Financial Analyst Ryan White

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					                               POSITION DESCRIPTION
                                                                                     JOB
JOB TITLE:      FINANCIAL ANALYST                                                                   8
                                                                                     GROUP:
Position (PCN) Number:   2752442001                  Org Key:   27517

JOB PURPOSE:

The Financial Analyst will provide leadership and guidance for statutory and ad-hoc audits of HRSA-funded
subcontractors, support overall subcontractor monitoring efforts and assist in the preparation of prepared
financial reports to the County and HRSA. Will provide guidance and support in the resolution of complex audit
issues (e.g., statutory, policy and contractual questions). The Financial Analyst reports to the RWGA Grants
Management Project Coordinator.

TASKS & RESPONSIBILITIES:                                                                                     %

    1. Supports and assists the Ryan White Grant Administration program monitoring staff in 15%
        performing assessments of subcontractor fiscal management systems and the preparation of
        required and ad-hoc reports. Assist Grants Management in the processing and approval of
        Contractor Expense Reports.
    2. Conducts analysis of Final Financial Reports submitted annually by Subrecipient agencies for           10%
        each funded subcontract, performing unit cost analysis to ensure Ryan White funds are
        expended in accordance with applicable laws, rules and HRSA grant policies.
    3. Serves as troubleshooter in assisting Ryan White Grant Administration staff in identifying and         10%
        resolving audit issues, including statutory, policy and contractual questions.
    4. Performs special projects (i.e., unit-cost contracting analyses) and analyses on sensitive issues      5%
        as assigned.
    5. Provides financial management training and technical assistance to Ryan White Grant
        Administration team members to enhance overall monitoring efforts.                                    5%
    6. Document all findings and ascertain that policies and procedures are being followed and proper
                                                                                                              15%
        accounting procedures are in effect. Prepares audit programs as required to plan Subrecipient
        audits effectively to assure that grant compliance is part of audit activities. Plans and schedules
        audits with Subrecipients in a timely manner so that all tests of the accounting records can be
        done effectively and efficiently.
    7. Prepare formal reports based on Ryan White Subrecipient site visits and desk reviews                   15%
        summarizing agency compliance with applicable standards including recommendations for
        improving internal contractors and operational deficiencies.
    8. Assist the Grants Management team in the review of Subrecipient contracts and preparation of           5%
        Contract Review Certification (CRC) forms prior to their submission to the HCPHES Assistant
        Chief Financial Officer for final approval. Prepare and manage subrecipient spreadsheets.
    9. Assist the County Auditor’s office in the review of annual, fiscal and/or single Audit reports of      5%
        grant Subrecipients to determine if submitted financial statements are acceptable.
    10. Assist the Grants Management team with special projects as needed. Assist the Operations &            10%
        Finance Division in the performance of grant-related financial administration activities as
        needed.
    11. Responsibilities include other duties as assigned including responding to an emergency event.         5%

SUPERVISORY RESPONSIBILITIES: (Titles of three highest level subordinates)
    1. NA
    2. NA
    3. NA

PHES Job Description, Pg. 1
                                                                                                                                        2
(The following section of the Position Description is to be completed by the supervisor.)

UPON ENTRY TO THIS POSITION, AN EMPLOYEE NEEDS THE FOLLOWING KNOWLEDGE, SKILLS, AND
ABILITIES IN ORDER TO PERFORM THE JOB FUNCTIONS IN A SATISFACTORY MANNER:
EDUCATIONAL REQUIREMENTS:
Bachelors Degree from a recognized college or university with a major in Accounting or related field.

LICENSE(S) AND/OR CERTIFICATION(S) REQUIRED:
Certification as a Public Accountant (CPA) or Certified Internal Auditor (CIA) preferred.

EXPERIENCE REQUIREMENTS: (Amount and Type)
At least two years’ experience in accounting or auditing experience required. Experience with budgets and
auditing preferred. Experience with governmental and non-profit accounting procedures preferred.

COMPUTER PROFICIENCY: (Be specific as to the amount and type of software and/or hardware knowledge required and the proficiency level
of skills required, i.e., basic, intermediate, or advanced)
Intermediate skills in Microsoft Office applications required, particularly Excel, Word, and Outlook.

SPECIAL SKILLS AND/OR ABILITIES:
Must have knowledge of governmental and non-profit auditing standards and applicable OMB guidelines. Must
have the ability to plan and organize work and the capability to perform detailed and complex work in a timely
and accurate manner. Must have the ability to work with colleagues, subcontractor staff and other County
departments in a professional and supportive manner. Must be a quality-focused “team player.”

PHYSICAL REQUIREMENTS: (if any)
Must have a valid Texas Driver’s license and own transportation. Position requires local travel 20% of the time
to make financial monitoring site visits of Ryan White funded agencies.

DESCRIBE THE GUIDELINES AND SUPERVISION AN EMPLOYEE RECEIVES IN ORDER TO DO THIS JOB. HOW
MUCH INDIVIDUAL INDEPENDENCE AND DISCRETION DOES THE EMPLOYEE HAVE WHEN DOING THIS JOB?
Receives direct supervision from the Project Coordinator/Grants Management - Ryan White Grant
Administration Section. Employee functions in accordance with Harris County Public Health & Environmental
Services Policies and Procedures. Supervisor will formally meet with employee on an as needed basis.
Employee must be able to function with a high degree of independence, manage multiple time-sensitive
responsibilities and ensure all deadlines are met without exception.

SUPERVISOR’S COMMENTS:
Primary focus and responsibility of position is to support the financial monitoring of Ryan White Program Part A
and MAI-funded agencies under contract with Harris County.
SUPERVISOR’S SIGNATURE:                                                                           DATE SIGNED:
EMPLOYEE’S SIGNATURE:                                                                             DATE SIGNED:
PRINT EMPLOYEE’S NAME:

OTHER SIGNATURE
(if required)

Form Revised 6/22/04

				
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