MARYLAND TRANSPORTATION AUTHORITY MONTHLY CAPITAL

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MARYLAND TRANSPORTATION AUTHORITY MONTHLY CAPITAL Powered By Docstoc
					                   MARYLAND TRANSPORTATION AUTHORITY
                   MONTHLY CAPITAL COMMITTEE MEETING
                         THURSDAY, OCTOBER 13, 2011
                    PT. BREEZE HEADQUARTERS BUILDING
                              BALTIMORE, MD

                                  OPEN SESSION

MEMBERS ATTENDING:               Walter E. Woodford, Chairman
                                 Michael J. Whitson
                                 Rev. Dr. William C. Calhoun, Sr.
                                 A. Bradley Mims

STAFF ATTENDING:                 Harold Bartlett
                                 Doug Hutcheson
                                 Dan Williams
                                 Robert Michael
                                 Dave LaBella
                                 Nafiz Alqasem
                                 Derek Jones
                                 Mike Rice
                                 Gordon Garretson
                                 Major Michael Kundrat
                                 Dennis Simpson
                                 Kelly Melhem
                                 Kimberly Millender, Esquire
                                 Sandi Clifford
                                 Glen Smith
                                 Chris Thompson

OTHERS ATTENDING:                Melinda Peters, SHA, Director of ICC
                                 John Wisniewski, Consultant, GEC
                                 Chris Burger, Consultant, GEC
                                 Steve Parker, Consultant, GEC
                                 Jackie Seneschal, Consultant, JMT
                                 Hannah Byron, Dept. of Business & Economic &
                                 Development
                                 Fernando Murias, Board Chair, Greater Washington
                                 Sports Alliance
                                 Terry Hasseltine, Director, Office of Sports Marketing


At 10:40 a.m., Chairman Walter Woodford called the meeting of the Maryland
Transportation Authority Capital Committee to order.

Chairman Woodford re-ordered the Agenda items such that the meeting began with
Item No. 9 – Briefing – Proposal by the Greater Washington Sports Alliance regarding
an event at the Bay Bridge.
                                                                         OPEN SESSION
                                                                         October 13, 2011
                                                                             Page 2 of 11


PROPOSAL BY THE GREATER WASHINGTON SPORTS ALLIANCE REGARDING
AN EVENT AT THE BAY BRIDGE

Mr. Harold Bartlett introduced Ms. Hannah Byron, Dept. of Business & Economic &
Development , Mr. Fernando Murias, Board Chair, Greater Washington Sports Alliance
and Mr. Terry Hasseltine, Director, Office of Sports Marketing. Mr. Murias briefed the
Capital Committee on a proposal to stage an event at the Bay Bridge on May 5, 2012.

In past years, the Authority has hosted a “Bay Bridge Walk” where citizens have been
given the opportunity to walk across a closed span of the William Preston Lane
Memorial Bridge. The last Bay Bridge Walk was held in 2007. In subsequent years, the
event has been cancelled due to weather, security and financial constraints.

These events required significant effort in planning, involving several Authority
departments. At the time of the last event, the cost was in excess of $350,000. Current
estimates put the cost closer to $400,000 should the Authority wish to host this event in
2012.

The Authority was recently approached by a non-profit group, the “Greater Washington
Sports Alliance,” along with members of the Maryland Department of Business and
Economic Development, with a proposal to plan and hold an event which would include
a Bay Bridge walk/run, followed by a concert at Sandy Point state park, showcasing
local talent. This event, which would be advertised as a “Maryland Event”, would be at
no cost to the Authority.

Mr. Murias of the Greater Washington Sports Authority provided a briefing for the
Capital Committee on the proposal, with a goal of taking the proposal to the full
Authority Board. Members recommended that the Executive Secretary develop an
agreement between MDTA and the Alliance for the event defining the key issues related
to maintenance needs, liability, costs, and public relations.

Upon motion by Mr. Michael Whitson and seconded by Mr. A. Bradley Mims, Members
unanimously recommended approval of this proposal to stage an event at the Bay
Bridge on May 5, 2012 by the MDTA Board at its next scheduled meeting conditioned
upon an appropriate agreement being negotiated by the Executive Secretary between
the parties.

