Spindle Professional Cost Savings

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Spindle Professional Cost Savings Powered By Docstoc
					Return On Investment Calculator (Spindle Professional)
Simply fill in the number of documents you create per month and see how much you cou
                                    Solution Cost        £2,000

  Accounting Documents              Per Month           Per Year

               Sales Statements              100           1200
                  Sales Invoices             150           1800
                   Copy Invoices              50            600
                    Credit Notes              25            300
                    Sales Orders              50            600
                Purchase Orders               75            900
             Remittance Advices               50            600                      £800


                                                                                     £700
  Other Documents                   Per Month           Per Year




                                                                   Costs per month
                     Quotations              100           1200                      £600

                          Letters            100           1200
                                                                                     £500
                  Debtors Letters            100           1200
                           Other             100           1200                      £400


                                                                                     £300
                 Total Documents            900          10,800
                                                                                     £200
                     Current cost £         720 £         8,640
                                                                                     £100
                       New costs £          261 £         3,130
                                                                                       £
                        Saving £           459      £    5,510
                                                My savings
                                         Year 1 £    3,510                  4
                                         Year 2 £    8,519
                                         Year 3 £ 14,029
             v
ndle Professional)                                  ROI v1.0

onth and see how much you could save.



              Document Production Costs

                   Printing               80.0p
                     Faxing                 4.5p
                  Emailing                    .0p
                Fulfillment               45.0p                No include fufillment in my savings

                     Current Costs vs Spindle Costs
             £800


             £700


             £600


             £500


             £400


             £300


             £200


             £100


               £-
                       Current Costs               New Costs            With Fulfillment
                                       Method of distributing documents



              months to pay for itself

                    Year 3 savings
Calculations
Here you can amend the 'Method of Distribution' for each of your documents.
Simply change the values in 'Blue' to the percentage you feel is right for your company.



                                     How the documents are sent?                           Current method
                                        Fax         Email      Print     Total

                 Sales Statements         10%         60%         30%     100%
                    Sales Invoices        10%         40%         50%     100%
                    Copy Invoices         30%         60%         10%     100%
                      Credit Notes        10%         60%         30%     100%
                      Sales Orders        10%         60%         30%     100%
                  Purchase Orders         20%         70%         10%     100%
               Remittance Advices         10%         70%         20%     100%

                 Other Documents
                       Quotations         10%         70%         20%     100%
                           Letters        20%         20%         60%     100%
                   Debtors Letters        30%         50%         20%     100%
                            Other         25%         25%         50%     100%

                                                                                    Total
Other Working Area
                     Yes
                     No


Current Costs         £      720.00
New Costs             £      260.87
With Fulfillment      £      155.87
                     Printing       Printing      Faxing    Emailing
Sales Statements      £       80.00
                                     £     24.00 £     0.45 £    0.07
Sales Invoices        £      120.00
                                     £     60.00 £     0.68 £    0.07
Copy Invoices         £       40.00
                                     £       4.00 £    0.68 £    0.04
Credit Notes          £       20.00
                                     £       6.00 £    0.11 £    0.02
Sales Orders          £       40.00
                                     £     12.00 £     0.23 £    0.04
Purchase Orders       £       60.00
                                     £       6.00 £    0.68 £    0.06
Remittance Advices    £       40.00
                                     £       8.00 £    0.23 £    0.04
Quotations            £       80.00
                                     £     16.00 £     0.45 £    0.08
Letters               £       80.00
                                     £     48.00 £     0.90 £    0.02
Debtors Letters       £       80.00
                                     £     16.00 £     1.35 £    0.06
Other                 £       80.00
                                     £     40.00 £     1.13 £ 13.50
Current method                            Costs of using Spindle
      Printing         Fulfillment        Printing        Faxing        Emailing

 £         80.00   £          13.50   £       24.00   £      0.45   £        0.07
 £        120.00   £          33.75   £       60.00   £      0.68   £        0.07
 £         40.00   £           2.25   £        4.00   £      0.68   £        0.04
 £         20.00   £           3.38   £        6.00   £      0.11   £        0.02
 £         40.00   £           6.75   £       12.00   £      0.23   £        0.04
 £         60.00   £           3.38   £        6.00   £      0.68   £        0.06
 £         40.00   £           4.50   £        8.00   £      0.23   £        0.04



