Ever yone 7 130 1594 rep_agd_ID Dr aft 3 Chi ef Exec uti ves 1 0 66 r ep_exe_IDs No N o N o N o N o N o N o N o N o N o N o N o N o N o N o N o N o N o N o N o N o N o No No No No No No No No No No No N o N o N o N o N o N o N o N o N oRES3 20/02/2008 14:00:26 Chi ef Exec uti ve Ol d 122 1
East Dorset District Council
(I.C.T.) Working Party Agenda Item No 4
20th February, 2008 Public Report
Internet Leased Line
Item for Recommendation: To report on measures to increase the Internet leased line
Contributors: Chief Executive
Contact Officer: David Faulder, Head of ICT Services
Financial Implications: Capital cost of no more than £6,000 and revenue saving of at least
Council Priorities: RES3
Recommendations: It is RECOMMENDED that the Internet leased line is increased
from 2Mb to 4Mb.
1. Applicable Lead Member Area(s)
1.1 Performance, Resources.
2. Crime and Disorder – Section 17 Implications
2.1 There are no crime and disorder implications arising from this report.
3. Equalities Implications
3.1 There are no equalities implications arising from this report.
4. Risk Implications
4.1 If the leased line bandwidth is not increased the efficiency of a number of services
could be put at risk.
5.1 As part of the business planning process for 2008/09, an Executive Business
Case was put forward by the Head of ICT Services to upgrade the current Internet
5.2 The Lead Members and Scrutiny and Policy Development questioned whether the
bandwidth proposed was sufficient or if a significantly larger capacity would be
better long term value.
5.3 This report looks at the options of 4Mb versus 10Mb.
5.4 The Performance and Resources Scrutiny and Policy Development Sub-
Committee considered the Internet leased line at its meeting on the 23 rd January,
leaving any recommendations down to the ICT Working Party.
6. Current Situation
6.1 The Council currently have a 2Mbps1 leased line. This leased line connects the
Council to the Internet and is used for:
(a) Internet Access for employees;
(b) E-mail to and from the Council;
(c) External systems support from suppliers; and
(d) External access to systems and e-mail from employees, Members and other
6.2 As previously stated, the leased line runs at 2Mbps. This is synchronous, which
means it runs at 2Mbps both for access into and out of the Council.
6.3 The leased line is also uncontended. This means the line is dedicated to East
Dorset District Council and is not shared by any other organisation or users. This
way we can guarantee the capacity of the line.
7. Reason for Requested Increase
7.1 The current use of the leased line shows that the bandwidth is adequate both into
and out of the Council (see appendix 1). The heaviest use being at lunch time
where it is likely the Internet is not being used solely for business purposes.
7.2 With the ever increasing use of the Internet for business purposes, along with the
growing richness of Internet content, there will be a time where the bandwidth of
the current line can no longer meet the required capacity.
7.3 It is anticipated that this time could be in the next 12 months due to:
(a) The ever growing increase in e-mail (both into and out of the Council);
(b) The use of GeoWessex for Geographic Information;
(c) Increased access by Members, remote workers, suppliers and other Councils;
(d) Increase use of the Internet by the public for Local Government services.
8. Other Factors
8.1 There are a number of avenues currently being explored that may take some load
off the Internet leased line. These include:
(a) A managed service for e-mail and Internet access security; and
(b) A private circuit line to Christchurch Borough Council.
8.2 The managed service is being explored to limit the spam and provide added
security to the Council for any Internet access. If this system is implemented it is
likely to cut the amount of e-mail currently entering the Council’s e-mail system by
up to 80%. This should free up bandwidth.
8.3 East Dorset hosts the Leisure Management System that is being used by
Christchurch’s Two Rivers Meet Leisure Centre (TRMLC). TRMLC access the
system via a secure network connection that is in place between the two
authorities via the leased line. Pricing has now been obtained that makes the
implementation of a private circuit between East Dorset DC and Christchurch BC
a viable option.
Mbps = Mega bits per second
8.4 Dorset County Council is looking at their broadband provision for 2009 and
options exist for East Dorset to join in. This will be further investigated as part of
9.1 Following requests to a number of companies for prices and options for moving to
either a 4Mbps or 10Mbps Internet leased line, it has become apparent that
problems exist with moving to a 10Mbps leased line, partly down to our location.
9.2 For a 10Mbps leased line we have been quoted between £29,000 and £35,000
first year costs (ex VAT). With the current cost of the 2Mbps Internet leased line
being £17,100pa the cost is prohibited.
9.3 Indications are that a one off capital set up cost for a 4Mb leased line would be in
the order of £6,000 ex VAT, while the annual rental charge on a 4Mbps line is
likely to be in the order of £14,250 ex VAT.
9.4 These indicative costs for 4Mb equate to revenue saving of £2,850pa ex VAT.
10.1 With the current budgetary constraints, the cost of implementing a 10Mbps leased
line is not feasible. It is therefore recommended that the Council procure a 4Mbps
leased line subject to the standard contract and procurement procedure rules.
11.1 Appendix 1 - Traffic Analysis for East Dorset District Council
Traffic Analysis for East_Dorset_Council_MXGB261383 30866
Out: Out of our network into the customer
In: Into our network from the customer
The statistics were last updated Friday, 1 February 2008 at 14:36,
Last 30 days usage (Metered 95%): 1041.32 kb/sec
`Daily' Graph (5 Minute Average)
Max In:463.5 kb/s (30.0%) Average In:117.5 kb/s (7.6%) Current In:113.0 kb/s (7.3%)
Max Out:1161.3 kb/s (75.2%) Average Out:358.8 kb/s (23.2%) Current Out:468.4 kb/s (30.3%)
`Weekly' Graph (30 Minute Average)
Max In:766.5 kb/s (49.6%) Average In:118.6 kb/s (7.7%) Current In:215.2 kb/s (13.9%)
Max Out:1344.2 kb/s (87.1%) Average Out:320.5 kb/s (20.8%) Current Out:915.9 kb/s (59.3%)
`Monthly' Graph (2 Hour Average)
Max In:483.2 kb/s (31.3%) Average In:111.8 kb/s (7.2%) Current In:201.1 kb/s (13.0%)
Max Out:1253.3 kb/s (81.2%) Average Out:248.4 kb/s (16.1%) Current Out:685.0 kb/s (44.4%)
`Yearly' Graph (1 Day Average)
Max In:209.5 kb/s (13.6%) Average In:98.6 kb/s (6.4%) Current In:141.3 kb/s (9.2%)
Max Out:805.9 kb/s (52.2%) Average Out:254.8 kb/s (16.5%) Current Out:326.2 kb/s (21.1%)