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									                                                                                                                 ACTION PLAN 2012/2013



Table of Contents
PLAN OF ACTION ..................................................................................................................................................................... 3
ONGOING ACTIVITIES ........................................................................................................................................................... 3
THE A.S.A BUDGETFOR THE FINANCIAL YEAR 2012/2013 ................................................................................. 4
    THE A.S.A CONFEDERATION CUP BUDGET ............................................................................................................. 4
    TAP BUDGET......................................................................................................................................................................... 5
    A.S.A CHALLENGE LEAGUE BUDGET ......................................................................................................................... 5
    FIRST YEARS ORIENTATION ......................................................................................................................................... 6
    A.S.A 45TH BIRTHDAY BUDGET ..................................................................................................................................... 6
    INTERCLASS SPORTS COMPETITION ........................................................................................................................ 7
    WHO'S SMARTER NOW? A.S.A EDITION ................................................................................................................... 7
   EAST AFRICAN BUSINESS FORUM…………………………….…………………………………………………………..….9

    ANNUAL COCKTAIL ........................................................................................................................................................... 9
    THE ASA ANNUAL DINNER .......................................................................................................................................... 10
    THE ANNUAL STUDENT ACCOUNTANT MAGAZINE BUDGET ...................................................................... 11
BUSINESS PROPOSAL COMPETITION………………………………………………………………………..…….......…….12
MOCK INTERVIEW………………………………………………………………………………………………..…………………..12
EXECUTIVE BOARD .............................................................................................................................................................. 13
COMPOSITION OF COMMITTEES.................................................................................................................................... 14
COMMITTEES .......................................................................................................................................................................... 16
    SPECIFIC ROLES OF COMMITTEES ........................................................................................................................... 16
        Seminars and Symposiums Committee .............................................................................................................. 16
        Finance and Investments Committee .................................................................................................................. 16
        Alumni and External Affiliations ........................................................................................................................... 16
        Human Resource Committee .................................................................................................................................. 16
        Education, Research and IT Committee.............................................................................................................. 16
        Publicity, Sports and Entertainment Committee ............................................................................................ 17
        Editorial Board .............................................................................................................................................................. 17
CHALLENGES........................................................................................................................................................................... 17    1
CONCLUSION ........................................................................................................................................................................... 18




                                                                                                                                A.S.A | Instilling Professionalism
                                                                     ACTION PLAN 2012/2013

PREFACE

The Accounting Students Association herein referred to as ASA, is a professional association of undergraduate
students of the University of Nairobi, School of Business, interested in proficiency in accounting.


VISION
To be a leading students’ association recognized for creating, instilling and promoting professionalism in
accountancy.


MISSION
To instill professionalism and promote interaction among students, professional firms, industrial and corporate
enterprises in order to foster a broad understanding of what accounting is concerned with and to reconcile this
with the academic pursuits of the members.


MOTTO
‘Instilling professionalism’


BANKERS
Barclays Bank of Kenya Limited
Queensway Branch
Account Name: UoN Accounting Students Association
Account No: 03-094-8245558


PATRON
Prof. N.D. Nzomo
Ed.D, FCPA (K); FKIB. B.A. (Hon) Economics; M.B.A
Accounting; M.A. Education; Ed.D. Accounting


AUDITORS
PKF KENYA




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                                                                              A.S.A | Instilling Professionalism
                                                                   ACTION PLAN 2012/2013




PLAN OF ACTION
In pursuit of ASA’s vision and mission, the Executive in consultation with the committee heads and
coordinators have set out to accomplish the following activities during the 2012/2013 academic year.
         ACTIVITY                                                  DATE
    1.   A.S.A Confederation Cup                                            22nd June 2012
    2.   Environment Day                                                 21st July 2012
    3.   Taking Accounting to the People                               20th-25th August 2012
    4.   First years’ orientation/First years’ breakfast            8th October 2012
    5.   Entrepreneurship workshop                                     18th October 2012
    6.   A.S.A Challenge League                                           25th Oct-8th November 2012
    7.   Who’s Smarter Now?-ASA Edition                                      22nd November 2012
    8.   A.S.A 45th Birthday                                              17th January 2013
    9.   Inter-class sports                                              26th January 2013
    10. East African Business Forum                                 21st & 22nd February 2013
    11. Annual Cocktail                                             22nd February 2013
    12. Elections                                                   22nd March 2013
    13. Annual Dinner                                               12th April 2013
    14. A.G.M                                                       18th April 2013
    15. Boards of Advisors meeting                                 26th April 2013
    16. Business Proposal Competition



