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BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprises) O/O GENERAL MANAGER TELECOM DISTRICT, SRINAGAR (GARHWAL) (UTTARAKHAND) – 246174 No:- W-8/Tender /EPBT-Repair/SG/2011- 12/ Dated at SG, 19th Sept 2011 NOTICE INVITING TENDER Wax/ PVC sealed tenders are invited for and on behalf of Bharat Sanchar Nigam Limited for Repair of E.P.B.T in different Exchanges in Srinagar (Gwl.) Telecom SSA. Sl. No. Area Approximate Earnest Money Cost. Under the jurisdiction of Srinagar (Gwl.) SSA 1. (The SDET Kotdwar, Lansdown, Pauri, 4,00,000/- 10,000/- Srinagar (Grp.), Srinagar (Ph.), Rudraprayag,. Karanprayag, Gopeshwar & Joshimath ) The tender form can be obtained from SDE (MM) O/o GMTD, Srinagar (Gwl.) on any working day between 11:00 Hrs. to 16:00 Hrs. upto 10/10/2011 on submission of Cash/Demand draft of Rs. 568/- (500+13.5%ST) (non refundable) in favour of “A.O. (Cash) BSNL, O/o GMTD, Srinagar (Gwl.) payable at Srinagar (Gwl.)”. Tender document may also be downloaded from the website www.uttaranchal.bsnl.co.in In this case the cost of tender document should invariably be submitted in the form of demand draft, issued in sale period along with the technical bid otherwise tender will not be entertained. Only original downloaded copy form will be accepted. The intending tenderers shall have to deposit the amount as mentioned above as Earnest Money by Demand Draft in favour of A.O. (Cash) BSNL, O/o GMTD, Srinagar (Gwl.) drawn on any nationalized schedule bank payable at Srinagar (Gwl.) The tender is divided into technical bid and financial bid, the technical bid will opened first and the financial bid of those tenderers will be opened who qualifying in the technical bid. The envelopes should be superscribed as “Technical Bid” and “Financial Bid”. Both the envelopes should be put in separate envelope and super scribed as “Tender for Repairing of EPBT in Srinagar (Gwl.) SSA.” and should be addressed to AGM (CFA) O/o GMTD, Srinagar (Gwl.). Documents to be submitted/Eligibility of Bidder:- The technical bid will contain the following valid documents (i) Attested copy of experience certificate for repairing of EPBTs work done in the BSNL issued by the officer not below the rank of JAG level for last five financial years amounting equal to the ⅓rd of tender cost. (ii) Attested copy of Services Tax registration certificate. (iii) Attested copy of PAN Card. (iv) The contractor having ITI Diploma certificate himself or having at least one ITI certificate holder (wireless/ Electronic) supervisor for EPBT repair work. (v) Near relative certificate (Annexure-I) (vii) Original Demand Draft (vii) Tender document duly signed on each page. Successful tenderer will have to deposit Security money at rate of 7.5% of the estimated cost in addition to earnest money already deposited at the time of signing the agreement. The tender will be received up to 14.00 Hrs. of 11/10/2011 in the O/o GMTD, Srinagar (Gwl.) which will be opened on 11/10/2011 at 15:00 Hrs. in presence of Tenderers of their authorized representative if any, in case 11/10/2011 happens to be holiday, the tenders will be opened on next working day. The General Manager Telecom District, Srinagar (Gwl.) reserves the right to reject any or all tenders without assigning any reason. General Manager Telecom District Srinagar (Garhwal) http://uttaranchal.bsnl.co.in/sg/ten_19_09_11.pdf 1 BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprises) O/O GENERAL MANAGER TELECOM DISTRICT, SRINAGAR (GARHWAL) (UTTARAKHAND) – 246174 No:- W-8/Tender /EPBT-Repair/SG/2011- 12/ Dated at SG, 19 th Sept 2011 TENDER DOCUMENT INSTRUCTION AND GUIDE LINES TO TENDERER 1. All the tenderers are advised to read carefully this tender document containing terms and conditions and specifications and should sign each page thereof as a token of having read all the terms & conditions and specifications of this tender and acceptance thereof. 2- The work mainly comprises for repair of EPBTs in Srinagar (Gwl) SSA. All items of work mentioned in the schedule of rate should be quoted else the tender shall not be considered. 3- Contractors who are confident of executing the work in time, by employing the required resources i.e. men and material should only participated in this tender. 4- Any attempt by tenderer to influence/ canvass directly or indirectly the authority to whom he was submitted the tender or the authority who is competent finally to accept it, shall lead to rejection of such tender bid. 5- Tenders without prescribed E.M.D. shall summarily be rejected. 6- Late tenders, tender received after the specified time will not be opened or considered. 