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State of New Hampshire REQUEST FOR PROPOSAL Cannon Mountain Ski Area Liability Insurance RFP# 2008-08 Response Due: August 24, 2007 Special Instructions: SEE VENDOR MANDATORY REQUIREMENTS CHECK LIST Please direct any questions regarding this RFP to the person designated in the section II ,H: Contacts TABLE OF CONTENTS SECTION I: INTRODUCTION ________________________________________________________3 A. Operations................................................................................................................................................... 3 B. Objective ..................................................................................................................................................... 3 SECTION II: BIDDING INSTRUCTIONS AND CONDITIONS ________________________________4 A. P-37……………………………………………………………………………...……………..5 B. Mandatory Instructions for Vendors ........................................................................................................... 7 C. Mandatory Vendor Requirements Checklist ............................................................................................. 10 D. General Proposal Conditions .................................................................................................................... 11 E. Notice to Prospective Bidders ................................................................................................................... 11 F. Contract Award.......................................................................................................................................... 12 G. Timetable................................................................................................................................................... 12 H. Contacts ................................................................................................................................................... 12 I. Questions.…………………………………………………………………………………………………………12 J. General Bidding Instructions .................................................................................................................... 13 K. Proposal Specifications …………………………...…………………………………………...................…..13 L. General Program Descriptions……….………………….………………………………………………….…..15 M. Quotation Worksheet………………………………………………………………………………………….….17 State of New Hampshire Transmittal Letter…………….………………………………..………………………..19 APPENDIX A. Certificate of Vote/Certificate of Authority….……..………………………………..……………….20 B. Current Liability Policy limits ………………………………………………………….…………………….… 21 C. Summary of Loss Data ……………………..………………………………………………………………….…23 2 SECTION I INTRODUCTION A. Operations The Department of Administrative Services, Risk Management Unit in accordance with the provisions of RSA 227:2 and 21-I:8,II (e), on behalf of the Department of Resources and Development invites proposals for liability insurance tailored to meet the special needs of Cannon Mountain Ski facility. Cannon Mountain has been in operation since 1938. The ski trails cover a vertical drop of approximately 2,146 feet. These trails vary in difficulty from beginner (approximately 30%), intermediate (approximately 50%), and expert (approximately 20%). Location: Franconia Notch State Park. Vertical drop: 2,146' Summit: 4,186' Base Elevation: 2,000' Ski acreage: 165 ski able acres Snowmaking: 158 acres Snowfall: 150" annual average Exposure: North - Northeast Ski season: Mid-November to Early April Lifts: 9 total: 1 70-passenger Aerial Tramway; 1 Detachable Quad Chair; 2 Fixed Grip Quad Chairs, 3 Triple Chairs; 1 Rope Tow, 1 Wonder Carpet Lift capacity: 11,000 skiers/hour Trails/Glades: 55: 9 Novice (17%); 26 Intermediate (47%); 20 Expert (36%) Trail mileage: Approx. 22 miles Longest run: 2.3 miles Ski School: Full-service PSIA Ski and Snowboard School; Irv Fountain, Director Youth Programs: Brookside Learning Center offers all-day and part-day programs, plus childcare for ages six months and older. Seasonal programs are available. Retail/Rentals: Slope side ski shops located at Peabody Base Lodge and Tram Base; plus ski/snowboard rental & service shop at Peabody Base Lodge. A slope side High Performance Tuning Center at Peabody Base Lodge. All rental skis are "shaped" skis; all rental snowboards feature "step in" bindings. B. Objective The State of New Hampshire seeks to obtain high quality, cost effective liability insurance and to develop partnerships with quality-oriented vendors who can administer the current program designs and utilize education and information strategies to enhance the cost-effectiveness of their programs. It is the intent of the State to duplicate the current programs as closely as possible. It is requested that you complete all sections of the RFP that pertain to the services for which you are providing a proposal. The State of New Hampshire is seeking proposals for general liability insurance coverage based on the current program design on a fully insured product. The State is soliciting vendors who wish to bid the program outlined in this RFP. 3 SECTION II BIDDING INSTRUCTIONS AND CONDITIONS 4 FORM NUMBER P-37 (05/02) STOCK NUMBER 4402 Subject: Cannon Mountain Ski Area Liability Insurance AGREEMENT The State of New Hampshire and the Contractor hereby mutually agree as follows: GENERAL PROVISIONS 1. Identification and Definitions. 1.1 State Agency Name 1.2 State Agency Address 1.3 Contractor Name 1.4 Contractor Address 1.5 Account No. 1.6 Completion Date 1.7 Audit Date 1.8 Price Limitation 1.9 Contracting Officer for State Agency 1.10 State Agency Telephone Number 1.11 Contractor Signature 1.12 Name & Title of Contractor Signor 1.13 Acknowledgment: State of ,County of On , before the undersigned officer, personally appeared the person identified in block 1.12., or satisfactorily proven to be the person whose name is signed in block 1.11., and acknowledged that s/he executed this document in the capacity indicated in block 1.12. 1.13.1 Signature of Notary Public or Justice of the Peace [Seal] 1.13.2 Name & Title of Notary or Justice of the Peace 1.14 State Agency Signature(s) 1.15 Name/Title of State Agency Signor(s) 1.16 Approval by Department of Personnel (Rate of Compensation for Individual Consultants) By: Director, On: 1.17 Approval by Attorney General (Form, Substance and Execution) By: Assistant Attorney General, On: 1.18 Approval by the Governor and Council By: On: 2.EMPLOYMENT OF CONTRACTOR/SERVICES TO BE PERFORMED. The State of New Hampshire, acting through the agency identified in block 1.1 (“the State”), engages contractor identified in block 1.3 (“the Contractor”) to perform, and the Contractor shall perform, that work or sale of goods, or both, identified and more particularly described in EXHIBIT A incorporated herein (“the Services”). 3. EFFECTIVE DATE: COMPLETION OF SERVICES. This agreement, and all obligations of the parties hereunder, shall become effective on the date the Governor and Council of the State of New Hampshire approve this agreement, (“the Effective Date”). If the date for commencement in Exhibit A precedes the Effective Date all services performed by Contractor between the commencement date and the Effective Date shall be performed at the sole risk of the contractor and in the event that this Agreement does not become effective, the State shall be under no obligation to pay the contractor for any costs incurred or services performed; however that if this Agreement becomes effective all costs incurred prior to the effective date shall be paid under the terms of this Agreement. All services must be completed by the date specified in block 1.6. 