hr bi access request form by 65Y2XA4

VIEWS: 0 PAGES: 2

									                                                                                 HR Business Intelligence System
                                                                                 (Academic Strengthening)
                                                                                 Access Request Form

SECTION 1: STAFF MEMBER’S DETAILS (please print)
 Name                                                                  Staff ID No.

 Position                                                              Email

 Faculty                                                               Authcate
                                                                       Org Unit
 Department
                                                                       Number
                     Please include details of why the person nominated in section 1 requires access to BI.

 Purpose of
 Request



SECTION 2: DETAILS OF AUTHORISED REQUESTOR (please print)
The Requester must be an Authorised HR-BI Delegate (defined below). The Requester may only request access up to the level of access that they
have been allocated.
 Name                                                                    Staff ID No.

 Position                                                                Email
                                                                         Contact
 Faculty
                                                                         Number
                                                                         Org Unit
 Department
                                                                         Number

 SECTION 3: ACCESS REQUIREMENTS
 Type of Access ( one appropriate field)

 New User                       Update existing BI User              Remove Access
 Level of Access ( one appropriate field)

 All                            Faculty Only                         Unit Only

 Date of Training or Information Session attended:


SECTION 4: DECLARATION BY STAFF MEMBER (as nominated in Section 1)
   1.   I will only use Monash University system(s) and reports generated by those system(s) for work activities directly related to
        my duties at the University.
   2.   I may provide an individual staff member or their academic performance supervisor with reports from the HR-BI system
        that relate to individual performance but I will ensure that these reports are not provided to anyone else who is not
        authorised to see them.
   3.   I will not disclose any system password and/or authorisation access provided to me by Monash University to anyone,
        either within the University or outside the University.
   4.   I will promptly notify the University if any system password and/or authorisation access details are discovered.
   5.   I acknowledge that access to the HR-BI system is provided to me by virtue of my position at the University and that if I
        vacate my current position my access may be removed or the level of access changed.
   6.   I will comply with all legal requirements and University policies on matters on the Collection of Personal Information (refer
        http://www.privacy.monash.edu.au/guidelines/collection-personal-information.html) and the Privacy of Student Records
        (refer http://www.policy.monash.edu/policy-bank/management/governance/privacy-of-student-records-policy.html).
   7.   Any data that I extract or receive from the Monash University Information Systems or access within a system eg screens,
        names, personal details, reports and results will be treated as confidential and managed accordingly.
   8.   I will comply with all other relevant University policies and procedures in respect of work activities directly related to my
        duties at the University, as provided by Monash University Agreements and Awards.
   9.   I understand that if I breach any of the above requirements, the University may consider this breach an act of serious
        misconduct and may take appropriate disciplinary* and/or legal action for such breach, as provided by Monash University
        Agreements and Awards. *Disciplinary action considered will include restriction/removal of system and/or authorisation
        access.
 Signature                                                                                        Date      __ __ / __ __ / __ __ __ __



HR Business Intelligence System – Access Request Form                                                                               Page 1 of 2
SECTION 5: UNIVERSITY AUTHORISATION


 Authorised HR-BI Delegate (as nominated in Section 2)                    Executive Director, Monash HR




 Signature                                           Date                 Signature                                            Date
                                                                          Karen Haywood
 Name (print)                                        Ext                  Name                                                 Ext

                                                                          Executive Director, Monash HR                        x 29675

 Position (print)                                                         Position

 Please email this form to your HR Service Hub for Executive Director, Monash HR approval.




Authorised HR-BI Delegates (and their authorised level of access) are as follows.


 POSITION                                                               LEVEL OF ACCESS
 Vice-Chancellor                                                        University
 Deputy Vice-Chancellor (Research)                                      University
 Deputy Vice-Chancellor (Education)                                     University
 Executive Director, Monash HR                                          University
 System Administrator                                                   University
 Deans                                                                  Faculty only
 Deputy or Associate Deans (Research) and (Education)                   Faculty only
 Research Manager/Administrator (Faculty)                               Faculty only
 Heads of unit                                                          Unit only
 Lead HR Business Partners                                              Faculty only



           Monash HR privacy collection statement is located at http://privacy.monash.edu/guidelines/collection-personal-information.html#hr


HR Business Intelligence System – Access Request Form                                                                                   Page 2 of 2

								
To top