7. DOCUMENT TO BE SUBMITTED WITH TENDER (A) Original copy of the complete set of tender document duly filed in carefully, and signed on each page by the tenderer. Signature of Tenderer http://uttaranchal.bsnl.co.in/sg/ten_19_09_11.pdf 2 (B) Legal Documents to be produced by bidders. The signatory of tender offer is required to produce the following documents:- (a) If the firm is Proprierorship one & tender offer signed by the sole proprietor. (i) Registration with NSIC (if any) duly attested by the sole proprietor. (b) If the firm is a proprietorship one but Tender offer signed by the constituted attorney of the sole proprietor. (i) Register with NSIC (if any). (ii) General Power of attorney in favor of the signatory of Tender offer duly attested & registered. All the copies are to be duly attested by the Sole Proprietor. (c) If the firm is Partnership one:- (i) Register with NSIC (if any) (ii) All pages of Partnership Deed duly registered signed by all partners with their full names duly attested by Notary Public with his full name, seal & signature. (iii) General Power of attorney in favor of the signatory of Tender offer duly attested & registered. (d) If the firm if Limited Company:- (i) Register with NSIC (if any). (ii)Memorandum & Articles of the Association with Certificate of Registration of Companies. (iii) Current list of Director with their full name & signatures if the same is not included in the Memorandum & Articles of the Association along with Annual Report of the Company. (iv) Minutes of the Board of Director authorizing the Signatory of tender offer to act on behalf of the company as per company's Minutes Board signed by chairman with his full name & accepted by the signatory of tender offer. (v) General Power of Attorney in favour of the signatory of the signatory of tender duly attested & registered. Signature of Tenderer http://uttaranchal.bsnl.co.in/sg/ten_19_09_11.pdf 3 (C) Original “Power of Attorney” in case, any person other than the tenderer himself has signed the tender. (D) E.M.D. amounting to as detailed in NIT in shape of demand draft. (E) Copy of PAN Card. (F) The full name and addresses of the tenderer should be written on the bottom left hand side corner of the sealed cover. (G) Experience certificate as mentioned in NIT. (H) Services Tax registration certificate (I) The contractor having ITI Diploma certificate himself or having at least one ITI certificate holder (wireless/ Electronic) supervisor for EPBT repair work. 8. If at any stage, Experience certificate or any other required documents submitted by the tenderer found false / fake, manipulated, his offer / contract will be rejected / terminated straight way without any further correspondence and earnest money/ security of the tenderer / contractor laying with the department will be FORFEITED. 9. The power of acceptance of the tender will rest with the GMTD Srinagar (Gwl.), who doesn’t bind himself to accept the lowest or any tender. 10. The GMTD, Srinagar (Gwl.) also reserves the right to award the work in the SSA either to a single contractor or to more than one contractor(s). Signature of Tenderer http://uttaranchal.bsnl.co.in/sg/ten_19_09_11.pdf 4 GENERAL TERMS AND CONDITIONS 1. Tenders are to be submitted in the prescribed form consisting of instructions, specifications and conditions of the contract. 2. The sealed envelope containing the tender along with other documents shall be accepted in this office on 11/10/2011 between 11:00 Hrs. to 14:00 Hrs., which shall be opened on the same day at 15:00 Hrs. in the presence of the contractor who may wish to be present at their own cost. 3. The intending tenderers shall have to deposit the amount as prescribed in NIT for each zone as Earnest Money only in form of demand draft in favour of A.O. (Cash), B.S.N.L., O/o GMTD, Srinagar (Gwl.) drawn on any nationalized schedule bank at Srinagar (Gwl) which must be attached with the tender application. The tender without E/M will not be entertained and shall be rejected. 4. EMD in the form of CDR will not be accepted. 5. Tender may be submitted by post. BSNL will not bear any responsibility in late receipt of tenders, sent by post. 6. The tender is divided into technical bid and financial bid, the technical bid will be opened first and the financial bid of only those tenderers will be opened who qualify in the technical bid. 7. The envelopes containing Technical bid should be superscribed as “Technical Bid” & Name of zone and envelopes containing Financial bid should be superscribed as “Financial Bid”. Both the envelopes should be put in separate envelop and superscribed as “Tender for EPBTs repair works in Srinagar (Gwl) SSA” and should be addressed by AGM (CFA) O/o GMTD, Srinagar (Gwl.). 8. The rate shall be quoted on the tender form in figures as well as in words on appropriate place i.e. in schedule of rates and it should be inclusive of all taxes. 9. Any scoring or overwriting shall be treated as objectionable. Correction if any, on the tender form must be initialed by the tenderer otherwise the tender shall not be considered. 10. If on check, any difference is found between the rates quoted in words and figures then the rates quoted in words shall be considered. 11. If the rate/ rates of any item is not quoted by the tenderers then their bid is liable for rejection. 