Oakland Adult and Career Education
                          WASC UPDATE
                         January 22, 2010

Did you know that OACE has been WASC Accredited?
certified OACE and we will have our 3-year Revisit with the WASC Visiting
Committee on March 8 & 9, 2010. If you would like to know more about
WASC and how it affects you as an OACE teacher, an OACE student, an
OACE support staffperson, an OACE Administrator, or as a community
stakeholder, please read our FAQs below


  1) Why is OACE pursuing WASC accreditation? Why is certification
     valuable to us?
  WASC certification ensures the public that OACE is a trustworthy
  institution of learning and validates the integrity of our programs. The
  certification process involves a continued endeavor to improve our
  programs and operations which will result in improving student outcomes.
  Through the WASC process, we establish priority areas for improvement so
  that our subsequent work is productive, strategic and goal driven.

  2) What kind of WASC accreditation do we have?
  Initially, in April 2007, we were issued a “Limited 2-year Term”
  accreditation. WASC issued a 1-year extension in March 2009. Through
  this action, WASC converted the 2-year term to a “Limited 3 year Term”.
  In addition, WASC made changes and now accreditation is based upon 6
  year cycles. Given that change, that means OACE is now ½ through a 6-
  year cycle.
  In March 2010, the WASC Visiting Committee will be following a 3-year
  Revisit Procedure which is specific in nature and different from the Self
  Study stage of accreditation. By March 2013, we will have concluded the
  6-year Term.
  Between now and March 2013, we will continue the work that began prior
  to issuance of accreditation back in April 2007. In addition, we will begin,
  the self-study phase once again.
  WASC is an on-going process. There really isn’t a definite “start” and
  “stop” but more of an on-going cycle.

  3) Why aren’t we having regular weekly/monthly/quarterly WASC
At this stage of WASC, we are doing the work that we spent the first 2
years developing and planning. You could say that that your monthly
Integrated Program Faculty meeting, for instance, is part of WASC.
“Regular” meetings look different at different stages of WASC. Doing the
work of implementing the Integrated Program Summer Planning Project
(IPSPP) is an example of WASC. Participating in Professional Learning
Community (PLC) work is a 3rd example of WASC. These are all activities
that are pivotal to what we spent the 2 years developing and planning.
Therefore, we really are doing exactly what we should be doing when
going through WASC.

4) What is an Action Plan and why haven’t I reviewed the Action Plan?
   Who updated the Action Plans?
OACE has 5 Action Plans:
     Integrated Programs Action Plan
     ABE Build Action Plan
     CTE Build Action Plan
     ESL Alignment Action Plan
     Parent Ed Focus Action Plan
These Action Plans itemize action items with corresponding timelines and
deliverables. The Integrated Programs Action Plan encompasses activities
that support the integration of all the instructional programs in OACE.
The ABE & CTE Action Plans encompasses activities that support major
initiatives within both of those programs such as expanding CTE classes
with attention to meeting current job trends and building capacity in the
ABE/ASE/GED program. The ESL Alignment Action Plan contains activities
revolving around aligning curriculum, materials, and level exit criteria
with State standards and the Parent Ed Focus Action Plan contains
activities designed to grow Parenting Education with an emphasis on
training OUSD K-12 parents to better support the academic progress and
achievement of their children
You may not have looked at the Action Plans since they were developed.
Periodic reviews of Action Plans are conducted. This periodic review was
conducted during the time frame between October 2009 and January 15,
2010. Your program administrator, program TSAs and program teachers
reviewed the Action Plans and updated them.

5) What is a Program Progress Report and how can I look at it? Who
   prepared my program’s progress report?
In the March 2010 report, the Program Progress report is your program’s
highlights/progress made since March 2009. These reports were written
by a team from your program. Teams include the program administrator,
program TSAs, program teachers, and program support staff.
  6) What are ESLRs and what do I need to know about them?
ESLRS stand for Expected Schoolwide Learning Results. The OACE beliefs,
philosophy, and purpose are further defined by ESLRS. They are what our
students achieve when our purpose is fully realized.