4. CONDITIONAL NATURE OF AGREEMENT. Notwithstanding anything in this agreement to the contrary, all obligations of the State hereunder, including, without limitation, the continuance of payments hereunder, are contingent upon the availability and continued appropriation of funds, and in no event shall the State be liable for any payments hereunder in excess of such available appropriated funds. In the event of a reduction or termination of those funds, the State shall have the right to withhold payment until such funds become available, if ever, and shall have the right to terminate this agreement immediately upon giving the Contractor notice of such termination. The State shall not be required to transfer funds from any other account to the account identified in block 1.5 in the event funds in that account are reduced or unavailable. 5. CONTRACT PRICE: LIMITATION ON PRICE: PAYMENT. and more particularly described in Exhibit B, incorporated herein. 5.1 The contract price, method of payment, and terms of payment are identified 5.2 The payment by the State of the contract price shall be the only, and the 5 complete, reimbursement to the Contractor for all expenses, of whatever nature, number of copies of the Termination Report shall be identical to those of any Incurred by the Contractor in the performance hereof, and shall be the only and Final Report described in EXHIBIT A. the complete compensation to the Contractor for the Services. The State shall 11. CONTRACTOR'S RELATION TO THE STATE. In the performance of have no liability to the Contractor other than the contract price. this agreement the Contractor is in all respects an independent contractor, and 5.3 The State reserves the right to offset from any amounts otherwise payable is neither an agent nor an employee of the State. Neither the Contractor nor any to the Contractor under this Agreement those liquidated amounts required or of its officers, employees, agents or members shall have authority to bind the permitted by RSA 80:7 through 7-C or any other provision of law. State or receive any benefits, worker's compensation or other emoluments 5.4 Notwithstanding anything in this Agreement to the contrary, and provided by the State to its employees. notwithstanding unexpected circumstances, in no event shall the total of all 12. ASSIGNMENT, DELEGATION AND SUBCONTRACTS. The payments authorized, or actually made, hereunder exceed the price limitation Contractor shall not assign, or otherwise transfer any interest in this Agreement set forth in block 1.8 of these general provisions. without the prior written consent of the State. None of the Services shall be 6. COMPLIANCE BY CONTRACTOR WITH LAWS AND delegated or subcontracted by the Contractor without the prior written consent REGULATIONS: EQUAL EMPLOYMENT OPPORTUNITY. of the State. 6.1 In connection with the performance of the Services, the Contractor shall 13. INDEMNIFICATION. The Contractor shall defend, indemnify and hold comply with all statutes, laws, regulations, and orders of federal, state, county or harmless the State, its officers and employees, from and against any and all municipal authorities which impose any obligation or duty upon the Contractor, losses suffered by the State, its officers and employees, and any and all claims, including, but not limited to civil rights and equal opportunity laws. In addition, liabilities or penalties asserted against the State, its officers and employees, by the vendor shall comply with all applicable copyright laws. or on behalf of any person, on account of, based or resulting from, arising out of 6.2 During the term of this Agreement, the Contractor shall not discriminate (or which may be claimed to arise out of) the acts or omissions of the against employees or applicants for employment because of race, color, Contractor. Notwithstanding the foregoing, nothing herein contained shall be religion, creed, age, sex, handicap or national origin and will take affirmative deemed to constitute a waiver of the sovereign immunity of the State, which action to prevent such discrimination. immunity is hereby reserved to the State. This covenant shall survive the 6.3 If this agreement is funded in any part by monies of the United States, the termination of this Agreement. Contractor shall comply with all the provisions of Executive Order No. 11246 14. INSURANCE AND BOND. ("Equal Employment Opportunity"), as supplemented by the regulations of the 14.1 The Contractor shall, at its sole expense, obtain and maintain in force, and United States Department of Labor (41C.F.R. Part 60), and with any rules, shall require any subcontractor or assignee to obtain and maintain in force, both regulations and guidelines as the State of New Hampshire or the United States for the benefit of the State, the following insurance: issue to implement these regulations. The Contractor further agrees to permit 14.1.1 comprehensive general liability insurance against all claims of bodily the State or United States, access to any of the Contractor's books, records and injury, death or property damage, in amounts of not less than $250,000 per accounts for the purpose of ascertaining compliance with all rules, regulations claim and $2,000,000 per incident; and and orders, and the covenants and conditions of this Agreement. 14.1.2 fire and extended coverage insurance covering all property subject to 7. PERSONNEL subparagraph 9.2 of these general provisions, in an amount not less than 80% 7.1 The performance of the Services shall be carried out by employees of the of the whole replacement value of the property. Contractor. The Contractor shall at its own expense, provide all personnel 14.2 The policies described in subparagraph 14.1 of this paragraph shall be the necessary to perform the Services. The Contractor warrants that all personnel standard form employed in the State of New Hampshire, issued by underwriters engaged in the Services shall be qualified to perform the Services, and shall be acceptable to the State, and authorized to do business in the State of New properly licensed and otherwise authorized to do so under all applicable laws. Hampshire. Each policy shall contain a clause prohibiting cancellation or 7.2 The Contractor shall not hire, and shall permit no subcontractor or other modifications of the policy earlier than 10 days after written notice thereof has person, firm or corporation with whom it is engaged in a combined effort to been received by the State. perform the Services, to hire any person who has a contractual relationship with 15. WAIVER OF BREACH. No failure by the State to enforce any provisions the State, or who is a State officer or employee, elected or appointed. hereof after any Event of Default shall be deemed a waiver of its rights with 7.3 The Contracting Officer specified in block 1.9, or his or her successor, shall regard to that event, or any subsequent Event. No express failure of any Event be the State's representative. In the event of any dispute concerning the of Default shall be deemed a waiver of the right of the State to enforce each and interpretation of this Agreement, the Contracting Officer's decision shall be final. all of the provisions hereof upon any further or other default on the part of the 8. EVENT OF DEFAULT, REMEDIES. Contractor. 