Venture Crew # 321 By-Laws
I. Venturing Oath
As a Venturer, I promise to do my duty to God and help strengthen America, to help others, and
to seek truth, fairness, and adventure in our world.
II. Venturing Code
As a Venturer, I believe that America's strength lies in our trust of God and in the courage,
strength, and traditions of our people. I will, therefore, be faithful in my religious duties and will
maintain a personal sense of honor in my own life. I will treasure my American heritage and will
do all I can to preserve and enrich it. I will recognize the dignity and worth of all humanity and
will use fair play and goodwill in my daily life. I will acquire the Venturing attitude that seeks
the truth in all things and adventure on the frontiers of our changing world.
III. Crew Purpose
To help guide Youth toward career, lifetime, and leadership goals.
IV. Crew Mission
To serve others by helping to instill values of good character, participation, citizenship and
personal fitness in young people and in other ways prepare them to make ethical choices in their
lifetimes for achieving their full potential.
1. Membership shall be open to all young adults who live in the surrounding area, or if
away attending college, who have family members living in the surrounding area, be
at least 14 years of age and have completed the eighth grade or are at least 15 years
of age, and are not yet 21 years of age. A Venturer who turns 21 during a chartered
year has the option of remaining registered youth for the duration of the charter year.
If a youth turns 21 during a charter year and desires to be reregistered as an adult
leader that scouter will be responsible for the additional registration fee. No
perspective member shall be disqualified because of race, color, creed, or sex. All
members must be registered as Ventures or Scouters and agree to the crew code and
bylaws. Each member must submit to the Crew a signed last page of the By-laws
before their first activity. If a male between the ages of 14 and 16 wishes to join the
crew he will also be encouraged to join a troop and be active in said troop. A male
new to scouting will be benefited more by a troop experience in conjunction with a
crew experience than just venturing alone. Venturing is considered a high Adventure
unit. Having a scouting foundation will make this a better experience.
2. Adult membership is made up of adults directly involved in the operations of the
crew and registered with the Boy Scouts of America.
3. Members are encouraged to seek the Ranger Award in addition to their BSA Eagle
Scout award or GSA Gold award through a BSA or GSA troop. Male members may
only seek the Eagle Award through a troop.
1. Note: Boy Scouts who are First Class, Star or Life Rank are very strongly
encouraged to remain dually enrolled in a Boy Scout Troop since the best
resources for earning Eagle will be found in the Boy Scout Troop
environment. A Venturing Crew does not provide the same focus on earning
Eagle as the Boy Scout Troop.
2. Also, Eagle Scouts are encouraged to remain dually enrolled (as a youth until
18) with a Boy Scout Troop in order to provide leadership to junior Scouts
and to continue pursuing Eagle Palms.
3. A male youth who is working toward rank advancements will be able to use
venture and troop activities for a requirement for one unit or other. They are
not be able to use activities dually for a requirement with the exception of
certification. I.E. CPR certification may be used dually.
1. The elected officers shall be president, two vice presidents, secretary, and treasurer.
The president, with the approval of the adult Advisor, shall appoint activity chairs
and make other assignments as needed. The duties of the officers shall be as written
in the Venturing Leader Manual.
2. The normal term of office shall be for one year, coinciding with the unit charter, and
beginning on the first day of the charter year. Elections shall be held during the last
month of the charter year.
3. An election to fill a position that takes place during a charter year will still follow the
election guidelines put forth above.
4. No member shall serve more than two successive terms in the same office.
5. On the night of the election, any member desiring to serve as an officer shall so
inform the president and their name must be included on the ballot.
6. All voting shall be done by closed ballots.
7. Removal of an Officer from a position must have a 51% margin of a quorum by the
committee. Before a committee session is to be called, a legitimate reason must be
presented to the Advisor, Associate Advisor, and committee chair to ensure that a
removal is in the best interest of the scouting movement.
8. If a Venturer requests to be removed from a position early, a meeting with the
Advisor and president to discuss choice. If the advisor is not available the associate
advisor may stand in. No Venturer will be forced to hold a position.
9. Anyone can nominate anyone, including themselves, for any elected youth position,
as long as they do not turn 21 during their term of office.
1. The Advisor has the right to change the date.
2. The elections shall be by secret ballots.
3. The candidate must win by at least a 51% margin of a quorum.
4. On extreme cases the Advisor has the right to appoint officers.
III. Crew Business
1. Crew business will be conducted under the principles outlined in Robert's Rules of
Order. Voting on all issues will be by simple majority, with the exception of changes
or amendments to the bylaws, which will require a two-thirds vote of the total
membership. A quorum shall consist of one more than the majority of members
present for votes on routine business.
2. Crew business will be conducted under Open Forum and the Venturing Leaders
Manual. Voting on all issues will be by simple majority, with the exception of
changes or amendments to the bylaws, which will require a two-thirds vote of the
total membership. A quorum shall consist of one more than the majority of members
for vote on routine business.