12. “DISCOUNT”, if any offered by the bidders shall not be considered. Bidders desiring to offer discount shall quote clearly net rate taking all such factors like discount, free work, etc. into account. 13. No cognizance will be taken of any paper or letter submitted with the tender having its implied effect on the rates mentioned on the standards performa meant for rates or after the opening of tenders. Signature of Tenderer 5 http://uttaranchal.bsnl.co.in/sg/ten_19_09_11.pdf 14. Conditional tenders, which propose any alterations in specified items or in the item schedules or which contain any other conditions of any sort are liable to be rejected. 15. The items and quantities mentioned in scheduled of rates / works in annexure-I are liable to change without prior notice as per the requirement of the department, keeping basic nature of the job same. It is not necessary that all items mentioned in this schedule, need to be executed. The tenderers signing the tender documents should in case of Firm/ Company specify clearly whether he is signing as (i) Sole proprietor (ii) partner (iii) under power of attorney or as a director, manager or secy. etc. of the firm / company as the case may be. Copies of documents authorizing the tenderer for signing the tender on behalf of such firm / company should be attached with the tender along with constitution of such firm / company with proper proof with papers viz. partnership deed, memorandum of articles etc. 16. The department reserves the rights of carrying out negotiations with tenderer for arriving at proper rates in the interest of the Government. 17. In the event of a tender being rejected, the earnest money lying deposited of such unaccepted tenderer shall there upon be refunded to such tenderer in accordance with the rules of the B.S.N.L. No interest shall be payable to the tenderer against the earnest money / security deposit furnished / recovered from the contractor. 18. Normally the lowest bidder shall receive the consideration for award the work but it should also be clearly understood that the GMTD, Srinagar (Gwl.) shall not necessarily be bound to accept the lowest bidder. If considered necessary the GMTD, Srinagar (Gwl.) shall be free to reject any or all the tenders without assigning any reasons thereof. 19. The approved tenderer shall be required to execute an agreement on nonjudicial stamp paper of Rs.100/- at the cost of supplier for carrying out the work. which will be normally valid for a period of one year from the date of signing agreement but GMTD, Srinagar (Gwl.) will reserve the right to cancel it in between or enhance it further without assigning any reason to the tenderer. 20. The accepted rates will operative for a period of one year from the date of signing the contract. The GMTD, Srinagar (Gwl.) reserves the right to extend or reduce the period, if necessary or according to requirement from time to time. The accepted rates will be valid for the entire period of contract and no escalation will be allowed on account of any reason, whatsoever. 21. The department shall not be liable to pay any interest on Earnest money or security deposit from the approved tenderer. The department shall hold the right to forfeit the earnest money and / or the security deposit in case tenderer fails to comply with terms and conditions set in the contract or in any subsequent agreement. In such circumstances the right of the cancellation of the tender / contract shall remain with the department. Signature of Tenderer 6 http://uttaranchal.bsnl.co.in/sg/ten_19_09_11.pdf 22. Award of work may be in part from time to time or at a time depending upon requirement of works and completion of departmental formalities and approvals. 23. The work order will be issued by this office to the contractor for execution of the work. 24. The cost and quantum of work is approximate only. The GMTD, Srinagar (Gwl.) has the right to increase or decrease the quantum of work and the contractor will have no right to claim any compensation even if the work is suspended or terminated in between due to any reason whatsoever. 25. The contractor shall receive all letters/ work orders addressed to him by the office of the Srinagar (Gwl.) Telecom District either in person or through any of his authorized agents failing which the letter will be posted to him. The department shall not be responsible for non-receipt or late receipt of these letters. The contents of the letters shall be binding on the contractor as if it was received by the contractor on the date of posting. If there is any change in the address during the contract period, the same should be intimated to the department by registered post. 26. The contractor shall not transfer or sublet the contract work to any other party without permission to do so from the GMTD, Srinagar (Gwl.). 27. If the contractor refuses to accept the work order for execution of any specified work, the GMTD, Srinagar (Gwl.) reserves the right to get the work done by other agencies with higher rates and the difference of the cost will be deducted from the contractor’s pending bills or security money as the case may be. 28. The contractor shall be responsible for any accident and any hazard to the labour carrying out the work, compensation effected labour if any, will be liabilities of the contractor. 