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DEAN OF STUDENTS MESSAGE

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					DEAN OF STUDENTS MESSAGE
Welcome to the 2009 – 2010 academic year. Whether you are a new traditional
student, a returning student, or a transfer student, I hope this year will be
exciting and rewarding. My goal, and that of the Student Affairs staff, is to
provide you with a wide array of opportunities and a supportive environment
while you work on completing your academic degree and develop professionally
and socially. This process will take a team effort from the campus staff, faculty
and YOU.
Please take time to familiarize yourself with the different sections of this
Student Handbook. It outlines your rights and responsibilities as a member of
the Embry Riddle Prescott campus community. It is each student’s
responsibility to know the basic Standards of Conduct you are expected to live
by. These Standards of Conduct are identified to help insure a safe and
supportive campus for everyone to pursue their educational goals. The Student
Handbook also provides you with valuable information about the campus
organizations, clubs and services available to you. The calendar gives you the
scheduled campus activities, and can serve as a tool to help you structure your
campus life. It also includes:
         An ―A to Z‖ guide to help you find information on campus and in the
          local community
         Information about campus programs, services, policies and procedures
         Campus offices’ phone numbers and hours of operation
         Summary of where to find assistance in the event of a problem
         Summary of your rights and responsibilities
         Explanation of the student conduct process
         Important housing information
         Map of campus call boxes for emergency and informational use
I hope your activity during this academic year becomes part of a life-long
learning experience that you will take with you and remember well into your
professional life and as an alumnus of Embry-Riddle. The Student Affairs staff
proudly offers a wide array of co-curricular opportunities, programs and
services to compliment your maturation process while seeking your educational
degree. I strongly encourage you to participate in our co-curricular offerings to:
      Enhance your educational experience
      Associate with students of similar interests and build friendships
      Aid in your physical, spiritual, social, emotional and vocational growth
Good luck, become involved in campus life and enjoy your collegiate
experience.
Sincerely,




Larry K. Stephan
Dean of Students

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WHERE TO FIND HELP (A thru Z)

Academics
Academics includes all aspects related to classroom instruction. When you need
help or wonder if university policies will allow some new opportunity you have
thought about, or when you don’t know how to deal with a difficult academic
situation, contact the Associate Dean of Academic Support or the dean of your
respective college. The Prescott campus Academic and Administrative
Procedures are located on line under the Communities tab in Blackboard,
Organization List, and Documents.
Academic Evaluation see Records Office
Academic Advising – Academic Complex (AC1) – Bldg. 74
Each new student is assigned an academic advisor. Academic advisors help
students choose and schedule academic programs that meet their educational
needs. The advisor's signature is required on all registration and add/drop
forms. Academic advisors post their scheduled office hours and students should
call on them frequently, and whenever assistance is needed. New students are
encouraged to meet with their academic advisor at least three times during the
first semester. This contact will ensure a strong foundation of success for future
semesters as well as support students in course selection and graduation goals.
          Academic Advisors
                  College of Aviation                  (928) 777-3898
                  College of Arts & Science            (928) 777-3897
                  College of Engineering               (928) 777-3912


Career Counseling Academic Complex (AC1) – Bldg. 74
Preparation for career success, resume writing, employment trends, advice from
industry leaders and career information. Counseling is also available on
Cooperative Education work programs. Co-op education provides an
opportunity for students to gain work experience related to their academic
programs.
         Career Counselors
                  College of Arts & Sciences          (928) 777-6681
                  College of Aviation                 (928) 777-3901
                  College of Engineering              (928) 777-3821
Cashiers Office Bldg. 13 - (928) 777-3726
The Cashier’s Office offers a wide variety of student services ranging from
handling fee payments to issuing emergency loans. Cashiers on staff to assist
you with any questions regarding your student account. The University offers
12-month and 3-month payment plans through Sallie-Mae.




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Chapel Services Fred and Fay Haas Interfaith Chapel Bldg. 46
 (928) 777-6962
Embry Riddle Aeronautical University is a multi-faith community and our
policies and procedures honor the spirit of this diversity. The chapel is a
peaceful and beautiful building offered to persons of all faiths. The chapel and
the grounds are dedicated to enhancing the spiritual dimension of our academic
community. The chapel is reserved for religious events, but other special events
will be considered on a case by case basis. Activities held in the chapel should
at all times demonstrate respect for the sanctity of this facility.
Counseling Haas Commons Bldg. 73 (928) 777-6653
Counseling is available Monday through Friday from 8am to 4pm. There are
two counselors here during those times. There is also a contracted psychologist
on campus twice a month. Counseling services is here to support you and help
you through the difficult, challenging and confusing times of your life. We
offer individual, group, academic, career and crisis counseling. To make an
appointment call the Wellness Center at (928) 777-6653.
Clubs and Organizations see Office of Student Activities
Dining Services Throughout campus (928) 777-3768
Dining Services for the Prescott campus are provided by Chartwells. They are
committed to providing quality food and excellent service. If you have any
comments, concerns, or suggestions about your dining experience, or are in need
of special assistance please contact a Dining Services manager, e-mail, or fill
out a comment card located in the dining facilities. Your opinion is valued and
they look forward to serving you.
Where to eat
    Loose Deuce Café – Bldg. 45 (928) 777-3768
   Fresh full salad bar every day, fruit bar at breakfast, omelets to order, fresh
   cooked items to order daily, pizza, carved turkey breast, soft-serve ice
   cream and more. All-you-can-eat.
        Monday-Thursday             7am - 9pm
        Friday                      7am - 7pm
        Saturday                    8:30am - 7pm
        Sunday                      8:30am - 9pm

     Latitude 35° N – Bldg. 16 (928) 777-3769
    1/3 lb hamburgers, cheese quesadillas, grab-n-go salads and sandwiches,
    Starbucks coffees, snacks & candy, fresh soups, energy drinks and much
    more.
         Monday – Friday          8am - 6pm
         Closed Weekends




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     Outtakes C-Store – Bldg. 45 (928) 777-6908
    Seattle's Best coffees and espresso drinks, Au Bon Pain soups, Outtakes
    sandwiches and salads to go, snacks, candy, microwaveable foods and
    soups, convenience items, Coke and Pepsi, and a fantastic late night menu
    for the night owls.
         Monday – Thursday          10am - Midnight
         Friday                     10am - 8pm
         Saturday                   Noon - 6pm
         Sunday                     2pm - Midnight
Dean of Students Bldg. 18A (928) 777-3879
The Dean of Students provides leadership and oversight for the Division of
Student Affairs, which includes: Athletics, Campus Safety, Health Services,
Housing, International Students and Student Activities.
The Dean of Students Office provides assistance and support for students who
require extended absence from class due to family emergencies, concerns with
rights and responsibilities, policies and procedures, student conduct issues and
appeals, non-academic educational records and other services directly related to
your co-curricular experience at Embry-Riddle.
All student concerns that are academic in nature should be directed toward the
college deans.
The Dean of Students Office serves as a centralized location for all student
concerns. If we cannot answer your specific question, we will be able to direct
you to the appropriate department for assistance.
For meetings with the dean, please make an appointment.
Disability Support Services Bldg. 18A For an appointment call
(928) 777-3700
Academic accommodation is available to those students qualifying for services
in accordance with the Americans with Disabilities Act. Embry-Riddle Prescott
is committed to providing educational support services to students with
documented disabilities. Services include, but are not limited to, academic
advisement, peer tutoring, special testing arrangements, advanced registration,
advocacy and counseling.
Disability Support Service Consultations can be scheduled by contacting the
Disability Support Services Director located in Building 18A. All sessions are
confidential.
Eagle Cards Student ID Bldg. 13 (928) 777-3900
Each student, faculty member and staff member is required to have a University
Eagle card. Eagle cards are needed to use various facilities, at the library,
cashier’s office, food services, laundry, bookstore, to attend campus events, etc.
You are required to present your Eagle card promptly at the request of a
University official; e.g., safety officer, residence hall staff member, professor or
administrator. Eagle cards will not be retained except in the case of an

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emergency or if the card is required for evidence. Replacement cards cost $10.
All Eagle cards remain the property of Embry-Riddle Aeronautical University.
Emergency Phones and Campus Assistance
Stand-alone and wall style ―Assistance and Emergency‖ telephones are installed
throughout campus. The distinctive BLUE identification light stands out at
night and makes them highly visible during the day. A florescent light makes
the phone panel visible and the markings clearly indicate a small black button
for ―one-touch‖ connection for non-emergency INFORMATION. The large
RED button is for EMERGENCY assistance and initiates a call to our
emergency dispatch, while at the same time activating a BLUE strobe light that
draws attention to that location for emergency response. A map identifying the
locations of emergency telephones is included in this handbook on pages 57-58.
Financial Aid Bldg. 41 (928) 777-3765
The Financial Aid Office provides information to assist students in meeting their
educational expenses. A financial aid staff member will assist you in
establishing a budget, managing your resources and completing applications for
grants, loans, scholarships and veteran’s educational benefits. The amount of
financial aid you are eligible to receive is determined by the Free Application
for Federal Student Aid (FAFSA).
Health Services see Wellness Center
Housing and Residence Life Bldg. 73 (928) 777-3744
The Department of Housing and Residence Life provides a safe and welcoming
living environment for students. Housing and Residence Life utilizes returning
students as Resident Assistants to build communities and assist students. Area
Coordinators are full-time professionals who support residents and assist with
any concerns. The Housing and Residence Life Office is open from 7am-7pm
Monday through Friday.
Library, Christine and Steven F. Udvar Hazy Library and Learning Center –
Bldg. 43 (928) 777-3811
The Hazy Library is a technologically rich and an esthetically inviting
environment. There are individual study areas, group and collaborative
presentation rooms, and more than 80 computers throughout. The library
provides you with onsite collections, access to information and knowledge
resources, multimedia technologies and professional staff for assistance.
Services
           107 hours of operation per week
           Access to electronic research databases
           Research instruction and assignment support
           Media equipment and laptop checkout
           Multimedia editing and production assistance
           Computers, scanning, and printing
           Interlibrary loan and consortium borrowing


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    Collections
             Books, DVDs, magazines and journals
             Course reserves
             Aviation and Aerospace History Collection
             Aviation Safety and Security Archives
             Kalusa Collection of 6,000 to-scale miniature airplane models
Hours are extended during finals. Summer and break hours may vary. Please
check the library web page for current hours. For more information please visit
us at http://library.pr.erau.edu. Also, please visit http://archives.pr.erau.edu/ for
unique archive materials relating to Aviation Safety and Security.
Lost and Found Safety Office Bldg. 17B (928) 777-3739

Mail Room Bldg. 11 (928) 777-3782
Every student, including those living off campus, is required to have a mailbox
to receive personal and University mail. It is the responsibility of each student
to check his/her campus mailbox daily. Official correspondence from the
University is considered delivered once it is placed in a student’s mailbox.
Embry-Riddle address:
         Name
         ERAU Box Number
         Embry-Riddle Aeronautical University
         3700 Willow Creek Road
         Prescott, AZ 86301
Office of Student Activities Student Union Bldg. 6 (928) 777-3781
The Office of Student Activities (OSA) offers all students an opportunity for
engagement, leadership, connection, and personal development. OSA works
with more than 90 student clubs and organizations to register clubs, provide
resources and work with Embry-Riddle student leadership.
 Parking and Vehicle Registration Bldg. 17B (928) 777-3739
Campus vehicle registration and home state registration are required of all
students, faculty and staff. Deadline: Registration citations will be issued
thirty (30) days after the start of classes. Fees are automatically charged to the
student account. Proof of valid driver’s license, registration and insurance must
be presented to obtain a campus sticker. Motorcycle riders must also show
proof of a motorcycle endorsement on their driver’s license, or proof that they
completed a motorcycle safety class. Residence hall lots are restricted to
residents ONLY. Decals are mounted on the right rear window, facing out. For
motorcycles sticker is placed on the right side outer strut of the front wheel.
Parking during Winter Break
Students who reside on campus may leave their vehicles at the halls or in Lot C.
For security reasons, student vehicle information must be given to the Safety
Office. Lot C is consistently patrolled by safety officers during break.



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Riddle Radio Student Union Bldg. Rooms 106 & 107 (928) 777-3785
Riddle Radio enriches student life by providing musical entertainment and a
forum through which students may express their freedom of speech. Riddle
Radio also disperses information to the student body, and serves as an
ambassador to the community. Riddle Radio hosts fascinating disc jockeys that
play a wide variety of genres and always have remarkable experiences to share.
Listen to Riddle Radio on AM 1640 or its webcast at
http://riddleradio.pr.erau.edu.
Recycling
We strongly encourage all students to use the blue recycling bins located
throughout campus for any aluminum, metal, newspapers, cardboard, or plastics
(#1-7). Please do not put any glass or Styrofoam in the recycling bins.
ROTC
Air Force ROTC and Army ROTC programs, as well as a Marine Corps Platoon
Leaders Class Program (PLCOCC) are available on campus. These programs
provide the opportunity to acquire leadership skills, physical conditioning and
military training. Each of these programs helps to prepare students for
commissioning as officers in their respective branches of the military.
          Air Force ROTC – Bldg. 79          (928) 777-3868
          Army ROTC – Bldg. 17               (928) 777-3870
          Marine Corp PLCOCC – Bldg. 80 (928) 777-6708
Safety Office Bldg. 17B (928) 777-3739 or ―0‖ from on-campus
Open 24 hours a day, the Safety Department provides a comprehensive security
and safety program to ensure a safe and orderly environment that preserves the
well being of the campus community and the University’s physical assets. All
students, staff and faculty are required to register their vehicle(s) with campus
safety. When vehicles are registered, a valid vehicle registration, a current
driver’s license and proof of insurance must be presented. Proper display of the
registration decal allows parking in designated areas. It is your responsibility to
know the University Traffic Regulations for the Prescott campus listed in this
handbook.
Student Campus Enhancement Fund (SCEF) Student Union Bldg.
(928) 777- 3784
The SGA allocates a portion of the SGA student fee to the SCEF committee
each semester. SCEF is monitored by a committee of 12 students and has SGA
oversight. This committee insures that students’ recommendations are
considered and the money is properly maintained. This fund continues to be a
tremendous asset to the students as it can help provide for both short term and
long term needs of the university by purchasing items to make the students’
lives at the Prescott campus more enjoyable. Please take the time to read
information from the SCEF committee and respond at all opportunities. For
further information, contact the SGA Office in the Student Union.



