeAid

                      Not enough focus
                          on results
   Supply-driven                                 Mixed standard
                                                   of experts
                      … and little evidence
                          of change
                                                Overreliance on
                                              northern commercial
of TA performance …
                           Parallel PIUs
                        - outside country
                           structures –
                      absorb resources and
                          do not develop
Drivers of change __________                                   EuropeAid

   International Aid Effectiveness commitments – Paris

     Indicator 4: 50% of TC implemented via coordinated
     Indicator 6: reduce by 2/3 the stock of parallell PIUs

 EU targets:

     Provide all capacity building assistance via coordinated
      programmes and increasing use of multi donors arrangements
     Avoid the establishment of (parallel) PIU

European Court of Auditors on TA
(2006) __________

Recommended areas of work:

   improve design + result orientation
   promote new sources/types of providers
   better selection of expertise/revision of evaluation criteria
   enhance coordination among donors
   performance tracking/database
   more ownership

Vision __________                                               EuropeAid

  Improved effectiveness and sustainability of EC
       development assistance, based on:

Provision of “quality TC” that   Provision of support through
    supports country-led            partner-owned project
   programmes, based on                 implementation
partner demand and focused          arrangements, with a
    on sustainable results         substantial reduction of
                                          Parallel PIUs

 Eight guiding principles __________                         EuropeAid

     8. Consider       1. Primary aim    2.Demand led
      innovative        is Capacity       approach
      options for TC    Development       where TC is
      provision                           not provided
                                          by default

7. Avoid use of             EC
 Parallel PIU &          Technical         3.Strong result
 promote effective      Cooperation         orientation

     6. Work                              4.Country
      through          5. Take account
                        of                 owned &
      harmonized                           managed TC
      and aligned       country/sector
                        requirements       processes
In line with the Accra Agenda for Action                                   EuropeAid

(AAA) __________

Donors’ support for capacity development will be demand-
 driven and designed to support country ownership

Developing Countries and Donors will :
    i) jointly select and manage technical cooperation
    ii) promote the provision of technical cooperation by local and regional
     resources, including through South-South Cooperation

Donors will strengthen their own capacity and skills to be
 more responsive to developing countries’ needs

Four purposes of Technical cooperation

The five working axis __________                        EuropeAid

   4. Communication, knowledge management,

                1. Strategic dialogue

    2. Improve design management & accountability

 3. Improve tendering, contracting & other procedures

 5. Implementation and monitoring of the Strategy
 Axis 1: Strategic dialogue on TC and                       EuropeAid

 PIUs __________

At country level – menu of interventions:
Support sector/national policies on TC and PIU
Support plans for capacity development at sector level
Address public sector reforms
Promote dialogue on "top up“
Inform other donors on TC operations in the pipeline
engage in joint/co-financing

HQ level:
participation in ongoing dialogue at international level
promote joint guidance
organize joint training/sector seminars

 Axis 2: TC design, management and                          EuropeAid
accountability __________

Better design - Guidelines        Process wise:
 on TC:
                                      Partner countries
    Assess demand for TC              involvement in project
    Consider/adapt to context         design and management
    Assess existing capacity         accountability of TC
    Optimize harmonization
                                       providers to partner
    Result oriented design
    Get the right inputs – Dos
     and Don’ts in ToR                Better monitoring and
    Monitor/evaluate results          performance assessment
    … beyond PIU towards              systems

A summary of the Guidelines in 6 lines                       EuropeAid


 1.   Convert ownership into practice : results, roles,
      inputs to be defined both for partners and donors

 2.   Assess/adapt to demand, to context and to existing
      capacity – and harmonize

 3.   Let results be the driver

 4.   Analyse options, look for the right type of provider

 5.   Track / monitor results, ensure domestic

 6.   …… think in terms of project implementation
                           Focusing on the partner’s programme                    EuropeAid

Partner-owned TC support

                               TC inputs &


                            TC inputs

                                              is wrongly assumed   capacity and
                            &                                         results
                            activities              leading to

                              Activities by
                            partner and by                         Sustainable
                                donor TC           “may” lead to   capacity and
                             inputs, under                            results

                             Look for results beyond TC deliverable                                      EuropeAid

Result-oriented TC support

                                           Start from feasible impact, work backwards to determine
                                             if and how TC support may be and feasible relevant

                              Recurrent                                                          Wider
                                                  Capacity                       Outcomes
                               inputs                              Outputs                      impact


Programme implementation arrangements

                                         …Programme implementation                                     EuropeAid

                                         arrangement… __________

                                        Five key parameters:

                                        1.   Governance and accountability
                                        2.   Management set-up
                                        3.   Logistical autonomy
                                        4.   Relations between TC experts, partners and the EC
                                        5.   EC’s and other donors’ roles

                                             More autonomous or more integrated depending on
                                             purpose / nature of the programme and changing over

                                                        !! No blueprint solutions – help partners to
                                                        get it right and flexible
Quality Matrix in a snapshot__________