 £         80.00   £           9.00   £       16.00   £      0.45   £        0.08
 £         80.00   £          27.00   £       48.00   £      0.90   £        0.02
 £         80.00   £           9.00   £       16.00   £      1.35   £        0.06
 £         80.00   £          22.50   £       40.00   £      1.13   £       13.50

  £      720.00    £         135.00   £     240.00    £      6.86   £      14.01
£120.00



£100.00



 £80.00



 £60.00



 £40.00



 £20.00



   £-
             Sales       Sales      Copy     Credit    Sales    Purchase   Remittance   Quotations   Letters    Debtors   Other
          Statements   Invoices   Invoices   Notes     Orders    Orders     Advices                             Letters



                   Current Way                    Printing                 Faxing                    Emailing
    Total           Ful+Rest

£       24.52   £       14.02
£       60.75   £       34.50
£        4.71   £        2.96
£        6.13   £        3.51
£       12.26   £        7.01
£        6.74   £        4.11
£        8.27   £        4.77



£       16.53   £        9.53
£       48.92   £       27.92
£       17.41   £       10.41
£       54.63   £       37.13

£     260.87    £     155.87
Other
How this sheet works?
This sheet helps you work out the savings made by electronically archiving your documents

1. Select either 'Yes' or 'No' to the Archived? column question against each Document
2. Simply change the value in 'Blue' in the 'Retrieval' column

Note: If you retrieve the same document repeatively make sure the percentage reflects this, e.g. if you look at
EVERY invoice on average twice a month then enter 200%



    Document                           Archived?        Per Month         Per Year               Retrieval
    v
              Sales Statements             Yes                   100            1200                 100%
                 Sales Invoices            Yes                   150            1800                 100%
                 Copy Invoices             Yes                    50             600                 100%
                   Credit Notes            Yes                    25             300                 100%
                   Sales Orders            Yes                    50             600                 100%
               Purchase Orders             Yes                    75             900                 100%
            Remittance Advices             Yes                    50             600                 100%

    Other Documents
                 Quotations                Yes                   100            1200                 500%
                     Letters               Yes                   100            1200                 100%
             Debtors Letters               Yes                   100            1200                 100%
                      Other                Yes                   100            1200                 100%


             Total Documents                                   900           10,800

            Manual Archiving                             £     360      £     4,320
            Manual Retreival                             £     390      £     4,680

        Automatic Archiving                               £       5     £        54
        Automatic Retreival                               £      65     £       780



                            Saving                       £     681       £    8,166
                        v
his, e.g. if you look at




                             Costs per document

                             Manual Archiving                  40.0p
                                     Retreival                 30.0p
                           Automatic Archiving                   .5p
                                     Retreival                  5.0p


                                                    Archiving Manual vs. Automatic
                             £200
                             £180
                             £160
                             £140
                             £120
                             £100
                              £80
                              £60
                              £40
                              £20
                                £-
                                        Sales              Credit Notes           Remittance               Debtors
                                     Statements                                    Advices                 Letters



                                                  Manual              Retrieval     Auto       Retrieval
Other Working Area
                     Yes
                     No
                                                   Archiving Costs
                                 Manual     Retrieval       Auto     Retrieval

Sales Statements             £      40.00   £   30.00   £     0.50   £    5.00
Sales Invoices               £      60.00   £   45.00   £     0.75   £    7.50
Copy Invoices                £      20.00   £   15.00   £     0.25   £    2.50
Credit Notes                 £      10.00   £    7.50   £     0.13   £    1.25
Sales Orders                 £      20.00   £   15.00   £     0.25   £    2.50
Purchase Orders              £      30.00   £   22.50   £     0.38   £    3.75
Remittance Advices           £      20.00   £   15.00   £     0.25   £    2.50

Other Documents
Quotations                   £      40.00   £ 150.00    £     0.50   £   25.00
Letters                      £      40.00   £ 30.00     £     0.50   £    5.00
Debtors Letters              £      40.00   £ 30.00     £     0.50   £    5.00
Other                        £      40.00   £ 30.00     £     0.50   £    5.00