29. The contractor shall be governed by labour laws as enforced time to time and shall fulfill all conditions as per rules. 30. That the GMTD, Srinagar (Gwl.) shall be at liberty to terminate this contract at any time by giving one-month notice in writing without assigning any reason whatsoever and GMTD, Srinagar (Gwl.) shall not be responsible for any loss or damage etc. as result of such termination of contract. Signature of Tenderer 7 http://uttaranchal.bsnl.co.in/sg/ten_19_09_11.pdf 31. The General Manager Telecom District, Srinagar (Gwl.) reserves the right to suspend any schedule items temporarily or permanently. 32. Security Deposit: The approved tenderer shall have to deposit a security amount of 7.5% of estimated cost in cash/DD in addition to EMD for each zone before signing of an agreement with the department. Failing to deposit the security amount within the specified period, the offer will be deemed to have been cancelled without assigning any reason or serving of notice. 33. In the event of work exceeds beyond the estimated cost for which SD have been deposited, the SD will be deducted from the tenderers bill at the rate of 10% from subsequent bills. 34. No interest will be payable on the refundable amount of the earnest money or security deposit or the amount payable to the contractor under the contract. 35. The SD will be refunded after 6 months after the contract period has expired. 36. The Sales Tax if any as applicable will be deducted from the contractor’s bill. 37. The Income Tax as applicable will be deducted from the contractor’s bill. 38. Arbitration: In respect of any dispute arising out in connection with the interpretation of any clause in the terms of contract / agreement or otherwise the matter shall be referred for arbitration to the C.G.M.T. Uttranchal Telecom Circle, Dehradun who shall appoint an arbitrator to decide the case. The appointment of such arbitrator shall not be questioned by the contractor on the ground that the arbitrator belongs to BSNL. The provision of the arbitration & conciliation Act 1996 or any statutory modification or enactment there of and the rules there under and for the time being in force shall apply to the arbitration proceedings under this clause. Even during the arbitration the work cannot be stayed because it pertains to the essential public utility services. The department reserves the right to get the work completed either departmentally or through any other contractor at the cost of the contractor. 39. The firm should have its own electronics goods repair workshop. A proof to this effect should be enclosed. This facility is likely to be inspected before award of tender. Signature of Tenderer 8 http://uttaranchal.bsnl.co.in/sg/ten_19_09_11.pdf 40. The contractor has submitted the certificate that none of his /her such near relative is working in the units. i) The near relatives for this purpose are defined as: (a) Members of a Hindu Undivided family. (b) They are husband and wife. (c) The one is related to the other in the manner as father, mother, son(s) & wife (daughter- in law), Daughter (s) & daughter’s husband (son- in- law) , brother (s) & brother’s wife, sister (s) & sister’s husband ( brother – in law). ii) The company or firm or any other person is not permitted to tender for works in BSNL Unit in which his near relative(s) is are posted. The unit is defined as SSA/ Circle/Chief Engineer/ Chief Archt./Corporate office for non executive employees and all SSA in a circle including circle office /Chief Eng./Chief Archt./Corporate office for executive employees (including those called as Gazetted officers at present. iii) The tenderer should give a certificate that none of his /her such near relative is working in the BSNL units as defined above where he is going to apply for tender/work (format of certificate at Annexure –I). In case of proprietorship firm certificate will be given by the proprietor, for partnership firm certificate will be given by all the partners and in case of limited company by all the Directors of the company. Any breach of these conditions by the company or firm or any other person, the tender/work will be cancelled and earnest money /security deposit will be forfeited at any stage whenever it is so noticed. The department will not pay any damages to the company or firm or the concerned person. The company or firm or the person will also be debarred for further participation in the concerned unit. 41. The GMTD, Srinagar (Gwl.) reserves the right for not to pay interest on the earnest money or on security deposit. The department also reserves the right to forfeit the earnest money or security deposit of any of the tender who fails to execute the work on award to contract or comply the terms and conditions of the agreement signed by him. 42. More that one bidder can be approved as per discretion of GMTD, Srinagar (Gwl.). 