8.1 Any one or more of the following acts or omissions of the Contractor shall 16. NOTICE. Any notice by a party hereto to the other party shall be deemed to constitute an event of default hereunder ("Events of Default”): have been duly delivered or given at the time of mailing by certified mail, 8.1.1 failure to perform the Services satisfactorily or on schedule; or postage prepaid, in a United States Post Office addressed to the parties at the 8.1.2 failure to submit any report required hereunder; or addresses given in blocks 1.2 and 1.4, above. 8.1.3 failure to perform any other covenant or condition of this Agreement. 17. AMENDMENT. This agreement may be amended, waived or discharged 8.2 Upon the occurrence of any Event of Default, the State may take any one, only by an instrument in writing signed by the parties hereto and only after or more, or all, of the following actions: approval of such amendment, waiver or discharge by the Governor and Council 8.2.1 give the Contractor a written notice specifying the Event of Default and of the State of New Hampshire. requiring it to be remedied within, in the absence of a greater or lesser 18. CONSTRUCTION OF AGREEMENT AND TERMS. This Agreement specification of time, thirty (30) days from the date of the notice; and if the Event shall be construed in accordance with the laws of the State of New Hampshire, of Default is not timely remedied, terminate this agreement, effective two (2) and is binding upon and inures to the benefit of the parties and their respective days after giving the Contractor notice of termination; and successors and assigns. 8.2.2 give the Contractor a written notice specifying the Event of Default and 19. THIRD PARTIES. The parties hereto do not intend to benefit any third suspending all payments to be made under this Agreement and ordering that parties and this agreement shall not be construed to confer any such benefit. the portion of the Contract price which would otherwise accrue to the Contractor 20. SPECIAL PROVISIONS. The additional provisions set forth in EXHIBIT during the period from the date of such notice until such time as the State C hereto are incorporated as part of this Agreement. determines that the Contractor has cured the Event of Default shall never be 21. ENTIRE AGREEMENT. This agreement, which may be executed in a paid to the Contractor; and number of counterparts, each of which shall be deemed an original, constitutes 8.2.3 set off against any other obligations the State may owe to the Contractor the entire agreement and understanding between the parties, and any damages the State suffers by reason of any Event of Default; and supersedes all prior agreements and understandings relating hereto. 8.2.4 treat the agreement as breached and pursue any of its remedies at law or in equity, or both. 9. DATA: ACCESS; CONFIDENTIALITY; PRESERVATION. 9.1 As used in this Agreement, the word "data" shall mean all information and things developed or obtained during the performance of, or acquired or developed by reason of, this Agreement, including, but not limited to, all studies, reports, files, formulae, surveys, maps, charts, sound recordings, video recordings, pictorial reproductions, drawings, analyses, graphic representations, computer programs, computer printouts, notes, letters, memoranda, papers, and documents, all whether finished or unfinished. 9.2 On and after the Effective Date, all data and any property which has been Received from the State or purchased with funds provided for that purpose under this Agreement, shall be the property of the State, and shall be returned to the State upon demand or upon termination of this Agreement for any reason. 9.3 Confidentiality of data shall be governed by RSA 91-A or other existing law. Disclosure pursuant to a right to know request shall require prior written approval of the State. 10. TERMINATION. In the event of an early termination of this Agreement for any reason other than the completion to the Services, the Contractor shall deliver to the Contracting Officer, not later than fifteen (15) days after the date of termination, a report ("the Termination Report”) describing in detail all Services performed, and the Contract Price earned, to and including the date of termination. To the extent possible, the form, subject matter, content, and 6 BUREAU OF PURCHASE AND PROPERTY INSTRUCTIONS B. MANDATORY INSTRUCTIONS FOR VENDORS (Failure to follow these instructions is grounds for rejection of your Proposal.) 1. SCOPE The Department of Administrative Services, Risk Management Unit, is soliciting proposals on behalf of the Department of Resources and Development for the provision of Cannon Mountain Ski Area Liability Insurance. 2. REQUIRED CONTRACT TERMS AND CONDITIONS The Transmittal Letter must be signed and submitted with your proposal. Failure to submit the Transmittal Letter with your proposal will result in rejection of your proposal. ATTENTION: A COMPLETED AND SIGNED P-37 IS ABSOLUTELY MANDATORY FOR THE PROPOSAL AND MUST BE COMPLETED AND SIGNED BEFORE SUBMISSION TO GOVERNOR AND COUNCIL. 3. RFP INQUIRIES All inquiries concerning this RFP must be submitted to the contact person designated in Section II, H: Contacts, in writing (via Email or fax), citing the RFP Title, RFP Number, Page, Section and Paragraph in question. Inquiries must be submitted by an individual authorized to commit the organization to provide the services necessary to meet the requirements of this RFP. 4. RFP DELIVERY Your RFP response MUST conform to the following criteria to be considered for award. • RFP external package (container, carton, mailer) must be permanently marked identifying: Vendor’s Name and Address RFP Number: 2008-08 • RFP package (container, carton, and mailer) must be sealed (tape, glue etc.). • The correct number of “COPIES” must be included in your submission (see Section II,H for quantity required). • Each RFP “COPY” response must be clearly and permanently marked “COPY” on the cover. • The “ORIGINAL” RFP submission must be clearly and permanently marked “ORIGINAL” on the cover. • Your “ORIGINAL” submission must include in the following order: • *Copy of Addenda (if any issued) in numerical sequence, and signed. • *Copy of Instructions including the completed and signed (original signature) Transmittal Letter. • *Copy of Specifications • Vendor’s Response to RFP (* First three items need not be included as part of the “COPY” response submissions.) 