APPROVAL - OPEN SESSION MEETING MINUTES – SEPTEMBER, 2011

Upon motion by Mr. A. Bradley Mims and seconded by Mr. Michael Whitson, the
minutes of the Capital Committee’s September 8, 2011 Open Session Meeting were
unanimously approved by the Members.
                                                                            OPEN SESSION
                                                                            October 13, 2011
                                                                                Page 3 of 11


APPROVAL – CONTRACTS

SHA Contract No. AT3765D60 – MD 200, ICC Contract ‘D/E Modified’ Design Build
Project I-95 Collector/Distributor Roads from MD 200 to MD 198 (NB & SB) and MD
200 Mainline from I-95 to US 1

Mr. Robert Michael presented this request to seek a recommended approval (or
conditional approval) from the Capital Committee for SHA Contract No. AT3765D60,
ICC Contract ‘D/E Modified’ Design Build Project, to propose to the full MDTA Board for
approval at its next scheduled meeting.

The overall limits of MD200/ICC mainline work begin at I-370 in Montgomery County
and extend to US1 in Prince George’s County. The 18 miles of new tolled highway and
approach roadway improvements have been divided into four (4) separate design build
contracts. Contract A was completed and open to traffic in February 2011 with
contracts B and C scheduled for completion by November 2011. These three contracts
will complete the toll road from I-370/Metro Access Road to I-95. This final mainline
Contract D/E will connect I-95 to US1 in Prince George’s County as well as address
traffic access issues along the I-95 corridor.

This contract comprises the final segment of the Intercounty Connector (ICC), extending
from east of I-95 to US1 and northward along I-95 from north of the new ICC (MD200)
interchange to north of the existing MD198 interchange in Prince George’s County. The
full project limits consist of approximately 0.9 miles of new, controlled access six/four
lane tolled roadway, a new interchange at Virginia Manor Road, a new intersection at
US1, 0.7 miles of US1 improvements, approximately 2.4 miles of new Collector-
Distributor Roads adjacent to both the northbound and southbound lanes of I-95, and
resurfacing 2.4 miles of existing I-95.

The scope of work includes but is not limited to the following work areas: mainline
roadway, collector-distributor roadway, auxiliary lanes, ramps, cross roads, utility
relocations, bridges, retaining walls, noise barriers, drainage facilities, landscaping,
signing, signals, lighting, pavement markings, tolling infrastructure, maintenance of
traffic, ITS devices, environmental compliance and quality control.

The State Highway Administration (SHA) and the Maryland Transportation Authority
(MDTA) entered into a Project Implementation Agreement signed June 1, 2007 in which
the Authority designated State Highway Administration to be and to act as its agent to
provide administrative and management direction and oversight of the design, right-of-
way acquisition, construction, quality assurance, monitoring, controls completion, and
delivery of all aspects of the Intercounty Connector (ICC) project. In addition, SHA was
designated to advertise, award and execute construction contracts with the approval
and concurrence of the MDTA Board.
                                                                        OPEN SESSION
                                                                        October 13, 2011
                                                                            Page 4 of 11


Upon Board approval, a MDTA Concurrence memo will be sent from the Authority to
SHA.

The SHA acting on behalf of MDTA for Procurement and Construction Management
advertised Contract D/E Modified as a multi-step competitive sealed bid procurement
under the State Finance and Procurement Article of the Annotated Code of Maryland
and Title 21 of the Code of Maryland Regulations (COMAR). This multi-step
competitive sealed bid process consisted of a Request for Proposals (RFP) followed by
a second step Request for Bids. Bids were solicited only from those proposers in step
one selected for the Reduced Candidate List (RCL). Per the contract requirements the
RCL consisted of the five (5) most highly qualified Proposers.

Request for Proposals was advertised on May 3, 2011 and technical proposals
submitted on June 22, 2011. Following the technical evaluation process the RCL
participants were notified and Request for Bids issued on August 15, 2011. Competitive
Sealed Bids were received on September 29, 2011. Five (5) bids were received and
the bid results were as follows:

      Company                            Bid Amount          % Variance
                                                             To Eng. Est.