                                                                                  7
Student Employment Visitors Center/Human Resources Office – Bldg.
41 (928) 777-3766
On-campus and off-campus job services are located in the Human Resources
Office.
Student Government Association (SGA) Student Union Bldg. (928)
777-3784
Purpose
The Student Government is responsible for maintaining a communication link
between student, faculty, staff and administration. It is a student resource to use
for voicing concerns and suggesting new ideas for improvement to the
University.
Involvement
Members of the Student Government Association are involved campus wide.
The president serves as a student delegate to the Board of Trustees, and each
council member serves on a variety of committees including Student Judicial
Board, Food Services committee, President’s Award selection committee, and
Campus Council. Student Government members also meet with the deans of
each college every semester to discuss academic issues as well as provide input
to a variety of campus projects and sit in on judicial appeals to ensure
fundamental fairness to all students.
Elections
The Student Government Association Student Council positions are open to the
members of the student body through elections held during the spring semester.
Information is available in the Student Government Association office.
Services
     Campus Improvements                             Hospital Fund
     Shuttle                                         Beverage Service
     Safe Ride                                       Legal Services
     Directory                                       Lockers
     Discount Cards                                  Club Grants
     Fax
Transportation
Shuttle to/from Flight Line
The University operates a shuttle bus service seven days a week between flight
training facilities and campus housing. Contact the Safety Department for
current schedules by dialing ―0‖ from on-campus or (928) 777-3739.
Shuttle Service to Sky Harbor Airport in Phoenix:
         Van Gogh                  928-717-8264
          Shuttle U                928-442-1000
          Prescott Transit         928-445-5470




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Tutoring Services Building 17 (928) 777-3987
Tutoring is available for all students free of charge and is available during day
and evening hours. Sign up for tutoring as soon as you encounter difficulty in a
course. Tutoring is conducted in open lab settings and in small groups.
Students benefit and grades improve when students access tutoring services
early in the semester and on a regular basis. Contact the Academic Advisor in
the College of Arts & Sciences to sign up for tutoring services or if you have
questions.
UNIV 101 and AS 122, SIS 100 and AMET 101
Orientation continues for all incoming students through these extended
orientation classes taught by professors from each degree program. This ten-
week class introduces students to their new campus, community and resources.
Students will enjoy connecting with new friends and faculty as they learn about
the Prescott and the wonderful environment and communities surrounding our
campus.
Veterans Affairs Visitors Center/Financial Aid Office Bldg. 41              (928)
777-3762
Application for Veterans benefits should be made 60 to 90 days before classes
begin. Veterans who wish to receive VA benefits should contact the Veterans
Affairs Office located in the Financial Aid Office in the Visitor’s Center.
Volunteer Network Student Union Bldg. 16/SGA Office (928) 777-3784
Register as a prospective volunteer in the Student Government Association
office located in the Student Union and preview prospective volunteer
opportunities in the tri-city area.
Wellness Center Haas Commons Bldg. 73 - (928) 777-6653
The Wellness Center provides comprehensive health care under the direction of
a registered nurse to ensure that all student health concerns are met. Services
provided includes confirmation of required immunization status for incoming
students, treatment of immediate health care issues, referrals to medical care
providers in the community when necessary, first aid, CPR classes, dietary
counseling and wellness education. We have two dentists on 24-hour
emergency call and three physicians on campus three days a week, Tuesday,
Thursday and Friday, as well as a visit once a month by a female physician to
provide service. Student’s spouses and children age 15 and older may be seen
by the medical staff for a fee of $20. A chiropractor is available three Tuesdays
of every month and a massage therapist visits the campus every Wednesday
afternoon and alternating Thursday mornings. Hepatitis B, pneumonia, MMR,
and tetanus immunizations and prescription drugs are available at a minimal
cost to students. Any student who resides in University-managed housing is
required to document proof of vaccination for MMR, meningitis and hepatitis B
or sign a waiver declining these vaccinations (see pre-entrance medical report).
All students are required to have health insurance coverage. All students will be
automatically enrolled in the university’s student health insurance plan.
Students who have comparable coverage must complete the online waiver form
to remove the premium from their student account. Students are urged to
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carefully review their options and examine their personal medical insurance
before arriving on campus, and before waiving the university’s plan. For more
information, look at the Student Health Insurance Policy on page 20.

Flu shots are available in mid-October.
Writing Center Academic Complex (AC1) Bldg. 74 for an appointment call
(928) 777-6676
The Writing Center is staffed by faculty who meet with students at the times and
places posted around campus. Faculty tutors are available to help students with
writing problems in any course/field – from sentence-level errors to methods of
organizing essays and reports. Tutors will not proofread or edit papers, but will
show students how to overcome, on their own, various problems in writing. If
possible, students should bring a copy of the instructions for the writing
assignment and a copy of the evaluation criteria.




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Student Rights and Responsibilities
Each student who enters the University is respected as an adult and is, therefore,
expected to demonstrate a high level of responsibility and maturity. Personal
honesty and integrity are fundamental elements of responsible citizenship and an
intrinsic part of the basic character required for productive careers in aviation,
aerospace, the military and in global affairs.
Embry-Riddle Aeronautical University reserves the right to consider a student's
or applicant's character, academic and behavioral record, criminal record or
other pertinent information in granting or denying housing or admission, making
related assignments or schedules; or imposing reasonable, appropriately-tailored
requirements to protect the campus environment. Unless specifically exempted
from disclosure by law or order of court, students and applicants have an
affirmative duty to immediately disclose any criminal convictions or charges
against them for violent offenses, offenses against minors, and/or offenses that
are punishable as a felony.
The presence on campus of students or applicants who commit serious
violations of University policies and procedures, or have unacceptable character,
academic or behavioral record, or criminal record may be inconsistent with the
safety and other compelling interests of the University. Accordingly, the
University may, at the University's sole discretion, temporarily or permanently
bar from all or any part of University owned or controlled property, or impose
reasonable conditions upon any student or applicant who violates University
policies and procedures, or whose character, academic or behavioral record or
criminal record is determined by the University to pose an unreasonable risk to
the interests of the University, its students, employees or visitors. Action based
on conduct shall not normally be taken against admitted students until the
student has been afforded process consistent with applicable Embry-Riddle
policies and procedures. However, Embry-Riddle Aeronautical University
reserves the right to take immediate reasonable action to protect the health or
safety of people and property.
Applicable policies and procedures may be modified or updated from time to
time. Students and applicants are bound by the terms in effect at the time of any
event or occurrence. The electronic version of applicable policies and
procedures shall be the official current version found at
http://www.erau.edu/pr/dean.html




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Undergraduate/Graduate Catalog

The catalog provides detailed information and serves as the official description
of academic policies, procedures, and regulations. The undergraduate/graduate
catalog can be found online at
http://www.erau.edu/pr/academicorgs/catalog.html

Included in the catalog are University policies and procedures for:
        Academic Advising
        Academic Integrity/Conduct
        Class Attendance
        Disability Support Services
        Financial Obligations
        Graduation
        Mail
        Mandatory Drug Testing
        Refunds
        Student Grievance Policy
        Transcripts
        Withdrawing from Classes

University Policies

Advocacy for Students
Counseling staff will work with students as advocates to the University when
needed. Advocacy will take the form of providing a safe, confidential
environment to discuss options for action when students are faced with difficult
situations. Staff will discuss opportunities for students to resolve issues and will
direct students to resources that can assist in resolution. If you have questions
or would like to request the assistance of an advocate, please contact Counseling
Services at (928) 777-6653.
Alcohol Policy
Embry-Riddle Aeronautical University Prescott Campus recognizes that alcohol
may have a negative impact on the quality of students' lives. Alcohol is not
permitted on University property or at University events without the expressed
written consent from the University. Alcohol is allowed in the private residences
of full time employees who reside on campus. The Office of Student Activities
reserves the right to approve or deny alcohol at events on campus sponsored by
student organizations. Guidelines for Use of Alcoholic Beverages for Student
Organizations can be obtained from the Office of Student Activities located in
the Student Union.




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Highlights of Arizona's Administrative Suspension Law
In the state of Arizona, Law Enforcement Officers are authorized to
immediately take the driver's license of a motorist suspected of drinking and
driving. The police have the right to take the license immediately if the driver's
blood-alcohol level is 0.08 percent or above, or if the driver refuses to take a
breath or blood test. The following are the highlights of Arizona's administrative
suspension law:
Implied Consent is defined as when you apply for and accept the privilege of
driving a vehicle in Arizona and you consent to testing for blood alcohol content
(BAC) if you are arrested for drunk driving.
When a Law Enforcement Officer has reason to believe you have been driving
while under the influence of alcohol (DUI), the officer will request that you
submit to testing. If you refuse, the Motor Vehicle Division (MVD) will suspend
your license for one year. You may still be charged with driving under the
influence even without a blood alcohol content test. It is unlawful to drive a
vehicle if you have a blood alcohol content of .08 or higher. If your test results
exceed the legal limit, the MVD will suspend your license for ninety days.
Under the existing law, the arresting officer will take your license on the spot.
Campus Emergencies
Embry-Riddle Prescott has a campus emergency plan that can be found online
via ERNIE https://ernie.erau.edu/. Go to the Safety/Risk Management link on
the left → Environmental Health and Safety → Emergency Preparedness.
Code RED System
Code RED is one layer of our emergency notification system. Code RED
allows the University to do mass calling, providing valuable information to all
who have registered. Embry-Riddle strongly recommends all students, faculty
and staff register for Code RED. To register log into ERNIE,
https://ernie.erau.edu/ and go under the ―Admin Services‖ box, or go to
Safety/Risk Management → Environmental Health and Safety → Emergency
Preparedness → Code RED link on the right of the screen.
Broadcasting Sirens
Our emergency notification system contains sirens that also function as a public
address system.
Campus Expression
Freedom of expression and assembly are rights of all citizens, residents and
sojourners in the United States of America. Embry-Riddle expects each member
of our campus community to have an abiding interest in the University's well-
being and reputation. In most instances, judgment, discretion and mutual
respect are sufficient guides for action. We ask students to remember that
although the United States Constitution guarantees the freedom of expression
and assembly and, by judicial interpretation, campus groups have the right to
official institutional recognition, these are not absolute rights. Only registered
student organizations and university departments and committees are authorized
to use university facilities and property for group activities and events. The
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University, however, reserves the right to regulate the time, place and manner in
which expression and assembly may take place. In all instances, the freedom of
expression and assembly on campus must be balanced with consideration for the
health and safety of all members of the university community. As specified,
guaranteed Constitutional rights are balanced against the importance of
preserving the "general welfare." So too must the right of free expression and
assembly on a private university campus must be balanced by concern for the
well-being and the sensibilities of the members of the university community.
Cancellation Policy
An applicant who provides written notice of cancellation within five days
(excluding Saturday, Sunday and federal or state holidays) of signing an
enrollment agreement is entitled to a refund. The University shall provide a
100% refund no later than thirty (30) days of receiving the notice of
cancellation.
Directory Information
Embry-Riddle Aeronautical University designates the following items as
directory information:
         Student name
         Address
         Telephone number
         E-mail address
         Date and place of birth
         Previous school attended
         Photograph
         Degrees, honors, and awards received
         Major/field of study
         Participation in officially recognized activities & sports
         Weight and height of members of athletic teams
Embry-Riddle Aeronautical University may disclose any of these items without
prior written consent, unless notified in writing to the contrary by the student.
The SGA publishes a Student Directory which includes student name, Embry-
Riddle box number, address and phone number. A student may inform the Dean
of Students Office in Building 18A that you do not want this information
released.
Disability Support Services
Embry Riddle Aeronautical University is committed to ensuring access and
providing reasonable accommodation for students with documented disabilities
who request assistance. The Director of Student Activities serves as the Director
of Disability Support Services for the Prescott campus.
Students’ needs are addressed on an individual basis with regard to their specific
disabilities, academic and career goals, learning styles and objectives for
personal development. Campus-specific services may include academic
advisement or assistance with planning academic schedules, registration
assistance and advance registration, academic intervention programs, time
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management training, study skills assistance and arrangements for peer tutoring,
testing modifications, advocacy, and facilitation of physical access. The
University does not provide diagnostic testing but will make referrals for
evaluation by area specialists. Costs associated with testing referrals are the
responsibility of the individual student. Because certain academic programs are
FAA-certified, those programs are subject to regulation by that agency.
Therefore, regulatory limitations may delay or preclude participation or
licensure in those programs by persons with certain disabilities.
Students are encouraged to contact the Director of Disability Support Services
in Building 18A or at (928) 777-3700 for information on eligibility and services.
Harassment Policy
Harassment is defined as any willful, intentional or persistent act, which harms
or annoys another individual. It is the persistence of an act or the repetition of
such which constitutes harassment. Harassment may take a variety of forms
from subtle to blatant, but any action which is carried out on a continuous or
systematic basis with the express purpose of annoying, persecuting or otherwise
disturbing an individual or group may be considered harassment. Harassment is
not acceptable within the University community and is subject to student
conduct action. Any such action should be reported to the Dean of Students
Office in Building 18A.
Counseling Services will provide support and advocacy for victims of sexual
harassment. If you feel that you are being sexually harassed you can discuss
options for reporting in a confidential, secure environment with a counselor.
Counselors (or designees) can be requested to serve as "advocates" for the
victim throughout the process, to include accompanying the victim while
making reports. To use the advocacy services described here, call Counseling
Services at (928) 777-6653.
Hazing Policy
Embry-Riddle Aeronautical University prohibits any form of hazing. Hazing is
defined as any action taken or situation created intentionally by an individual,
club, or organization, whether on or off campus, to produce mental or physical
discomfort, embarrassment, harassment or ridicule; and the act was committed
in connection with an initiation into, an affiliation with or the maintenance of
membership in an organization. Such activities may include but are not limited
to the following: use of alcohol, paddling in any form, creation of excessive
fatigue, physical or psychological shocks, quests, treasure hunts, scavenger
hunts, road trips or any other such activities carried out on or off campus,
wearing of public apparel which is conspicuous and not normally in good taste,
engaging in public stunts or buffoonery, morally degrading or humiliating
games or activities, and any other activities which are not consistent with
academic achievement, University policy, local, state or federal law.




