How to write / Sample / Template / Example / Format AGM Minutes of Meeting Layout of a private / non-listed as per companies act 2006 in word / .doc Proceedings of the Fifteenth Annual General Meeting of the members of M/s ABC Corporation Ltd. held at the registered office of the Company at 45/1, Nariman Point, Mumbai 458 545 on 09.05.2013 at 2.00 P.M. Present : i) Sri Anil Sen ii) Sri Ajit Singh iii) Sri Amit Jain iv) Sri Arun Goyel CHAIRMAN: Sri Anil Sen was voted to the chair. The chairman stated that the requisite quorum was present and therefore the meeting was called to order. NOTICE: The notice convening the meeting was read out. Ordinary Business Adoption of Annual Account The Chairman placed before the Meeting the Audited accounts of the company for the year 2012-13 together with auditors’ report thereon. The members discussed various aspects arising out of the accounts. Thereafter Sri Arun Goyel proposed to move the following resolution: “Resolved that the Audited Accounts of the Company for the year ended 31.03.2012 the Auditors Report and the Directors Report thereon be and are hereby received and adopted.” Sri Amit Jain seconded the resolution. On being put to vote by show of hands the resolution was passed unanimously. Declaration of Dividend : The directors are pleased to recommend a dividend of 40% on the face value of the Equity Shares of Rs. 10/- each. Sri Amit Jain proposed the following resolution, which was duly seconded by Sri Ajit Singh. “Resolved that dividend @ 40% on the face value of equity shares of the company be declared.” On being put to vote by show of hands the resolution was passed unanimously. Retirement of Director by rotation Sri Anil Sen retires by rotation in the Annual General Meeting and being eligible offers himself for re-election. Sri Arun Goyel proposed the following resolution: “RESOLVED THAT Sri Anil Sen, whose period of office is liable to determination by retirement of director by rotation and who has offered himself for reappointment be and is hereby reappointed, as Director of the Company.” Sri. Amit Jain seconded the resolution. On being put to vote by show of hands the resolution was passed unanimously. Appointment of Auditors On a motion from the Chair and seconded by Sri Arun Goyel, the following resolution was proposed : “Resolved that the Auditors of the Company M/s. Rocket Associates & Co., Chartered Accountants of 48/1 Nariman point Mumbai - 458 545, who retire at this meeting being eligible be and are hereby reappointed as Auditors of the Company for the Financial year 2013-14 to hold office until the conclusion of the next Annual General Meeting at a remuneration of Rs.50000/-, mutually fixed by the Board of Directors and the Auditors.” On being put to vote by show of hands the resolution was passed unanimously. There being no other item of business the meeting ended with a vote of thanks to the chair. CHAIRMAN.
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