Eagle Scout Project Workbook – 01-01-2012 Download the “Eagle Scout Service Project Workbook” from the Boy Scouts of America web-site. The “Eagle Scout Service Project Workbook” is available “on-line” as follows: HOAC-BSA.org click on Advancement & Awards click on Resources & Forms – Advancement click on Eagle Scout Leadership Service Project Workbook download/print It takes a few minutes for the ‘workbook’ to download as it is 22 pages long. The ‘workbook’ is made as a “fill-able PDF” file in that the boy can type in his information onto the PDF file and then print out the pages that he needs for each step of the process and then SAVE the entire file on a computer or ‘flash drive’ (recommended). Yes, the boy can hand write in his information in ink if he desires, but understand this, if we cannot read his hand writing the project will not be approved. Read the workbook! Have the Scout Read the workbook! Fill-in the information needed on page 6 down to the part titled “Council or District Approval Representative” Eagle Scout Service Project Proposal: The new “Eagle Scout Service Project Proposal” begins on page 7. In that proposal the Scout needs to briefly describe his project. Briefly does not mean a “one-line” statement of what he intends to do, it means a short summary with some details of what his project will be, adding additional information to clarify the intent of his project. If the addition of photographs, drawings or sketches will enhance someone’s understanding of his proposal these should be added. How his project will be helpful to the beneficiary must be included as well as why his project is needed. The Scout needs to specify when he plans to begin his project and how long it will take him to complete the project. The Scout needs to provide information on HOW he is going to provide Leadership on the project. How he will recruit his workers for his project. What type of materials he would need to complete his project (exact quantities of material are not needed at this phase). What supplies he will need for his project (again, the exact quantities are not required but a general knowledge of what he would need to complete his project should be in the narrative). What tools, in general would be needed for his project. What Permits and Permissions would be needed to be acquired for his project. What he thinks is going to be the cost of materials, supplies, tools, and sundries (e.g. food) that his project will need. He (2) should include a brief narrative about the phases of the project from beginning to end. How he intends to acquire the needed material, supplies and tools and deliver them to the project location. How he intends to address any safety issues and concerns. And finally, what action steps he would need to take to complete the next phase of his “Eagle Scout Service Project” (e.g. 1. more detailed plans or drawings for his project, 2. an accurate listing of the quantities and sizes of specific materials, supplies and tools that will be needed to complete his project, etc.). Approval signatures, found on page 10 are required from the “Candidate”, “Unit Leader” (Scoutmaster/Crew Advisor), “Unit Committee” (Troop/Crew Committee Chairman or his representative), and “Beneficiary”. If these are missing the project cannot be approved. Eagle Scout Service Project Final Plan: When writing this part of the “Service Project” no further review or approval is needed from the District or Council. In addition, there is no approval signature requirement from anyone in the Troop or Crew. However, this section becomes the responsibility of the Troop or Crew to ensure that it has been properly completed. If there were suggestions from the Project Reviewer that the Scout remembers he should include those suggestions in this part of his final plan. If there are major changes to his project from the original proposal that are acceptable to the beneficiary, those changes are to be noted in the final plan. If the changes are of little importance to the proposal there is little need to detail those changes. The Scout should, during this part of the ‘workbook’, cite the Present Condition or Situation and describe his biggest obstacles to completing the project. The Scout needs to provide any changes to his previously outlined Project Phases and provide details of how he intends to complete the project which includes the timing of the phases from start to completion. He then needs to prepare a “step-by-step” listing of what must be done and how everything will come together for his project (e.g., site preparation, sizing, assembly, and fastening of materials, uses of supplies and tools, finishes to be used [paint, varnish, etc.], and so forth). The Scout may at this point in his project need a “Coach”. The term ‘Coach’ is someone that is familiar with the process of what the Scout wants to accomplish with his project. The ‘Coach’ is supplied either by the Troop or Crew or is someone outside the Troop or Crew who is knowledgeable in the process of the scope of the Scout’s project. The ‘Coach’ does not necessarily need to be a registered Scouter. (The District Project Reviewers are not the ‘source pool’ for Coaches). In example –if the Scout’s project is to build benches then a possible Coach could be a carpenter or someone who is experienced in wood working. If the