7 5. PROPOSAL SUBMISSION DEADLINE Date: August 24, 2007 Time: 2:30PM Proposals must be submitted to: State of New Hampshire Department of Administrative Services Bureau of Purchase and Property c/o Valerie Hamilton 25 Capitol Street, 1st Floor, Rm. 102 Concord, NH 03301 (603) 271-7041 6. VENDOR CERTIFICATIONS All bidders must be duly registered as a vendor authorized to conduct business in the State of New Hampshire. STATE OF NEW HAMPSHIRE VENDOR APPLICATION. Bidders must have a completed Vendor Application and W-9 Form must be on file with the NH Bureau of Purchase and Property. See the following website for information on obtaining and filing the required forms (no fee): http://www.admin.state.nh.us/purchasing/ NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION A person or persons conducting business under any name other than his/her own legal name must register with the NH Secretary of State. Businesses are classified as 'Domestic' (in-state) or 'Foreign' (out-of-state). Please visit the following website to find out more about the requirements and filing fees for both classifications: http://www.nh.gov/sos/corporate 7. CANCELLATION The State of New Hampshire shall have the right to terminate the contract at any time by giving the successful Contractor formal written notice. 8. ADDITIONAL INFORMATION The State reserves the right to make a written request for additional information in writing from a Vendor to assist in understanding or clarifying a Proposal. 9. TERMS OF SUBMISSION The State assumes no responsibility for understandings or representations concerning conditions made by its officers or employees prior to the execution of a legal contract, unless such understanding or representations are specifically incorporated into this RFP. Verbal discussions pertaining to modifications or clarifications of this RFP shall not be considered part of this RFP unless confirmed in writing. Any information provided by the Vendor verbally shall not be considered part of that Vendor's Proposal. All material received in response to this RFP shall become the property of the NH Department of Administrative Services and will not be returned to the Vendor. Regardless of the Vendor selected, the NH Department of Administrative Services reserves the right to use any information presented in a Proposal. The content of each Vendor’s Proposal shall become public information once a contract has been awarded. 10. ADDENDUM In the event it becomes necessary to add to or revise any part of this RFP prior to the scheduled submittal date, the Risk Management Unit will post on the State of NH web site any Addenda. Before your submission, always check the site for any addenda or other materials that may have been issued, that would affect the RFP. The web site address is www.nh.gov 8 11. STATE AUDIT The books, records, documents and accounting practices and procedures of the Vendor relevant to this Agreement, shall be subject to examination by the contracting department, and/or the Department of Administrative Services, and either the Legislative Auditor or State Auditor as appropriate. 12. RESTRICTION OF CONTACT WITH STATE EMPLOYEES From the date of release of this RFP until an award is made and announced regarding the selection of a Vendor, all contacts with personnel employed by or under contract with the State except those specifically mentioned in this RFP, must be approved by the Bureau of Purchase and Property. Improper contact could invalidate your response. 9 ATTENTION C. MANDATORY VENDOR REQUIREMENTS CHECK LIST For your submission to be considered as responsive the following is required: Sealed and labeled RFP proposals must be delivered to the NH Bureau of Purchase and Property by the specified date and time or they will be deemed non-responsive. (Please allow for; delivery, travel, weather, parking problems). Proposals must be delivered in sealed containers and permanently marked as per the specifications in the RFP. Your submission must include an “ORIGINAL” response and the required number of “COPIES”. “ORIGINALS” are clearly marked “ORIGINAL” and “COPIES” are clearly marked “COPY” on the cover. Your “ORIGINAL” submission must include, in the following order: Complete printouts of all Addenda (if any issued) in numerical sequence, filled out and signed by a person who is authorized to legally obligate your company. A printout of this entire RFP Proposal package as issued (Sections 1&2), must be returned in its entirety including the Transmittal Letter which must be completed and signed in the space provided, by a person who is authorized to legally obligate your company. Proposals received that are not complete will not be considered acceptable. Please read the RFP for detailed instructions regarding all of the above requirements. 10 D. GENERAL PROPOSAL CONDITIONS 1. Award or Rejection: This award will be made to the bidder that is selected in accordance with the criteria that has been established within the RFP. The State reserves the right to reject any or all proposals. 2. Questions: Questions of a substantive nature should be sent via e-mail firstname.lastname@example.org see H: Contacts. All RFP questions must be submitted in writing no later than August 15, 2007. 3. Costs for Proposal Preparation: Any costs incurred by bidders in preparing or submitting proposals are the bidders’ sole responsibility. 4. Oral Explanations: The State will not be bound by oral explanations or instructions given during the competitive process or after the award of the contract. 5. Time for Acceptance: The bidder agrees to be bound by its proposal for a period of at least 120 days, during which time the State may request clarification of the proposal for the purpose of evaluation. Late proposals will not be accepted. 6. Eligibility Rules: The bidder agrees to the specified eligibility rules established by the State. Any proposed modifications to the specified eligibility rules must be clearly pointed out in the appropriate section of the proposal. 7. Exceptions: Any exceptions to terms, conditions, or other requirements in any part of these specifications must be clearly pointed out in the appropriate section of the proposal. Otherwise, it will be considered that all items offered are in strict compliance with the specifications. Amendments or clarifications shall not affect the remainder of the proposal, but only the portion so amended. 8. Bidder’s Representative: The proposal Transmittal Letter must be signed by a legal representative of the bidding firm, who is authorized to bind the firm to a contract in the event of the award. All rates, fees, and terms presented will be considered legally binding. 9. General Compliance: All bidder services must adhere to relevant federal and state laws and regulations. Failure to meet any of these conditions may result in disqualification of bids. This RFP and your response, including all subsequent documents provided during this RFP process will become the contract between the parties until replaced by a signed written contract. E. NOTICE TO PROSPECTIVE BIDDERS The Department of Administrative Services invites proposals for furnishing insurance to cover Cannon Mountain Ski Area Liability coverage. Proposals may be submitted only by an authorized licensed resident agent of a company or companies whose policies are offered herein and which are licensed to transact business in the State of New Hampshire. If submitted on behalf of an agency, the proposal must also be signed by an official of the agency as appearing on the agency records with the New Hampshire Insurance Department. It shall be understood that no prospective bidder will in any manner “tie up” markets in an effort to restrict access to other agencies wishing to quote. Agents submitting proposals shall disclose the identity of all markets they had approached and provide a short narrative of each market’s response. Bidders must report the premium each market requested to provide the State coverage as sought in these specifications. Agents shall be allowed to offer a maximum of two (2) proposals and agree not to block other markets from offering coverage through another agent. Determination of behavior out of compliance with this request shall be grounds for disqualification. 