Job Qualifications The factors shown on this grid are representative of those that are required of the job. If an incumbent has a higher level of skill but the job does not regularly require it, then is it not considered in the grade level decision. In order for a job to be placed in a grade, the job must have most, but not all, of the factors shown below and on the attached sheet that are associated with that grade. ACCOUNTABILITIES Description Decision Making/ Problem Solving and Communication responsibilities inherent in this position as measured by: the impact of decisions the amount of independent judgement, knowledge, and experience required the complexity of communications the complexity of fiscal responsibilities Grade II Makes decisions by selecting from a few well defined choices. Most of the decisions are repetitive, have a relatively minor impact and are generally easy to correct. Choices are readily learned and decisions generally do not evoke controversy. Communicates factual and routine information upon request. Grade III Makes decisions based on several factors which may require some limited research or review of learned choices. Usually able to make decisions by reviewing established procedures. Many of the decisions are repetitive, have a limited impact and are readily correctable. Communicates established procedures and decisions based on them. Grade IV Makes decisions based on many factors which may require some research. Decisions do not always follow established procedures. Many of the decisions are unique, have a significant impact and are not easily correctable. Develops new and unique ideas. Communicates concepts based on research and analysis of established procedures and guidelines. Oversees work done by 1-2 regular employees and/or a moderate number of students. (generally 6 to 10) Grade V Consistently makes decisions based on many factors which may require considerable research. Decisions require a high level of knowledge and/or experience, analysis, and judgement. Most of the decisions are unique, have a significant impact, and are very difficult to correct. Communicates complex and varied concepts and unique decisions and the rationale behind them. Oversight of the Work of Others is measured by considering oversight of work done by both regular employees and students, based on: type of employee number of individuals degree of supervision required complexity of supervision required Rarely oversees work done by students. Oversees work done by a few students. (generally up to 5) Oversees work done by 1-2 regular employees and/or a large number of students (generally 10 or more), some or all of whom may have complex responsibilities. Job Qualifications The factors shown on this grid are representative of those that are required of the job. If an incumbent has a higher level of skill but the job does not regularly require it, then is it not considered in the grade level decision. In order for a job to be placed in a grade, the job must have most, but not all, of the factors shown below and on the attached sheet that are associated with that grade. SKILLS & BACKGROUND REQUIREMENTS Description Measures Information Processing skills in the following categories: Web browsers word processing spreadsheets databases email electronic calendars file management skills Web publishing skills special-purpose software Written Proficiency measures degree of independence in composition and finalization of documents. Also measures skills required in punctuation and grammar. Experience/Education is measured by the quality and amount of progressively responsible experience required and/or particular educational requirements. Formal education may substitute for experience. 4/1/02 Grade II Familiarity with at least two categories of software. Functions in a Microsoft Windows or Macintosh environment (use a mouse and keyboard, use menus and icons on the desktop, etc.). Grade III Working knowledge of at least three categories of software. Familiar with the use of a Web browser. Sufficient expertise in one or two software packages to train others. Grade IV Demonstrated expertise in three or more categories of software – Knowledge of more advanced features of these packages. Trains others. Easily locates information on the Web and some familiarity with Web publishing. Grade V Expert knowledge of three or more categories of software or complex special-purpose software. Solid understanding of the use of Microsoft applications and assists other department members with a variety of computer software problems. Good command of the English language to type letters and documents with few punctuation or grammatical errors. Proofreads and edits copy. Writes draft documents such as letters for others to edit and sign. Writes documents such as publications, letters, or brochures. One to three years of related experience and high school diploma. Four years of experience and/or associates degree. Eight years of experience. Education might be substituted for experience. Specialized training or foreign language skills. Education might be substituted for experience.
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