ONGOING ACTIVITIES
    1.   Membership Recruitments
    2.   Monthly contact talks
    3.   Interview models/mock interviews
    4.   Industrial visits




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                                                                            A.S.A | Instilling Professionalism
                                                    ACTION PLAN 2012/2013

THE A.S.A BUDGET FOR THE FINANCIAL YEAR 2012/2013
Our key activities this year are:

    a)   Taking Accounting to the People (T.A.P)
    b)   The 5thAnnual East Africa Business Forum
    c)   Who’s smarter now?- the ASA edition
    d)   The Annual Dinner.


 BUDGET SUMMARY
 Activity
 ACTIVITY                                                         EXPENDITURE
 A.S.A CONFEDERATION CUP                                                             40,000
 ENVIRONMENTAL DAY                                                                   25,000
 TAKING ACCOUNTING TO THE PEOPLE                                                  1,000,000
 WHO'S SMARTER NOW? A.S.A EDITION                                                    44,000
 FIRST YEARS’ ORIENTATION/BREAKFAST                                                  23,000
 ENTREPRENUERSHIP WORKSHOP                                                          105,500
 A.S.A CHALLENGE LEAGUE                                                              60,000
 INTERCLASS SPORTS COMPETITION                                                       20,000
         TH
 ASA 45 BIRTHDAY                                                                    125,000
 EAST AFRICAN BUSINESS FORUM                                                        700,000
 A.S.A ANNUAL DINNER                                                                610,000
 ANNUAL COCKTAIL                                                                    215,000
 THE ASA INSIGHT                                                                     18,000
 THE STUDENT ACCOUNTANT                                                             258,000
 THE INFORMANT                                                                       18,000
 TOTAL                                                                            3,261,500


THE A.S.CONFEDERATION CUP BUDGET
 Trophies                                                                         20,000
 Hire of P.A system                                                                3,000
 Publicity                                                                         2,000
 Refreshments                                                                     10,000
 Certificates                                                                      5,000
                                                                                              4
 TOTAL                                                                            40,000
 FINANCED BY
 Donations from sponsors                                                          40,000


                                                        A.S.A | Instilling Professionalism
                                                                      ACTION PLAN 2012/2013

TAP BUDGET
This is an ongoing activity for A.S.A which is part of our social responsibility. The research will be aimed at
advising on need for accounting, auditing, insurance, banking, saving and marketing, all these aimed at
improving their businesses in areas such as productivity, profitability, efficiency and effectiveness. It will be
undertaken through various activities such as door to door approach, seminars, road shows and exhibitions of
various products and services offered by our sponsors.

                                                         NO OF
                                                         STUDENTS        COST                                  TOTAL
Communications (Airtime) (50 students @200)                        50           200                           10,000
Accommodation (50 students @3000 each)                             50        3000                           150,000
Transport                                                                                                     30,000
Food and drinks                                                                                             115,000
Allowances (50students@ 2000 each)                                 50        2000                           100,000
Specially labeled Polo shirts (75@ 600 each)                       75           600                           45,000
Statistical analysis and reporting                                                                            20,000
Follow up and supervision                                                                                     30,000
Participants (1000*500)                                          1000           500                         500,000
                                                                                                          1,000,000
Financed by
ASA kitty                                                                                                     50,000
Corporate Sponsors                                                                                          950,000
                                                                                                          1,000,000




 A.S.A CHALLENGE LEAGUE BUDGET
 AWARDS
 Champions                                                                                                    15,000
 1st runners up                                                                                               10,000
 2nd runners up                                                                                                5,000
 Refreshments                                                                                                 10,000
 Certificates                                                                                                  8,000
 Public address system& commentators                                                                           3,000
 Referees                                                                                                      9,000
 Total                                                                                                        60,000
 Financed by
 Corporate Sponsors                                                                                           50,000
 Sale of A.S.A merchandise                                                                                    10,000   5
 Total                                                                                                        60,000