                     Total   £     360.00   £ 390.00    £     4.50   £   65.00
Other Working Area

                     Manual           Retrieval      Auto          Retrieval
Sales Statements     £        40.00   £       30.00
                                                      £     0.50   £           5.00
Sales Invoices       £        60.00   £       45.00
                                                      £     0.75   £           7.50
Copy Invoices        £        20.00   £       15.00
                                                      £     0.25   £           2.50
Credit Notes         £        10.00   £         7.50
                                                      £     0.13   £           1.25
Sales Orders         £        20.00   £       15.00
                                                      £     0.25   £           2.50
Purchase Orders      £        30.00   £       22.50
                                                      £     0.38   £           3.75
Remittance Advices   £        20.00   £       15.00
                                                      £     0.25   £           2.50
Quotations           £        40.00   £      150.00
                                                      £     0.50   £       25.00
Letters              £        40.00   £       30.00
                                                      £     0.50   £           5.00
Debtors Letters      £        40.00   £       30.00
                                                      £     0.50   £           5.00
Other   £   40.00   £   30.00
                                £   0.50   £   5.00
    Total

£     75.50
£    113.25
£     37.75
£     18.88
£     37.75
£     56.63
£     37.75


£    215.50
£     75.50
£     75.50
£     75.50




£    819.50
                                         Archiving Manual vs. Automatic
£200.00

£180.00

£160.00

£140.00

£120.00

£100.00

 £80.00

 £60.00

 £40.00

 £20.00

   £-
                 Sales      Copy Invoices
     Sales Statements Invoices          Credit NotesSales Orders
                                                             Purchase Orders         Quotations
                                                                      Remittance Advices          Letters Debtors Letters Other
            Sales      Copy Invoices
Sales Statements Invoices          Credit NotesSales Orders
                                                        Purchase Orders         Quotations
                                                                 Remittance Advices          Letters Debtors Letters Other



                                Manual          Retrieval          Auto          Retrieval
Other
Other
                                                           Document Production
£120



£100



 £80



 £60



 £40



 £20



  £-
          Sales       Sales       Copy     Credit Notes     Sales     Purchase   Remittance   Quotations   Letters   Debtors     Other
       Statements   Invoices    Invoices                    Orders     Orders     Advices                            Letters




                    Current Way                           Printing                 Faxing                    Emailing


                                   Document Archiving Manual vs. Automatic
£200

£180

£160

£140

£120

£100

£80

£60

£40

£20

  £-
              Sales      Copy Invoices
  Sales Statements Invoices         Credit Notes
                                               Sales Orders
                                                        Purchase Orders        Quotations
                                                                 Remittance Advices                        Letters Debtors Letters Other




                               Manual                     Retrieval              Auto                 Retrieval
                                                               Current Costs vs. New Costs
    £300




    £250




    £200




    £150




    £100




     £50




         £-
                 Sales          Sales    Copy Invoices   Credit Notes   Sales Orders   Purchase    Remittance    Quotations   Letters    Debtors         Other
              Statements      Invoices                                                  Orders      Advices                              Letters




     Printing                Manual              Retrieval                 Printing               Faxing            Emailing            Auto               Retrieval




              Current Costs vs. New Costs                                                                       Current Costs vs. New Costs
                       per Month                                                                                         per Year

£1,600
                                                                                                   £18,000


£1,400                                                                                             £16,000


£1,200                                                                                             £14,000


                                                                                                   £12,000
£1,000

                                                                                                   £10,000
 £800
                                                                                                    £8,000

 £600
                                                                                                    £6,000

 £400
                                                                                                    £4,000


 £200                                                                                               £2,000


                                                                                                           £-
    £-
                                                                                                                        Current                    New
                    Current                        New




 Printing                  Manual               Retrieval                Printing                   Printing              Manual           Retrieval             Printing

 Faxing                    Emailing             Auto                     Retrieval                  Faxing                Emailing         Auto                  Retrieval
Other Working Area

