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REGINA DUPLICATE BRIDGE CLUB Minutes of Board Meeting held at the Club April 24, 2012 Present: Leslie Mortin, Don Norman, Don Drever, Joan Quinlan, Norma Barber, Sandra Benson, Rose Dunitz (acting secretary) Regrets: Pamela Keim, Patty Kinney, Janice Anderson, Ilsa Krukoff Guest: Jamie Bohach (Cooperators – insurance) Leslie Mortin called the meeting to order at 5:30 p.m. 1.0 Adoption of the Agenda Add 7.4 Financial planning for the future Add 7.5 Request to rent Motion by Don Norman, seconded by Joan Quinlan, to adopt the agenda as amended. Carried. 2.0 Presentation by Jamie Bohach As a follow-up to research by treasurer Norma Barber re: comparative insurance rates, Norma invited Jamie Bohach (of the Cooperators on Quance St) to address the board regarding what they can offer us and to answer questions regarding our insurance needs. Mr. Bohach told us that he had contacted our landlord to gain a clear understanding of what the Club responsibility is in regards to what must be covered by our insurance. The landlord’s responsibility would be to rebuild and finish as per the original rental condition. Any improvements or alterations would be our responsibility, as would all contents. He explained that tenants’ legal liability is when something is deemed to be our fault due to negligence. A question was raised about host liquor liability, and Mr. Bohach said he would check into this before finalizing any contract. Mr Bohach then left the meeting, with thanks from the Board, who will study his proposal. 3.0 Adoption of the minutes of March 17, 2012 Motion by Norma Barber, seconded by Joan Quinlan, that the minutes of March 17, 2012, be adopted as presented. Carried. 3.0 Business Arising from the Minutes None 4.0 President’s Report Pamela Keim absent – no report 5.0 Financial Report Norma Barber presented her financial report. She noted that revenue is down and so is the table count. There was discussion about the low attendance for some evening games. Don Norman suggested that we could look at combining some games, that is having a section for open games and a section for restricted games. Don Drever suggested that we should present a plan at the AGM. Don Norman did up a spread sheet and may be able to present a more accurate projection at the AGM. It is noted that the Club is regularly losing money. Motion by Norma Barber, seconded by Don Drever, to adopt the financial report as presented. Carried 6.0 Old Business 6.1 AGM items The following were listed as topics for the AGM - declining table count - facilities - increase in fees 1 - spread sheet (Don Norman) - catering of Christmas party - website partnership 6.2 General Insurance Quotes Discussion was based upon other quotes previously presented, and the quote from Cooperators. Cooperators quote was $410 which includes tenant improvements and $1000 deductible. Motion by Norma Barber, seconded by Don Norman, that we purchase our insurance through Cooperators. Carried unanimously. 6.3 Website Partnerships Don Norman and Joan Quinlan have asked for names for the upcoming Moose Jaw tournament. Too early to tell if this will be effective. 7.0 New Business 7.1 Answering the Mail Deferred. Both Pamela Keim and Ilsa Krukoff absent 7.2 Board members’ intent re: standing for another term The following have indicated their intent to date: Returning: Norma Barber, Rose Dunitz, Joan Quinlan, Leslie Mortin, Pamela Keim Not returning: Don Drever 7.3 Christmas Party – catering suggestion Joan Quinlan suggested and recommended that the 2012 Christmas party be catered. She said that it was too much work for the committee. Norma Barber said she could provide caterers’ names and price quotes. Motion by Norma Barber, seconded by Don Drever, that we look into the option of catering the 2012 Christmas party. Carried. This item will be on the AGM agenda for discussion and member input 7.4 Financial planning for the future It is hoped that we can see us through to 2013 without having to cash in further investments. This is based on interest that is coming this year, and interest in July, 2013. 7.5 Request from the Royal Belles to rent The Club received a request through Lorraine Garratt from Gail Quinney. She is requesting the use of the Club facility for a Sunday in late July. The plan would be to hold a bridge session as a fund raiser for wounded warriors / soldiers. The sponsor is Royal Belles. Motion by Sandra Benson, seconded by Joan Quinlan, that we agree to rent our facility to the Royal Belles on a Sunday in late July, for the purpose of their holding a bridge session fundraiser. The rent would be at the rate we have charged for similar events. Carried. 8.0 Committee Reports 8.1 Promotion and Public Relations Party nights. Joan Quinlan mentioned that we should notify the membership of dates that liquor will be sold, and that these will be dates when food will be brought in by the members. We will have party nights, with liquor available for purchase, for the Swiss teams events Thursday May 3 and Thursday May 10th 8.2 Club Operations Don Drever reported that the urinals in the men’s washroom are now working better and the smell is gone. 2 8.3 Game Management Nothing to report 8.4 Site Committee Bob Loewen and Don Drever will meet with the City re: possible rental of property 9.0 Club Management No report - Jan Anderson absent 10 Tournament Chair Rose Dunitz is to become tournament chair in October 11. Date for the next meeting: Saturday, June 2nd, 2012 at 11:00 a.m. Meeting adjourned at 7:15 by Sandra Benson 3
"April Regina Duplicate Bridge Club"