IV. Officer Meetings
1. Crew Officers’ meetings time and place shall be held at the discretion and direction
of the Crew Officers, Advisor, and Adult Committee. [(This bylaw was change by
unanimous vote of the Crew on May 5th, 2008 and was originally the following)
Crew Officers' meetings will usually be held on the first Sunday of each month at
4:30 p.m. at the home of the Crew Advisor.]
2. Crew officers/Advisors meetings will be held at the discretion and direction of the
Crew President and Advisor.
V. Officer Details
1. The term of office shall be every six (6) months or when a vacancy occurs. Elections
will be held at the discretion and direction of the Crew Officers, Advisor, and Adult
Committee. [(This bylaw was change by unanimous vote of the Crew on May 7th,
2008 and was originally the following) The term of office shall be one year.
Elections will be held in December or when a vacancy occurs.]
2. The officers include: President, Vice President (Administration), Vice President
(Program), Secretary and other positions deemed necessary by crew officers and
3. The duties of these officers are outlined in the Venturing Leader Manual. The Crew
President, with the approval of the Advisors, may appoint other officers such as
Quartermaster and Website Manager, as applicable.
VI. Communications (website/newsletter)
1. The crew will publish a newsletter at least every other month, which shall include all
meeting dates and other information of interest to membership. The newsletter will
serve as the historical record of the crew.
2. The crew will develop and maintain a web site with the newsletter contents and other
pertinent information about the crew.
3. The crew will publish a policy manual, updated as necessary, listing the rules,
regulations, and procedures of the crew, and distribute it to all members.
4. The Crew will publish a monthly newsletter, which shall include all meeting dates
and other information of interest to the membership. The newsletter will also report
on, and evaluate, activities during the past month. The newsletter will serve as a
historical record of the post.
1. This bylaw was removed by unanimous vote of the Crew on May 5th, 2008
and was originally the following) Members are required to write monthly
articles for The Adventure.
2. The name of the Newsletter is “The Venturer Tribune.”(This bylaw was
change by unanimous vote of the Crew on May 5th, 2008 and was
originally the following) The name of the newsletter is The Adventure.
1. Registration will be $10 per year, payable during re-registration in January. Dues
cover additional medical insurance, and funds to cover most crew expenses. All crew
members for their first 6 (six) months have to pay $50 and thereafter dues will $30.
2. Money Earning Projects
1. All money-earning projects must be approved by a majority vote. Members
who do not participate in their share of projects are not entitled to benefits of
the funds earned the money earned will be put into a general fund.
2. All money-earning projects will be thoroughly explained to the Crew.
Money-earning projects will require a four-fifths (4/5) vote of the Officers to
be undertaken. Members who do not participate in a money-earning project
are not entitled to any benefits of the funds earned. All money-earning
projects must be approved by the Advisor and meet Charter Organization and
the Boy Scouts of America standards.
VIII. Rules or Regulations
1. Inappropriate Behavior. All crew members (youth and adult) shall maintain the
highest moral standards and avoid any appearance of inappropriate behavior. Such
behavior can have a negative impact on the dynamics of the crew and become a
detriment to the Venturing program. If a crew member believes that some form of
inappropriate behavior has occurred, he or she will bring it to the attention of the
Crew President or a crew advisor. If the president and crew advisor believe that a
minor infraction has occurred, the president, with the advisor present, will issue a
warning to the offender or offenders. If the advisor and the president feel that a
serious infraction has occurred, the advisor will notify the offender's parents, and
report the incident to the crew committee.
2. Co-ed Behavior
1. All crewmembers, youth and adult, will be cognizant of the fact that both
sexes are present for all functions. Co-ed behavior expectations include the
2. Use common sense
3. No fighting of any type
4. Be respectful and considerate of each other
5. No foul language or off-color jokes or comments at any time
6. No entering the domiciles (tents, dormitory rooms, etc.) of the opposite sex
unless there are 2 or more youth of each sex in attendance
7. Respect opposite gender nature calls in the backcountry ("males to the left,
females to the right")
8. No public display of affection at any crew activity (i.e. kissing, handholding,
9. No co-ed "buddies", unless it is three or more
10. As a minimum, the crew will abide by rules, regulations, and policies of the
Boy Scouts of America. Particular attention will pay to guidelines published
in Safe Guide to Scouting. The “buddy system” will be used at all times
when possible during Crew activities. Individuals desiring to tent or
commune alone for a temporary period must do so within easy sight and
sound of the Crew and with the knowledge of the Crew, Activity or Adult
leader present at the time. Gear will be searched when necessary to insure the
safety of the crew and its members.
11. More stringent rules, regulations, or policies can be adopted by a majority
vote of the membership and approval of the committee.