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Life-Threatening Illnesses
Embry-Riddle Aeronautical University recognizes that students and employees
with life-threatening illnesses may want to engage in as many of their normal
pursuits as their conditions allow, including work and regular class attendance.
The University is sensitive to the needs of these students and employees and
supports equitable treatment for all.
Each case will be handled confidentially and on an individual basis, as the
University is made aware of such cases. Confidentiality and privacy of persons
with serious illnesses is required by state and federal law. The University does
not discriminate against individuals with physical disabilities or life threatening
illnesses in employment, enrollment, the administration of programs, activities,
access to facilities, or any of the rights, benefits and privileges generally
afforded its students and employees.
It is the policy of the University to enroll students and employ applicants who
have or who are suspected of having such diseases as long as: 1) such persons
remain physically and mentally able to meet the reasonable performance
standards in class or in the residence halls, and 2) medical evidence indicates
that their educational or job-related activities do not pose a threat to their own
safety or that of others in the campus community. Consistent with its concern
for students and employees with life-threatening illness, the University strongly
encourages such students and employees to utilize the following services offered
through the University:
           Wellness Center – (928) 777-6653
           Disability Support Services (students only) – (928) 777-3700
           Human Resources (employees only) – (928) 777-3710
Mandatory Drug Testing Policy
The mandatory Student Drug Testing Program applies to all students whose
catalog applicability is 1990-91 and later, and who were engaged in flight
training at Embry-Riddle on or after January 1, 1991. Students who have
catalog applicability prior to the 1990-91 academic year and who engage in
flight training at Embry-Riddle have the option of participating in the random
testing program. Embry-Riddle Aeronautical University may test for drugs,
alcohol and any other substance which may compromise safety.
The University will provide the following types of drug testing:
 Random testing of students engaged in flight training
 Post-Accident testing will be required for any student involved in a
    University aircraft accident. The student will be tested for drugs within 24
    hours after the accident. An accident is an occurrence associated with the
    operation of an aircraft which takes place between the time any person
    boards the aircraft with the intention of flight and the time all such
    persons(s) have disembarked, and in which any person suffers death or
    serious injury, or in which the aircraft received substantial damage as
    determined by the National Transportation Safety Board.



16
   In conjunction with a student conduct matter, students may be required to
    submit to drug testing. Students will follow the guidelines established in
    the Student Handbook.
   Pre-employment testing will be required for any student who applies to
    work in a safety sensitive student assistant position here at the University.
    Actions to be taken for positive test results, refusal to be tested or failure to
    comply with testing procedures.
   Students whose test results show positive for the use of an illegal or non-
    prescribed drug, as verified by a Medical Review Officer, may be
    suspended from the University.
   Negative-dilute test results will be grounds for an immediate retest.
   Refusal to be tested when requested by the University may result in the
    student being suspended from the University.
Drug Testing Procedures
When testing is required, the student will comply with all directives of the
University concerning the place of testing, the manner in which the student is to
arrive at the place of testing and any other related matter. Failure to comply will
result in the student being subject to disciplinary action up to and including
suspension from the University. For additional information concerning the
Student Drug Testing Program, contact the Flight Department and/or the Human
Resources Department. If the student is required to complete a drug test in
conjunction with a student conduct matter, the student will not have to pay for
the drug test.
Student Notification of Drug Testing
Students are notified of the drug testing requirement in the application process
through the Admissions Office. In addition, during their official orientation, all
matriculating students are given a copy of the student handbook, which includes
a section pertaining to the University's Substance Abuse and Mandatory Drug
Testing policies. The drug testing policy is also included on appropriate flight
course registration forms.
Use of Drug Testing Results in the Student Conduct Process
The University reserves the right to use the results of any drug tests in the
Student Conduct process. The results may come from campus constituents (i.e.
Athletics, ROTC, Flight Line) or off-campus parties (i.e. law enforcement
agencies).
Nondiscrimination Policy
The objective of the educational program at Embry-Riddle Aeronautical
University is to develop individuals capable of applying enlightened judgment
in their professional, personal and social lives. In order to promote this
objective it is the policy of the University to prohibit discrimination as it is
defined in the federal and state statutory and decisional law, against individuals
because of race, sex, religion, color, national origin, age, sexual orientation,
non-disqualifying handicap or veteran status in all aspects of university life.
This includes but is not limited to conversations that may or may not be
overheard by a member of the Embry-Riddle community or guest. Any

                                                                                   17
individual or group found responsible for a violation of the Nondiscrimination
policy will be subject to student conduct action through the Student Conduct
Process.
Notification of Rights under FERPA
The Family Educational Rights and Privacy Act (FERPA) grants students
certain rights with respect to their education records. They are:
  1. The right to inspect and review the student's education records within 45
     days of the day the University receives a written request for access.
  2. Students should submit to the Registrar, deans of colleges, Dean of Students
     or other appropriate official, written requests that identify the records they
     wish to inspect. The University official will arrange for access and notify
     the student of the time and place where the records may be inspected. If the
     records are not maintained by the University, the official to whom the
     request was submitted, shall advise the student of the correct individual or
     location where their records may be obtained.
  3. The right to request the amendment of the student’s education records that
     are believed to be inaccurate or misleading. Students may ask the
     University to amend a record that they believe is inaccurate or misleading.
     They should write to the University official responsible for the record,
     clearly identify the part of the record they want changed, and specify why it
     is inaccurate or misleading. If the University decides not to amend the
     record as requested by the student, the University will notify the student of
     the decision and advise the student of his or her right to a hearing regarding
     the request for amendment. Additional information regarding the hearing
     procedures will be provided to the student at the time hearing notification is
     given.
  4. The right to consent to disclosures of personally identifiable information
     contained in the student's education records, except to the extent that
     FERPA authorizes disclosure without consent. One exception which
     permits disclosure without consent is disclosure to school officials with
     legitimate educational interests. A school official is a person employed by
     the University in an administrative, supervisory, academic, research or
     support staff position (including law enforcement, unit personnel and health
     staff); a person or company with whom the University has contracted (such
     as an attorney, auditor, or collection agent); a person serving on the Board
     of Trustees; or a student serving on an official committee, such as a
     disciplinary or grievance committee, or assisting another school official in
     performing his or her tasks. A school official has a legitimate educational
     interest if the official needs to review an education record in order to fulfill
     his or her professional responsibility. Upon request, the University may
     disclose education records without consent to officials of another school in
     which a student seeks or intends to enroll.




18
  5. The right to file a complaint with the U.S. Department of Education
     concerning alleged failures to comply with the requirements of FERPA.
     The name and address of the office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
You have the right of access to your official records in accordance with the
Family Educational Rights and Privacy Act (FERPA), also known as the
Buckley Amendment. This act provides that the University may release
"directory information" unless you have informed the Records and Registration
Office that you do not want this information released. Other information,
including grades, financial, flight, and discipline records are considered
confidential, and may only be released with the signed permission of the
student. This means that this information will not be sent to or discussed with
the parents without the student's written permission.
If the student is proven to be a dependent of the parent, as defined by the IRS,
information may be released to the parent without the student's consent. In
accordance with this statute, Embry-Riddle reserves the right to disclose to
parents and legal guardians of students under the age of 21, without the student's
consent, information regarding the student's violation of any federal, state, or
local law, or any rule or policy of the institution governing the use or possession
of alcohol or a prescription or non-prescription drug.
Pets Policy
Pets are not permitted inside University facilities. At all times, pets must be
leashed and attended. Pets found unattended will be impounded and the owner
assessed a fine. Owners are responsible for any damage their pet may cause to
University property, as well as for cleaning up after their pets. Exceptions to
this are service animals assisting students or guests with documented needs and
private residence of full-time University employees residing on campus.
Sexual Assault
Sexual assault is unacceptable and will not be tolerated at Embry-Riddle. The
University urges an individual who has been sexually assaulted to make an
official report. A report of a sexual assault will be dealt with promptly.
Confidentiality will be maintained to the greatest extent possible.
The University is committed to providing information regarding on and off-
campus services and resources. Please contact any/all of the following resources
in order to report a sexual assault:
   Wellness Center (928) 777-6653, Haas Commons Bldg. 73
   Campus Safety – Press any emergency phone button or dial ―0‖ on campus
     for immediate connection or call (928) 777-3728, Bldg. 17B
   Housing and Residence Life Office (928) 777-3744, Haas Commons
      Bldg. 73


                                                                                19
  Prescott Police Department 911
   222 S Marina Street
   Prescott, AZ 86303
  Yavapai County Victim Witness (928) 771-3485
Advocates are available upon request. Free counseling and assistance with
medical costs are provided if the victim files a police report.
  Yavapai Family Advocacy Center (928) 775-0669
  National Sexual Assault Crisis Line (800)-656-4673
All students, faculty and staff are subject to this policy. Violators will be subject
to student conduct or human resources action up to and including expulsion,
termination, or other appropriate institutional sanctions. Prosecution by external
authorities may also occur. For a student, off-campus conduct may be subject to
campus student conduct proceedings.
Student Conduct Action for Sexual Assault
In addition to any criminal or civil actions, which may be pending or in process,
the University reserves the right to pursue separate student conduct action.
Persons found responsible for sexual assault may expect disciplinary action up
to and including dismissal from the University.
Sexual Harassment
Sexual Harassment is defined by the U.S. Equal Employment Opportunity
Commission (EEOC) as unwelcome sexual advances, requests for sexual favors
and other verbal or physical conduct of a sexual nature when: Submission to
such conduct is made a term or condition of an individual's status
(educational/employment decisions affecting such individual either implicitly or
explicitly)
Submission to or rejection of such conduct by an individual is used as the basis
for educational/employment decisions affecting such individual
Such conduct has the purpose or effect of substantially interfering with an
individual's work performance or creating an intimidating, hostile, or offensive
working or educational environment. Report any sexual harassment immediately
to the Director of the Wellness Center, counselors, or the Dean of Students
office.
Solicitation Policy
Solicitation of and by Embry-Riddle Aeronautical University students, for
money, goods or services is prohibited without the approval of the Office of
Student Activities or Business Office. Solicitation is permitted only in the form
of advertisements posted upon approved bulletin boards or by advertisements in
the student newspaper for registered student organization fundraisers and
approved vendors. Door-to-door solicitation will not be approved. The bulletin
board advertisements must be stamped and approved by the Student Activities
Office (Bldg. 16) prior to posting. All advertisements must conform to the
established bulletin board procedures. Commercial solicitations through "free"
mail services are prohibited.


20
Student Education and Assistance
Embry-Riddle Aeronautical University promotes substance abuse awareness by
sponsoring educational programs and distributing literature on the subject. The
University is additionally committed to assisting students in the resolution of
problems associated with substance abuse, and encourages students to seek
additional help through referrals from University Wellness Center and/or
Counseling, (928) 777-6653, Hass Commons Building 73.
Student Health Insurance Policy
Embry-Riddle offers a Student Injury and Sickness Insurance Plan that offers
basic benefits at a reduced cost for all Embry-Riddle students. The insurance
plan is underwritten by UnitedHealthcare Student Resources, and is in effect
from August –August of the respective school year. This insurance provides
continuous coverage, anywhere in the United States and while traveling abroad.
This plan is renewable on an annual basis.
Embry-Riddle requires all students to participate in the Student Injury and
Sickness Insurance Plan, unless proof of comparable insurance coverage is
provided. All students will be automatically enrolled in the university’s student
health insurance plan. Students who have comparable coverage must complete
the online waiver form to remove the premium from their student account.
Students with limited insurance coverage are urged to carefully review their
options before waiving the university’s plan. HMO plans outside the Prescott
area may not qualify as comparable health insurance.
To complete the waiver, please log on to www.SRStudentcenter.com. Please
refer to the website, or Embry-Riddle’s Health and Wellness Center for the
deadline to waive the insurance. Failure to waive the insurance by the semester
deadline will result in the non-refundable insurance fee remaining on your
student account. Embry-Riddle is not responsible for insurance waivers that are
submitted after the deadlines.
For a full description of coverage including costs, benefits, exclusions,
reductions and limitations, and the terms under which the coverage may remain
in force, please go to the UnitedHealthcare Student Resources website
www.uhcsr.com (click on ―Find My School’s Plan‖ and select ―Embry-Riddle
Aeronautical University‖). Should you have any questions, please contact
UnitedHealthcare Student Resources directly at 1-800-237-0903 ext. 6240. You
may also call the Health and Wellness Center at (928) 777-6653, Hass
Commons Bldg. 73.
Substance Abuse Policy
Due to our cooperative relationship with the aviation and aerospace industry, the
University intends to be clear in its position regarding the use, possession,
and/or sale of illicit drugs, and towards those who have knowledge of violations
of any federal, state and local laws.
The University prohibits the unlawful manufacture, distribution, possession, sale
and use of illegal drugs, designer and synthetic drugs, prohibited drugs and
drug-related paraphernalia on University property and/or while attending a
                                                                                21
business or academic activity, a student organization/athletic activity or trip,
while on duty or while operating a vehicle or machine leased or owned by the
University. Any person using, possessing or selling illegal drugs on or off the
University premises may expect to face University Student Conduct action.
Knowledge of or being in the presence of the manufacture, use, possession or
sale of illegal drugs, designer and synthetic drugs, prohibited drugs and drug-
related paraphernalia constitutes equal responsibility and involvement in the
incident.
The University will take serious action regarding the abuse of legal substances
or the illegal sale of legal substances. The University intends to comply with the
Drug Free Workplace Act of 1988, the Drug Free Schools and Communities Act
amendments of 1989, the Department of Transportation regulations and all
Federal Aviation Administration regulations regarding drug and alcohol abuse.
Students who enroll at the University should plan to adopt a healthy (substance
free) lifestyle. The purpose of these policies is to clearly communicate the
concern of the University regarding:
   1. Health and safety of its employees and students
   2. Desire for an efficient and effective work force and educational
      environment; and
   3. Compliance with all federal, state and local regulations regarding substance
      abuse in the workplace.
The University has a responsibility to educate and promote healthy, low risk
choices within our student population and to support similar policies within the
aviation and aerospace industry.
Tobacco Policy
Embry-Riddle recognizes that tobacco use has a negative impact on students'
health and lives.
Because smoking is hazardous to your health and we must protect our students,
faculty and staff from second-hand smoke, smoking may only take place outside
of University buildings, including residence halls. Smoking must occur in
designated areas, which are marked by cigarette butt receptacles. Other areas on
campus may be designated and marked as "smoke free zones" because of their
proximity to windows or ventilation systems. Smoking shall be defined as the
burning of any tobacco product whether in the form of cigarettes, cigars or
pipes. Additionally, smoking is not allowed in any University vehicles including
vans, trucks, buses, and automobiles, as well as University aircraft.
Receptacles are provided throughout the campus so smokers do not have to
litter. If you are a smoker please watch for them. Any student who violates this
policy shall be courteously reminded that smoking is allowed only in designated
areas. Those who continue to violate or disregard the policy are subject to
student conduct action.




