Keys to Successful Grant Writing

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					     Keys to Successful
      Grant Writing

Tammara A. Coleman, M.Ed
GrantWrite Productions
Keys to Successful Grant Writing is
 designed to help you:

   Learn grant vocabulary & types

   Create and draft basic grant proposals

   Access grant resources
 What do you know?

 Why write grants?

 Vocabulary

 Funding strategy development

 5 W’s and an H

 Researching grants

 Selecting the right grant for you

 Survey
What do you know?
                Why write grants?
 Obtain resources for classroom or school projects.

 Purchase or upgrade equipment

 Supplement classroom budgets.

 Provide additional learning opportunities to students and

 Increase student outcomes. (In proposals this is always the
  best reason!)

 Award: A formal document notifying an agency of its receipt of
  a grant.

 Deadline or Target Date: The final date for proposal
  submission, either by hand delivery to the funding agency or to
  the post office for mailing (with date established by postmark,
  so send your proposal Certified and get a dated receipt!).

 Grantee: The agency (rarely an individual) to whom the grant is
  formally made -- school district, university, non-profit
  organization, etc.
 Grantor: The company dispersing the grant funds.

 Guidelines: Directions specifying, minimally, what an agency is
  interested in funding, what applications must contain, how they
  should be prepared, and how they will be evaluated. (*Pay
  close attention to these up front.)

 In-Kind: Some grants require matching funds. In-kind are
  materials and services already in use at your school that can be
  counted as matching funds.
 Letter of Intent (LoI): A letter of intent is a letter telling the
  Grantor your organization intends to apply for the grant.

 Matching Funds: Money that the grantee’s organization is
  required to match if funded.

 Objectives: Incremental steps that clearly state how you will
  reach your goal.

 RFP: Request for proposal

 Stakeholder: A person or group that has an investment, share,
  or interest in something, as a business or industry. Your
  stakeholders may be your classroom, parents, and community
  surrounding your school.

 Timeline: States the specific time each objective will be
  implemented and when the goal will be reached.
Funding Strategy Development
       Why a funding strategy?

An effective funding strategy:

 Helps identify needs and resources.

 Builds upon mission and goals within your school.

 Addresses the gaps in resources.

 Increases chances to grant funding success.
Developing a Strategy
         Strategy Development

Develop and project idea.
   This needs to be done early.

Assess capability to seek funding.

Research funding sources.
   Is there a grantor that matches you?
Developing a Project Idea
      Project Idea Development

 What programs/ activities are you planning for the next
  2-3 years?

 Which is compatible with the mission and purpose of
  your organization?

 What community need does the program/activity
      Project Idea Development

 What members of your community
   would support your program/activity?

 Is this service already being provided
    by another entity?

 Do you have the expertise to take on
   the project/activity?
5 W’s and an H
               5 W’s and an H
 Who: Stakeholders

 What: Program/Activity

 Where: Location

 When: Timeline

 Why: Purpose

 How: Implementation
Who: Identifies the stakeholders

 Identify yourself as a teacher.

 Identify your school & community

 Identify your audience. ( K-12 students are always the
  focus and always relate to student outcomes!


What: What is the project or program you
       are requesting funding for and
      stating your goals?

   Strategic mode: Philosophy and theory that should
    be tested and have researched peer-reviewed data
    directly linked to increased student outcomes and
    best practices. You must do research !

    Outline your GOAL and state the objectives that will
     help you reach your goal. State, “We intend to
     accomplish a,b,c.”

For example, a school can say that a grant will help it:

    have all first graders reading by the end of the year;
    have one-third of its ninth graders taking algebra;
    improve retention rates by 50%
    increase classroom computer use by one-quarter.
Where: Define location of audience &
       community to be impacted.

When: Timeline- 3 year, 3 months, 30 days

   Grantors will want to know:

      When implementation of the program will begin.
     The duration of the program being funded.
     Assessment schedules.


 When stating the WHY, be sure to tell the grantor how it
  will improve and change the lives of your K-12 students.
  Grantors want to feel they are impacting their


 Tactical mode: This is how you will accomplish tasks a,b,c
  that you outline under ‘what’ in your strategic mode.

Objectives are stated like:

 State your objectives in quantifiable terms.
 State your objectives in terms of outcomes, not process.
 Objectives should specify the result of an activity.
 Objectives should identify the target audience or community
  being served.
 Objectives need to be realistic and capable of being
  accomplished within the grant period.