1. Participation in the crew is voluntary and can be terminated at any time by the
participant. No refund of registration cost, dues, or other administration fees will be
made. Disagreements with crew policies and decisions will be conducted
democratically and/or by election of officers. Removal of a participant in the crew
must be voted on by the committee and the final decision to be approved by both the
advisor and committee chair. To ensure fairness for all venturers before such a vote
can take place a meeting with the president and advisor must take place first and
foremost to ensure a Venturer is not being removed do to illegitimate reasons. If a
Venturer is found to be in gross negligence of "The Guide to Safe Scouting" he or
she can be removed immediately and temporally until a full investigation into the
situation is concluded.
X. Attendance Expectations
1. Crewmembers are encouraged to attend meetings. Crew members are also
encouraged to participate in all Venturing events from activities and to take
leadership positions (such as, activity chairs appointed by the Vice President for
Program in the planning of such events. Money that is paid up front to participate in
an activity is usually not refundable after it has been committed.
XI. Dress code
1. Members should wear either their Crew dress uniform (official green Venturing shirt
and charcoal pants/shorts or similar unadorned black pants) or a scouting activity
shirt (scout t-shirt and pants as above) to meetings. Dress uniforms must be worn at
the following functions:
1. Training Activities
2. Boards of Review or Courts of Honor
3. Traveling on a planned Crew activity
4. Parents Meetings
5. District / Council Venturing/Scouting Events
2. Other uniforming and gear may be substituted where appropriate for safety or health
reasons during high adventure activities such as caving, rock climbing, rafting, etc.
Unnecessary body adornment or clothing such as rings, necklaces, belts or loose
fitting garments should be avoided during such activities.
XII. youth drivers
1. Ventures who have a valid driver’s license (not a learner's permit or equivalent) and
meet the following criteria are permitted to drive passengers to or from a Crew
meeting providing the following requirements have been met:
1. At least 17 years old.
2. Have 6 months driving experience.
3. Have not been in an accident for one year (12 months).
4. Have not received any violations.
5. Parental permission to drive and have parental permission from parents of the
6. Proof of insurance
7. Of insurance coverage at tour permit required level.
8. Under special circumstances, licensed drivers between 18 and 21 may
transport passengers to activities other than biweekly (weekly) meetings with
approval of an Advisor and parents of both parties. All transportation will be
accomplished in accordance with BSA travel and tour permit guidelines,
including appropriate levels of insurance.
XIII. drug alcohol tobacco use
1. Crew members shall not use alcohol, tobacco products, illicit drugs, and drug
paraphernalia during any Venturing activities. As Ventures, we pledge together to
recognize the dignity and worth of all humanity. Therefore, we strongly encourage
each other and our friends to live a drug, alcohol and tobacco free life, both in and
out of Scouting.
XIV. amendments or changes to bylaws
1. Changes to the Bylaws will require two-thirds votes of the total number of officer in
representation of the Crew members. A quorum shall consist of one more than the
majority of members for votes on routine business. [(This bylaw was change by
unanimous vote of the Crew on April 18th, 2008 and was originally was the
following)Changes to the Bylaws will require a two-thirds vote of the total
membership in the Crew. A quorum shall consist of one more than the majority of
members for votes on routine business.]
2. Changes by the Adult Committee are only in direct relation of National
Standards and The guide to Safe Scouting.
3. The Bylaws may also be changed by a simple majority vote by the Crew Committee.
4. Any crew member may suggest changes or amendments to these bylaws. All
suggestions will be discussed and approved with a 2/3 majority of a quorum.
5. A decision made by the committee can be overridden by the committee chair, if he or
she shows good reason that the decision does not instill the values of scouting or goes
against the guidelines set forth by national standards.
XV. advancement, eagle advancement
1. Eagle Scout (We encourage Scouts to earn their Eagle within their Troop, even while
being active with our Crew!)
1. Arts and Hobbies
3. Seas Scout
5. Youth Ministries
6. Gold Award
7. Silver Award
8. Leadership Award
9. Ranger Award
XVI. size limitations
1. The number of registered youth Ventures will be limited to the availability of space
at the meeting place and sufficient leadership. If we are unfortunately not able to
receive any more ventures we will assist in the finding another available crew.
XVII. possible friend attendance
1. Friends are permitted to attend all Venture Crew Activities provided they attend the
minimum number of meetings and training events set by the Activity Committee for
the specific activity or the Officers. Friends must have a permission slip, pay the cost
of the event plus 5% and have other appropriate prerequisites for the event. Certain
events will be closed to friends due to insurance conflicts.
XVIII. sleeping quarters
1. All sleeping quarters must be single sex and age appropriate.
1. Venturing members may drive to events as long as they are applicable by BSA
standards featured on the Tour Permit. All travel to a Venturing event will be under
the leadership of an adult (at least 21 years of age) tour leader. All drivers must be at
least 16 years old. Have had at least six months driving experience (learner's permit
experience not counted) have not been in an accident. Have not received any
violations. Have written parental permission to drive. Have written parental
permission from parents of the passengers.
XX. Personal Display of Affection
1. Public displays of affection are strictly prohibited. No ifs, ands, or buts.
By signing here, you are stating that you have read and agreed to all of the Bylaws of Crew #321.