1. Demand,      2. Fits the       3. The            4. Link to        5. The
adequate        context and       support is        outputs and       programme
ownership       existing          harmonised        expected          implementation
and             capacity          and               outcomes          arrangements
capacity of                       sustainability                      are appropriate
partners                          of benefits

                                                                      •PIA is adequate
•Commitment     • No critical     • Synergies and   •Results          for results
and demand      constraints       harmonisation     defined beyond
                                  options           TC deliverables   •Managerial
•Partner        •Existing         explored                            autonomy is
participation   capacity enable                     •Partner inputs   adequate
                absorption        •Stand-alone TC   are specified
                                  support clearly                     •Partners lead
                •Similar          justified                           and are
                programmes/TC                                         accountable to
                support has                                           domestic
                worked                                                stakeholders
Quality Grid: self assessment at country
level __________
To be attached to the Action Fiche for “significant” TC
operations and all TC focused programmes

1. How have key stakeholders express
their demand (…) ?

2. How does the context analysis
confirm that TC is the appropriate aid
response (…) ?

3. What synergies and harmonization
options have been explored (…)?

4. How are outputs and expected
outcomes defined (…)?
5. How is the PIA design based on
results to be achieved (…)?                                17
Axis 3: TC procurement, contracting and                       EuropeAid

other procedures __________


More ownership of Partner Governments

Facilitate co-financing and delegated cooperation

Mobilize public sector expertise, including of MS

Improved quality of experts

… These objectives are possible with the existing rules and

 A menu of options __________

 Three levels to
 consider during      Procedures that            Results
Identification and    support the TC
   Formulation            reform
                     Co-financing:         Better
                     preferably pooled     harmonisation of TC
Who is financing?    funding under
                     national leadership

                     Delegated             More ownership
Who is managing      preferably the
  the action         Partner
What contractual     Possible modes of     Better CD result
     forms           execution (service
                     contract, grant...)
Who will be managing the action?                     EuropeAid


               !! Don’t forget national leadership    20
How to contract expertise (public
administration expertise as example)

       Service contract        Grant

        Negotiated procedure   Direct award or
        or others tendering    call for proposal

When justified…. __________                                      EuropeAid

 Direct award of a grant:         Negotiated procedure:

« Actions with specific          « Where services are entrusted
 caracteristics which require a    to public sector bodies or to
 particular type of body on        non profit institutions
 account of its technical          /associations and relate to
 competence, its high degree of    activities of an institutional
 specialization or its             nature or designed to provide
 administrative power » (PRAG)     assistance in the social field »
Well proven competence in the
 AAP/financing decision
                                     Informal call of interest
    Informal call of interest      to MS
 to MS

  Good practices for more quality

           CONTENTS                             PROCESS
Drafting good term of reference
take time. Plan ahead!
More 14 days necessary for good     Has the partner be the leader in
expertise.                          the drafting? Or at least be
Evaluation grid: specify the        involved/consulted?
competencies needed (related
to local expertise) as a criteria
Check references
Evaluation of tenders/standard      Is the partner responsible for the
practices:                          evaluation? If not how is he
- organise interview for mid term   involved as a voting member in
position (telephone, video)         the evaluation? If not key
-check references                   experts must be approved by
                                    partner country. They can ask
                                    replacement of key experts.
Monitoring: assess /fill up forms Is the partner supervising the TC
+ creation of a database to       activities?
monitor TC performance                                                    23

Revision of PRAG (finalised end of 2008)

Recruitment of individual consultants
 Interviews and references of experts
 Mobilisation of public expertise
 Partner Government ownership (design, evaluation, reporting..)
 Suspensive clause for EDF

 Mid-term actions:
 Database on quality experts
 Further develop twinning


Axis 4: Communication, knowledge
management and training __________

 Ongoing broad in-house campaign

 Address broader audience at country level

Mobilize and equip internal "strategy communicators/focal

 Map knowledge centers

                                                              26 Facilitating                                EuropeAid

 exchanges, collaboration and learning
    EC family
    the rest of the world, including partner countries, Member
     States, other donors, academia and civil society

    Advanced knowledge management and search capability
    User empowered (share knowledge, peer support, upload
     material comment, rate, tag etc)
    Online work groups, collaboration spaces and tools: both
     Internal (EC Only) and Public Spaces
    Dedicated editorial team for high value contents : news,
     interviews, hands on practical info, cases studies

Launch: April 09

 28 Structure__________                           EuropeAid

Vertical navigation:               Horizontal access by:

1. Capacity development            Region / Country
2. Public Sector Reform            Sector (DAC)
3. PFM                             Type of Content
4. Governance                      Keyword / Tag
5. Working with TC                 Date, by Author / submitter…
6. TC and Reforms

 Contribute to capacity !
 Upload contents at
 or send us ideas:
… and training open to other donors and                       EuropeAid

partners __________

Basic training on TC:            …..and more:

 Hands-on training kit           New course on Capacity
 HQ - Syslog - 1,5 day (+ 0.5    Development within SWAP
 days coaching)                   at country /sector level
        (FR) 13-14/05/09
        (EN) 22-23/06/09         More training on Public
                                  Sector Reforms and on PFM
 Country level – for pilot       reforms
 E-learning – in progress        Check on Syslog for
 Promote use of internal         upcoming trainings!