                                                                                A.S.A | Instilling Professionalism
                                              ACTION PLAN 2012/2013



FIRST YEARS ORIENTATION

Income
Corporate sponsors                                                            23,000
TOTAL                                                                         23,000
Expenses
Transport and communication                                                    1,200
Appreciations                                                                  5,000
Refreshments                                                                   6,000
ASA fun night expenses                                                         1,500
PA system                                                                        800
Breakfast                                                                      8,500
TOTAL                                                                         23,000




A.S.A 45TH BIRTHDAY BUDGET
Celebration cake                                                               50000
Payments to host comedians and other guests                                    40000
Decor                                                                          10000
Refreshments                                                                   10000
Hire of P.A                                                                     5000
Transport/communication                                                         5000
Publicity                                                                       5000
Total                                                                         125000
Financed by
ASA kitty                                                                      30000
Corporate sponsors                                                             95000
Total                                                                         125000




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                                                  A.S.A | Instilling Professionalism
                                                                   ACTION PLAN 2012/2013

INTERCLASS SPORTS COMPETITION

 Inter-Class Sports competition                                                                                   Kshs
 Incomes
 A.S.A Kitty                                                                                                      5,000
 Donation for ASA sports day                                                                                     15,000
  Total                                                                                                          20,000
 Expenses
 Printing Certificates                                                                                            2,000
 Hire of P.A system                                                                                               2,000
 Publicity                                                                                                        1,000
 Prizes                                                                                                           7,000
 Refreshments                                                                                                     8,000
 Total                                                                                                           20,000


WHO'S SMARTER NOW? A.S.A EDITION
This edition is one of the powerful testimonies of the association’s commitment to the advancement of
members’ talent through its support for education as well as its social and community initiatives. The
edition involves a fast-paced quiz program and questions cover a wide range of topics including: History,
Science, African culture, Geography, literature, Music and current affairs.

                                                                                                          Shs
Tokens for winners
First                                                                                                  5,000
Second                                                                                                 3,000
Third                                                                                                  2,000
T shirts                                  50@300                                                      15,000
Raffle booklets                                                                                        1,000
Public address system                                                                                  2,000
Publicity                                                                                              1,000
Refreshments                                                                                          13,000
Miscellaneous expenditure (1)                                                                          2,000
Total                                                                                                 44,000
Financed by
Raffle tickets                                                                                         8,000
ASA kitty                                                                                              6,000
Corporate Sponsors                                                                                    30,000
Total                                                                                                 44,000


Note 1: Miscellaneous Expenses include transport and communication costs.

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                                                                            A.S.A | Instilling Professionalism
                                         ACTION PLAN 2012/2013

ENTREPRENUERSHIP WORKSHOP BUDGET

Expenditure
Meals for guests               20@500                                  10,000
refreshments
            Students           450@30                                  13,500
                Guests         20@50                                    1,000
Tokens for guest speakers                                              20,000
Certificates to participants                                           30,000
Hire of P.A system                                                     20,000
Printing & stationary                                                   9,000
miscellaneous                                                           2,000
Total                                                                 105,500
Financed by
Students contributions         400@100                                  40000
ASA kitty                                                               30000
Corporate sponsors                                                      35500
Total                                                                 105,500




ENVIRONMENTAL DAY BUDGET

EXPENDITURE
Tree seedlings                                                         10,000
Installation of ASA dustbins                                            5,000
Hire of P.A system                                                      2,000
Refreshments                                                            5,000
Lunch for guests                                                        3,000
Total                                                                  25,000
Financed by
ASA kitty                                                               5,000
Corporate sponsors                                                     20,000
Total                                                                  25,000




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                                             A.S.A | Instilling Professionalism
                                                                 ACTION PLAN 2012/2013