11 F. CONTRACT AWARD The State of New Hampshire shall award a contract, if at all, to the bidder that is selected based upon the criteria that has been established within this RFP. The award of any contract shall be subject to the successful negotiations and the execution of all contract documents. The State may cancel the RFP and/or reject any or all proposal(s) at any time prior to the final execution of a contract. The proposals will be evaluated and ranked by the carriers most likely to meet the needs of the State of New Hampshire and satisfy the requirements of the RFP. Evaluation of the proposals will also include, but not be limited to the following criteria: Weight Criteria 60% Cost 20% Three year contract agreement 20% Loss Control Services G. TIMETABLE Release Date August 7, 2007 Public Notice in Manchester Union Leader August 8,9,10 2007 Written Questions Due August 15, 2007 Proposals Return Date August 24, 2007 Effective Policy Date November 1, 2007 H. CONTACTS Two (2) hard copies of your proposal must be delivered directly to the State’s Department of Administrative Services at the following location no later than 2:30PM August 24, 2007 State of New Hampshire Department of Administrative Services Bureau of Purchase and Property 25 Capitol Street, 1st Floor, Rm. 102 Concord, NH 03301 (603) 271-7041 In the event that further information is desired, we request that you submit your questions in writing via e-mail email@example.com. Designate the individual(s) with the following responsibilities: The individual(s) representing your company during the proposal process: Representative Name:_______________________ Phone #: ________________ The individual(s) responsible for day-to-day service (if different): Representative Name:_______________________ Phone #: ________________ Awards will be made that represent “the best interest of the State of New Hampshire”. Bidders shall demonstrate for themselves, and any subcontractors they plan to use, that they have the organization, experience, and technical skills, financial resources and proven track record to effectively provide the services required. I. QUESTIONS Questions shall be submitted in writing by August 15, 2007. The State of New Hampshire shall attempt to provide any assistance or additional information of a 12 reasonable nature, which might be required by interested bidders. The questions and answers will be consolidated and responded to on a single written addendum. This posted on the State’s website. Questions may be submitted in writing to: firstname.lastname@example.org J. GENERAL BIDDING INSTRUCTIONS 1. Insurance companies utilized shall be admitted to do business in New Hampshire, or be on the Insurance Commissioner’s list of approved non-admitted companies. The company’s policyholders rating contained in the latest edition of Best’s Insurance Reports will be considered an element of the selection criteria. Company ratings of A and A+ are preferred. All insurance policies quoted should be on a form approved by the State of New Hampshire Insurance Department, or subject to approval by the Risk Management Unit. 2. No warranty is made or implied as to information contained in these specifications, or that may be obtained by any bidder or underwriter to formulate an offer or while subsequently operating under the awarded contract. 3. All companies, agents or underwriters submitting proposals are construed to have agreed to all conditions set forth in the general bidding instructions, as well as those, which are part of the proposal specifications, unless otherwise stated. 4. The State of New Hampshire reserves the right to reject any and all proposals, or to award coverage in the manner deemed in the best interest of the State. 5. Agents submitting proposals shall be licensed and located in New Hampshire and maintain an office that is open during regular business hours. Business hours at minimum will include Monday through Friday, 9:00 a.m. – 5:00 p.m. or 8:00 a.m. – 4:00 p.m. 6. All proposals shall remain valid for 120 days from the date of submission. 7. All proposal quotes shall be submitted on the quotation worksheet included herewith. 8. No proposal will be accepted via telegraphic, electronic, or facsimile. 9. If recommended for award of this contract, a properly completed P-37 and Certificate of Authority will be furnished by the company or agent submitting this proposal within 3 days of request by Risk Management Unit. K. PROPOSAL SPECIFICATIONS The undersigned, a resident licensed agent, or company, hereby agrees to furnish insurance to cover Cannon Mountain operations for the period November 1, 2007 – November 1, 2010. Coverage shall be provided in a single policy as described within the specifications below: 1. The policy shall have a provision for automatic coverage of additional premises and lifts acquired during the term of the policy. 2. The policy shall provide that the named insured be regarded as an ordinary corporation instead of a Governmental subdivision with respect to any claims arising out of the policy within the policy limits. 3. The policy shall provide for one annual inspection as provided under Rules and Regulations of Par 188.8.131.52., 184.108.40.206, 220.127.116.11. and 18.104.22.168. and the ANSI B77.11982. 4. It is preferred by the state that the policy be written on an annual basis for a period not to exceed three (3) years, and subject to the mutual agreement of all parties. 13 5. The policy to be issued is subject to all pertinent laws of the State of New Hampshire with special reference to RSA 412:3. 6. Proposals shall also include coverage for the use of the “sit ski”. This coverage should extend to all lifts and trails at Cannon subject to approval of the Passenger Tramway Boards. 7. The offer shall establish an annual premium based on the coverage limits specified below: Effective: 11/1/2007 – 11/1/2008 Primary Commercial General Liability $ -0- General Aggregate (None) $300,000 Products & Completed Operations Aggregate $300,000 Per Occurrence $300,000 Personal & Advertising Injury $ 50,000 Fire Legal Liability $ -0- Medical Payments (Not Included) Current ISO Form Notable Exclusions: Nuclear Energy; Asbestos; Pollution; Bodily Injury to Employees; Care, Custody and Control – real and personal; Inverted Aerial Maneuvers; Grass Skiing; Airport/Aircraft/Hot Air Balloon; Amusement Devices; Fireworks; RAP Music; Rental Vehicles; Miscellaneous Snow Sledding; Animal; Alpine Slides; Real Estate Agents E & O; Saddle Animals; Water Slides; Medical Payments Deductible $1,000 Per Occurrence/$10,000 Aggregate 8. Additional offers may also be submitted utilizing different coverage levels and elements after satisfying minimum requirements. 