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R EFERENCES WHY REFERENCES ARE IMPORTANT  References confirm and reinforce your personal and professional strengths What someone says  Referrals give instant credibility b

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R EFERENCES WHY REFERENCES ARE IMPORTANT  References confirm and reinforce your personal and professional strengths What someone says  Referrals give instant credibility b Powered By Docstoc
					R
EFERENCES


WHY REFERENCES ARE IMPORTANT
 References confirm and reinforce your personal and professional strengths.                   What someone says
 Referrals give instant credibility because people do not want to attach their name          about you has a much
                                                                                             greater impact than what
  to a bad candidate.                                                                         you say about yourself.
 References are particularly important if you were terminated from your most
  recent position.
 References can’t get you a job (or into a graduate program), but poorly chosen
  references can cost you a job (or graduate program) if not properly groomed.

IMPORTANT CONSIDERATIONS REGARDING REFERENCES
 Make sure references have a different surname than you.
 Always seek permission from references before listing them on an application, reference list, or resume.
 Reassure the references you will not abuse the use of their names.
 Make sure an employer is interested in you before you give him/her your references’ contact information. If
   references are called too many times they can become apathetic, less enthusiastic, and annoyed.
 Make sure your references work where they can receive calls during business hours and can privately tell about
   you.
 Give your references a copy of your resume for their personal file.
 Send a letter expressing appreciation for being a reference that includes a one-page summary that concentrates on
   your positive character traits, job-related skills, accomplishments, and reasons for leaving positions (if applicable).
 Tell the reference the types of positions (or graduate programs) you are seeking and ask for referrals.
 Advise references any time you give out their names. Tell the references who will be calling, the nature of the
   position, your qualifications, any special areas of employer interest or concern. This allows the references to tailor
   their recommendation toward the specific job position.
 Ask the references to notify you when they are contacted.
 Advise and thank all references when you accept a new position

REFERENCE LETTERS
 I believe it is the responsibility of faculty members to be available to write letters for students.
 However, I also believe it is their responsibility to be honest when composing the letter. So, if you received a good
   grade in the class, but you came in late every class, then expect the letter to represent both characteristics.
 If you know you will be requesting a reference letter from specific faculty members, then you should stop by their
   offices so they can get to know you better. This will allow them to customize their letters with information beyond
   your class performance.
 You should always give your references at least two weeks to prepare a letter for you.
 Tell your references the deadline when you need the letters. Personally, I would tell them the letters are due earlier
   than they really are.
 Remember that writing the letter for you is not as important to them as it is to you. Hence, you need to make the
   process as easy as possible for your references. You should give them the following: Resume, Transcript, type of
   position/graduate program you are applying, what semester you had the faculty member for class and what grade
   you received, any other relevant information (e.g., helped with research, with grading, advising).

REFERENCE LETTER(S) FROM ME
 Once I write a letter for you, I will keep the letter on my computer for future reference. Also, I will customize the
   letter to each organization or graduate program.
 I will also write a more generic letter (if requested) for your career portfolio or if you are including reference
   letters in a shotgun approach (i.e., mailing out lots of cover letters, resumes, and reference letters to prospective
   employers).
 I require the form on the following pages to be filled out before I will write your letters.
REFERENCE LETTERS FOR JOBS
 Provide a copy of your resume.
 Provide a copy of your transcript(s).
 Complete the table and three questions below. Just delete the examples and type in your own information.
 For letters that need to be mailed, provide addresses on peel-off labels.

    Position Title                        Address                     Deadline      Delivery                                  Additional Comments
                          Jane Smith, MSW
                                                                                                    Requires the candidate to be fluent in Spanish, which I am.
Child Placement           Director                                                   Mail to
                                                                      12/01/07                      Wants a person with experience working with adolescents. I was a high
Coordinator               Youth & Family Services                                  organization
                                                                                                    school math teacher for 3 years in a Los Angeles public school.
                          Northridge, CA 91330
                          Jane Smith, Ph.D.
                          Superintendent                                            I will pick     Requires 2 years of teaching experience. I was a high school math teacher
School Counselor                                                      11/15/07
                          ABC Senior High School                                     letter up      for 3 years in a Los Angeles public school.
                          Los Angeles, CA 90000
                                                                                    I will pick
School Counselor          Not applicable                              11/15/07                      I would like 5 signed generic letters for school counseling positions
                                                                                     letter up




When did we first meet, and in what capacity?
I came to you for advising in September 2007, and/or I was in your FCS 432 class in Fall 2007

What class(es) did you take with me, what semester, and what grade(s) did you receive?
Course        Term       Grade     Course       Term      Grade     Course       Term      Grade      Course    Term     Grade     Course    Term     Grade
FCS 340    Spring 2007     A-      FCS 432    Fall 2007     B+     FCS 495     Fall 2007        A

Is there any other information you want me to know?
I volunteered with the CSUN Helpline. I worked on your research project for 2 semesters. I speak Fluent Armenian and Farsi. REFERENCE LETTERS FOR GRADUATE
PROGRAMS
 Provide a copy of your resume.
 Provide a copy of your transcript(s).
 Provide a copy of statement of purpose (if applicable)
 Complete the table and three questions below. Just delete the examples and type in your own information.
   For letters that need to be mailed, provide addresses on peel-off labels.

                                                                                            Other
               University                                 Program                Degree    Forms?                         Address                 Deadline   Delivery
                                                                                                       Selection Committee
                                                                                                       18111 Nordhoff Street                                 Mail to
California State University Northridge       Marriage and Family Therapy        Masters         No                                                12/01/07
                                                                                                       Educational Psychology & Counseling                   School
                                                                                                       Northridge, CA 91330
                                                                                                       Jane Smith, Ph.D.
                                                                                                       Director of Psychology                                 I will
University of California Los Angeles         Clinical Psychology                 Ph.D.          Yes                                               11/15/07
                                                                                                       100 Westwood Blvd.                                    pick up
                                                                                                       Los Angeles, CA 90000




When did we first meet, and in what capacity?
I came to you for advising in September 2007, and/or I was in your FCS 432 class in Fall 2007

What class(es) did you take with me, what semester, and what grade(s) did you receive?
Course        Term        Grade     Course      Term       Grade    Course       Term      Grade      Course   Term   Grade   Course    Term   Grade
FCS 340    Spring 2007      A-     FCS 432    Fall 2007     B+      FCS 495    Fall 2007        A

Is there any other information you want me to know?
I volunteered with the CSUN Helpline. I worked on your research project for 2 semesters. I speak Fluent Armenian and Farsi.

				
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Description: This is an example on how to write reference letters. This document is useful for creating reference letters.