Office of Human Resource Services UF Human Resource Services by alicejenny

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									    Welcome!
  HR Forum
    May 10, 2006
Human Resource Services
  University of Florida
    Today’s Agenda            Office of Human Resource Services




•   Hurricane Preparation
•   Fiscal Year-end Cash Out
•   Special Pay Retirement Initiative
•   Summer Jobs
•   OPS Student Employees
UF Emergency Management
 Hurricane Video                Office of Human Resource Services




• Distribution to off-campus facilities and on
  the web
• DVD copies available from check-out from
  EH&S/Risk Management
• Future updates to include detailed topics:
  office/lab closure, damage assessment,
  HRS issues
Hurricane Preparedness
                                         Office of Human Resource Services
  for Faculty & Staff
• UF dependent upon employee & family
  preparedness
• Discuss preparedness issues with faculty
  & staff
• Sheltering issues
• Update contact information
• Hurricane supplies (Sales Tax Holiday, May 21 – June 1)
 Pandemic Planning            Office of Human Resource Services


• UF began pandemic planning early
• Issue being addressed through Disaster
  Plan Committee
• Cooperation with State & local public
  health officials
• Benchmarking of nationwide university
  planning
• 1918, 1957 & 1968 pandemics
  Building Emergency
                             Office of Human Resource Services
     Coordinators
• Update information sent to
  Deans/Directors (Due 5/12)
• Upcoming Training in June/July
• Serves as contact person for emergency
  issues – closures, damage assessment,
  preparedness information
Continuity of Operations
                                  Office of Human Resource Services
   (COOP) Planning
• Completing second planning cycle
• Ensures delivery of ‘mission essential
  services’ if your facilities are not useable
• Please review & exercise current COOP
  plan
UF Emergency Planning
                          Office of Human Resource Services
  Issues & Questions
Kenneth Allen
UF Emergency Management
Coordinator
EH&S/Risk Management
kallen@ehs.ufl.edu
392-1591 x256
Fiscal Year-end
   Cash Out
   Fiscal Year-end
                                   Office of Human Resource Services
      Cash Out
• Compensatory leave may be used through
  the end of fiscal year but must be entered
  by 5 p.m. on May 28
  – Employee should project compensatory leave
    usage on accurate date through June 30
  – Must be entered into myUFL by 5 p.m., May 28
• Cash out will occur in the pay period
  ending June 1
    Fiscal Year-end
                                      Office of Human Resource Services
       Cash Out
• Departments may require employees to use
  compensatory leave
• Report available:
  – Enterprise Reporting, Human Resources Information,
    Benefits Information, Leave, Leave Accrual, Usage
    and Balance by Pay Period End (PPE and
    Department (DEPT) Listing
• Compensatory leave earned after May 18 will be
  part of 06-07 balances
       Personal
                               Office of Human Resource Services
  Holiday/Leave Days
• Unused personal holidays (USPS) or
  personal leave days (TEAMS, eligible
  faculty) for 05-06 may be used through the
  end of the pay period in which June 30
  occurs
• They will expire on July 14
       Personal
                                  Office of Human Resource Services
  Holiday/Leave Days
• New personal holidays (for USPS) will be
  awarded on July 17
  – Cannot be used for dates earlier than July 17
• New personal leave days (for TEAMS,
  eligible faculty) will be awarded in
  December
• An instructional guide is available at
  www.bridges.ufl.edu
Special Pay Plan
   Special Pay Plan           Office of Human Resource Services




• A mandatory tax-qualified retirement plan
  available to all salaried (non-OPS)
  employees for sick and vacation payments
  made at the time of separation.
• Employee may invest the 7.65% of income
  that would otherwise have gone to Social
  Security and Medicare Tax.
• Contributions are pre-tax.
   Special Pay Plan             Office of Human Resource Services
         (continued)

• Federal income tax on this is deferred until
  distributions are taken.
• Employee immediately vested in all
  contributions.
• Employees entering DROP will be eligible.
• Implementation date – Fall 2006
• BENCOR Inc. is the plan administrator.
Summer Jobs
    Summer Jobs              Office of Human Resource Services


• Hire summer appt in ePAF

• Changes to existing summer job

• Terminations

• Distributions
OPS-Student
 Employees
OPS-Student Employees                           Office of Human Resource Services




  Summer Student Employees Must:
  • Be enrolled half-time and working <33 hours per week
  • Exempt from FICA
    - Current FICA exemption is through 5/18/06
    - Eligibility for FICA exempt status is determine
      each semester based on enrollment
OPS-Student Employees                         Office of Human Resource Services


 • Work Permits:
   -Indicate the Program which is the Salary Administration Plan
   -Has a Begin Date and an End Date
   -For a Student Assistant indicates the number of approved
   hours to work
   -For Federal Work Study the approved earnings


 • If you have a current student employee that is
   eligible to get a work permit for summer 2006:
   -check the work permit to see if changes are required
OPS-Student Employees                          Office of Human Resource Services


 • If you have a current student employee not eligible
   to get a work permit for summer:
   -You must change to OPS through Processing and Record
   -Will be enrolled in the FICA Alternative
 • Paperwork Requirements
   -A new application and paperwork are not required if it has
   been less than one year since the employees last assignment
   through processing and records

   -A new application and paperwork are required if the
   employee has never had an assignment through processing
   and records
OPS-Student Employees                        Office of Human Resource Services




 Terminations for Summer

 • If you have a current student employee who will not
   be working during the summer they must be
   terminated:
       -Termination effective 5/18/06
       -In ePAF “Change Employment Status”

 • Student Employment will be entering terminations
   for students not registered
Thank you for
 attending!

								
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