9. The Quotation Worksheet found on page 17 shall be completed in its entirety to be considered a valid offer. The offer must allow the State the option of accepting a rate guarantee with premium fluctuations based on audited receipts and a second option allowing for a flat rate premium for the three year contract term. The rate guarantee option shall specify the receipts or rate base and corresponding rate for each operation relied on to develop the premium offered for the period 11/1/2007 – 11/1/2008. The offer must also specify the Minimum Earned Premium or a 0 if none is required. The policy offered is issued by: Name of Company Amount of Stock, Mutual Past 5 Year Coverage or Participating Dividend Rate, Stock If any _________________ _________ ______________ ______________ COVERAGE The policy shall be written and invoiced on an annual basis to take effect on November 1, 2007. The undersigned further agrees that the rates to be charged for such policy are the rates on file with and approved by the New Hampshire Insurance Department as follows: (In determining net premium, the State will apply debits and credits in this order.) 14 L. General Program Description Cannon Mountain The four season operation of the Cannon Mountain Aerial Tramway and all ski lifts are generally within an area bounded by the United States Forest Service, extended to highway Route 118, to Highway 93, to an interchange south of the valley station, thence by imaginary line to the Observation platform on the summit of Cannon Mountain, and the Taft ski trail extending onto Mount Jackson, but not intended to include the Lonesome Lake Trail, nor the trail leading from the Rim Trail leading to the Profile. There is a snowmobile and ski touring trail extending boundary to boundary south to north. The policy shall cover the operations of all aerial tramway chairlifts and surface lifts, slopes and trails within the park boundary. Lifts presently include one aerial tramway, two quad chairs, three triple chairs, and one surface lift. The policy shall also cover ski school, ski repair and rental, and ski retail shop. Cannon Mountain has been in operation since 1938. The ski trails cover a vertical drop of approximately 2146 feet. These runs vary in difficulty from beginner (approximately 30%), intermediate (approximately 50%), expert (approximately 20%). The target opening date is normally late November or early December and target closing date of usually early in min-April. Emergency response times have been recorded at 10 minutes for emergency team, 10 minutes for fire services, 10 minutes for ambulance and 30-40 minutes for air lift. Lift Information: Type of Lift Manufacturer Year Installed Specifications Length 5363 ft Tramway Nuvo Soudio 1980 Capacity (winter) each of 2 cabs, 70 passengers, 1 operator Capacity (summer) each of 2 cabs, 80 passengers, 1 operator Length 5211 ft Quad Chair-Peabody C-Tec 1999 Capacity 2040 per hour Detachable Length 2350 ft Quad Chair-Cannonball Dopplemayer 1990 Capacity 2040 per hour Zoomer Chair Lift Length 1900 ft (triple) Dopplemayer 1980 Capacity 1800 per hour Length 1400 ft Triple Chair- Tuckerbrook Dopplemayer 1999 Capacity 1800 per hour Reinstated Length 771 ft Triple Chair-Brookside Dopplemayer 1999 Capacity 1400 per hour Reinstated Dopplemayer 1999 Length 5211 ft Triple Chair – Eagle Cliff Capacity 1800 per hour Pony Lift (paddle type hold Stadeli 1975 Length 600ft onto) Magicapret (conveyor Wondercarpet 2001 Length 80 ft type) CONCESSION COVERAGE Sale of food is contracted out to a concessionaire with the requirement that insurance certificates be furnished to the State indicating both concessionaire and the State of New Hampshire as named insured. This concessionaire is responsible for purchasing their own insurance and carry coverage’s as follows: Concessionaire Bodily Injury Coverage Property Damage Food-Franconia $1,000,000 per occurrence $100,000 15 Off Highway $2,000,000 per occurrence $ 50,000 Recreation Vehicle Landowner Liability Insurance (State of NH named Additional insured) ****Requests for information as to area, frontage, remuneration, physical characteristics of the facilities, and any other necessary detailed information should be submitted in writing to the Business Administrator, Department of Resources and Economic Development, P.O. Box 1856, Concord, New Hampshire 03302-1856 by August 15, 2007. The following documents are also available for view by requesting them from the Business Administrator identified above: 1. Lift Tickets 2. Evacuation Procedures 3. Tram/Chairlift Operating Instructions SUMMARY OF SKIER DAYS Year Days 2002-2003 121,926 2003-2004 109,562 2004-2005 105,693 2005-2006 81,533 2006-2007 94,250 INCLUDE UPDATED INFORAMTION RECEIPTS HISTORY Operations Receipts 2003 Receipts 2004 Receipts 2005 Receipts 2006 Ski Lifts 2,311,548 2,059,459 2,177,375 1,921,939 Ski School Including 283,221 275,532 283,226 335,530 nursery/daycare Ski Shop Sales 273,997 256,159 255,603 228,650 Ski Equipment Rental (including 353,667 355,346 306,661 282,384 snowboards) Racing Camps NA NA NA NA Concessions 144,533 171,262 192,777 148,438 Boat Rental NA NA NA NA Bike Rental NA NA NA NA Summer Lift & Tram 808,528 647,874 683,206 582,979 Building Rental NA NA NA NA Beach 50,272 33,963 34,165 42,600 Camping 18,080 13,092 14,048 17,623 Conventions NA NA NA NA 16 N. QUOTATION WORKSHEET OFFER FOR CANNON MOUNTAIN SKI AREA GENERAL LIABILITY INSURANCE The undersigned offers coverage and limits as described for Cannon Mountain to take effect November 1, 2007 as stipulated in the following Rate Table. The undersigned further guarantees the premium rates as specified in the Rate Table for the full term of the contract from November 1, 2007 – October 31, 2010. Premium shall initially be calculated for each period by utilizing receipts collected in the previous year. Voluntary Audit reports shall be completed by Cannon Mountain at the end of each period to allow for premium adjustment. RATE TABLE OPERATIONS RECEIPTS OR RATE BASE RATES Ski Lifts $______________________ X____________/100 Ski School $______________________ X____________/100 (incl. Nursery/daycare) Ski Equipment Rental $______________________ X____________/100 (incl. Snowboards) Racing Camps $______________________ X____________/100 Other: Boat Rentals $______________________ X____________/100 Bike Rentals $______________________ X____________/100 Summer Lift & Tram $______________________ X___________/100 Building Rental $______________________ X____________/100 Beach $______________________ X____________/100 Camping $______________________ X____________/100 Option I - Premium for 11/1/2007 – 11/1/2008 (subject to audit) $_______________ Option II – Flat Rate Premium for 11/1/2007 – 11/1/2010 (paid annually in 3 equal installments) $_______________ Minimum earned premium $_______________ 17 The policy or policies will be issued by non-participating stock insurance company or companies as follows: NAME OF COMPANY AMOUNT OF COVERAGE ___________________________ _______________________ ___________________________ _______________________ ___________________________ _______________________ ___________________________ _______________________ or by mutual or participating stock insurance company or companies as follows: DIVIDENT PAYING NAME OF