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									            Circuit 10 – Central Region
CBC Performance and Quality Improvement Meeting
            No Meeting Scheduled

               Data for Week Ended
             Sunday February 19, 2012
        Prepared by: Martin Marmol, Data Specialist
              Conference Call: 866-946-1739
              Participant Number: 7936917#


                                                      1
CFSR Outcomes:                                                 Heartland for Children
                                              Fiscal Year Performance Contract Measures at a Glance
Outcome S1 –
Children are first                     FS Measure – Statewide Performance Indicators
and foremost
protected from
                                       CM – Contract Measure - Locally negotiated Contract Measure for Case Management Organizations
abuse and neglect

Outcome S2 –
Children are safely
maintained in their
homes whenever
possible and
appropriate

Outcome P1 –
Children have
permanency and
stability in their
living situations

Outcome P2 – The
continuity of family
relationships and
connections is
preserved for
children

Well Being 1 –
Families have
enhanced capacity
to provide for their
children’s needs

Well Being 2 –
Children receive
appropriate
services to meet
their educational
needs

Well Being 3 –
Children receive
adequate services
to meet their
physical and
                       Note: FS 106a target changed from 99% to 99.68%.
mental health
needs                       FS 302 target was 9% for years prior to FY 09-10, and 13.6% for FY 09-10.

                                                                                                                                       2
CFSR Outcomes:                           Heartland for Children
                       Performance at a Glance by Case Management Organization
Outcome S1 –
Children are first
and foremost
protected from
abuse and neglect

Outcome S2 –
Children are safely
maintained in their
homes whenever
possible and
appropriate

Outcome P1 –
Children have
permanency and
stability in their
living situations

Outcome P2 – The
continuity of family
relationships and
connections is
preserved for
children

Well Being 1 –
Families have
enhanced capacity
to provide for their
children’s needs

Well Being 2 –
Children receive
appropriate
services to meet
their educational
needs

Well Being 3 –
Children receive
adequate services
to meet their
physical and
mental health
needs

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FS 101 – Percent of children not abused or neglected during services
FS 106a – The percentage of children served in out-of-home care who are not
           maltreated by their out-of-home caregiver
FS 107 – Percent of children in active cases required to be seen who are seen monthly
                                                                                        5
            Scorecard




                                       Indicator
Current Month Data for February 2012




                                                           30 Day visitation report
FS 301 – Percent of children reunified within 12 months of the latest removal
                                                                                 6




FS 302 – Percent of children removed within 12 months of a prior reunification
FY 11-12 Target: 75.2%

Qtr to Date - 3rd Qtr Overall Performance : 63.5 %




                                                                 FS 301 – Percent of children reunified within 12 months of latest removal
                Number of Reunifications : 52




                                                     Scorecard


                                                     Indicator




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FY 11-12 Target: 9.9%                                      Scorecard

3rd Qtr To Date Performance : 10.9%




                                                                       FS 302 – Percent of children removed within 12 months of prior reunification
Number of Reunifications: 138 (01/01/11 – 03/31/11)
Number of Removals within 12 Months of Reunification: 15   Indicator




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                                                                                FS 304 – Percent of adoption goal met
                                                      Upcoming Finalizations:

                                                       Feb 29 , Mar 6, Mar 14
 FS 303 – Percent of Adoptions Finalized
           Within 24 Months of Removal
 Target – 36.6%
 DCF Dashboard shows 50.0 % as of 12-31-11
 TPR Database shows 44.4 % as of 02-21-12

Manually Reported Adoption Data for FY 11-12 through February 21, 2012




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                                                                                             FS 306 – Percent of Children with no more than 2 placements w/in 12 months of removal
                                                                                 Scorecard



FS 306 Measure Algorithm:                                                        Indicator
This measure is a percentage.
The denominator includes all children in out-of-home care where the child’s
primary worker was an agent of the provider, and who were in care:
(1) at least one day during the reporting period (quarter, state fiscal year),
and
(2) at least eight days but less than 12 months in the most recent removal
episode, as of the last day of the report period or the discharge date, if the
child was discharged during the report period. If the child had primary
workers from more than one lead agency during the reporting period, the
most recent primary worker is used to determine the provider.

The numerator is the subset of the denominator with no more than two
placement settings.

The following placements will not be counted when calculating performance
on this measure:
1) Initial placement in a hospital
2) Initial placement in a detention facility
3) Visitation with a sibling, relative or other caregiver
4) Acute care hospitalization for medical or psychiatric treatment
5) Respite care
6) Day or summer camp
7) Runaway, absconded or abducted episode
8) Child has a change in placement type, but has not changed physical
location.

Notes:
1) All placements, regardless of the reason or length of time, must be
documented in Florida Safe Families Network
2) Once a child is in a removal episode for 8 or more consecutive days,
placements are counted back to the removal date.