Axis 5: Implementation / monitoring of the                          EuropeAid

strategy __________

Implementation Framework set up with identified responsibilities
 at HQ and in Delegations

External evaluation of TA launched by the end of 2009

The Panel - Reach out to external partners to dialogue on TC,
 including partner countries

European Court of Auditors announced follow up

Implementation at country level

January 2009

 Mapping of “significant” TC and parallel PIUs
                                                        Modulate /
 Concise Country Action Plans                          specify the
                                                        strategy at
    Redress “policy gaps” in significant TC operations
    Phase out parallel PIUs existing by 2010           level
    Improve project implementation arrangements
    Frame the preparation of TC operations and PIUs
    Grasp opportunities for enhanced coordination

Delegations tasks __________

 Dialogue and communication
 Focus on design and management of programmes –
 Apply the Guidelines and their quality criteria
 Look carefully at the annex on procedures – Plenty of
 new options !
 Follow up on the mapping of TC and your action plan
 Contribute/use the platform « »
 Organize training (hands on kit)
 Call for Directorate E / HQ support
 Identify innovative programmes and communicate
 around them to Headquarters
How can headquarters support you                                        EuropeAid
 A menu of possible activities :

 Tailored training and learning/coaching events
 Presentations and working sessions with country stakeholders

 Identification/support to innovations - ad hoc assistance and coaching

Promotion of the web platform including

 collecting your views on the platform, etc...

Peer support among delegations at regional / sector level and/or partner

 countries, including reviews of mapping and action plans.
Thank you for your attention! __________

For further information:

 Internet:


 Intranet:

 Functional mail box:


Glossary / Annexes __________

   DAC definition: Technical Cooperation

   DAC definition: Coordinated TC

   DAC definition: Parallel PIU’s

   Project implementation arrangement

   ECA recommendations on TA

  DAC definition of “Technical cooperation                            EuropeAid

Technical cooperation (also referred to as technical assistance) is
 the provision of know-how in the form of personnel, training,
 and research, and associate costs.

It comprises:
 donor-financed activities that augment the level of knowledge
 skills
 technical know-how or productive aptitudes of people in
  developing countries
 and Services such as consultancy, technical support or the
  provision of know-how that contribute to the execution of a
  capital project.

The DAC survey of the Paris Declaration uses this definition and
 adds that “TC should include both free-standing TC and TC that is
 embedded in investment programmes or is included in
 programme based approaches”.
DAC definition of “Coordinated TC”                                   EuropeAid

Coordinated TC meets both criteria below:

1. Have relevant country authorities (government or non-
   government) communicated clear capacity development
   objectives as part of broader national or sector strategies?

2. Is the technical cooperation aligned with the countries’
   capacity development objectives? (Y/N)

… and at least one of the criteria below:

3. Do relevant country authorities have control over the
   technical cooperation? (Y/N)
4. If more than one donor is involved in supporting country
   programmes, are there arrangements involving the country
   authorities in place for coordinating the technical cooperation
   provided by different donors? (Y/N)
DAC definition of Parallel PIU __________                             EuropeAid

A PIU is parallel when it is created and operates outside existing
  country institutional and administrative structures at the behest
  of a donor. PIUs are said to be parallel when there are three or
  more “Yes” to the four questions below (anything less counts
  as integrated):

1. Are the PIUs accountable to the external funding
   agencies/donors rather than to the country implementing
   agencies (ministries, departments, agencies etc)? (Y/N)

2. Are the terms of reference for externally appointed staff
   determined by the donor (rather than by the country
   implementing agencies)? (Y/N)

3. Is most of the professional staff appointed by the donor
   (rather than the country implementing agencies)? (Y/N)

4. Is the salary structure of national staff (including benefits)
   higher than those of civil service personnel? (Y/N)                 41
  Programme implementation arrangement                           EuropeAid


Generic term adopted by the EC for the organizational set-up
  that any project needs for implementation, whether supported
  by donors or not. A PIA may focuses on how both donor and
  country partner inputs will be organized and managed

   Five parameters to consider when defining the PIA:

   1.   Governance and accountability
   2.   Management set-up
   3.   Logistical autonomy of the PIA
   4.   Relations between TC experts, partners and the EC
   5.   EC’s and other donors’ roles in the PIA

European Court of Auditors' Report: 8
recommendations on TA__________

1. Country Strategy Papers to include analysis of institutional
   weaknesses & capacity needs.

2. Develop TA guidelines.

3. Improve design of capacity development projects.

4. Review TA procedures for preparation/start-up to allow
   more time for implementation and more flexibility.

European Court of Auditors' Report: 8                             EuropeAid

recommendations on TA__________
5. Review evaluation criteria in TA tenders to reflect
  quality and previous experience.

6. Consider more options/choices in procuring technical
  expertise,   e.g.   public   institutions   and   beneficiary

7. Increase use of TA through coordinated programmes and
  apply implementation arrangement that encourage local

8. Assess systematically TA performance (management
  information system).


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