22
Transmitting and Receiving Information via the Internet
The sharing of resources always requires conscious attention to fairness and
appropriate usage. Accordingly, the University wishes all students to
understand and adhere to the following four guidelines with regard to use of
campus computing resources:
   Illegal use of computing resources is not permissible. All software must be
    legally licensed to protect the rights of others and ensure privacy.
   University resources must be accessible to all. Where we can provide
    technical means to enforce fairness, we will (disk quotas, for example).
    Where enforcement is not possible, remember to be reasonable. In the
    residence halls, each room is equipped with connectivity to the Internet.
    This connectivity is referred to as the Residential Network (ResNET). The
    ResNET bandwidth is shared by all residents. Downloading large quantities
    of data over extended periods of time, affects traffic on the network. Use
    common sense and if in doubt, ask the University IT Support Center at
    (928) 777- 6990. Do not attempt to gain access or privileges to which you
    are not entitled.
   Do not change or modify your University Colleague ID or Account ID.
    These accounts will be used throughout your tenure at Embry-Riddle
    Aeronautical University.
   Do not use University resources for commercial purposes without prior
    authorization.
The campus Information Technology Helpdesk at extension 6990 is available to
provide guidance on questions or issues not covered here. If, in the judgment of
the University, you use our computer resources inappropriately, sanctions will
be imposed.
Computer labs and library users must be sensitive to the public and academic
nature of the facilities and take care not to display any sound, message or image
that is offensive or harassing to other users. Users must also refrain from
transmitting to or from other computing sites, inappropriate sounds, messages or
images that might be considered offensive or harassing. Embry-Riddle policies
on harassment apply equally to the behavior of the electronic community as they
do to the other campus environments.




                                                                              23
Weapons Policy
It is the policy of the Embry-Riddle Aeronautical University to ban, at all times
from University-owned or controlled property, the possession or use of all
weapons, including but not limited to firearms, BB guns and air guns, devices
capable of manually propelling projectiles, including but not limited to
bows/arrows and slingshots, knives and machetes (knives with blades less than
three inches in length (pocket knives) or multi-tools are the exception);
dangerous chemicals, incendiary devices or other explosive substances
including fireworks, or other objects classified or used as weapons with the
potential for danger or harm. Any weapons brought on University property are
subject to confiscation. Weapons confiscated on campus will be held by Campus
Safety until the end of the term.
All faculty, staff, students, and others to whom this policy applies have a duty to
immediately report to the Campus Safety Office the presence of dangerous
weapons on any premises owned or controlled by Embry-Riddle. Failure to
comply may be grounds for student conduct action.

Student Responsibilities

The University is governed by policies and procedures designed to protect
students’ interest and provide a high quality educational experience. It is the
responsibility of students to be informed of all policies and procedures required
for continued attendance at the University. Furthermore, as a responsible
member of the Embry-Riddle community, students, faculty, and staff should
adhere to all policies and help hold each other accountable as well.
Students should have access to their University ID cards at all times and must
show them if/when their identification is requested by a University official.
Official contact with students is made through University e-mail and campus
mailboxes. Students are expected to check these means of communication daily;
failure to do so could lead to violations of the Standards of Conduct.
Standards of Conduct
     1. Abuse/Threats/Harassment
        a. Verbal or physical abuse, including fighting, threats, intimidation,
           harassment, coercion, and/or other conduct or action that threatens the
           health and safety of a member of the University community, including
           oneself, or any other person on or off University property, or at a
           University-sponsored or supervised activity. Students who are deemed to
           be a threat to themselves or other members of the University, or who are
           experiencing serious medical/psychological issues that cannot be
           sufficiently handled by Embry-Riddle personnel, are subject to
           involuntary withdrawal from the University
        b. Falsely reporting the presence of an unlawful explosive or incendiary
           device with the intent to mislead, deceive, or disrupt the operation of the
           University or a scheduled event sponsored by the University

24
2. Alcohol/Drugs
   a. Use, possession, sale, knowledge of, or being in the presence of narcotics,
      marijuana, steroids, sedatives, tranquilizers, drug paraphernalia,
      stimulants, hallucinogens, and other similar prescribed or non-prescribed
      agents known to be harmful or habit-forming drugs or chemicals on or off
      campus. Having knowledge of the above or being present when a
      violation occurs constitutes equal responsibility and involvement in the
      incident.
   b. Illegal use or misuse of alcohol on/off campus or use or possession of
      alcohol on University property. Being under the influence of alcohol may
      be viewed as use. Having knowledge of the above or being present when
      a violation occurs may constitute equal responsibility and involvement in
      the incident.
3. Criminal Acts
   a. Any act of arson, falsely reporting a fire or other emergency; falsely
      setting off fire alarms; tampering with fire extinguishers or fire alarms,
      hoses or other emergency equipment or removing them from their proper
      location, except when done with proper need for such equipment
   b. Committing an act or attempting to commit an act on/off University
      property or involving members of the University community (i.e.,
      faculty, staff, students, or campus visitors) that would be in violation of
      the criminal code of the State of Arizona
   c. Security violations (including attempted violations) or misuse of
      computing facilities, software or hardware, including the unauthorized
      reproduction or use of copyrighted material (i.e., illegal file sharing and
      illegal downloading)
4. Disorderly Conduct
   a. Obstruction or disruption of teaching, research, administration, student
      conduct proceedings, or other University activities on/off University
      premises
   b. Disorderly conduct or lewd, indecent, or obscene conduct on/off
      University-owned or controlled property or at University-sponsored
      functions
   c. Bicycling, skateboarding and roller-blading inside campus facilities or in
      the areas around and adjacent to any academic, administrative or housing
      facilities, including parking lots, is prohibited. At all other outdoor
      locations of University property or at University-sponsored or supervised
      activities, care should be taken to ensure the safety of others.
5. Failure to Comply
   a. Violation of the terms of student conduct sanctions
   b. Unauthorized use or entry to University facilities or unauthorized
      possession, duplication or use of keys to University facilities
   c. Failure to pay promptly, after notice, all University bills, accounts, and
      other University financial obligations
   d. Failure or refusal to comply with a verbal or written request from a
      University official acting in an official capacity


                                                                              25
        e. Violation of written University policies and regulations, as stipulated here
           or as promulgated and announced by authorized personnel, including
           Housing and Residence Life policies found at
           http://www.erau.edu/pr/housing.
        f. To appear at or to be an accessory to the commission of any act in
           violation of other standards of conduct.
        g. Any action off University-owned or controlled property that reflects
           negatively on the University community
     6. Fraud
        a. Furnishing false information to the University with intent to deceive,
           including cheating on a test, plagiarism, and signing an advisor's name to
           registration Add/Drop forms
        b. Knowingly providing false information or withholding information from
           a University official or student conduct officer/board
        c. Forging, altering, falsifying, destroying, misuse, or unauthorized use of a
           University documents, records, or identification, or using Embry-Riddle
           stationery, business card, or logo, or identifying oneself in any other way
           as an agent of the University for personal, non-University business
        d. Fraudulent business transactions on or off campus or in the local
           community, including forgery and failure to meet contractual obligations
     7. Property Damage
        a. Vandalism or malicious destruction of private or public property
        b. Damage or misuse of private or public property
        c. Participation of students or groups of students in activities on or adjacent
           to the campus which cause damage to public or private property, cause
           injuries to persons or interferes with the orderly functioning of the
           University or the normal flow of traffic
     8. Theft
        a. Theft, wrongful appropriation (i.e., theft with intent to temporarily
           deprive the owner of possessions), unauthorized possession, or sale or
           damage to property on/off campus to include the University or of any
           organization affiliated with the University or of another member of the
           University community (i.e., faculty, staff, student, or campus visitor)
        b. Any form of identity theft or unauthorized acquisition or use of another’s
           personal information or identification
     9. Traffic Violations
        a. Violation of properly constituted rules and regulations governing the use
           of motor vehicles on University-owned or controlled property
     10. Weapons
        a. Possession, while on University-owned or controlled property, or at
           University-sponsored or supervised activities, of any deadly weapon such
           as, but not limited to: handguns, rifles, shotguns, and the ammunition for
           these weapons, machetes or any other object classified or used as deadly
           weapons. Any deadly weapons brought onto University property are
           subject to confiscation.
        b. Possession, while on University-owned or controlled property, or at
           University-sponsored or supervised activities, of any dangerous weapon

26
     such as, but not limited to: paintball guns, BB guns, air guns, dangerous
     chemicals, incendiary devices or other explosive substances including
     fireworks, bows/arrows, slingshots, knives (knives with blades less than
     three inches in length (pocket knives) or multi-tools are the exception), or
     other objects classified or used as dangerous weapons with the potential
     for danger or harm. Any dangerous weapons or simulated weapons
     brought onto University property are subject to confiscation.
  c. Failure to report a weapons violation under the Standards of Conduct
11. Sexual Misconduct
  a. Engaging in any illegal sexual offense, including but not limited to:
     sexual assault, public sexual indecency, or indecent exposure




                                                                               27
Student Organization Student Conduct Guidelines
All student organizations must adhere to the same policies and procedures that
individual students are expected to follow. In the case of a violation by a
student organization, the Director of Student Activities or their designee will
conduct the investigation and serve as the student conduct officer. If the Hazing
Policy is violated, the Director of Student Activities will conduct the
investigation and the Dean of Students or their designee will serve as the student
conduct officer. The student organization's president or most senior officer will
serve as the primary contact for the organization. The student organization has
the right to an appeal of a decision involving student conduct action. A request
for an appeal must be submitted in writing to the advisor to the Student Affairs
Student Conduct Appeal Board. The Dean of Students office in Building 18A
has contact information for the advisor. The student organization will then be
notified of the time and location of the appeal and a pre-appeal meeting should
be scheduled by the student organization.
Student Conduct Process for Hazing Violations
In case of violation of the hazing policy, the Dean of Students will initiate
the investigation. The Director of Student Activities or their designee will
investigate student organizations, the Dean of Students or their designee
will investigate athletic teams, and a University student conduct officer will
investigate other hazing incidents. The Dean of Students or their designee will
determine whether a violation occurred, and if so, determine the sanctions. The
group responsible for hazing will have a right to appeal the decision of the Dean
of Students or their designee. The Hazing Student Conduct Board will hear the
appeal and make recommendations to supervisor of the Hearing Officer. The
board is comprised of one student justice and two faculty/staff justices recruited
from the Student Affairs Student Conduct Appeal Board.
Student Conduct Process
Corrective and educational actions by the University may be required if a
student violates the Standards of Conduct or if his/her actions may endanger the
property or well being of individuals (including oneself) or organizations. The
philosophy of the University is that corrective and educational actions should be
handled so as to educate and reorient students and effect a change in behavior
while protecting the community and mitigating the effects of the violations of
University policies and procedures.
Student conduct proceedings in the University community are administrative
rather than criminal in nature. The authority of the University to hold students
accountable for violations of University policies and procedures differs from the
power of civil authority to deal with violations of criminal law.
Student conduct proceedings have a somewhat different nature and purpose. The
over arching goal of the student conduct process is to educate students on how
their behavior(s) might impact themselves, their communities, and their future.




28
Student Rights in the Student Conduct Process
Embry-Riddle adheres to the rights of all of our students when addressing
student conduct procedures. As a part of Student Rights and Responsibilities,
students who are accused of violating the Standards of Conduct shall be entitled
to a hearing by a student conduct officer. Student conduct officers adjudicate
violations of the Standards of Conduct. Decisions of responsible, not
responsible, or not enough evidence are based on the facts of the incident and
the student’s meeting with the student conduct officer. The student conduct
officer uses a ―more likely than not‖ threshold for determining if a student is
responsible for violating the Standards of Conduct.
The University Student Conduct process must ensure fair and impartial
decisions. Embry-Riddle does this by adhering to the concept of fundamental
fairness, in which students are provided the following rights throughout the
Student Conduct process:
   Be considered not responsible for any violation(s) until responsibility is
     established
   Notice of hearing, charges, time and place when the hearing will be held
   Understand the specific portion of the Standards of Conduct that the student
     has allegedly violated
   Be informed of evidence presented
   Be accompanied by an advocate of the student’s own choosing. Advocates
     are not permitted to speak or participate directly in any hearing
   Present an explanation as to the alleged violation including witnesses and
     evidence
   Be informed of the decision of the student conduct officer regarding the
     violation and sanction
   Appeal the decision of the student conduct officer. Appeals must be
     requested within two business days of the decision letter and are available
     through the advisor to the Student Affairs Student Conduct Appeal Board
     (the Dean of Student’s office will have contact information)
Failure of a student to respond to reasonable requests for a student conduct
hearing may result in the hearing being held without the student present. Any
decision(s) made shall be based on the evidence present at the hearing; students
will not be found responsible for violation(s) simply because they do not attend
the hearing.
Reporting requirements for the Clery Act and the Campus Sex Crimes
Prevention Act can be found on the Safety and Security page of the campus
website at http://www.erau.edu/pr/safety/index.html
Student Conduct Sanctions
Sanctions in the Student Conduct process are educational in nature, not punitive.
The purpose of sanction(s) is to have students reflect on their past decisions and
evoke a behavioral change in future decisions. It is important to note:
   More than one of the sanctions may be imposed for any single violation
    when deemed appropriate