      ICC Constructors, JV              $89,256,058.12          (-28.05%)
      Concrete General, Inc.            $90,690,813.73          (-26.90%)
      American Infrastructure-MD, Inc. $101,075,555.00          (-18.53%)
      MD200 Constructors, JV           $108,861,000.00          (-12.25%)
      Cherry Hill Construction, Inc.   $114,999,000.00          ( -7.30%)

The Engineer’s Estimate was $ 124,060,685.00. It was noted that the low bid was
28.5% lower than the Engineer’s Estimate. An analysis of the bid compared to the
Engineer’s Estimate was performed by GEC. The bid submitted by ICC Constructors,
JV was determined to be acceptable. ICC Constructors, JV has submitted a
Disadvantaged Business Enterprise (DBE) plan applicable to Federally-Funded
Contracts of 30.17% which meets the goal of 30%. No subgoals were established for
this contract. In addition to MDTA’s approval, final award and execution requires FHWA
approval.

Ms. Melinda Peters stated that a bid protest has been filed by the second low bidder
(Concrete General, Inc.) regarding responsiveness of the apparent low bid (ICC
Constructors, JV) for compliance with the contract DBE goal. This protest is currently
under review by SHA with a determination forthcoming.

Upon motion by Rev. Dr. Calhoun and seconded by Mr. Michael Whitson, Members
unanimously recommended conditional approval of this contract to the apparent low
bidder by the MDTA Board at its next scheduled meeting pending resolution of the bid
                                                                            OPEN SESSION
                                                                            October 13, 2011
                                                                                Page 5 of 11


protest. The motion also provided for the contract award to the second low bidder in the
event the first bid is deemed not subject to award.

Contract No. FT-2456-000-006 – I-95 Fatigue Retrofits, Section Loss Repair and
Beam End Painting

Mr. Dave LaBella presented this request to seek a recommended approval from the
Capital Committee for FT-2456-000-002 I-95 Fatigue Retrofits, Section Loss Repair and
Beam End Painting, to propose to the full MDTA Board for approval at its next
scheduled meeting.

The scope of work includes but is not limited to the following work areas: installing
fatigue retrofits for steel box girder diaphragms; repairing section loss in structural steel
and other miscellaneous steel repairs; cleaning and painting of steel surfaces as
defined in the contract documents; providing for all necessary Maintenance of Traffic
(MOT); and completing miscellaneous structural repairs for the following bridges: 1-95
SB at ramp B; ramp A from I-95 NB to Russell Street; ramp B from Russell Street to I-95
SB; I-95 NB over Russell Street and Annapolis Road; I-95 SB over Russell Street and
Annapolis Road; ramp C from MD 295 NB to I-95 NB and ramp D from I-95 SB to MD
295 SB.

The project was advertised on July 5, 2011. Bids were received on August 16, 2011.
Four (4) bids were received and the bid results were as follows:

       Company                            Bid Amount            % Variance
                                                                To Eng. Est.

       Concrete General, Inc.             $ 4,453,901.00        (13.81%)
       Eastern Highway Specialists        $ 4,506,020.00        (12.80%)
       The Six-M Company, Inc.            $ 6,068,318.00        17.44%
       Abhe & Svoboda, Inc.               $ 7,771,190.00        50.39%

The Engineer’s Estimate was $ 5,167,327.00. It was noted that the low bid was 13.81%
lower than the Engineer’s Estimate. An analysis of the bid compared to the Engineer’s
Estimate was performed by Engineering. The bid submitted by Concrete General, Inc.
was determined to be acceptable. Concrete General, Inc. has submitted a Minority
Business Enterprise (MBE) plan of 24.70% which was approved and exceeds the goal
of 24%. There were no sub-goals designated for this contract.

Upon motion by Mr. A. Bradley Mims and seconded by Rev. Dr. Calhoun, Members
unanimously recommended approval of this contract by the MDTA Board at its next
scheduled meeting.
                                                                         OPEN SESSION
                                                                         October 13, 2011
                                                                             Page 6 of 11


Contract No. BB-2512-000-006 – Cleaning and Painting of the Westbound Bay
Bridge US 50 over the Chesapeake Bay

Mr. Nafiz Alqasem presented this request to seek a recommended approval from the
Capital Committee for Contract No. BB-2512-000-006 Cleaning and Painting at the
Westbound Bay Bridge US 50 over the Chesapeake Bay, to propose to the full MDTA
Board for approval at its next scheduled meeting.

