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Health Services Steps to Dissertation Overview 1 Steps Action items with the Action items with the Health Services Department: Graduate School: 1. Developing Committee can be formed any time after passing Prelim Exam. See student handbook Kitty will submit your research questions & for committee requirements & the Graduate School GSR guidelines.1 committee information to the committee Email Kitty (cc Diana) with your committee list several months before your Oral Exam. Graduate School. No action At least 4 months in advance is recommended. needed by student to Graduate School for this step. 2. Write Preliminary Develop an outline of your research interests to discuss with potential committee No action needed by student to Dissertation Proposal members and other faculty. This step will occur while you are also considering ‘Step 1. Graduate School for this step. (PDP) Developing research questions and committee.’ Students must have completed the core PhD courses, 2 of 3 advanced methods courses and 3 of 5 Area of Emphasis courses. Once you have developed your PDP, contact Diana to schedule the review of your PDP at the Academic Affairs Committee meeting. Your committee chair will need to be at the meeting for a half hour to discuss the proposal. Only two proposals can be reviewed at each meeting, so slots can fill early. The Academic Affairs Committee meets the first Wednesday of each month from 9:00- 10:30am in H670. PDPS are due 2 weeks before the meeting (via email attachment to Diana). It must be a Word document and may not exceed 20 pages. Format PDP to AHRQ Dissertation Award grant guidelines.2 See student handbook for more details. 3. Written General This is a Health Services Department requirement, not part of the Graduate School No action needed by student to Exam requirements. Graduate School for this step. The exam generally includes questions from each of your committee members in response to the content of or methods described in your PDP. Prior to your written exam, begin to organize your literature and review your proposed dissertation methods in preparation for your exam questions. Typically, 7 – 14 days are given for a take-home exam of 4 to 7 questions. Plan on dedicating the majority of your time during these days to the written exam. Send an electronic version of your written exam (and any rewrites) to Diana. Students can begin taking dissertation credits (HSERV 800) after passing the written general exam. Health Services Steps to Dissertation Overview 2 Steps Action items with the Action items with the Health Services Department: Graduate School: 4. Revise PDP into You should receive comments about your PDP from an outside reviewer and the chair No action needed by student to Final Dissertation of the Academic Affairs Committee. Based on this and your Written Exam, revise and Graduate School for this step. Proposal (FDP) submit your FDP to Diana prior to your Oral General Exam. 5. Oral General Exam Begin coordinating schedules with your committee far in advance for your general Student should schedule the exam – scheduling can be a challenge. Work with Diana to find dates when H670 or exam with the Graduate School alternative rooms are available (exams need to be held in the Health Sciences at least 3 weeks in advance on- building). line at Send an email to departmental listservs (current students at email@example.com, faculty at http://www.grad.washington.e firstname.lastname@example.org, and alumni at email@example.com) to advertise your exam 2 du/mygrad/student.htm weeks in advance and a reminder 1 week in advance. At least 4 committee members must be present at your exam (this includes the GSR). Depending on the committee chair’s preferences, if an emergency arises, committee members can call in. Be prepared to defend the methods proposed in your FDP & answer questions brought up in your written exam. Discuss with your chair the exam content and presentation format (e.g., presentation with questions asked during or at the end, etc). At the beginning of the exam, Diana will bring the Graduate School warrant and GSR report. Return signed warrant to Diana. Kitty will confirm the results of the exam with the Graduate School, thus conferring you to PhD candidacy status. The GSR submits the GSR report per the instructions on the report. 6. Conduct your Most students primarily work on one paper at a time. No action needed by student to dissertation research Ensure all members of the committee comment on paper outlines, target journals, Graduate School for this step. analysis plans, tables and drafts. Expect to write multiple drafts (3-20) of the manuscript prior to submission. All committee members must sign off on manuscripts even if they are not authors. Submit manuscripts to peer-reviewed journals and, working with your committee, respond promptly to reviewers’ comments. Two manuscripts should be submitted prior to defense. Health Services Steps to Dissertation Overview 3 Steps Action items with the Action items with the Health Services Department: Graduate School: 7. Form Dissertation Email Kitty (cc Diana) your reading committee members. Kitty submits this to the No action needed by student to reading committee Graduate School. Graduate School for this step. Usually all members except the GSR are named to the reading committee. 8. Final exam… Begin coordinating schedules with your committee far in advance for your defense – Student should schedule the Defense! scheduling can be a challenge. Work with Diana to find dates when H670 or alternative exam with the Graduate School rooms within the Health Sciences building are available. at least 3 weeks in advance on- About half of students reschedule their date of defense due to their progress or faculty line at schedules. http://www.grad.washington.e At least 4 committee members must be present at defense (this includes GSR). du/mygrad/student.htm Depending on the committee chair’s preferences, if an emergency arises, committee members can call in. Send an email to departmental listservs (current students at firstname.lastname@example.org, faculty at email@example.com, and alumni at firstname.lastname@example.org) to advertise your exam 2 weeks in advance and a reminder 1 week in advance. At the beginning of the defense, Diana will bring the Graduate School warrant and GSR report. Return signed warrant to Diana. Kitty will confirm the results of the defense with the Graduate School. The GSR submits the GSR report per the instructions on the report. Ongoing activities throughout dissertation process: Be prepared for committee meetings as needed & timeline revisions. Regularly check with the Grad. School & Health Services Dept about any revisions of dissertation requirements. Website updates can be slow! Steps Final Action Items 9. Submitting Final Winter Quarter 2012 is the last quarter students will be able to submit a paper copy of their dissertation to the Graduate Dissertation to School. Beginning Spring Quarter 2012, paper submission will no longer be available; all graduate students will be required to Graduate School submit an electronic thesis/dissertation (ETD). Please refer to the Graduate School Dissertation Submission Steps for complete instructions.3 Health Services Steps to Dissertation Overview 4 Submit your document in the UW ETD Administrator Site by 11:59 p.m. PST on the last day of the quarter. If you submit your document after the deadline, you will graduate the following quarter and must register or pay the $250 Graduate Registration Waiver Fee. Deliver your signed Master’s or Doctoral Dissertation Supervisory Committee Approval Form to GEMS by 5:00 p.m. PST on the Monday following the last day of the quarter. GEMS cannot graduate you until your signed form has been received. Failure to submit your form may require that you register again or pay the $250 Graduate Registration Waiver Fee. Formatting of dissertations is up to the discretion of the student’s committee. The Graduate School dissertation formatting is available as a guideline , see Graduate School Dissertation Submission Steps3 Websites for above 1 GSR eligibility: www.grad.washington.edu/policies/doctoral/gsr-eligibility.shtml 2 PDP formatting: http://depts.washington.edu/hservphd/resources http://grants.nih.gov/grants/guide/pa-files/PAR-09-212.html http://www.ahrq.gov/fund/training/rsrchtng.htm#HSRDA 3 Graduate School Dissertation Submission Steps: http://www.grad.washington.edu/students/etd/info.shtml Last modified 1/2012