                                                                               29
      All student conduct sanctions are noted in the student's Dean of Students
       office, or designated office, which is part of the student’s overall
       educational file
      The level of the sanction is determined by the severity of the violation and
       any past student conduct issues
Student Conduct sanctions, which may be imposed for violations of the
Standards of Conduct policy include, but are not limited to the following:
Loss of Privileges
Denial of specific privileges for a specific period, withdrawal from class or a
change in sections
Restitution
Compensation for loss, damage or injury. This may take the form of appropriate
service and/or monetary or material replacement.
Discretionary Sanctions
Work assignments, service to the University, community restitution service,
research reports, counseling, drug testing, fines, etc., as long as deemed
appropriate within the educational mission of the Student Conduct system.
Level 1: Official Note to File:
A formal note is placed in the student's University educational file. This
sanction level consists of minor violation(s) of the Standards of Conduct, of
conduct reflecting an unintentional breach of the Standards of Conduct or
inappropriate conduct that has limited impact on the community, safety,
personal integrity or honor.
Level 2: Reprimand:
Sanction signifying a more serious level of conduct. This sanction level consists
of minor violation(s) of the Standards of Conduct, of conduct reflecting a breach
of discipline or inappropriate conduct that has a noticeable impact on the
community, safety, personal integrity or honor.
Level 3: Warning:
This sanction level consists of violation(s) of the Standards of Conduct, of
conduct reflecting an intentional breach of discipline or inappropriate conduct
that has a significant impact on the community, safety, personal integrity or
honor. This is the highest level of sanction before the student’s relationship with
the University is in jeopardy.
Level 4: University Student Conduct Probation:
Probation for a specified period of time. Students on student conduct probation
must meet with the Dean of Students or their designee prior to registering for
classes. If probation is completed without further violations of the Standards of
Conduct, the probationary status will be lifted.
Level 5: University Student Conduct Probation:
Probation is imposed for the remainder of a student’s enrollment at Embry-
Riddle. The student must demonstrate acceptable behavior in order to continue
enrollment at Embry-Riddle. Guidelines for a student's behavior may be
included as conditions of the probation.
30
If a violation of the Standards of Conduct is committed during a probationary
period, action may be instituted which results in suspension or dismissal.
Students on student conduct probation must meet with the Dean of Students or
their designee prior to registering for classes.
Level 6: University Discipline Suspension:
Suspension is an involuntary separation of the student from the University for a
specified period. Students who face legal proceedings may also face student
conduct action by the University immediately or may be suspended from the
University until culmination of the legal proceedings. If suspended as the result
of legal proceedings, all University involvement, including academic, social and
financial, may remain status quo until legal proceedings have been concluded.
Students who are suspended must apply for readmission to the University.
Readmission after suspension may have additional requirements that would be
outlined when the student was suspended.
Level 7: University Dismissal:
Dismissal is the involuntary and permanent separation of the student from the
University.
Student Affairs Student Conduct Appeal Board
Most student conduct actions are adjudicated by a University Student Conduct
officer. The Dean of Students may request the assistance of the Student Affairs
Student Conduct Appeal Board in the following cases:
   A student wishes to appeal a sanction imposed by a student conduct officer.
   A student feels his/her rights have been violated by persons or agencies
     associated with the University
   To request assistance from the impartial board in determining whether a
     violation of University policy and procedure has taken place.
The Student Affairs Student Conduct Appeal Board is comprised of a student
chief justice, two student justices and two staff/faculty justices. Applications for
hearings or appeals are available through the advisor to the Student Affairs
Student Conduct Appeal Board. The Dean of Students office in Building 18A
has contact information for the advisor.
Student Conduct Appeals
The opportunity to appeal the decision of a student conduct officer is a
fundamental right of Embry-Riddle students. Applications for all appeals must
be requested within two business days of the decision letter and are available
through the advisor to the Student Affairs Student Conduct Appeal Board. All
rights of the accused remain intact for all appeals. The Dean of Students Office
will have contact information for the advisor. The decision of the appellate
review is final, unless new substantive evidence is presented.
Sanction 1-3 Appeals
Students appealing cases where a Sanction Level 1-3 was imposed will
adjudicate their appeal through a University administrator rather than the
Student Affairs Student Conduct Appeal Board. A member of the Student
Affairs Student Conduct Appeal Board will facilitate the appeal meeting and the

                                                                                 31
supervisor of the University student conduct officer that made the original
decision will hear the appeal.
Sanction 4-7 Appeals
Students appealing cases where a Sanction Level 4-7 was imposed have the
option to adjudicate their appeal through a University administrator or the
Student Affairs Student Conduct Appeal Board who makes a recommendation
to a University Administrator. The University Administrator who hears the
appeal is the supervisor of the student conduct officer that made the original
decision.
If the student complaint cannot be resolved after exhausting the institution's
grievance procedure, the student may file a complaint with the Arizona State
Board for Private Postsecondary Education. The student must contact the State
Board for further details.
The State Board address is:
Arizona State Board for Private Postsecondary Education
1400 W. Washington St. ~ Room 260
Phoenix, AZ 85007
Phone: 602/542-5709
Website: http://azppse.state.az.us




32
Welcome from Housing and Residence Life

All of us at Housing and Residence Life would like to welcome you to Embry-
Riddle and your new home. Becoming a member of this unique community will
be an opportunity for you to excel academically and develop the skills needed to
succeed after college. The Housing and Residence Life section of the handbook
contains information that is intended to be useful for you. It is important that
you read and know the information in this guidebook as you are responsible for
understanding and adhering to our policies and procedures.

Our residence halls are more than a place to sleep and hang out. Our halls are a
place to develop friendships, become involved in decision making, take on
leadership roles, plan and participate in activities, take responsibility for
yourself and your community and just have fun. The advantages to be gained
from living on campus are many. It has been proven in numerous studies that
students who live in university housing earn higher GPAs, are better connected
to the University, will make better use of University services (i.e., tutors, library,
campus-wide student activities) and are more pleased with their total college
experience. Students who live in housing are more likely to graduate in four
years (as opposed to being on the five- to six-year plan) (Astin, A. W., 1997,
Student Involvement: A Developmental Theory for Higher Education, In
College Student Affairs Administration. Pearson Custom Publishing: Boston.)

Getting Involved: The Housing and Residence Life staff and your Residence
Hall Association (RHA) have planned many events and activities for your
enjoyment and success here at Embry-Riddle. Please talk to your Resident
Assistant and your RHA representative for more information about these events
and ways to get involved. Activities such as hall events and competitions will
offer more opportunity for involvement and community development. It is only
through your interaction with each other that the residence halls can truly
become great places to live.

We realize that you have many questions regarding residence hall living at
Embry-Riddle and we hope that this guidebook will assist you in finding the
answers. If you have any further questions, please do not hesitate to contact the
Housing and Residence Life staff (listed in the back of this guide). It is our hope
that this academic year is a rewarding and challenging experience for you.

Our best to you in the coming year!

Your Housing and Residence Life Staff




                                                                                   33
Housing and Residence Life Mission

The Department of Housing and Residence Life is dedicated to serving the
students of Embry-Riddle Aeronautical University by providing a safe and
positive living/learning environment that enhances student learning.
We accomplish this mission and that of the University by utilizing these
principles as guidelines:
         Provide a safe and secure living environment for all students
         Work with our residents to create a community that enhances academic
         success and personal growth
         Plan an array of programs and activities that foster community and
         student interaction
         Provide quality service and well-maintained facilities
         Operate as a fiscally responsible department
         Work in conjunction with other departments to support the University
         mission
Respect for Individualism and Diversity
The Department of Housing and Residence Life would like all students to
understand the expectations concerning the behavior of each member of the
residential community. As an adult, you are responsible for your own actions.
You must take responsibility for your own awareness of and education on
sexism, racism, heterosexism and other forms of oppression. Intolerance within
the residence halls will not be accepted.
No person has the right to degrade another human being on the basis of gender,
sexual orientation, race, physical capabilities, national origin, religious
affiliation, or any other differences whether apparent or not. Written or verbal
abuse (including e-mail, voice mail and instant messaging), harassment, threats,
physical assault, intimidation, and other forms of violence against any member
or group within your community will not be tolerated. We do not accept
substance abuse, alcohol use, or peer pressure as an excuse for intimidation,
harassment, abuse, or violence, nor should you. Ignorance or ―it was just a gag‖
is NOT justification for such behavior. Such behavior may result in student
conduct action. Misconduct should be brought to the immediate attention of the
residence hall staff.
Diversity at ERAU
The objective of the educational program at Embry-Riddle Aeronautical
University is to develop individuals capable of applying enlightened judgment
in their professional, personal and social lives. In order to promote this objective
it is the policy of the University to prohibit discrimination as it is defined in the
federal and state statutory and decisional law, against individuals because of
race, sex, religion, color, national origin, age, sexual orientation, non-
disqualifying handicap or veteran status in all aspects of University life. Any


34
individual or group found responsible for a violation of the above policy will be
subject to action through the student conduct process.

Residence Life Staff

There are many individuals committed to working with you as you develop
through your college experience and also as you and your fellow residents learn
to develop the community in which you live. The Housing and Residence Life
staff includes a Director, Associate Director, Assistant Director, Coordinator,
Administrative Coordinator, Area Coordinators (AC), and Resident Assistants
(RAs). These individuals have specific responsibilities that ensure the residence
halls and programs therein are well maintained, and that your needs are met.
Listed below are our staff position descriptions and functions.
Central Office Staff
Director of Housing and Residence Life
The Director of Housing and Residence Life is responsible for oversight of
department operation and direction. Responsibilities include budget
management, direct supervision of the central office staff and Area
Coordinators, and less directly, the Resident Assistants. The Director of
Housing and Residence Life works closely with other Student Affairs directors
and reports to the Dean of Students.
Associate Director of Housing and Residence Life
In addition to fulfilling the responsibilities of the Director on an as-needed basis,
the Associate Director focuses on the general operation of the residence hall
facilities to include oversight of work order submission, tracking, and follow-up;
custodial services; grounds conditions; and overall facilities issues in each
residence hall complex. The Associate Director works closely with the Area
Coordinators, Facilities Management, University Design and Construction
Management, and many other campus departments to ensure a safe and well-
maintained residential environment.
Assistant Director of Residence Life
The Assistant Director of Residence Life is a full-time live on staff member who
primarily addresses student behaviors through administration of the student
conduct process and conducting investigations to determine a possible violation
of the Student Code of Conduct. In addition to overseeing the student conduct
process, the Assistant Director shares the supervision responsibilities of the
Area Coordinators.
Coordinator of Housing and Residence Life
The Coordinator assists the Director of Housing and Residence Life in
managing and coordinating overall Housing operations to include assignments,
billing, confirmation, coordinates check-in/checkout for each semester, respond
to questions and concerns from campus community, students, and parents,
budget management, summer conference management, and front office
operations and supervision of the Administrative Coordinator.
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Administrative Coordinator
The Administrative Coordinator, supervises student employees, oversees front
office administration and operation, and specializes in the room assignment
process, billing, occupancy statistics, room change requests, contract and
application material updates, and areas relating to residence hall administrative
records.
Residence Hall Staff
Area Coordinators
Area Coordinators (ACs) are full-time professional staff who reside in the
residence halls and supervise the Resident Assistants. Each AC oversees a
group of residence halls and works to develop a supportive academic
community. Among other duties, ACs are on-call on a rotating schedule, assist
with community development, meet with students regarding concerns, and relay
pertinent information back to the central office. Contact your AC if you have
any concerns or questions about your residence hall experience.
Resident Assistants
Resident Assistants (RAs) are student leaders whose role is to build community
and assist residents living in the halls. The RAs work to create an environment
in which all residents feel involved and connected to the campus and their
community. This environment is created through programming, role modeling,
communication, and personal interaction. All RAs have lived on campus for at
least one semester, and have undergone extensive training to help them in their
roles as student leaders.
Policies and Procedures

The policies and procedures governing the residence halls are designed to help
maintain a safe, clean, and comfortable environment for all residents, and to
ensure that the residence halls provide an environment that enhances student
learning. The ultimate responsibility for achieving this goal, however, lies with
the residents. Each student who lives on campus must respect the rights of the
other individuals living in their community, the building and surrounding
grounds in which he/she lives, as well as the rights of the other individuals
living in the community.
Four compelling community interests are the basis for our residence hall
policies. Residence hall policies help to:
     Promote a legitimate educational purpose (quiet hours, first-year live-on
     requirement)
     Ensure that a healthy and safe environment is maintained (fire safety,
     Health and Safety Inspections (HSIs)
     Prevent serious disruption to the educational living environment (alcohol
     policy, guest policy, courtesy hours).
     Mitigate property loss and damage (no pranks, secured entrances, furniture
     guidelines)

36
In addition to the Housing and Residence Life policies outlined below, ALL
students must adhere to the University’s Standards of Conduct (found in the
Students Rights and Responsibilities included in this handbook). Included below
are Housing and Residence Life policies regarding conduct as well as selected
Standards of Conduct that will be noted in the title as ERAU [i.e. Alcohol
(ERAU 2b)] and the text will appear in italics.
Abandoned Items
Items found in public areas (including public hallways and laundry rooms) that
cannot be traced to the owner will be considered abandoned and will be held by
a Housing and Residence Life official or Campus Safety.
All unclaimed abandoned items will be held for a period of thirty (30) days. At
the end of the thirty (30) day period, unclaimed items will become the property
of the University. Exceptions include perishable items which will be disposed of
immediately and bicycles which will be held only fourteen (14) days prior to
disposal.
Any property left in a room after checkout or at the end of the student’s contract
for that term will be considered abandoned.
All items left in community kitchens (including in refrigerators) at the end of
each semester will be considered abandoned.
Unclaimed items may be disposed of in one or more of the following manners:
       1. Conversion to University use
       2. Donated to a social service or other community organization
       3. Sold at auction by the University
       4. Destruction or disposal
Airborne Objects
Throwing any items/objects at other people, into or out of windows, doorways,
balconies or in the interior area of the facilities is prohibited at all times. This
specifically includes but is not limited to: water balloons, snowballs, projectiles
fired from pellet guns, paintball guns, slingshots, etc.
Alcohol (ERAU 2b)
Illegal use or misuse of alcohol on/off campus or use or possession of alcohol
on University property. Being under the influence of alcohol may be viewed as
use. Having knowledge of the above or being present when a violation occurs
may constitute equal responsibility and involvement in the incident.
Alcohol Paraphernalia
Alcohol paraphernalia and items that facilitate binge drinking are strictly
prohibited (i.e. beer bongs, kegs, and other containers or devices intended for
multiple users or rapid consumption). Paraphernalia is defined as anything that
originally contained alcohol. This includes but is not limited to bottle tops,
empty beer/wine containers and empty containers used for decoration.


