Draft Hillcrest Neighborhood Association Meeting Minutes November 17, 2010 Hillcrest Neighborhood Association (HNA) members Cindy Sears, Tena Santaularia, Criss Bliss Tomlin, Betsy Evans, Mary Weinberg and Carolyn Swift met in a classroom at Hillcrest Elementary School at 6:30 p.m., November 17, 2010. The minutes of the October 20, 2010, meeting were previously approved via email as was the agenda for tonight's meeting. OLD BUSINESS Bylaws: Various articles of the most recent draft of the bylaws (dated 11/14/10 and emailed to Board members in advance) were discussed. Article VIII, Section Leaders, was reviewed, questions posed and answered, and ultimately, members present approved this section as written. The article entitled “Description of Boundaries,” (Article III) was also discussed and approved. Betsy Evans offered to contact the residents of the eight residential properties facing west on Avalon Road to determine their wishes regarding membership in the Hillcrest Neighborhood Association because the city map does not identify these adjacent properties with any neighborhood association. Results of this canvass will be reviewed at the December HNA meeting. A very brief discussion was held about the advantages of HNA incorporation for liability purposes (so Board members cannot be held liable) and Betsy Evans agreed to contact one or more attorneys in the neighborhood to solicit assistance in this regard. If, in fact, we incorporate, an article might need to be added to the bylaws referencing this status. Finally, the subject of voting and holding office and how these privileges apply to the membership was discussed. The 11/14/10 bylaws draft was accepted as written by a unanimous vote of the Board. Website: Tena Santaularia announced that her son, Anthony, has generously agreed to work on building an HNA website. Details of hosting, pricing, etc., were discussed. The Board gratefully agreed to accept Anthony Santaularia's offer to create the HNA website and to accept his preference for the website host. Hillcrest or West Hills Neighborhood Status: Betsy Evans confirmed that she had visited with six of the seven residents in question and confirmed that they do belong to the West Hills Neighborhood Association and desire to retain that affiliation. Treasurer Position: Nancy Dietze has agreed to assume the official responsibilities of HNA Treasurer. Members reached a consensus opinion that she should choose the institution at which our account resides. Tena Santaularia will furnish the information collected on various banking institutions to Nancy Dietze. Members further agreed that HNA president, Sean Williams, and Nancy Dietze should be co-signers on the new account. Contact List: Work continues on the collection of email addresses for residents/property owners in the Hillcrest Neighborhood. This effort is becoming more important as we near a date for approval of the bylaws and election of officers by the general membership. Ideas were examined for speeding up this process, including soliciting help for the properties north of Ninth Street. Community Schools Issue: Criss Bliss Tomlin distributed a Lawrence Journal-World article on this subject and Cindy Sears reported on internet research she has done as well as remind members that the Save Our Schools group is carefully watching this movement and others associated with the school budget(s). Ultimately, members agreed that getting HNA formally organized and in a position to contribute positively to higher-level efforts would be the most practical action at this point. It was mentioned that speakers could be brought in to keep us current on the issues. Hillcrest School Playground Issue: Use of Hillcrest School playground during night-time hours is a concern of the Hillcrest School faculty and administration. Neighbors Cindy Sears and Criss Bliss Tomlin concur that this situation is of a long-standing and on-going nature. Dana Lattin, in an email message, said she learned that six solar-powered lights on the playground do not work and that she has suggested to the PTO that repair costs come out of the playground maintenance account. Cindy Sears will query Dana Lattin on action (if any) the Hillcrest principal might desire from HNA. NEW BUSINESS LAN Maps: No action. General Membership Meeting: Agreement was reached with very brief discussion on a projected date for our first general membership meeting to vote on the adoption of bylaws and the officer slate for 2011. An indefinite date in mid-February was selected, and Cindy Sears will inquire about the availability of Steve Lopes of the Old West Lawrence Neighborhood Association during that time frame. Steve Lopes was instrumental in assisting with writing the HNA draft bylaws, and he has offered to lead the general membership meeting as a LAN representative. Hillcrest School Report: Dana Lattin, via email, reports that the Elementary Facilities Task Force meets every other Monday at 7:00 p.m. in the District Office of USD 497 (on McDonald Drive), and that the public is invited to attend these meetings as non-participants. The USD 497 website can be accessed to confirm dates(s) and time(s). “Watchdog” Committee Concept: Sean Williams suggested, by email, that news/reports from Lawrence Association of Neighborhoods (LAN), city, county, state and political fronts be watched for issues that might bear influence on the Hillcrest neighborhood. It was noted that Gwen Klingenberg, LAN President, provides regular updates to subscribers regarding neighborhood issues. Save Our Neighborhood Schools (SONS) has a website concerning current elementary school issues. Carolyn Swift offered to take on the review of such information with an eye to Hillcrest neighborhood relevance, and Cindy Sears agreed to provide Carolyn Swift with links to these sites. The meeting adjourned at 8:30 p.m.
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