The scope of work includes but is not limited to the following work areas: cleaning and
painting the suspension span, including the exterior surfaces of the suspension towers,
the interior bases of the towers and spot painting the interior surfaces of the towers;
miscellaneous structural repairs. This is the second phase of a four phase plan to clean
and paint the structural steel throughout the westbound bridge. Phase I which involves
cleaning and painting the west girder spans is currently under construction. Phase III is
scheduled for advertisement next year.

The project was advertised on July 25, 2011. Bids were received on September 8,
2011. Seven (7) bids were received and the bid results were as follows:

      Company                            Bid Amount          % Variance
                                                             To Eng. Est.

      Blastech Enterprises, Inc.         $ 16,557,800.00     16.35%
      Liberty Maintenance, Inc.          $ 19,549,800.00     37.37%
      Titan Industrial Services, Inc.    $ 20,190,065.00     41.87%
      L & L Painting Co., Inc.           $ 20,753,000.00     45.82%
      Atsalis Brothers Painting Co.      $ 23,490,640.00     65.06%
      Corcon, Inc.                       $ 24,652,500.00     73.22%
      Abhe & Svoboda, Inc.               $ 29,878,250.00     109.94%

The Engineer’s Estimate was $ 14,231,500.00. It was noted that the low bid was
16.35% higher than the Engineer’s Estimate. An analysis of the bid compared to the
Engineer’s Estimate was performed by Engineering. The bid submitted by Blastech
Enterprises, Inc. was determined to be acceptable. Blastech Enterprises, Inc. has
submitted a Minority Business Enterprise (MBE) plan of 15.04% which exceeds the goal
of 15%. There were no sub-goals designated for this contract.

Upon motion by Mr. Michael Whitson and seconded by Rev. Dr. Calhoun, Members
unanimously recommended approval of this contract by the MDTA Board at its next
scheduled meeting.
                                                                           OPEN SESSION
                                                                           October 13, 2011
                                                                               Page 7 of 11


PRE-REVENUE PROMOTION FOR OPENING OF ICC SEGMENT 2

Ms. Jackie Seneschal presented a request to seek a recommended approval from the
Capital Committee for the proposed pre-revenue period for the opening of the next
segment of the ICC/MD200.

Construction on ICC/MD200 contracts B and C is coming to completion and the opening
of the roadway is expected before the end of the calendar year. The MDTA staff again
proposes that there be a pre-revenue period of 7-14 days for the tolled length of the first
and second segments of the ICC/MD200 when the second segment opens.

During the opening of the first segment from I-370 to MD 97 MDTA offered a pre-
revenue period during which the public could use the roadway without charge and
MDTA could test the toll equipment. All users of the roadway during this period received
a letter from MDTA thanking them for the use of the ICC/MD200. The Notice of Toll Due
for video toll users was also waived for the first 30 days of toll operations. A letter was
sent to all video toll users encouraging them to sign up for E-ZPass.

Pre-Revenue Period:
This promotion would allow users to “test drive” the length of the ICC from I-370 to I-95
for a limited period before MDTA begins toll collection. During this 7-14 day period toll
collection for both E-ZPass and video toll customers from I-370 to MD 97 would be
suspended. This would promote the use of the roadway to new customers and provide
an opportunity to verify system operation and perform final checks on the tolling
equipment and trip construction software work under active traffic conditions.

The pre-revenue period could begin any day of the week and extend 7-14 days, ending
on a Sunday night/Monday morning for ease of communication to the public. If any
operational issues are discovered, a period of at least seven days allows the opportunity
to make adjustments before beginning revenue collection. The actual dates of the pre-
revenue period would be established by the Executive Secretary once the opening date
for the second section of the ICC is established.

Outreach Plan:
The opening promotion will be included in the public education materials used for radio,
newspaper and on-line ads and in materials announcing the opening of the ICC sent to
all E-ZPass account holders in Montgomery, Prince George’s, Howard and Frederick
counties. Video-tolling customers will receive a mailing after their first use of the ICC
and would be subject to video tolls after the initial 7-14 day pre-revenue period. A
video-toll customer will be sent only one letter for the trips made during the pre-revenue
period, regardless of the number of trips made. Portable variable message signs at ICC
ramps will announce the date that toll charges will begin.