Objective Worksheet:
Assessing Capability to Seek
       Assessment of Fund Seeking
When seeking a grant, ask yourself:

 What makes my program competitive?

 What is you and your school’s reputation in the community?

 Are prior funders satisfied with your performance?

 What is the financial impact?

 Are matching funds required?
        Assessment of Fund Seeking

 Do you have the expertise within your organization to
  implement the project being funded?

 What is the capability of staff?

 Do you have to seek assistance?

 Do you have support systems within the district?
What Grantors Seek
                 Grantors Seek
 5 W’s and H

 All guideline requirements have been met

 Clear and simple language

 Well defined assessment tools to measure success

 If in doubt, call the grantor and ask questions!
        Most Common Mistakes
   Not following directions
   Trying to say too much and being redundant
   Writing in a negative tone
   Not drawing a clear link between need, plan,
    and budget.
   Incomplete and flawed budgets.
   Assuming the reader knows you or your field
   Not addressing funders questions or
    Not proofing or editing your proposal.
Researching Grants
                Types of Grants

Public (Government)
     City
     County
     State
     Federal

Private Grants
     Community based
     National
     Special interest
     Family
     Corporate
How will I know a grant is right for me?

 When mission statements and goals align between the
  grantor and grantee.
    The grantors are looking for this alignment as they filter applicants.

 Your project timeline fits the funding timeline.
    Your project is being implemented after the grantor is dispersing funds.

 You have read all guidelines and requirements for the
  grantor and can easily meet their expectations before
  and after funding.
    What happens after I get funded?

 Make sure to meet the reporting requirements of the
  grant. Know these prior to committing to a grant.

 Always send a thank you and progress reports. It is
  nice to include the students;grantors like to see their

 SUGGESTION: Short Videos copied to a DVD work well for Thank
  you’s and progress reports because they allow grantors to see the
  impact they are making in your classroom. Grantors will be more likely to
  keep the grant alive and donate in the future.
 The Waukegan Schools Foundation

Foundation Purpose: For the improvement of instructional
practices and methods in instruction.

Date: March 17th, 2010
Amount Request: $1000.00

Schools Name: Greenwood Elementary
    The Waukegan Schools Foundation

   Project: The Organic and Sustainable Victory Garden

   Research supporting project:
      Michelle Obama’s south lawn garden
          Yielded over 1000 pounds of vegetables.
          Elementary students helped in the garden.
      Eleanor Roosevelt’s Victory garden

   Purpose of project (What): To teach green concepts to
      special needs students through a hands-on experience of
      growing a garden.
   The Waukegan Schools Foundation

 Curriculum (HOW):
    Lessons will be taught as students read “Our Generous
     Garden” by Anne Nagro which tells the story of elementary
     students producing 900 pounds of produce and donating it to
     their food bank.

    Lessons will include the following content areas:
      Physical education
  The Waukegan Schools Foundation

 Assessment:

   Students will be given a pre and post test on 20 learning objectives they
    are expected to know by the end of the unit.

   Expected learning outcomes:
       Students will be able to retain at least a 70% of learning objectives in the post unit test.

   Students will create a portfolio to be used as authentic assessment.
       Portfolio will contain: learning materials, planting information, planning sheets,
        performance task data, and a journal.
   The Waukegan Schools Foundation

 Budget: $1,000.00 (19 line items and retailer listed)

  Home Depot
          6 Rakes @ $9.97         = $59.82
          6 Hoes @ $15.97         = $95.82
          3 Spades @ $24.97       = $74.91
          3 Shovels @ $9.97        = $29.97

      Territoral Seed Company
              Various Seeds @      = $188.03
   The Waukegan Schools Foundation

 Timeline:
      Implementation will begin in Fall by getting the garden
  ready for a spring planting. Students will start seedlings
  growing at the end of winter term. Seedlings will be planted at
  the beginning of spring term.

 Impact:
      Currently there are 30 special needs students enrolled in
  our program. This number may increase or decrease due to
  enrollment and student/teacher population ratios.
             Grant Resources
 (Winners and projects posted)

 (Searchable database)

 (Searchable database)


 (register your classroom
  and get matched with donors.)
              Grant Resources
 (Register to have grantor paired with your
                request)




 Keyword Search: ‘grants for classroom

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