                                                                                  37
Amplified/Acoustic Instruments and Stereo Equipment
Students need to respect their neighbors and have an appropriate music/noise
level at all times. Amplified/acoustic instruments and stereos are permitted in
the halls; however, the volume should always be at a respectful level and we
recommend using headphones when appropriate. We reserve the right to
prohibit the use of any instrument should it become necessary. If there are
repeated complaints for excessive noise it may be requested that the student
remove their stereo or instrument(s) from the hall. See ―Noise‖ for further
information.
Bicycle Information
Bicycles are permitted to be stored in the student’s private sleeping area. Be
aware that hooks to hang bicycles are strictly prohibited. Locking bicycles to
handrails in stairwells or on walkways is prohibited, as it is considered a safety
and fire evacuation hazard. Bicycles locked to handrails or walkways will be
removed. Bicycles also may not be stored in hallways or other common areas of
the hall including living rooms/lounges. They must also not be stored in/under
stairways or exit areas for safety reasons. Students may be billed for damages to
facilities caused by bicycles being stored in the rooms.
Abandoned Bicycles
At the end of the spring semester, Campus Safety will tag all bikes on campus.
After spring closing of the residence halls, all bikes must be removed from the
housing area. Bikes that are left by a student will be impounded and held for
fourteen (14) days. The University will not be responsible for any chains or
locks that need to be cut to remove the bike. After fourteen (14) days, the
University will dispose of all bikes that are not claimed by their owner. A
student attending Summer A or B is required to get a special permit from the
Safety Office prior to May 1. Bikes without the special permit will be
considered abandoned and removed. Abandoned bikes increase the chances of
bikes being stolen or vandalized on campus. Abandoned bikes also take up
valuable space that others could use to lock up their bikes. If you have any
questions, please contact Housing and Residence Life or the Safety Office.
Bed Adjustment and lofting
Students are not permitted to adjust, bunk or loft their beds on their own. If a
student wishes their bed to be reconfigured, they need to contact their Resident
Assistant within the first two weeks of the semester. Bed adjustments will only
be done if requested within the first two weeks of the semester. Due to
availability of spare components and building design, not all furniture
configurations are possible in all areas. Students who adjust their bed on their
own will be subject to student conduct actions and possible fine(s).
Lofting Restrictions
Homemade lofting bed units are not permitted.
Cable Television & Data Ports
Basic cable television is provided. One cable jack is installed in each bedroom
and each lounge/living room in addition to two data ports per bedroom.
Splicing/splitting of this cable line or tampering with the data ports is
38
prohibited. Students may contact local cable companies to obtain additional
cable services. Any additional cable services are contracted by the student with
the cable company. Housing and Residence Life is not responsible for any
issues or concerns over additional cable services.
Candles/Incense/Flammable Materials
Candles, incense and any other flammable materials are fire and safety hazards
and, therefore, may not be used or stored in the residence halls at any time. This
policy includes items such as gasoline, model aircraft fuel, butane, propane and
lighter fluid. Students may store charcoal designed to start without adding
lighter fluid. If you need to burn candles for religious purposes, please speak to
your Area Coordinator.
Check-In & Check-Out Information
Check-Ins
   Whenever students check-into Housing and Residence Life at the beginning
   of the semester or change rooms during the semester, they are given a Room
   Condition Report (RCR). It is the responsibility of each resident to confirm
   the RA’s evaluation of the room and common areas and to make changes to
   the RCR as necessary. These notes will be compared to the condition of the
   room upon checkout and ANY damages beyond normal wear and tear or
   extra cleaning will be noted and charged to the student’s account. Upon
   completion, the form should be given to the RA on their floor. The RA must
   receive the RCR no later than twenty-four hours after checking/moving in.
Check-Outs
   Whenever students move out of their room, an RA or Housing and
   Residence Life staff member will inspect the room and common spaces and
   complete the check-out portion of the RCR. Students must schedule a check
   out time with their RA AT LEAST 24 hours in advance of the desired check
   out day. Upon completion of this form, both the student and the staff
   member checking the student out will sign the RCR. The student may
   request a copy of the report. Students who fail to follow these checkout
   guidelines may be subject to an improper checkout fine.
A formal room checkout is required for any of the following: moving out at the
end of the semester/year; leaving the University; room changes; any other
circumstance requiring the student to move out of the room. All rooms must be
cleared of belongings and thoroughly cleaned (trash out, floors
vacuumed/mopped, appliances cleaned) BEFORE checkout occurs. Charges for
lack of cleanliness and damage do not occur until after the official date of the
halls closing or after checkout. Damages or cleaning concerns discovered
AFTER checkout may be charged to the student’s account.
Express Checkout is an option only available for the end of the semester.
Express checkout enables students to put their key in an envelope and turn it
into a Housing official as their checkout. This is not the preferred method of
checkout; however is an option. It is important to note that students who do
Express Checkouts are not able to dispute any charges.

                                                                                39
Cleaning
Each resident is equally responsible for the cleaning of their bedroom and
common spaces. Cleaning service IS NOT provided within suites or apartment
units. Residents may check out a vacuum cleaner from their RA using their
Eagle card as collateral, but all other cleaning supplies are the responsibility of
the residents.
Health and Safety Inspections (HSIs) are conducted regularly to ensure that
rooms are kept in a clean and sanitary condition. All residents are expected to
keep their spaces clean.
See ―Health and Safety Inspections‖ for more information.
Climbing/Scaling/ Rappelling
Climbing onto or rappelling off of buildings, trees, lamp posts, balconies,
stairwells, rooftops or any other area which can threaten your safety, the safety
of others, and/or the safety of the facilities is prohibited at all times.
Commercial Enterprises
Commercial organizations may not establish auxiliary enterprises on the
campus, and may not use University facilities without written consent. This
includes organizations owned or operated by, or employing a student or alumni
of the University.
Students may not establish or operate a business on campus property for
personal profit or that of a select group. Students may not use their residence
hall, campus mailbox, campus computer connection, voice mail system, or other
campus facilities to conduct any portion of such business.
Common Space
Common space is defined as a space designed to be used by more than two
people. Common space also includes Thumb Butte rooms for the purpose of
posting important information in addition to the list below. University staff can
enter these spaces to fulfill responsibilities of their duties (See ―Room Entry
Procedures‖ for more information):
   Post fliers
   Clean area (if needed as determined by a Housing and Residence Life staff
    member)
   Safety and maintenance checks
   Complete work orders
   Health and safety inspections (HSIs)
Contract Release
All contracts are for the entire contract period (i.e. fall and spring semester or
summer). Any release from the contract must meet the criteria stated in the
contract. Release from the housing contract will be considered ONLY under the
following conditions (see back of contract):
   Dismissal or suspension from the University
   Withdrawal from the University
   Graduation
   Marriage during contract term

40
   Medical conditions which prevent the student from living in the residence
    facilities and which cannot be accommodated by the Department of
    Housing and Residence Life confirmed in writing from Embry-Riddle
    Wellness Center
   Severe and documented financial hardship confirmed in writing by Embry-
    Riddle Financial Aid Office
   Internship/Study Abroad in conjunction with Embry-Riddle Aeronautical
    University
   Other reasons as approved by the Director of Housing and Residence Life
A student must submit a written letter or e-mail to the Director of Housing and
Residence Life for any release request. Contractual release is only upon written
approval from the Director of Housing and Residence Life, or their designee. An
$800 administrative fee will be assessed and charged to the student’s account for
all contract releases. All housing refunds are based on the refund policy stated
in the University Catalog.
Courtesy Hours
Courtesy hours are in effect 24 HOURS PER DAY, 7 DAYS PER WEEK.
Within and near the residence halls, stereos (including car audio), and
televisions should always be set at a reasonable volume (as to not present a
disruption to others), and voices should be kept at a reasonable level.
See ―Noise‖
Damages
Residents are reminded that financial liability for damages lies with the
residents in the bedroom, suite, apartment or building. Repeated damages have a
direct impact on housing rates if no responsible party is found or comes forward.
If damages occur in an apartment, suite or the common areas of a building and
no individual takes responsibility, the Department of Housing and Residence
Life will divide the charges among the occupants and bill their student accounts.
This includes, but is not limited to common entryways, hallways, lounges,
kitchens, and the immediate exterior/grounds (including littering and cigarette
butts). If damage occurs in a suite or an apartment, the residents of the
suite/apartment will be held responsible.
If damage occurs, please report it to your RA or to the Department of Housing
and Residence Life as soon as possible. A work order will be submitted to
repair the damage and the responsible parties will be subject to appropriate
charges.
Residents are not authorized to perform any type of repair to damages
themselves. Repairing damages yourself, especially to furniture or walls, may
result in higher costs to yourself, your roommate or suitemates as it will most
likely have to be done over in order to meet institutional specifications.
Performing unauthorized repairs may result in student conduct action and
include a fine of up to $150 in addition to any repair charges.




                                                                                  41
Decorating
Students are encouraged to decorate their rooms as they wish, within reason.
Nails, hooks or anything that will put a hole in the wall, peel the paint off or
leave marks are prohibited. Any damages from students decorating their rooms
will be charged to the student. Nothing can be hung or attached to the ceiling.
Students are NOT permitted to paint their room/common areas.
Doors, Propping or Forced Entry
The main entry doors to the Village and Thumb Butte Complex buildings may
not be propped open by any means at any time. For reasons of fire, personal
safety and building security, these doors are to remain closed and locked 24
hours per day. All Village and TBC residents are required to have and use their
Eagle Card for building access and also to arrange to meet guests at the door.
Pulling on the doors to force them open is a major safety concern and damages
the doors; therefore, it is strictly prohibited.
Drugs (ERAU 2a)
Use, possession, sale, knowledge of, or being in the presence of narcotics,
marijuana, steroids, sedatives, tranquilizers, drug paraphernalia, stimulants,
hallucinogens, and other similar non-prescribed agents known to be harmful or
habit-forming drugs or chemicals is PROHIBITED. Having knowledge of the
above or being present when a violation occurs constitutes equal responsibility
and involvement in the incident.
Electrical Appliances
All cords and connections must be in good working condition. We recommend
the use of a surge protection device to protect your valuable electronics from the
regions electrical storms and any possible irregularities with the electrical
service. Stringing wire between buildings and the installation of radio or
television antennas or dishes on any building is not permitted. Repeated
overloading of electrical circuits will require removal of the equipment that is
causing the overload.
Permitted Electrical Appliances
        All Complexes
        Pressing iron; rice cooker; crock pot; coffee maker; blender
        The Village Apartments and Halls 1 - 4 – toasters; toaster ovens;
        popcorn poppers and like appliances, indoor grills (George Foreman
        type) and griddles.
        The Village Suites – Residents living in suites may have possession of
        those approved appliances as long as they are used in the common
        kitchens.
Electrical Appliances NOT Allowed
         PROHIBITED, ALL Complexes
         Portable heaters, microwaves and refrigerators (except those provided
         by the University), open-flame propane burners, hot plates, ultra-violet
         or sun lamps, halogen lamps, electric frying pans or electrical elements
         used for heating liquids (except coffee pots), pizza ovens, air

42
         conditioners not provided by Embry-Riddle, or any item with an
         exposed heating element or open flame.

PROHIBITED in Thumb Butte & Hall 5 (in addition to above)
Toaster ovens and toasters
When prohibited appliances are discovered, students will be required to remove
the prohibited item from the residence halls within forty-eight (48) hours. Items
not removed within 48 hours will be confiscated and will become property of
the University if unclaimed after thirty (30) days.
Emergency Information
The safety of each individual and his/her property is of immediate concern to
the Department of Housing and Residence Life. Emergencies should be reported
immediately to your RA or the RA on duty. If neither is available; please
contact Campus Safety by dialing ―0‖ on a campus phone or (928) 777-6671. In
a life-threatening situation, FIRST call 9 - 9 1 1, THEN call an Embry-Riddle
staff member. RAs are on duty from 7 p.m. to 7 a.m. daily and on call from 7
a.m. to 7 p.m. on weekends and any day the Housing and Residence Life Office
is closed. A Housing and Residence Life Professional is on duty twenty-four
(24) hours a day.
Explosive Devices
See ―Fireworks/Sparklers/Explosive Materials‖
Fighting/Threatening Behaviors (ERAU 1a)
Verbal or physical abuse, including fighting, threats, intimidation, harassment,
coercion, and/or other conduct or action that threatens the health and safety of
a member of the University community, including oneself, or any other person
on or off University property, or at a University-sponsored or supervised
activity. Students who are deemed to be a threat to themselves or other
members of the University, or who are experiencing serious
medical/psychological issues that cannot be sufficiently handled by ERAU
personnel, are subject to involuntary withdrawal from the University.
Fire Evacuation Procedures
All windows, doorways, hallways and stairwells are to remain unobstructed at
all times. To block such areas is a violation of local fire codes. Due to fire safety
regulations, nothing is permitted to be hung from/on the ceiling.
ALL STUDENTS MUST EVACUATE THE BUILDING DURING ALL
FIRE ALARMS — NO EXCEPTIONS! SEE THE FOLLOWING
PROCEDURES FOR EVACUATION.