Upon motion by Mr. A. Bradley Mims and seconded by Rev. Dr. Calhoun, Members
unanimously recommended approval of a pre-revenue period of up to 14 days for the
                                                                           OPEN SESSION
                                                                           October 13, 2011
                                                                               Page 8 of 11


opening of the second segment of the ICC and authorized the Executive Secretary to
establish the specific dates for the pre-revenue period after the opening date for the
roadway is established.

OPENING OF ICC SEGEMENT 2 – MD 97 to I-95

Ms. Jackie Seneschal briefed the committee members on the activities associated with
the opening of the second segment of the ICC and provided background for action to be
taken by the MDTA Board on the opening promotions.

Construction on ICC contracts B and C is coming to completion and the opening of the
roadway is expected before the end of the calendar year. The ICC Opening and Facility
Activation Status shows the projected activities for the next 90 days and a list of key
issues with their status.

Outreach Plan:
The opening of the new roadway and the associated promotion will be publicized in
several ways. Information on the programs will be included in the public education
materials used for radio, newspaper and on-line ads. Materials announcing the opening
of the ICC and associated toll promotions will be sent to E-ZPass account holders in
Montgomery, Prince George’s, Howard and Frederick counties around the time the
roadway opens.

Special Olympics Event
A 5K walk/run and 10 mile family bike ride to benefit Special Olympics is scheduled for
October 23, 2011 at 9:00 a.m. The event is planned for an out-and-back course over
paved travel lanes of the ICC, between New Hampshire Avenue (MD 650) and Norbeck
Road (MD 28). Last year a similar event attracted nearly 600 participants.

Toll Setting
Two toll setting activities for the ICC/MD200 are required in the near future. The
Executive Secretary must set a video toll schedule for the portion of the ICC that is
already open, which toll schedule is to take effect on November 1, 2011. In addition, the
Executive Secretary must approve the toll schedule for the portion of the road stretching
between MD97 and I-95, which is expected to open before the end of the year. Toll
schedules must be announced and posted to the MDTA website at least ten days
before taking effect.

Ribbon-cutting Event
This event is planned for shortly before the official opening of the roadway. State and
local dignitaries will be invited. Details and the date for the event are being developed.
                                                                              OPEN SESSION
                                                                              October 13, 2011
                                                                                  Page 9 of 11


TOLL INCREASE IMPLEMENTATION

Ms. Jackie Seneschal briefed the committee members on the activities associated with
the increase in tolls approved at the Board meeting on September 22, 2011

The toll increase is implemented through a series of changes which begin with changes
to tolls for two-axle vehicles at existing fixed toll facilities, implementation of video tolls
on all facilities and the waiver of the monthly service fee on accounts used to pay three
or more tolls in the previous month at MDTA facilities.

A Toll Increase Implementation Status showing the projected activities for the next 90
days was provided to the Members.

CITY OF HAVRE DE GRACE STREETSCAPE

Mr. Dennis Simpson briefed the Capital Committee on the City of Havre de Grace
Streetscape project proposal, which proposes to include painting of the piers and fascia
beam on the Hatem Bridge where it crosses over MD 155, along with sidewalk
improvements and landscape elements under the bridge.

The City of Havre de Grace is seeking a grant through the Community Legacy Program
managed by the Department of Housing and Community Development in their FY 2012
cycle. Mr. Simpson provided the below description of the project and potential phasing
of construction.

Proposed Improvements:

This project can be divided into three major types of improvements that are proposed.