5TH ANNUAL EAST AFRICAN BUSINESS FORUM

Expenditure
Meals for participants                         300@500 for 2 days                                 300,000
Meals for guests                               20@300                                               6,000
Refreshments
            Students                           450@30 for 2 days                                   24,000
            Guests                             20@50                                                1,000
Transport and communication                                                                        60,000
Accommodation charges                                                                             225,000
Tokens for guest speakers                                                                          20,000
Certificates for participants                                                                      30,000
Hire of P.A system                                                                                 20,000
Printing and stationery                                                                             9,000
Miscellaneous                                                                                       5,000
Total                                                                                             700,000
Financed by
Students’ contributions                        500@100                                             50,000
ASA kitty                                                                                          50,000
Corporate sponsors                                                                                600,000
Total                                                                                             700,000




 ANNUAL COCKTAIL
 Expenditure                                                                                Shs
 Meals & biting                                                                                               80,000
 Soft drinks 100@450                                                                                          45,000
 Hard drinks 50@450                                                                                           22,500
 Transport                                                                                                    30,000
 Venue charge                                                                                                 30,000
 Miscellaneous (1)                                                                                         7,500
 Total                                                                                                   215,000
 Financed by
 Students 100@400                                                                                             40,000
 Alumni                                                         50@1,000                                      50,000
 Corporate sponsors                                                                                      125,000 9
 Total                                                                                                   215,000


Note 1: Miscellaneous expenses include communication, printing and stationery expenses.

                                                                         A.S.A | Instilling Professionalism
                                                                         ACTION PLAN 2012/2013

THE ASA ANNUAL DINNER
 Expenditure                                                                                                             Shs
 Venue                                                                                                                40,000
 Meals                                       200@1800                                                                360,000
 Soft drinks                                 150@450                                                                  67,500
 Hard drinks s                               50@450                                                                   22,500
 Transportation of students to venue                                                                                  25,000
 Entertainment                                                                                                        25,000
 Tokens for guest speakers                                                                                            25,000
 Miscellaneous (1)                                                                                                    30,000
 Cake                                                                                                                 15,000
 Total                                                                                                               610,000
 Financed by
 Students                                    180@600                                                                  72,000
 Alumni                                      80@2500                                                                 200,000
 Raffles                                     500@20                                                                   10,000
 Corporate Sponsors                                                                                                  328,000
 Total                                                                                                               610,000


THE ASA INSIGHT BUDGET

This is a monthly publication whose aim is to publicize ASA by providing an insight into the activities of ASA. It
captures all the major activities of each of the seven committees.

Number of issues for 2012/2013                                                                                       12
Number of copies per issue                                                                                          100
Cost of each copy                                                                                                Ksh 15
Total expenditure                                                                                                18,000
Financed by
ASA kitty                                                                                                         3,000
Corporate sponsors                                                                                               15,000
Total                                                                                                            18,000




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                                                                                   A.S.A | Instilling Professionalism
                                                                        ACTION PLAN 2012/2013

THE INFORMANT BUDGET

The magazine is produced once in the year. It’s main aim is to welcome the first years and sell to them the
activities of ASA as well as empowering them to be active members of ASA. This year’s publication is scheduled to
be out in September.

Income
Advertisements                                                                                               120,000
Total                                                                                                        120,000
Expenditure
Production costs                                                                                             105,000
Miscellaneous(1)                                                                                              15,000
Total                                                                                                        120,000


Note 1; miscellaneous expenses comprise of printing, typesetting, publicity, transport and communication.



THE ANNUAL STUDENT ACCOUNTANT MAGAZINE BUDGET
The student accountant is an informative Issue that is produced once in a year, due at the date of our annual
dinner. It’s usually very informative and enriching to the student accountant since it addresses diverse issues,
keeping up the student up to speed with the dynamic world.

This year, we intend to produce three issues due quarterly. We therefore intend to seek more corporate
sponsorship, articles and advertisements.

 THE STUDENT ACCOUNTANT BUDGET
 Income                                                                              Shs
 Advertisements                                                                                      240,000
 Sales (400@45/=) (1)                                                                                  18,000
 Total                                                                                               258,400


 Expenditure
 Production costs                                                                                    220,000
 Miscellaneous (2)                                                                                     20,000
 Surplus                                                                                               18,000
 Total                                                                                               258,000


Note:

    1.   Sales relate to 400 issues @ sh.45 hence 18,000.                                                              11
    2.   Miscellaneous expenses comprise of printing, typesetting, publicity, transport and communication
         expenses.