Total Chart Workings


                       Printing     Manual       Retrieval    Printing
Sales Statements       £      80.00 £      40.00 £      30.00
                                                              £     24.00
Sales Invoices         £     120.00 £      60.00 £      45.00
                                                              £     60.00
Copy Invoices          £      40.00 £      20.00 £      15.00
                                                              £      4.00
Credit Notes           £      20.00 £      10.00 £       7.50
                                                              £      6.00
Sales Orders           £      40.00 £      20.00 £      15.00
                                                              £     12.00
Purchase Orders        £      60.00 £      30.00 £      22.50
                                                              £      6.00
Remittance Advices     £      40.00 £      20.00 £      15.00
                                                              £      8.00
Quotations           £    80.00    £     40.00    £   150.00
                                                                £    16.00
Letters              £    80.00    £     40.00    £    30.00
                                                                £    48.00
Debtors Letters      £    80.00    £     40.00    £    30.00
                                                                £    16.00
Other                £    80.00    £     40.00    £    30.00
                                                                £    40.00
Per Month
                     Printing      Manual         Retrieval     Printing
Current              £    720.00   £   360.00     £    390.00
New                                                             £   240.00

Per Year
                     £ 8,640.00    £   4,320.00   £ 4,680.00
                                                                £ 2,880.00



Sales Statements     £    80.00    £     40.00    £    30.00    £    24.00
Sales Invoices       £   120.00    £     60.00    £    45.00    £    60.00
Copy Invoices        £    40.00    £     20.00    £    15.00    £     4.00
Credit Notes         £    20.00    £     10.00    £     7.50    £     6.00
Sales Orders         £    40.00    £     20.00    £    15.00    £    12.00
Purchase Orders      £    60.00    £     30.00    £    22.50    £     6.00
Remittance Advices   £    40.00    £     20.00    £    15.00    £     8.00
Quotations           £    80.00    £     40.00    £   150.00    £    16.00
Letters              £    80.00    £     40.00    £    30.00    £    48.00
Debtors Letters      £    80.00    £     40.00    £    30.00    £    16.00
Other                £    80.00    £     40.00    £    30.00    £    40.00
Faxing     Emailing   Auto       Retrieval

£   0.45   £   0.07   £   0.50   £     5.00

£   0.68   £   0.07   £   0.75   £     7.50

£   0.68   £   0.04   £   0.25   £     2.50

£   0.11   £   0.02   £   0.13   £     1.25

£   0.23   £   0.04   £   0.25   £     2.50

£   0.68   £   0.06   £   0.38   £     3.75

£   0.23   £   0.04   £   0.25   £     2.50
£   0.45   £   0.08   £   0.50   £    25.00

£   0.90   £   0.02   £   0.50   £     5.00

£   1.35   £   0.06   £   0.50   £     5.00

£   1.13   £ 13.50    £   0.50   £     5.00

Faxing     Emailing   Auto       Retrieval

£   6.86   £ 14.01    £   4.50   £    65.00



£ 82.35    £ 168.08   £ 54.00    £   780.00


                                              Current  New
£   0.45   £ 0.07     £   0.50   £     5.00   £ 150.00 £ 30.02
£   0.68   £ 0.07     £   0.75   £     7.50   £ 225.00 £ 69.00
£   0.68   £ 0.04     £   0.25   £     2.50   £ 75.00 £ 7.46
£   0.11   £ 0.02     £   0.13   £     1.25   £ 37.50 £ 7.51
£   0.23   £ 0.04     £   0.25   £     2.50   £ 75.00 £ 15.01
£   0.68   £ 0.06     £   0.38   £     3.75   £ 112.50 £ 10.86
£   0.23   £ 0.04     £   0.25   £     2.50   £ 75.00 £ 11.02
£   0.45   £ 0.08     £   0.50   £    25.00   £ 270.00 £ 42.03
£   0.90   £ 0.02     £   0.50   £     5.00   £ 150.00 £ 54.42
£   1.35   £ 0.06     £   0.50   £     5.00   £ 150.00 £ 22.91
£   1.13   £ 13.50    £   0.50   £     5.00   £ 150.00 £ 60.13

				
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