1. Visual improvements to Hatem Bridge
    a) Paint the bridge’s columns to evoke the character of regional stone work found
       throughout the city
    b) Paint the horizontal spans of the bridge in a blue color to evoke the connection to
       the water
    c) The paint scheme would remain simple and subdued in order to enhance the
       other elements, and not to detract from the city’s character and charm
2. Landscaping
    a) Create a pocket park at the base of the Hatem Bridge
    b) Plant streetscape trees along the sidewalk path
    c) Create embankment plantings
    d) Create stream enhancement plantings
    e) Remove over-run evergreen trees
    f) Add pockets of manicured grass, small shrubs, and flowering elements in
       strategic locations to reflect the charm of the City of Havre de Grace
                                                                            OPEN SESSION
                                                                            October 13, 2011
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3. Streetscape Elements
    a) Installation of signature sidewalk brick pavers that have been completed
       throughout the Downtown Business District
    b) Create a distinctive paving pattern along the edge of MD 155 to evoke a sense of
       water
    c) Install street lamps which will mirror the lamps installed in the downtown
    d) Replace existing stream culvert railings with decorative railings
    e) Place benches in the pocket park near the side of the bridge
    f) Add way-finding signs for destinations within the city which will be repeated at
       intervals to allow for easy, stress-free access into the city.
    g) Create a streetscape node at the dead-end of MD 155 and the forced right turn
       onto Juniata Street to reinforce way-finding to downtown with the implementation
       of decorative street paving

Mr. Simpson indicated that the next step is for a letter to be drafted for signature by the
Executive Secretary supporting the City of Havre de Grace’s grant request under the
Community Legacy Program and working with the City to clearly define the project
elements associated with the Hatem Bridge overpass.

Upon motion by Mr. Michael Whitson and seconded by Rev. Dr. Calhoun, Members
unanimously recommended approval of supporting the City of Havre de Grace’s grant
request by having the Executive Secretary sign a letter in support by the MDTA Board
at its next scheduled meeting.

SYSTEM PRESERVATION PROJECTS

Mr. Dave LaBella presented this update to the Capital Committee on the status of the
Maryland Transportation Authority’s (MDTA’s) Priority Preservation Projects.

As part of the quarterly update to the Capital Committee, and as discussed in previous
meetings, the System Preservation Project Team continues to manage many projects
through the study, design, and procurement process according to the established
program milestone schedule. Additional projects are being advanced to ensure that
sufficient projects will be available for construction to meet MDTA cash flow
commitments. The Team continues to perform financial tracking and reporting to
support the management of the System Preservation Program. Design milestones
continue to be met, as the Team continues to review submittals and deliverables for
various projects.

The presentation included discussion of:

   -   The status of the original Priority Preservation Projects;
   -   The financial aspects of the System Preservation Program; and
   -   The construction cost estimates in comparison to bids received.
                                                                         OPEN SESSION
                                                                         October 13, 2011
                                                                            Page 11 of 11


Mr. Hutcheson discussed a proposed revised approach to managing the financial
aspects of the System Preservation Program. It was proposed that remaining funds
from existing projects, whether they are in specific PINs or the general System
Preservation reserve (Pin 1979), be returned to the Authority's general reserve (Pin
1981). This will allow the Authority to use these funds elsewhere, be it for maintenance
and operations, other preservation projects, enhancements, or other needs. Mr.
Hutcheson further explained that the System Preservation program is very dynamic. As
project scopes, budgets, and cash flows are continually adjusted, and the Authority's
Long Range Needs program is evaluated (each spring), the flexibility of this new
approach will allow the Authority to adjust its CTP and overall budget and come closer
to meeting its needs. The members concurred with the approach.

Chairman Woodford noted that the System Preservation Team has good direction and
the Systems Preservation Program is moving along well addressing the needs and the
savings.

INFORMATIONAL ITEMS

Nice Bridge Improvement Project: Budget Modification

Mr. Dennis Simpson briefed the Members on the Nice Bridge Improvement Project.
The Nice Bridge Improvement Project Team is requesting to move $100,000 of the
Project Planning (PP) funds from PP to preliminary engineering (PE) in order to abide
by FHWA guidance issued in January 2008, and clarified in February 2011 regarding
“Transportation Planning Requirements and Their Relationship to NEPA Process
Completion”. The total project budget will not change, just the phase(s) funded.

This item will be discussed with the Capital Committee when the FY2012-2017 CTP is
presented in November.

There being no further business, the meeting of the Maryland Transportation Authority
Capital Committee was adjourned by general consensus at 12:45 p.m. following a
motion by Mr. Michael Whitson and seconded by Mr. A. Bradley Mims.

The next meeting of the Maryland Transportation Authority Capital Committee is
scheduled for Thursday, November 3, 2011 at 10:00 a.m. at Point Breeze
Headquarters, 2310 Broening Highway, Baltimore, Maryland.

				
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