43. The rate should be quoted including Trade Taxes, duties and Transportation charges from Sub- Divisional Store etc. 44. Rates in words and figure should be quoted on prescribed tender form. If any discrepancy is found between rates in words and figure, the rates in works will prevail. 45. The sealed envelope bearing the tender must reach the office of AGM (CFA) O/o GMTD, Srinagar (Gwl.) by 14.00 Hrs. of 11/10/2011 46. The tender shall be opened on the same day at 11/10/2011 at 15:00 Hrs. in the presence of tenderers who wish to be present. 47. The tenderers are advised not to mutilate or erase the figures. The tenders on this account are liable to be rejected. 48. Conditional tender shall be rejected at once. Signature of Tenderer 9 http://uttaranchal.bsnl.co.in/sg/ten_19_09_11.pdf 49. The tender rate quoted in the tender shall be applicable for the period of at least one year from the date of acceptance of tender. 50. The Earnest Money of the unsuccessful tenderers shall be refunded only after finalization of the tender and award of the contract to the firm approved by the competent Authority. 51. The Earnest Money of the tender shall be forfeited if he withdraws his offer before finalization of the tender. 52. The successful tenderer will have to execute necessary contract agreement at least for a period of one year from the date of acceptance of the tender after deposing 10% Security Deposit. 53. EPBTs shall be given for repair from time to time as per our requirement. EPBT are to be lifted from stores Srinagar (Gwl.) and to be deposited at same place after repair. 54. The repair of EPBTs shall be carried out by the tenderer to the satisfaction of Telecom authority. 55. The repair must be made within ten days of receipt of faulty sets. 56. EPBTs found not properly repaired are liable to be returned back at the cost of the contractor. 57. In case of sub standard work, this office has full authority to reject the approved tender and discontinue the transaction and the EMD and SD will be forfeited. 58. Not more than 5% of the EPBTs shall be declared un-repairable by the tenderer. 59. Each repaired EPBT will be under warranty of one month. If any problem arise in the repaired EPBT, that will be done free of cost by the contractor within 3 days of intimation. 60. If the contractor fails to complete the work within stipulated period a penalty of @ 20 % of the repair cost of the work per week subject to maximum of the repair cost will be imposed. However in case of any natural calamity, disturbances in Town or any other reason to prove genuine cause of delay in work, GMTD or any other officer nominated by him shall be empowered to grant extension in stipulated period. 61. Income Tax & other taxes as applicable shall be deducted from the bill. 62. Bill may be submitted to AGM (CFA) in duplicate. Payment will be made subject to availability of funds after deduction of Income Tax & other taxs as applicable. 63. In the normal course, tenders shall be awarded to the lowest agency. However the GMTD, Srinagar (Gwl.) does not bind itself to accept the lowest of the tenders assigning any reason for rejection of the tender. 64. The contractor will be bound to follow instructions issued by the General Manager Telecom District Srinagar (Gwl.) on the subject matter from time to time as per requirement of the department. 65. The General Manager Telecom District Srinagar (Gwl.) reserves the right to cancel / reject the tender without assigning any reason. Signature of the Tenderer 10 http://uttaranchal.bsnl.co.in/sg/ten_19_09_11.pdf ANNEXURE – I DECLARATION I_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ S/o_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ R/o _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby certify that none of my relative (s) as defined in the tender document is are employed in BSNL unit as per details given in tender document. In case at any stage, it is found that the information given by me is false by me is false/incorrect, BSNL shall have the absolute right to take any action as deemed fit/without any prior intimation to me. Signature of the tenderer Full Name Address Telephone No. & Seal 11 http://uttaranchal.bsnl.co.in/sg/ten_19_09_11.pdf BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprises) O/O GENERAL MANAGER TELECOM DISTRICT, SRINAGAR (GARHWAL) (UTTARAKHAND) – 246174 No:- W-8/Tender /EPBT-Repair/SG/2011- 12/ Dated at SG, 19th Sept. 2011 SEHEDULE OF RATES S.N. Name of work Rate quoted (In Rs.) per set (Excluding service tax) "Repair of EPBT including spares (Except Rs.---------------------------- 1. broken body & hand Set) in Srinagar In words (Rs.)------------------------- (Gwl.) SSA." ------------------------------------------- Signature of Tenderer & Seal '*' Rates will be composite i. e. inclusive of all taxes, except Service Tax. 12 http://uttaranchal.bsnl.co.in/sg/ten_19_09_11.pdf
"BHARAT SANCHAR NIGAM LIMITED BSNL Uttaranchal Telecom"