                                                                                 A.S.A | Instilling Professionalism
                                                                        ACTION PLAN 2012/2013

BUSINESS PROPOSAL COMPETITION
It will aim at exposing students to creative and logical thinking; encourage their talents in developing
innovative business solutions and products. The aim of this activity is three fold: firstly to facilitate participants
with an opportunity to showcase their talents in creative and analytical thinking. Secondly to provide them
with a stepping stone for furtherance of the educational and career prospects; and lastly to harness the unique
resources that A.S.A in association with U.O.N and its communities offer. The competition involves choosing
between two tracks, either the business venture track or the social venture track for enterprises with an
explicitly social agenda.


MOCK INTERVIEW
Is an emulation of an interview used for training purposes. The interview tries to resemble a real interview as
close as possible and provides to train our members i.e. students to handle actual employment interviews.

Our aim is to expose them to the real world scenario existing in the corporate world.




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                                                                                  A.S.A | Instilling Professionalism
                                                               ACTION PLAN 2012/2013

EXECUTIVE BOARD
Working cohesively as a team the executive board is responsible for the overall management and effective
administration of ASA. By way of elections held on 23rd March 2012, the following were elected to the
executive board of the association for the year 2012/2013.


CHAIRPERSON
BOSIRE DENNIS KINARA


SECRETARY GENERAL
KIPROP GILBERT


ORGANIZING SECRETARY
ATOGOH MICHAEL


FINANCE SECRETARY
MUTHUI PATRICK


PUBLICITY SECRETARY
AKOKO ELIZABETH


INTERNAL AUDITORS
AUDITOR
MOKUA HARON


ASSISTANT AUDITOR
OTIENO ALFRED




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                                                                        A.S.A | Instilling Professionalism
                                                                 ACTION PLAN 2012/2013

COMPOSITION OF COMMITTEES
Constitution of the committees was done by way of invitation of applications from interested members and
selection done on the basis of previous participation in ASA activities, professional achievements and the
general pleasantry of character. Every committee is led by a head and coordinator. The following were
selected as committee heads and coordinators:


COMMITTEE HEADS AND COORDINATORS
ALUMNI AND EXTERNAL AFFILIATIONS
HEAD:                   WANJIKU LUCY
COORDINATOR:                     BULUMA PHILIP


FINANCE AND INVESTMENTS
HEAD:                   IGUKU SAMUEL
COORDINATOR:                     ONGAGA HILDAH
COORDINATOR:                     KAZUNGU MICHAZEL


SEMINARS AND SYMPOSIUMS
HEAD:                   OTIENO EZEKIEL
COORDINATOR:                     TONUI FAITH


PUBLICITY, SPORTS AND ENTERTAINMENT
HEAD:                   SAITOTI DENNIS
COORDINATOR:                     MWANGI JOSEPH


EDUCATION, RESEARCH AND IT
HEAD:                   KIPTOO HESBON
COORDINATOR:                     NDIRANGU BENSON
COORDINATOR:            AKELO PATRICK


HUMAN RESOURCE
HEAD:                   WANJALA PERIS
COORDINATOR:                     KUSULE LEONARD



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                                                                         A.S.A | Instilling Professionalism
                                                                   ACTION PLAN 2012/2013

COMPOSITION OF THE EDITORIAL BOARD
The Editorial board is the composed of the members listed below. They were selected after inviting
applications and vetting the applicants.


CHIEF EDITOR
ALUSHULA PATRICK


ASSOCIATE EDITORS
ODHIAMBO BILL
LUSINA FRANKLIN


ADVERTISEMENTS MANAGER
ROSA VIOLET


PRODUCTION MANAGER
OJIGO FREDRICK


SALES AND DISTRIBUTION MANAGER
NKATHA FAITH




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                                                                            A.S.A | Instilling Professionalism
                                                                      ACTION PLAN 2012/2013

COMMITTEES
In order to enhance the efficiency of the executive in execution of its duties and due to the desire to optimize
on the participation of the members, the executive found it plausible to set up committees to handle specified
functions of ASA.