                            Oakland Adult and Career Education
                           Expected Schoolwide Learning Results

Lifelong Learners who……………..
set and meet goals that develop their personal potential
transition to further training, education, or employment

Effective Communicators who……………..
listen, speak, read, and write clearly and with good understand
use critical thinking in analyzing and solving problems

Active Family and Community Members who………………..
show respect for self and others
accept responsibility and make a positive contribution to their family and community

Productive Employees who………………
are punctual, cooperative, and competent workers
find and keep jobs

  7) Where can I read the OACE WASC report to be submitted to the Visiting
     Committee on March 2010?
   The March 2010 report will be located on the OUSD/OACE website after it
   is mailed to the committee. The report is mailed to all members of the
   WASC VC during the last week of January 2010.

  8) What will the Visiting Committee look for?
   The March 2010 report is based upon specific information required in 3-
   year Revisits and it includes:
   Critical areas for improvement
   Updated Action Plans with artifacts
   Updated Student Profile/Demographics if changed in the last year
   Updated general school site/school personnel information if changed in
   the last year
   Report of Program and agency progress since March 2009
   Recommendations made by the Visiting Committee in the March 2009
   Significant Events that have occurred in OACE since they last visited
   Specific Gains/outcomes
   They will ask administrators, TSAs, students, teachers, support staff their
   opinions about certain WASC details, their experience of some WASC
   activities, their knowledge of certain aspects of WASC (such as, “how
   have you and the students been impacted by the new testing procedure
   now implemented in your classes/program”?). You aren’t expected to
“know all the answers” but you can speak to those areas for which you
are involved and knowledgeable. Becoming acquainted with the
WASC/OACE March 2010 report is recommended. There will be copies of
this report at the following: every school site, every administrator, all
leadership, and on the OUSD/OACE website. In addition, we have
periodic updates on the status of WASC and associated activities (such as
in Monthly IP meetings or during specific staff/program meetings, etc.)

9) What if they ask me something and I don’t know the answer?
As mentioned above, you aren’t expected to have all the answers. You
can speak to those WASC or OACE issues that you were pivotal in
developing or experienced with such as one of the Integrated Program
Faculty Meetings you attended or your participation in the Integrated
Programs Summer Planning Project (IPSPP). It’s ok to refer them to
someone who will have the answers because it shows you are
knowledgeable about where to obtain answers to those questions for
which you do not have the answers.

10) What if they ask some of my student some questions?
It’s very probable that they will direct some questions to students. They
will visit classes during their visit. They will visit the school sites and
neighborhoods of OACE sites. They could ask questions such as:
     Student opinions regarding their OACE classes
     What they are learning in class
     Reporting their experience when enrolling for an OACE class or their
       intake experiences.
There is no specific preparation that OACE gives to students when the
WASC Visiting Committee engages them. Continuing to provide your
students with high quality instruction, consistent and thorough
communication, instructional/assignment follow-up, and attention to their
academic/career instructional needs will prepare OACE students to engage
in dialogue with a WASC Visiting Committee member.

11) How were the WASC documents/reports assembled for the March 8,
  2010 visit?
For the March 2010 visit, Pam Wong, has been coordinating and
assembling WASC reports, communicating with WASC committee
members, arranging retrieval and sending of key WASC and OACE
documents, and working with various programs and OACE
personnel/staff/faculty in clarifying information. If, for instance, you
participated in the Integrated Programs Summer Planning Project
(IPSPP), the Recommendations that you helped develop and write are
part of the documents contained in the March 2010 report. If, for
example, you helped update the Action Plan that your program is a part
of, you contributed to the March 2010 report. If, for example, you
collected some of the artifacts for an Action Plan, you contributed to the
March 2010 report.

12) How is WASC now focused compared to the past?
There is evidence that schools seeking WASC accreditation will be asked
include a focus on student outcomes/gains.

10) What are the components of a WASC report?
When viewing OACE’s WASC March 2010 report, you will see that there are
chapters for the following:
       Introduction
       Student Profile & Demographics
       OACE ESLRS and Vision/Mission Statement
       Significant Events
              Adult Education Funding Impact
              Fast Forward the Move to Integrate All OACE Programs
              Integrated Programs Summer Planning Project (IPSPP)
              Oakland Asian Cultural Center (O.A.C.C.)
              OACE Strategic Plan
              AWD/50+ Program Moves to McClymond’s
              OACE/OUSD Website
              Completion of the OACE Scorecards
              Specific Gains/Outcomes
       Program Progress Reports
       Action Plans with Artifacts
       Appendix

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