Welcome! HR Forum May 10, 2006 Human Resource Services University of Florida Today’s Agenda Office of Human Resource Services • Hurricane Preparation • Fiscal Year-end Cash Out • Special Pay Retirement Initiative • Summer Jobs • OPS Student Employees UF Emergency Management Hurricane Video Office of Human Resource Services • Distribution to off-campus facilities and on the web • DVD copies available from check-out from EH&S/Risk Management • Future updates to include detailed topics: office/lab closure, damage assessment, HRS issues Hurricane Preparedness Office of Human Resource Services for Faculty & Staff • UF dependent upon employee & family preparedness • Discuss preparedness issues with faculty & staff • Sheltering issues • Update contact information • Hurricane supplies (Sales Tax Holiday, May 21 – June 1) Pandemic Planning Office of Human Resource Services • UF began pandemic planning early • Issue being addressed through Disaster Plan Committee • Cooperation with State & local public health officials • Benchmarking of nationwide university planning • 1918, 1957 & 1968 pandemics Building Emergency Office of Human Resource Services Coordinators • Update information sent to Deans/Directors (Due 5/12) • Upcoming Training in June/July • Serves as contact person for emergency issues – closures, damage assessment, preparedness information Continuity of Operations Office of Human Resource Services (COOP) Planning • Completing second planning cycle • Ensures delivery of ‘mission essential services’ if your facilities are not useable • Please review & exercise current COOP plan UF Emergency Planning Office of Human Resource Services Issues & Questions Kenneth Allen UF Emergency Management Coordinator EH&S/Risk Management firstname.lastname@example.org 392-1591 x256 Fiscal Year-end Cash Out Fiscal Year-end Office of Human Resource Services Cash Out • Compensatory leave may be used through the end of fiscal year but must be entered by 5 p.m. on May 28 – Employee should project compensatory leave usage on accurate date through June 30 – Must be entered into myUFL by 5 p.m., May 28 • Cash out will occur in the pay period ending June 1 Fiscal Year-end Office of Human Resource Services Cash Out • Departments may require employees to use compensatory leave • Report available: – Enterprise Reporting, Human Resources Information, Benefits Information, Leave, Leave Accrual, Usage and Balance by Pay Period End (PPE and Department (DEPT) Listing • Compensatory leave earned after May 18 will be part of 06-07 balances Personal Office of Human Resource Services Holiday/Leave Days • Unused personal holidays (USPS) or personal leave days (TEAMS, eligible faculty) for 05-06 may be used through the end of the pay period in which June 30 occurs • They will expire on July 14 Personal Office of Human Resource Services Holiday/Leave Days • New personal holidays (for USPS) will be awarded on July 17 – Cannot be used for dates earlier than July 17 • New personal leave days (for TEAMS, eligible faculty) will be awarded in December • An instructional guide is available at www.bridges.ufl.edu Special Pay Plan Special Pay Plan Office of Human Resource Services • A mandatory tax-qualified retirement plan available to all salaried (non-OPS) employees for sick and vacation payments made at the time of separation. • Employee may invest the 7.65% of income that would otherwise have gone to Social Security and Medicare Tax. • Contributions are pre-tax. Special Pay Plan Office of Human Resource Services (continued) • Federal income tax on this is deferred until distributions are taken. • Employee immediately vested in all contributions. • Employees entering DROP will be eligible. • Implementation date – Fall 2006 • BENCOR Inc. is the plan administrator. Summer Jobs Summer Jobs Office of Human Resource Services • Hire summer appt in ePAF • Changes to existing summer job • Terminations • Distributions OPS-Student Employees OPS-Student Employees Office of Human Resource Services Summer Student Employees Must: • Be enrolled half-time and working <33 hours per week • Exempt from FICA - Current FICA exemption is through 5/18/06 - Eligibility for FICA exempt status is determine each semester based on enrollment OPS-Student Employees Office of Human Resource Services • Work Permits: -Indicate the Program which is the Salary Administration Plan -Has a Begin Date and an End Date -For a Student Assistant indicates the number of approved hours to work -For Federal Work Study the approved earnings • If you have a current student employee that is eligible to get a work permit for summer 2006: -check the work permit to see if changes are required OPS-Student Employees Office of Human Resource Services • If you have a current student employee not eligible to get a work permit for summer: -You must change to OPS through Processing and Record -Will be enrolled in the FICA Alternative • Paperwork Requirements -A new application and paperwork are not required if it has been less than one year since the employees last assignment through processing and records -A new application and paperwork are required if the employee has never had an assignment through processing and records OPS-Student Employees Office of Human Resource Services Terminations for Summer • If you have a current student employee who will not be working during the summer they must be terminated: -Termination effective 5/18/06 -In ePAF “Change Employment Status” • Student Employment will be entering terminations for students not registered Thank you for attending!
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