SPECIFIC ROLES OF COMMITTEES
Seminars and Symposiums Committee
The responsibility of planning and organizing seminars, contact talks, conferences, workshops and
symposiums with the objective of discussing concepts, principles, ideas, changes and developments in the
business and corporate domain shall vest with this committee. Through liaison with our corporate partners the
committee shall undertake to ensure ASA’s participation in their events of similar kind and objectives.

Finance and Investments Committee
This shall be charged with the responsibility of coming up with innovative ways of generating funds for the
association. Such ways include but are not limited to; designing and marketing ASA wear, shopping bags, key
holders, diaries and pencil pouches. Writing of proposals to funding partners shall also vest with this
committee.

Alumni and External Affiliations
The committee shall be responsible for creating an active rapport between ASA and other stakeholders
especially the alumni and the corporate partners. It shall also be in charge of all programs whose intention is to
improve and contribute to the development of the society as well as instilling a sense of social responsibility
and business ethics in members.

Human Resource Committee
This committee will be responsible for providing opportunities for interaction between members and
employers. It will also be within its duties to help members in bridging the lacuna between the theoretical
concepts and principles learned in class and the practical applications.

Education, Research and IT Committee
The duty of this committee shall be chiefly to carry out research on accountancy, audit, taxation and other
fields relevant to the Kenyan economy. It shall also closely monitor and document developments in the above
areas and report the findings to members. Maintenance of the ASA website shall be the duty of this committee.
It shall also make recommendations deemed necessary to accounting related bodies (ICPAK and KASNEB)
on what are market expectations from professional accountants. It shall also update members on the emerging
trends in the field of information and technology.

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                                                                               A.S.A | Instilling Professionalism
                                                                    ACTION PLAN 2012/2013

Publicity, Sports and Entertainment Committee
The main duty of this committee is publicizing ASA. It is important for members of ASA to participate in
recreational activities as a way of appreciating talent, improving tolerance for one another and breaking
boredom from the otherwise irksome duty of study. In light of the above it shall be the duty of this committee
to organize and hold sports and entertainment activities.

Editorial Board
Expressly recognized by the constitution, the editorial board is a special committee. Dissemination of
information and promotion of informed discourses on matters of public policy is an integral objective of ASA.
The editorial board shall be responsible for production and distribution of the association’s publications.
Identification and nurturing of the talent and culture of writing will also fall within the jurisdiction of this
board. It will also undertake to produce the tri-annual Student Accountant, which will include the
association’s schedule of activities and articles from both members and corporate partners. The board shall
also produce the Informant once in a semester,           through which members shall be informed on the
developments of the association.



CHALLENGES
Attainment of the above plan of action will not be an easy sail. There are several hiccups that ASA has
encountered in the past and anticipate to encounter this year. These bottlenecks include:

    1.   Strict University regulations concerning the use of its facilities especially the bus. The university’s
         pecuniary support for professional association has also plummeted in the recent past.
    2.   Raising funds to meet the costs of the events set forth in the plan of action for the year 2012/2013
         especially with the current economic meltdown.
    3.   Poor turnout by invited professional guests in seminars and the annual dinner.
    4.   Engaging in internship programs with industrial and commercial enterprises due to the current
         economic difficulty.
    5.   Lack of an ASA office for centralization of comminication where members can easily access all
         information about the ASA events and safe custody of ASA property and assets.
    6.   Some clauses in the ASA constitution are not clear and therefore need to be ammended so as to be in
         line with the new Kenyan constitution.




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                                                                             A.S.A | Instilling Professionalism
                                                                       ACTION PLAN 2012/2013

CONCLUSION
The assignment of specific duties to committees does not make them independent units. Cordial cooperation
will be vital in the attainment of the association’s aims for the common good of the members.

As a result any other event that may arise, incidental to the realization of the ASA objective, as long as it is
humanly possible and within the confines of economic reasonableness, may be considered by the executive
board and subsequently delegated to any of the committees.

As an association we are pretty aware of the cosmic task ahead. However we believe if the commitment,
agility and diligence of all the stakeholders are optimized, then we shall attain our objectives.




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                                                                                A.S.A | Instilling Professionalism

								
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