Source: http://dcfdashboard.dcf.state.fl.us
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FS 388 – Number of children remaining in out of home care more than 12 mos
                                                                             12
Average Length of Stay for the 100 children in OHC the longest by Case Management Organization
Quarterly data through December 2011




                                                                                                 Supplemental Information
                                                                                                 13
Percent of Children in OHC in a Relative or Non – Relative Placement at January 2012 Month End
By Case Management Organization




                                                                                                 Supplemental Information
                                                                                                 14
FS 108 – Average number of children who are missing per 1,000 children
                                                                                                                                                       15




                   in In-home and out-of home care.
                                                                                                                  missing children cannot exceed 19.
                                                   Based on current population,
                                                                                  Circuit 10’s daily average of
 Monthly Removal and Discharge Rates
(per 1,000 Children) as of December 2011




                                           Supplemental Information
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CLS Weekly Shelter Report FY 2011 - 2012 as of February 13, 2011




                                                                   Supplemental Information
                       Previous Year Detail


                                                                       17
                  Supplemental Information
                                             18
Caseload Census
FY 11-12 - ESI Staffing Data through February 10, 2012




                                                                                                         Supplemental Information
                                                         FY 11-12 – Family Intervention Team Staffings
                                                                Data through February 10, 2012




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Data Source: FSFN Report – Fingerprints, Birth Verification, and Photographs Obtained – Number and Percent for Children
             Active as of 02/12/12 (This report excludes children 18 years or older and children with current legal status of Voluntary Services-No Court Involvement.)




                                                                                                                                                                          Supplemental Information
    Incident Reports and Client Concerns FY 11-12




                                                                                                                                                                              20
Continuous Quality Improvement:




                                  Supplemental Information
           Scorecard




           Indicator



                                      21
Measure 10. Children Ages 5-17 in OHC at least 30 Days Enrolled in School



                                                                            Scorecard




                                                                            Indicator




                                                                                                 Supplemental Information
                                                          Measure 11. Former Foster Youth Ages
                                                              19-22 with Diploma or GED




                                                                                                     22
Caseload Census by Agency, Unit, and Case Manager as of 01-22-12




                                                                                                   Supplemental Information
                                                                     52 of the 104 (50%) Case
                                                                   Managers have a caseload at
                                                                   or below the national average
                                                                           of 15 children.




                                                                                                   23
                     Supplemental Information
                                                24
Case Note Lag Time
Case Note Lag Time
Source: FSFN Business Objects Ad Hoc Report

Criteria:
•Includes Notes created in February 2012
•Cases primary to Heartland for Children
•Note revision ID = 1 (new or initial note)
•Note types included:
       •Home Visit - Child's Current Residence
       •Home Visit - Parent/CG Removed From




                                                 Supplemental Information
       •Home Visit - Other Parent
•Note category code = Case




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Timeliness Errors – Data for the Current AFCARS Reporting Period (10/01/11 – 03/31/12)
Data as of 01/12/2011
Requirement is for 90% of all removals / discharges to be entered within 60 days of removal / discharge.




                                                                                                           Supplemental Information
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                                                     Community Based Care Lead Agencies
Families First Network, Inc.
         Circuit 1                              Big Bend Community Based Care, Inc.
  Big Bend Community                                                                  Family Support Services of North Florida, Inc.
                                                          Circuits 2 & 14                    Circuit 4 - Duval & Nassau Co.

                                                                                               St. Johns County Board of County Commissioners
                                                                                                            Circuit 7 - St. Johns Co.




                                                                                                           Clay & Baker Kids Net, Inc.
                                                                                                               Circuit 4 - Clay Co.

                                                                                                       Community Partnership for Children, Inc.
                                                                                                         Circuit 7 - Flagler, Putnam, Volusia
                                 Partnership for Strong Families, Inc
                                            Circuits 3 & 8
                                                                                                                        CBC of Seminole, Inc.
                                                       Kids Central, Inc                                               Circuit 18 - Seminole Co.
                                                          Circuit 5

                               Eckerd Community Alternatives
                                                                                                                           Family Services of Metro-Orlando
                                         Circuit 6
                                                                                                                                       Circuit 9

                                       Heartland for Children, Inc                                                        CBC of Brevard, Inc
                                               Circuit 10                                                                Circuit 18 - Brevard Co.

                                                                                                                          United for Families, Inc.
                                                                                                                                 Circuit 19
                                 Hillsborough Kids, Inc.
                                        Circuit 13




                                              Sarasota Family YMCA, Inc                                                    Child & Family Connections, Inc.
                                                       Circuit 12                                                          Circuit 15


                                        Children’s Network of SW Florida, Inc                                                Child Net, Inc
                                                      Circuit 20                                                              Circuit 17



                                                                                                                 Our Kids, Inc.
                                                                                                                Circuits 11 & 16

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