                                                                                  43
Fire alarm evacuation procedures:
     Exit the building immediately by the proper pathway.
     If in your room, lock your door and take your key.
     Use stairways not elevators.
     Once outside, move 100 feet or more away from the building to the
     designated evacuation point.
        o For Mingus Mountain and TBC, walk to the parking lot in front of your
          hall.
        o For the Village Complex, walk to the central sidewalk/walkway in the
          middle of the complex.
     Notify staff of the possible location of the fire, if known, or the possible
     cause of the alarm, and also of possible residents remaining in the building.
DO NOT RETURN TO AN EVACUATED BUILDING unless the alarm has
stopped, AND a University official indicates the residents may return to the
building.
All students are REQUIRED to evacuate during a fire alarm. Failure to
evacuate the building in a timely manner may result in a $50 fine.
Firearms/Weapons/Ammunition (ERAU 10a, 10b, & 10c)
Possession, while on University-owned or controlled property, or at University-
sponsored or supervised activities, of any deadly weapon such as, but not
limited to: handguns, rifles, shotguns, and the ammunition for these weapons,
machetes or any other object classified or used as deadly weapons. Any deadly
weapons brought onto University property are subject to confiscation.
Possession, while on University-owned or controlled property, or at University-
sponsored or supervised activities, of any dangerous weapon such as, but not
limited to paintball guns, BB guns, air guns, dangerous chemicals, incendiary
devices or other explosive substances including fireworks, bows, slingshots,
knives (knives with blades less than three inches in length (pocket knives or
multi-tools are the exception), or other objects classified or used as dangerous
weapons with the potential for danger or harm. Any dangerous weapons or
simulated weapons brought onto University property are subject to confiscation.
Failure to report a weapon is a violation under the Standards of Conduct.
Fireworks/Sparklers/Explosive Materials
Due to the potential for harm to others and fire danger, the use and/or possession
of firecrackers, fireworks, sparklers, or any other pyrotechnic or incendiary
device is not permitted in the halls. The possession and manufacturing of any
device that may explode is strictly prohibited. Such possession or manufacturing
may also result in law enforcement action (local, state or federal).
Fundraising
Fundraising activities may not be conducted in University-owned Residence
Halls without prior department approval. Only the Residence Hall Association
and other campus organizations may hold fund-raising activities in the


44
Residence Halls in prearranged locations. Individuals or groups may not use
their rooms or the buildings for commercial purposes.
Furniture
The Department of Housing and Residence Life provides each resident with a
bed and mattress, desk, desk chair, and dresser. Each resident provides his/her
own linens, bedding, cleaning materials and other small personal items.
Students are not to stand on chairs or desks.
Bricks may not be used to prop/raise furniture.
Students are responsible for furniture provided by the Department of Housing
and Residence Life. Mattresses must remain on the bed frame and may not be
placed on the floor. Dressers should not be used as supports for other furniture
(with exception of the Village Complex). Village residents should contact their
RA if they want their dresser stacked. Not all types of dressers can be stacked.
Any damage that results from improper use of furniture will be charged to the
residents.
The residents may not remove bedroom/living room furniture at any time.
Lounge furniture must stay in the lounge area at all times. Removal of any
furniture may result in fines of up to $100 per piece of furniture or the cost to
replace missing furniture.
Gambling
State law dictates that gambling is an illegal activity and it is therefore
prohibited in the residence halls.
Garbage/Trash/Recycling
All residents are responsible for properly separating and disposing of any trash
from their room/suite/apartment. All trash must be taken to the trash dumpsters
located near Hall M-100, M400, Roadrunner Hall 1, Quail Hall 3, Javelina Hall
5, Juniper Hall 6 and Saguaro Hall 8. Blue recycling bins are provided in every
living unit. Recycling dumpsters are located near M400, Quail Hall 3, Juniper
Hall 6 and Saguaro Hall 8. Students found to be depositing room trash in
University-provided receptacles in halls, lounges, common kitchens or laundry
rooms may be subject to student conduct action.
Guest Information
Within certain guidelines, residents are permitted to have guests visit.
A guest is defined as anyone who does not reside in the particular room in
which they are visiting. This includes residents of other buildings, other suites or
apartments, Embry-Riddle students living off-campus, and people who are not
affiliated with the University. Guests are required to be escorted at all times
within the halls. This means that guests may not remain in the apartment or suite
without their host being present.
Having a guest is a privilege, not a right, and this privilege is subject to
immediate removal for violation of the guest policy.


                                                                                    45
Residents are responsible for the actions and behaviors of their guest at all times
and to ensure that their guests are aware of our policies and adhere to them. The
roommates and suitemates must approve all guests. Housing and Residence
Life staff reserve the right to ask a guest to leave at any time.
Guests are permitted to stay overnight in the halls for up to two nights maximum
within a calendar month. Exceptions may be made through the permission of
the Area Coordinator. Guests are not allowed to sleep or spend the night in
public lounges.
Guests under the age of 18 years of age must be approved through the
Department of Housing and Residence Life at least seventy-two (72) hours prior
to their visit.
Resident hosts are expected to respect the rights and privacy of roommates and
other living group members when sponsoring a guest. Actions that may disrupt
the roommates/living group’s rights are prohibited.
A violation of the guest policy may result in an additional room charge on the
student’s account. This means that if a guest stays beyond the registered time of
two nights per calendar month, a student may be charged a prorated fee of the
room rate and may be subject to student conduct action.
Guest Parking
Guests must park in Parking Lot ―N‖ in front of Building 73, Haas Commons,
and they must have and display a guest parking permit. Guest parking permits
are available at the Campus Safety Office located at Building 17B.
Hall Sports
Sports, horseplay or physically active games including but not limited to
hockey, golf, Frisbee, bowling, skateboarding or riding a bike are not allowed in
the halls. Additionally, students should refrain from playing sports/games
outside of the residence hall when or where there is the possibility of injury
and/or damage to persons or property,
Health & Safety Inspections
All RAs will conduct Health and Safety Inspections (HSIs) for each living area
once monthly throughout the academic year. During this time the RA has an
opportunity to talk with residents, follow-up on any work orders, and ensure no
cleanliness, health or safety concerns exist. Notice will be posted forty-eight
(48) hours in advance of these inspections and the HSIs will be performed by
teams of two Housing and Residence Life staff members.
It is the responsibility of all residents to clean their bedrooms, living rooms,
lounges, bathrooms, showers and kitchens (also see ―Cleaning‖). If rooms or
units are found to be in an unsanitary or unsafe condition, the resident(s) will be
given forty-eight (48) hours to correct the problem. If the problem is not
corrected in the allotted time, the Area Coordinator (AC) will inspect the space
and issue a final warning. If this final warning is not heeded, outside cleaning
sources may be brought in at the residents’ expense. Resident(s) may also be


46
fined $25 to $50 per day until the conditions are corrected. Charges for
corrective actions may be divided equally among the residents in the space.
Identification Cards
All students are required to carry their Eagle card at all times. This all-in-one
card will be needed for such things as accessing your meal plan, check cashing,
attending campus activities, residence hall access, borrowing library materials,
and paying for flight activities. Upon request, students are required to show
Eagle card to University officials (this includes Housing and Residence Life
staff).
Keys, Locks, Lock-Out Procedures
Residents are responsible for the proper use and security of all keys issued to
them by the Department of Housing and Residence Life. Key duplication or
other misuse is strictly prohibited. If a key is lost or lock mechanism is damaged
as a result of student abuse or misuse, the student’s account will be charged for
repair or replacement.
Students with multiple lockouts may be subject to student conduct action and/or
a fine. Students are expected to lock both their interior and exterior doors at all
times and always carry their room key. If you lock your key in your room,
please go to the Housing and Residence Life Office during business hours.
After hours, please contact the RA on duty/call.
In the event that a student loses his/her room key, such loss must be reported to
Housing and Residence Life immediately. The student's account will be
charged for a lock core change and key replacement based on the area in which
the student lives. A temporary key will be issued until the lock core change
takes place. Students will be notified when the core change takes place and new
keys must be obtained from Housing and Residence Life. The charge for a lock
core change and key replacement is as follows:
         Thumb Butte Complex:                 $50.00
         The Village Complex:                 $50.00
         Mingus Mountain Complex:             $75.00
Broken or bent keys as a result of student misuse will be replaced for a charge of
$10.
Knives
See ―Firearms/Weapons/Ammunition‖
Laundry Rooms (http://laundryview.com)
There are four laundry rooms available for use by current campus residents
only. In the Mingus Mountain Complex there are two laundry rooms. One is on
the first floor of Roadrunner Hall (1) where it joins with Coyote Hall (2) and the
second one is on the first floor of Quail Hall (3) where it joins with Elk Hall (4).
In the Village Complex there is one laundry room that is part of Dells Hall (9)
and is located on the end towards Granite Mountain Hall (10). In the Thumb
Butte Complex the laundry room is in Hall M-200.
For your convenience, you can use the Laundry View service to check the
availability of laundry machines via your computer before you go to the laundry
                                                                                  47
room. You can also have it notify you when machines are available. To access
the link for Laundry View, go to Blackboard, then to the Prescott page and look
under Student Links for Laundry View.
Laundry rooms are cleaned on a regular basis. Any laundry/items left in a
laundry room that is not in a washer, dryer or basket will be placed in a
collection box in the laundry room for a period of twenty-four (24) hours. If
laundry remains unclaimed, it will be transferred to a collection bag by
University staff or a designee and disposed of according to the abandoned items
procedures (see Abandoned Items).
If there are problems with the machines, please contact the Department of
Housing and Residence Life in Haas Commons at (928) 777-3744 or
prhouse@erau.edu. Students can also report laundry machine problems on-line
at http://laundryview.com via the ―Report a Problem‖ link at the bottom of the
page.. To better facilitate and expedite our work order process, please specify
the laundry room location, machine type and number, and a brief description of
the problem. If you have a problem with your Eagle Card, please contact the
Eagle Card Office in Bldg. 13, (928) 777-3963.
Life-Threatening Illnesses (Embry-Riddle policy)
Embry-Riddle Aeronautical University recognizes that students and employees
with life-threatening illnesses may want to engage in as many of their normal
pursuits as their condition allows, including work and regular class attendance.
The University is sensitive to the needs of these students and employees and
supports equitable treatment for all.
Each case will be handled confidentially and on an individual basis, as the
University is made aware of such cases. Confidentiality and privacy of persons
with serious illnesses is required by State and Federal law. The University does
not discriminate against individuals with physical disabilities, or life
threatening illnesses, in employment, enrollment, the administration of
programs, activities, access to facilities, or any of the rights, benefits and
privileges generally afforded its students and employees.
It is the policy of the University to enroll students and employ applicants who
have, or who are suspected of having such diseases as long as 1) such persons
remain physically and mentally able to meet the reasonable performance
standards in class or in the residence halls, and 2) medical evidence indicates
that their educational or job-related activities do not pose a threat to their own
safety or that of others in the campus community. Consistent with its concern
for students and employees with life-threatening illness, the University strongly
encourages such students and employees to utilize the following services offered
through the University:
         Wellness Center – (928) 777-6653
         Disability Support Services (students only) – (928) 777-3700
         Human Resources (employees only) – (928) 777-3710



48
Littering
See ―Garbage/Trash―
Lofting
See ―Bed Adjustment and Lofting‖
Maintenance, Work Orders
For routine maintenance requests, please contact your RA or if it is an
emergency and the RA is unavailable contact the Department of Housing and
Residence Life. A work order will be submitted with Facilities Management.
Please allow 2-3 business days (Monday through Friday) for completion of any
non-emergency work request. If a work request has not been completed within
three (3) business days, please call the Housing and Residence Life Office to
inquire about the status. In some cases where parts have to be ordered or
outside service agencies are called in, it may take more than the 2-3 days.
For emergency maintenance requests (those issues that are life-threatening, may
cause injury or illness, or seriously affect building integrity or operation, call
your RA or the Duty/on-call RA or the Housing and Residence Life Office.
Moving
See ―Room Changes‖
Noise
To help maintain a quality living/learning environment Quiet and Courtesy
Hours policy is in effect. Please review those hours in which we request that
residents maintain quiet. If noise is excessive or additional warnings occur,
these actions may result in documentation, which may lead to the student
conduct process. It is the resident’s responsibility to observe quiet hours and be
respectful of the sleep and study needs of others.
Quiet Hours
        Residents have a right to live in and a responsibility to create and
        maintain an environment in which everyone can study and sleep as
        needed. Therefore ―Quiet Hours‖ have been established. Since a
        residence hall is a group living situation, it is important that residents
        be considerate of one another and the community around them. The
        right to study or sleep always takes precedent over the right to engage
        in social activity. Listed below are Quiet Hour times:
           Sunday through Thursday 10:00 p.m. to 8:00 a.m.
           Friday and Saturday     12:00 a.m. (Midnight) to 10:00 a.m.
Quiet Hours during Finals Week
        Beginning at 8:00 p.m. on the last day of classes each term through the
        closing of the halls for that term, 24-hour Quiet Hours will be in effect.
        Any noise emanating from any private study area or suite to any public
        area is prohibited. Noise in any public or semiprivate area that
        permeates any private study area or suite is prohibited. Excessive noise
        in any outside areas adjacent to the residence halls is prohibited.
        During finals week or any other Quiet Hour’s period, any noise

                                                                                 49
         violations will result in a $50 fine. Students that have completed finals
         and are not staying for summer or for late-flight may be required to
         leave the campus.
Non-Compliance
See ―Staff Requests‖
Painting/Window Decorating
Painting by students is not permitted inside any of the halls, on exterior
walkways/balconies in Mingus Mountain or on any adjacent walkways. The use
of spray snow or window paint/markers of any kind is also not permitted.
Parking
An on-campus housing parking permit is required to park in the residence hall
parking lots. All guests must get parking passes from the Campus Safety Office
located in Building 17B. Guests must park in the HAAS Commons, Building
73, parking lots. See ―Guest Information‖ for more information.
Pets
Fish in a maximum ten-gallon tank are the only pets allowed in the residence
halls. Other animals are not allowed in the residence halls at any time (except
service animals assisting those with documented needs and pets of live-on
Housing and Residence Life professionals). If a student is found in violation of
this policy, a $50 fine per day per animal may be charged as well as any
cleaning costs. Residents may be given a maximum of 48-hours to remove the
pet.
Pornography
All employees and students have the right to work, live, and learn in an
environment free from pornographic material, or any material that may harass,
intimidate or offend. To help ensure the protection of this right, students are not
allowed to display pornography in any common areas or areas that are visible
from the outside to include windows, living rooms, bathrooms, kitchens and
common hallways. Pornography is defined as the depiction of, or material that
depicts erotic behavior intended to cause sexual excitement. This definition also
includes but is not limited to any material that is sexual in nature. Housing and
Residence Life staff reserves the right to determine what material is deemed
appropriate for public display.
Power Outages
Power outages should be reported to the Department of Housing and Residence
Life or Campus Safety. Please note that during power outages, the only phone
service available is the emergency blue light and courtesy phones. Emergency
blue light phones are spread throughout campus and near the halls. Courtesy
phones near the entries to all Village Complex and Thumb Butte Complex
buildings.