COMPANY AMOUNT OF COVERAGE RECORD FOR LAST FIVE YEARS __________________ ____________________ ________________________ __________________ ____________________ ________________________ __________________ ____________________ ________________________ __________________ ____________________ ________________________ __________________ ____________________ ________________________ The Commissioner of Administrative Services, Risk Management Unit, coupled with the Department of Resources and Economic Development, shall determine which proposal best meets the criteria established within this RFP. The policy shall take effect at 12:01 a.m., November 1, 2007, although the contract is contingent upon approval by Governor and Council. The undersigned agrees to bind coverage effective November 1, 2007 and suspend invoicing until contract award has been voted on by Governor and Council. No interest will be charged to the State for any delay related to the process. Such further information as the undersigned desires to submit in connection with its proposal may be furnished by letter and made a part of this proposal by reference. NAME OF AGENCY ________________________________________________________________ ADDRESS ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ (Signature and Date of Agency Authorized Official) ************************************************************************************************************ THIS OFFER MUST BE SIGNED AND DATED TO BE CONSIDERED FOR AWARD. 18 Harleysville Insurance State of New Hampshire State House Annex DEPARTMENT OF ADMINISTRATIVE SERVICES Robert D Stowell 25 Capitol Street BUREAU OF PURCHASE & PROPERTY Administrator Concord, New Hampshire 03301 603/271-3606 State of New Hampshire Transmittal Page Date: ___August 7, 2007_ Proposal No.: _2008-08 Date of Proposal Opening: August 24, 2007 Time of Proposal Opening: ______2:30PM__ PLEASE DIRECT ANY QUESTIONS REGARDING THIS RFP TO: ____Valerie Hamilton__ TEL. NO.: _________603-271-7041_ E-MAIL.: email@example.com________ BID INVITATION FOR: ____ OFFER. The undersigned hereby offers to sell to the State of New Hampshire the services indicated in the following page(s) of this RFP at the price(s) quoted, in complete accordance with all conditions of this RFP and the State of New Hampshire Contract Standard Terms and Conditions (Form P37). Company Name: _________________________________________________________ Address: _____________________________________________________________ Tel.: (local) _______________________(Toll Free)___________________________________ Fax: __________________________________ Authorized Signature: _________________________________________________________________ (SIGNATURE) _________________________________________________________________ (TYPE OR PRINT NAME) This document must be signed by a person who is authorized to legally obligate the bidder. A signature on this document indicates that all State of New Hampshire terms and conditions are accepted by the bidder and that any and all other terms and conditions submitted by the bidder are null and void, even if such terms and conditions have terminology to the contrary 19 Appendix A CERTIFICATE OF VOTE/CERTIFICATE OF AUTHORITY I, ___________________________________ Hereby certify that I am duly elected _____________________________________ of ______________________________________ I hereby certify the following is a true copy of a vote taken at a meeting of the Board of Directors of the Corporation, duly called and held on _________________________, at which a quorum of the Board was present and voting. VOTED: That _______________________________________ is duly authorized to enter into a specific contract namely ________________________________________________ With and further authorized to execute any documents which may in his judgment be desirable or necessary to effect the purpose of this vote. I hereby certify that said vote has not been amended or repealed and remains in full force and effect as of _________________________, and that ___________________________________ is duly elected ____________________________________ of this Corporation. DATED: __________________ ATTEST: ________________________________ (Affix Corp. Seal) 20 Appendix B COMMERCIAL GENERAL LIABILITY COVERAGE Named Insured: State of New Hampshire Cannon Mountain Ski Area Company Name: American Home Insurance Company (AIG) Policy Term: 11/01/06 to 11/01/07 Coverage Written On: [X] Occurrence Form [ ] Claims Made Form Retro: Limits Coverage Description $ 300,000 Each Occurrence - Bodily Injury and Property Damage $ 300,000 Products and Completed Operations Aggregate Personal $ 300,000 and Advertising Injury $ 300,000 Damage to Rented Premises (each occurrence) $ Excluded Medical Expense (anyone person) $ 300,000 Employee Benefits Liability (Claims Made form) Liquor 300,000 Liability (Each Common Cause/Aggregate) $ Deductibles: Expense and Indemnity [x] Property Damage & $1,000 [x ] Per Occurrence Bodily Injury - other than Tubing operations Includes: Deductible aggregate of $60,000. Additional Conditions and Endorsements: General Aggregate is modified to reflect: No Aggregate Applies ISO Form CG0001 10/01 Excludes Abuse & Molestation First Aid Errors & Omissions Coverage Centralized Claims Service - The MountainGuard Program Loss Prevention Staff specialized in servicing exposures inherent to Ski Areas Composite Rate: $3.31 per 1,000 Rating Basis: Gross Annual Receipts $4,251,000 (Concession Revenue not reflected) Non-Auditable Form 21 Coverage Provided: ISO General Liability: CG000 1 10/0 I Bodily Injury Liability Property Damage Liability First Aid errors & Omissions Coverage Liquor Liability Employee Benefit Liability Exclusion Endorsements: Ski Program - Special Policy Exclusions Fungus Exclusion Sexual Harrassment Exclusion Amendment of Care, Custody or Control Provision Exclusion for Continuing or Progressive BI, P&AI or PD Medical Payments Exclusion Liquor Liability Coverage Who is An Insured Products/Comp Ops Hazard Redefined Modification to General Aggregate Amendment to Snowmobiles Amendment to Definition of Mobile Equipment Punitive Damage Exclusion Nuclear Energy Liability Exclusion Endorsement Asbestos Exclusion Endorsement Securities & Financial Interest Exclusion Employee BI Exclusion with Stated Exception Pollution Exclusion with Stated Exception Employee Benefit Liability Named Insured Endorsement Location Endorsement Additional Conditions and Requirements: Non-Auditable Form Satisfactory Loss Control Inspection Please notify of any Additional Named Insureds, Loss Payees, Vendors, or Waivers of Subrogation required to be shown on the policy. 