Scout is building a concrete (3) sidewalk then a possible Coach could be someone who does concrete flatwork for a living, etc. The Scout needs to attach further plans as necessary with drawings, diagrams, maps or pictures that will help towards the success of the completion of his project. Drawings, diagrams and maps should be drawn to scale to enhance understanding. If the Scout is planning an event or activity, a program outline or script would be appropriate. The Scout needs to determine if a BSA Tour Permit is required for his workers to be transported to the work site for his project. This may not be necessary depending on how transportation arrangements are prepared. The Scout does need to ensure that needed permission agreements or required Permits have been applied for and obtained either by him or the benefiting institution including safe digging verification (when applicable). The Scout needs to list each item and its description, quantity, unit cost, total cost and source for all materials needed for his project. The total cost for materials needs to be recorded at the end of this listing. The Scout may need to complete an Eagle Scout Service Project Fundraising Application as shown on pages 17 & 18 of the ‘workbook’ to show the source of some of his materials. But this may not be necessary depending on how the materials were obtained. District Eagle Project Reviewers are authorized to sign this application for the Council. The Scout needs to list each item and its description, quantity, unit cost, total cost and source for all supplies needed for his project. The total cost for supplies needs to be recorded at the end of this listing. The Scout needs to list each tool, quantity, unit cost, total cost, source and who will operate the tool for all tools needed for his project. The total cost for tools needs to be recorded at the end of this listing. The Scout will need to summarize the expenses for his project noting the total cost of materials, supplies, tools and sundries and record the total of how much money needs to be raised to fund his project. He will also need to record any contributions from the beneficiary towards the cost of his project. He will need to describe in detail how the money needed for his project is to be raised and how ‘helpers’ will (if needed) assist in this effort. The Scout will need to chart how he will provide leadership on his project listing what jobs are needed to be done and who will be assigned to complete those assignments. The Scout will need to state how he plans to instruct workers on his project to make sure that they know what they are to do to complete their assignments. In addition the Scout needs to describe his plan for communicating to his work force when and where to report for his project and what materials and tools they will need to bring with them. (4) The Scout will have to describe how his work force will get to and from the work site of his project and how he will transport needed materials to the work site. In addition if food is necessary, he will have to describe what arrangements for food have been planned as well as sanitation and restrooms concerns. The final part of this section deals with how the Scout will dispose of leftover materials, supplies and tools. The Scout must address any potential safeties concerns (hazardous materials, chemicals, potential injuries) and describe what plans he has made for accidents and injuries listing any hazards that might be reasonable to encounter. The Scout must also state how he plans to communicate these safety concerns to his work force. The Scout should describe a contingency plan for the completion of his project should something cause a postponement of his project. Eagle Scout Service Project Report: After the Scout has completed his service project he should prepare an Eagle Scout Service Project Report. He needs to summarize how his project was completed noting what went well and what was a challenge to the completion of his project. He needs to note what changes were made to his project. Most importantly, HOW he demonstrated leadership over the project. If there were significant shortages or overages of materials, supplies or tools he needs to comment on how those issues were resolved and what effect that had on his project. The Scout needs to complete the “Service Project Data” for reporting purposes and listing on the Eagle Scout Application “Requirement 5” the total number of hours (by the Eagle Candidate [including planning hours], Registered BSA youth members, Other youth, Registered BSA adult Scout leaders and Other adults). The Scout needs to describe his funding efforts (see Fundraising Application criteria [not necessary if the project was funded by benefiting institution, family, Troop, etc.]) noting how much was collected, how much was spent and if there was a surplus of money received was the excess returned to the benefitting institution. Finally the Scout needs to sign the ‘workbook on page 20 and the Beneficiary must sign and date their agreement that the project was completed as well as the Unit Leader (Scoutmaster) signature and date. Take the completed ‘workbook’, and Eagle Scout Application to HOAC Council Office for approval. After approval schedule an Eagle Board of Review.
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