50
Pranks
Pranks that can or do cause property damage or personal harm to others are not
permitted in the residence halls. Pranks or any other actions that do cause
property damage or personal harm to others will be considered vandalism.
See ―Vandalism‖ for further information.
Prohibited Items
Due to various fire safety regulations and in an effort to minimize damages to
the halls, the following items are prohibited to be in the halls at any time:
   Candles, incense, and other flammable products such as gasoline, butane,
     propane, model airplane fuel, lighter fluid, etc.
   Halogen lamps
   Dart boards (metal or plastic tips)
   Satellite dishes
   Motorcycles, mopeds or other similar vehicles
   Waterbeds, Jacuzzis, hot tubs or pools
Publicity
All publicity (flyers, posters, etc.) to be posted in the residence halls must be
delivered to the Department of Housing and Residence Life for approval and
distribution. We recommend that publicity occurs three to five days prior to the
event. Only Housing and Residence Life staff may post publicity material in the
residence halls unless specifically authorized by the Department of Housing and
Residence Life. Any unapproved material found posted in, on or around the
residence halls will be removed by Housing and Residence Life staff.
Quiet Hours
See ―Noise‖
Residency Requirement
Please refer to the Housing Contract for 2009-2010 for more information.
Appeals of the Residency requirement
A written request for permission to live off campus must be submitted to the
Director of Housing and Residence Life. Confirmation of the decision will be
sent to the requesting student via his/her Embry-Riddle mailbox or Embry-
Riddle e-mail. If a student leaves without written permission, the student will
remain in his/her original assignment and will be billed accordingly. Please see
the Housing Contract for more details regarding the residency requirement,
charges and release information.
Room Changes
Residents may request to make room changes any time after the second week of
classes. Specific instructions on how to complete room changes may be obtained
from the Housing and Residence Life Office and are listed below. Failure to
follow these procedures may result in a minimum $50 fine and/or additional
room charges as deemed appropriate.




                                                                                 51
Room Change Procedure
At times during the year circumstances will arise with roommates that may
result in one or all roommates requesting a room change. A number of
procedures need to be followed when initiating a room change:
     1. Not all room changes will be granted. The RA or Area Coordinator must
     first meet with all parties involved and try to mediate any conflicts. We do
     not want to be in the position of automatically approving all room changes
     without discussion and compromise. Staff members will work with
     residents to develop alternatives to solve roommate conflicts.
     2. After all alternatives have been investigated and exhausted; and the
     decision has been made by a Housing Professional that a room change is in
     the best interest of all roommates, the Administrative Coordinator will try
     to locate a suitable room if space is available. If space is available for a
     room change, the resident who is moving will then receive a Room Change
     Form from the Area Coordinator.
      Obtain key and Room Condition Report for new assignment. Complete
        RCR for new room
      Completely move to new assignment within 48 hours
      Make an appointment with current RA to check out of your old room no
        later than twenty-four 24 hours after completing your move
      Return new RCR to your new RA no later than twenty-four (24) hours
        after checking out of your old room.
     3. Due to overcrowding at the beginning of the term, along with the
     philosophy that students need to be given time to work out any possible
     roommate conflicts, no room changes will be granted during the first two
     weeks of each term.
If a resident moves improperly or without first receiving prior approval from the
Department of Housing and Residence Life, a minimum $50 fine may be
charged to his/her student account.
Room Consolidations
As stated in the Housing Contract, the University reserves the right to change
room assignments, assign a new resident, reassign a current resident and/or
consolidate vacancies at any time in the interest of health, discipline and
maximum utilization of residence hall space.
Residents currently living alone in a double-occupancy room are given three
options:
  1. Go through the consolidation process where a roommate may be assigned
     or the student may be assigned to move to a new room
  2. Find a resident who does not have a roommate and have them move in, or
     move into their room
  3. Pay for a single room at 150% of the current double occupancy rate (if
     space is available). If granted, this room will only remain a single room for
     the remainder of the SEMESTER in which it became a single. The student
     may be assigned a roommate during the following semester or go through
     room consolidation again.

52
Further details on the issue of assignment, reassignment and/or consolidation
may be obtained from the Department of Housing and Residence Life.
Room Entry Procedures
Facilities Management, Campus Safety, and Housing and Residence Life staff
are permitted to enter student rooms for completion of work orders, routine
checks or inspections, emergencies, or to investigate suspected policy violation.
Proper room entry procedures are expected to be followed at all times:
  1. Knock on the door three times
  2. Announce identity and announce intention to key-in
  3. Announce their identity once again as they key into room and enter
If a resident observes that this procedure is not being followed, the Department
of Housing and Residence Life should be notified immediately and corrective
action will be taken.
Roommate Notification and Reassignments
When possible, residents will be given twenty-four (24) hours notice by
University e-mail of receiving a new roommate. Unless a resident is assigned to
and paying for a single room, it is expected that the room is always ready for
double-occupancy. Students who do not keep the room ready for double-
occupancy may be charged for a single room.
Room Searches
The University cannot prevent or prohibit the search of students’ rooms on
University premises by law enforcement officers acting in the performance of
their duty. It is expected, however, that the ordinary requirements for lawful
search will be followed.
University protocol regarding room searches dictates that the Director of
Housing and Residence Life or their designee will be notified. Probable cause
must be present that a policy is in violation or the safety of the student or other
residents is in jeopardy. At least two representatives from either Campus Safety
and/or Housing and Residence Life must be present for the search. Every effort
will be made to have the resident(s) of the room(s) present. If they prove to be
unavailable, the search may proceed with clearance from the Director of
Housing and Residence Life or their designee.
If there is concern for a person’s safety, or reason to believe that a policy
violation is occurring at that time then RAs may enter, but may not search,
student rooms.
The inspection of students’ rooms for maintenance/custodial requirements is not
considered to be a search. If a violation of policy is noted by the
maintenance/custodial staff, it will be reported to the Department of Housing
and Residence Life and appropriate action will be taken.
Searches
See ―Room Searches‖



                                                                                 53
Sexual Misconduct (ERAU 11a)
Engaging in any illegal sexual offense, including but not limited to: sexual
assault, public sexual indecency, or indecent exposure
Also see ―Pornography‖ for associated information.
Screens/Windows
Screens may not be removed from the windows. Removal may result in student
conduct action and a $40 fine. Windows should only be used to exit a building
in emergencies. Residents found entering or exiting a building through a
window for non-emergency purposes may be fined up to $100. Writing, spray
snow or painting of any kind is not permitted on windows.
Single Rooms
Single rooms are charged at 150% of the double occupancy room rate.
For additional information, see ―Room Consolidations‖ under ―Room Changes‖
Skateboards/Roller Blades/Bikes
For their own safety and the safety of others, students are not permitted to roller
blade, ride their bicycle or skateboard on the exterior walkways/decks (Mingus
Mountain), stairwells, interior hallways or bedrooms of the Halls. It is requested
that students carry their roller-blades, bike or skateboards to the bottom of the
stairs and put them on or use them there. The University reserves the right to
confiscate such items from any resident if such equipment is misused or presents
a safety threat to others or to the facilities.
Smoke Detectors/Sprinklers/Fire Extinguishers
Smoke detectors are located in individual rooms and common areas of each
residence hall. To ensure that the smoke detectors are appropriately used and
serve their designed function, dismantling, covering or otherwise altering smoke
detectors is STRICTLY PROHIBITED. Fire extinguishers are located in the
common hallways of the Village and Thumb Butte Complexes, and on the walls
on the exterior walkways/balconies in Mingus Mountain. Discharging of a fire
extinguisher for non-emergency purposes will result in student conduct
proceedings and possible charges for cleanup and recharging of the
extinguisher.
In the Village Complex, there is no battery or reset button for the smoke
detectors in the bedrooms. In a NON-EMERGENCY situation (e.g. overcooked
food) open your window and close your door to clear the smoke. You will need
to fan the smoke from the detector to shut the detector off. Opening your
apartment door to the main hallway will activate the alarm for the ENTIRE
HALL.
Students found responsible for tampering with smoke detectors will be charged
for repair and/or replacement costs and will be subject to student conduct action.
The sprinklers are heat and touch sensitive. Do not hang, touch or disrupt the
sprinklers at any time. If a sprinkler goes off, the resident in the room will be
held accountable for damage costs. If the sprinkler is activated in a common
area, the residents of the building will be held accountable for damages unless


54
the person who activated the sprinkler system is identified. Sprinkler system
discharge can result in $10,000 or more in damages plus personal property loss.
Tampering with any fire safety equipment (including covering smoke
detectors) may result in a minimum fine of $100.
Smoking Policy
In the interest of the health and safety of students, employees, and guests, it is
the policy of Housing and Residence Life to provide smoke-free work and living
areas for nonsmokers to the maximum extent possible. All members of the
campus community and their guests are expected to refrain from smoking in
areas where "No Smoking" signs are posted, within any entrance, and in any
other place where smoking is a safety hazard or an irritant to others. In addition,
smoking is prohibited according to the following regulations in and around the
halls:
     Smoking is prohibited inside all residence halls
     While smoking, all smokers must stay at least twenty-five (25) feet away
     from the halls
     Students who wish to smoke must do so only in the areas designated for
     that purpose
     Smokers are expected to dispose of their smoking materials responsibly and
     use University-provided ash urns in designated locations
Snowballs/Snowball Fights
See ―Airborne Objects‖
Solicitation
Soliciting is defined as selling door-to-door, pamphleteering, verbal
proselytizing and/or any other activity that inhibits the rights and privacy of
residents. Solicitation by off-campus as well as on-campus groups is prohibited.
Hallways and rooms are considered private living areas. Non-affiliates of
Embry-Riddle Aeronautical University will be considered trespassers if found
inside or around the residence halls without resident escorts. Safety or the
appropriate law enforcement officials should be notified.
Staff Requests
All students are expected to comply with the reasonable request of a University
staff member, such as Campus Safety personnel and Housing and Residence
Life staff including RAs.
Student Conduct Process
Refer to ―Student Rights and Responsibilities‖ for information on the Student
Conduct Process.
Telephones
A telephone outlet is provided in each bedroom. One phone may be connected
and each resident has his or her own voice mailbox and phone number in the
halls. Long distance service is not provided by the University. Phone cards and
mobile phone usage are suggested for long-distance calling. Additional phone
lines are not permitted. Tampering with the phone system is prohibited.

                                                                                55
Voice Mail
All residents should set up, maintain and check voicemail DAILY, as important
information may be disseminated.
Voice Mail Set-up Instructions:
  1. Dial (928) 777-6699 to access the voicemail system.
  2. Enter your extension and press #, then enter your password and press #
     when prompted. If this is your first time accessing voicemail, simply press
     # when prompted for a password.
  3. For first-time setup, you will be prompted to record your name and choose
     a new password.
  4. Please consult with your RA or Housing and Residence Life for any
     additional information.
If you have forgotten your password and will need your voice mailbox reset,
please contact the Housing and Residence Life Office at (928) 777-3744.
Temperature Control
The rooms in the Village and Mingus Complexes have temperature control for
the living unit. The temperature should be set so that all residents are
comfortable. The Department of Housing and Residence Life recommends the
temperature be set between 70-75 degrees.
The temperature control for the Thumb Butte Complex is regulated though the
Department of Housing and Residence Life and any tampering with the units
may result in student conduct action.
Trespassing
Trespassing is defined as any person who is not residing in the room, but is
present in the room without the permission of the resident. This pertains to all
Embry-Riddle community members and guests as well as unescorted
individuals.
Vandalism
Vandalism is defined as willful or malicious destruction or defacement of public
or private property. Vandalism also includes damage caused as a result of
inappropriate behavior or ―horseplay‖. Students found responsible for
vandalism will be subject to charges for repair or replacement of affected
property and will be subject to the student conduct process. In the event that no
one comes forth or is found to be responsible for vandalism/damages in
common areas of the residence halls, the costs of repair/replacement may be
charged back to the residents of that hall or complex.
Also see ―Damages‖ for supplemental information.
Vending Machines
If you have problems with the vending machines, please stop by or call the
Purchasing Office located in Building 78 or call at (928) 777-3795.
Voicemail
See ―Telephones‖


56
Water Fights
Due to the high possibility of damage and injury, water fights are not permitted
in or around the residence halls.
Weapons
See ―Firearms/Weapons/Ammunition‖
Windows
See ―Screens/Windows‖

Housing and Residence Life Staff Phone Numbers

All telephone numbers begin with (928) 777 (Haas Commons, Bldg.73)
Elizabeth Frost, Director                                        3747
James Sheridan, Associate Director                               3745
Sandra Saar, Coordinator                                         3746
Jon Shoop, Area Coordinator for Village Complex                  6970
Audrey Thrasher, Area Coordinator for Mingus Mountain Complex    6972
Other Important Numbers
Mingus Mountain Duty RA (7pm-7am)                     (928) 642-2911
Village and TBC Duty RA (7pm-7am)                     (928) 642-2912
On-call RA (7am-7pm weekends and holidays)            (928) 642-2910




                                                                               57
2009-2010 Housing and Residence Life Calendar

FALL 2009
August 20*               Halls open for transfer/first-year residents at 8 a.m.
August 21*               Halls open for all residents at 8 a.m.
August 20—23             Orientation and registration
August 20                Meal plans begin
August 20—September 3    Meal plan changes
August 24                Fall classes begin
November 26—27           Thanksgiving - halls DO NOT close
December 3               Last day of classes
December 4               Study day
December 5, 7-10         Final exams
December 10              Meal plans end at 6:00 p.m. for the Fall Semester
December 11*             Residence halls close at noon for Winter Break
December 12              Commencement
December 25—January 3    University closed for Winter Break
SPRING 2010
January 11*              Residence halls open at 8:00 a.m.
January 12               Orientation and registration
January 12               Meal plans begin
January 12—27            Meal plan changes
January 13               Spring classes begin
March 15-19              Spring Break - Residences halls DO NOT close
March 19                 University closed
April 29                 Last day of classes
April 30                 Study day
May 1, 3-6               Final exams
May 6                    Meal plans end at 6:00 p.m. for the Spring Semester
May 7*                   Residences halls close at noon for the academic year
May 8                    Commencement

* Indicate halls opening and closing. These are the guaranteed times
students are permitted in the halls and should be taken into consideration
when making travel/moving arrangements.




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                                                                     Formatted: Font: 10 pt




Building:                        Building:
11 Mailroom                      43 Hazy Library & Learning
12 Records/Registration              Center
13 Cashier/Eagle Card            49 Copy Center
16 Student Union                 51 University
17 Eagle Education Center            Construction/Diversity Center
    Security/Campus Safety       72 King Engineering &
18 Dean of Students/Center for       Technology Center
    International Programs &     74 Academic Complex I
    Services                     75 Aerospace Experimentation &
20 Davis Learning Center (DLC)       Fabrication Bldg.
38 Alumni Relations/Events       77 Bookstore
    Management/Development       78 Business Offices
41 Visitor’s Center              79 Air Force ROTC


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