22 Appendix C Loss Runs Attached 23 Cannon Mountain Ski Area Report Years: 50 Date Acquired: 11/14/2003 Deductible / SIR Accident Date Claimant Name Loss Expense Loss Expense Paid by Owed by Total AIG Claim No Description of Loss Reserve Reserve Paid Paid Insured Insured Incurred Injury In Suit / Attorney Name / Defense Fir Date Closed 14-Nov-2003 to 14-Nov-2004 Policy GLA6260955 DED/SIR $0 / $0 12/27/2003 BUCKLEY, ANDREW Sex M Age 16 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 075-007673 CLMNT ALLEGES HE COLLIDED WITH UNMARKED SNOW GUN Fracture/ Dislocation Shoulder 12/31/2004 No Activity 14-Nov-2003 to 14-Nov-2004 Policy GLA6260955 DED/SIR $0 / $0 Policy Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Precautionary Reserves $0.00 Total Incurred minus Deductible/SIR Paid by Insur $0.00 Insured's Additional DED/SIR Exposure $0.00 Potential Total Net Incurred $0.00 Insured's Total DED/SIR Exposure $0.00 GL Loss Run Page 1 of 7 Monday, July 02, 2007 The information contained in this loss run is based solely on the incident reports, claim notifications and related information reported to Willis by the insured or the insured's broker. This loss run is being provided for general informational purposes only. Cannon Mountain Ski Area Report Years: 50 Date Acquired: 11/14/2003 Deductible / SIR Accident Date Claimant Name Loss Expense Loss Expense Paid by Owed by Total AIG Claim No Description of Loss Reserve Reserve Paid Paid Insured Insured Incurred Injury In Suit / Attorney Name / Defense Fir Date Closed 14-Nov-2004 to 1-Nov-2005 Policy GLA6261212 DED/SIR $1,000 / $60,000 12/31/2004 HARDY, MARSHA Sex F Age 46 $15,000.00 $33,000.00 $0.00 $26,407.57 $1,000.00 $0.00 $48,000.00 075-007994 WIND SLAMMED DOOR SHUT ON CLMT'S HAND Fracture/ Dislocation Hand In Suit Thomas Quarles Devine, Millimet & Branch Open 2/2/2005 HECKA, JAREK Sex M Age 35 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 075-008092 SKIER LOST CONTROL & COLLIDED WITH TREE Paralysis Lower Back 2/15/2006 No Activity 1/21/2005 JENKS, SANDRA Sex F $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 075-008083 RENTAL SKI FAILED TO RELEASE- KNEE INJURY Torn Muscle/Ligament/Cartilage Knee 1/22/2007 Statute Has Run GL Loss Run Page 2 of 7 Monday, July 02, 2007 The information contained in this loss run is based solely on the incident reports, claim notifications and related information reported to Willis by the insured or the insured's broker. This loss run is being provided for general informational purposes only. Cannon Mountain Ski Area Report Years: 50 Date Acquired: 11/14/2003 Deductible / SIR Accident Date Claimant Name Loss Expense Loss Expense Paid by Owed by Total AIG Claim No Description of Loss Reserve Reserve Paid Paid Insured Insured Incurred Injury In Suit / Attorney Name / Defense Fir Date Closed 14-Nov-2004 to 1-Nov-2005 Policy GLA6261212 DED/SIR $1,000 / $60,000 Policy Totals $15,000.00 $33,000.00 $0.00 $26,407.57 $1,000.00 $0.00 $48,000.00 Precautionary Reserves $0.00 Total Incurred minus Deductible/SIR Paid by Insur $47,000.00 Insured's Additional DED/SIR Exposure $0.00 Potential Total Net Incurred $48,000.00 Insured's Total DED/SIR Exposure $0.00 GL Loss Run Page 3 of 7 Monday, July 02, 2007 The information contained in this loss run is based solely on the incident reports, claim notifications and related information reported to Willis by the insured or the insured's broker. This loss run is being provided for general informational purposes only. Cannon Mountain Ski Area Report Years: 50 Date Acquired: 11/14/2003 Deductible / SIR Accident Date Claimant Name Loss Expense Loss Expense Paid by Owed by Total AIG Claim No Description of Loss Reserve Reserve Paid Paid Insured Insured Incurred Injury In Suit / Attorney Name / Defense Fir Date Closed 1-Nov-2005 to 1-Nov-2006 Policy GLA6261412 DED/SIR $1,000 / $60,000 1/22/2006 KILLKELLY, DAVIN Sex M Age 60 $2,500.00 $25,000.00 $0.00 $5,405.91 $1,000.00 $0.00 $27,500.00 075-008559 DOWNHILL SKIER HIT WATER BAR AND FELL Strain/Sprain Knee In Suit Thomas Quarles Devine, Millimet & Branch Open 2/14/2006 LENNON, JAMES Sex M Age 6 $10,000.00 $1,000.00 $0.00 $0.00 $0.00 $0.00 $11,000.00 075-008560 FELL FROM CHAIR Fracture/ Dislocation Thigh Open 1/20/2006 POMINVILLE, DOUGLA Sex M Age 51 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 075-008600 SKIER FELL AFTER CROSSING MARKED WATER BAR Fracture/ Dislocation Lower Leg 4/23/2007 Denied GL Loss Run Page 4 of 7 Monday, July 02, 2007 The information contained in this loss run is based solely on the incident reports, claim notifications and related information reported to Willis by the insured or the insured's broker. This loss run is being provided for general informational purposes only. Cannon Mountain Ski Area Report Years: 50 Date Acquired: 11/14/2003 Deductible / SIR Accident Date Claimant Name Loss Expense Loss Expense Paid by Owed by Total AIG Claim No Description of Loss Reserve Reserve Paid Paid Insured Insured Incurred Injury In Suit / Attorney Name / Defense Fir Date Closed 1-Nov-2005 to 1-Nov-2006 Policy GLA6261412 DED/SIR $1,000 / $60,000 Policy Totals $12,500.00 $26,000.00 $0.00 $5,405.91 $1,000.00 $0.00 $38,500.00 Precautionary Reserves $0.00 Total Incurred minus Deductible/SIR Paid by Insur $37,500.00 Insured's Additional DED/SIR Exposure $0.00 Potential Total Net Incurred $38,500.00 Insured's Total DED/SIR Exposure $0.00 GL Loss Run Page 5 of 7 Monday, July 02, 2007 The information contained in this loss run is based solely on the incident reports, claim notifications and related information reported to Willis by the insured or the insured's broker. This loss run is being provided for general informational purposes only. Cannon Mountain Ski Area Report Years: 50 Date Acquired: 11/14/2003 Deductible / SIR Accident Date Claimant Name Loss Expense Loss Expense Paid by Owed by Total AIG Claim No Description of Loss Reserve Reserve Paid Paid Insured Insured Incurred Injury In Suit / Attorney Name / Defense Fir Date Closed 1-Nov-2006 to 1-Nov-2007 Policy GLA2221890 DED/SIR $1,000 / $60,000 3/25/2007 SULLIVAN, JOHN Sex M Age 38 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 075-008859 CLT ON SPOOKIE NOIVE TRAIL. LEFT TRAIL AND WENT HEAD FIRST INTO TREES AND WOODS Precautionary Death Head Open 1-Nov-2006 to 1-Nov-2007 Policy GLA2221890 DED/SIR $1,000 / $60,000 Policy Totals $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Precautionary Reserves $150,000.00 Total Incurred minus Deductible/SIR Paid by Insur $0.00 Insured's Additional DED/SIR Exposure $0.00 Potential Total Net Incurred $0.00 Insured's Total DED/SIR Exposure $1,000.00 GL Loss Run Page 6 of 7 Monday, July 02, 2007 The information contained in this loss run is based solely on the incident reports, claim notifications and related information reported to Willis by the insured or the insured's broker. This loss run is being provided for general informational purposes only. Cannon Mountain Ski Area Report Years: 50 Date Acquired: 11/14/2003 Deductible / SIR Accident Date Claimant Name Loss Expense Loss Expense Paid by Owed by Total AIG Claim No Description of Loss Reserve Reserve Paid Paid Insured Insured Incurred Injury In Suit / Attorney Name / Defense Fir Date Closed Cannon Mountain Ski Area Grand Total $177,500.00 $59,000.00 $0.00 $31,813.48 $2,000.00 $0.00 $86,500.00 Precautionary Reserves $150,000.00 Total Incurred minus Deductible/SIR Paid by Insure $84,500.00 Insured's Additional DED/SIR Exposure $0.00 Potential Total Net Incurred $86,500.00 Insured's Total DED/SIR Exposure $2,000.00 GL Loss Run Page 7 of 7 Monday, July 02, 2007 The information contained in this loss run is based solely on the incident reports, claim notifications and related information reported to Willis by the insured or the insured's broker. This loss run is being provided for general informational purposes only.
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