Jasper Youth Sports Association
March 15, 2012
Board Members: Strikethrough represents absent board member from meeting
Matt Shoffer (President) M-K Densmore (Vice President) Allyson Woody (Treasurer)
Terri Walters (Cheer Director) Kevin Baggett (Booster Club Pres.) Tim Thuma (Secretary)
Dale Sparks (Player Advocate) (Fundraising)
Kim Lunn (Team Mom Director) John Foust (City Director)
Eddie Neighbors (Communications) (Equipment Chair) Joe Nold/Hal Lunn (Fundraising Chair) Kim Baggett
(Facilities Chair) Hal Lunn (Concession Chair) (Temporary) M-K D (Membership Chair) Chad Goss
Guests in Attendance:
Meeting called to order at 6:43 pm at the GSP Post meeting room. February 2012 Meeting Minutes were read
and approved without correction. M-K made motion to accept and second by Dale. Motion carried
Allyson advised of a balance of $12,606.15 in checking, balance of $14,092.82 in money market, for a
total of $26,698.97. She also advised she had debits for the website, building materials for JMS, and a
coffee urn in the amount of $1,021.20. It was discussed that the Treasurer’s Report didn’t need to be
“approved”, but we will do it anyway. A motion to approve the Treasurer’s Report was made by Eddie,
second by Terri. The motion carried unanimously.
No new news to report.
Some old and new fundraising ideas were discussed. We will possibly host a beauty pageant; Kim Baggett is
looking into this. We will host the golf tournament again this summer. Kim B also said she knew where we
could get “logo cups” made to sell. Allyson has two leads on having programs printed, one in Kennesaw and
one on line. She would be meeting one on 03/21 to discuss.
a) Old/New Business:
Matt said that Tacie reports the 2010 tax return is almost finished. She also advised that the 2011 should go
faster because she already has all she needs for it. She has assured him they should both be done by the April
The By-law changes that were voted on and approved during the February meeting were reviewed.
The Hardship Process was reviewed and ways to qualify for it were discussed. One thing brought up was a
“schedule” to determine how much of a grant would be received based on household income and number of
members in household. It would have to be applied for and proof would have to be provided. It was decided
a committee would be formed to work out the details consisting of M-K, Dale, and Allyson, with Joe Wigington
as a “sounding board”.
Coach Parker is the new Head Coach at PHS. He wants to build a good relationship with JYSA. He wants
our program to incorporate some of his basic ideas and concepts. He’s also willing to help us with our football
camp, and have a meeting with our coaches to discuss things.
Dragons Junior Wrestling – Matt suggested we help them with what they need for this season and
“restructure” later. Chuck Bradley said that is what he wanted in the first place. Discussion was held about
the possibility of hosting a Middle School wrestling Tournament, and putting a link for their registration on our
web-site. Allyson recommended that wrestling have a seat on the Board (Joe Wigington agreed with this). It
was recommended that we have flyers for wrestling registration at the baseball and football concession
stands. It was brought up that coaches were needed in all classes more than anything. It was decided a
special called meeting would occur later to address this.
Kevin gave an update on the Booster Club. The following people have/were volunteered to be Committee
Heads or serve on them: Membership-Chad Goss; Concessions-MKD, until someone else steps forward;
Fundraising-Kim Baggett; Equipment-Joe Nold, Hal Lunn, Kevin Baggett, and Joe Wigington; Facilities-Hal
M-K updated the Board on the baseball concession stand. She said the Coke order had been delivered to
the tune of $1,108.54. Foust said he would check with Pepsi in Ellijay to see if they would be any cheaper.
M-K said the freezer was cleaned, but it would have to have the cord fixed again. Dale recommended that we
purchase a new freezer, due to the old one being fixed at least once last year. Much debate was done about
getting a new freezer. Allyson made a motion to table buying a new freezer and possibly bringing it to an e-
mail vote, but the motion died for lack of a second. After much debate, Dale made a motion to spend up to
$500 to purchase a new upright freezer for the concession stands. Foust seconded, and the motion carried 8
for and 2 against.
Registration prep. Changes on the website, including the updated info on 11/12 and the wording on the cheer
applications about the uniform items that will need to be purchased. Also the PayPal account is still active.
Coach applications can be submitted by e-mail. All players’ applications will have to be reviewed, and we
need to decide what kind of paperwork we will require to determine residency. Different ways of advertising
the registration period: Ads in paper, flyers to send home from school, posters to hang in the schools, and
signs. Allyson priced some single side 12”x18” for around $300 per 100. Matt said he wanted her to get
prices for the 18”x24” signs.
Coaches’ interviews will be on 04/29 at 2:00 at City Hall.
The following rule changes were discussed and voted on.
a) Background checks for Team Moms and Committee Chairs. Committee Chairs will have to be a Bylaw
b) Draft rule: Refer to NGYFA draft rules.
c) Cheer rule # 2 was reworded as “must show up in complete/full uniform at the designated time. Allyson
made a motion to accept the rules as they were amended, Kevin seconded, carried unanimously.
The Board approved three changes to the By-Laws:
I) Strike 4.03. M-K made a motion to accept, second by Eddie. Motion carried unanimously.
II) Parent/player association will be referred to as The Booster Club. M-K made a motion to accept, second
by Kevin. Motion carried unanimously.
III) Requiring background checks for all Committee Chairs. Dale made a motion to accept, second by
Allyson. Motion carried unanimously.
On site EMS and AED’s. JMS has an AED on site, but we don’t have access to it during the season. It
was recommended that someone could talk to Pickens EMS or Jasper Fire about having EMT’s at our
games next season. Matt said he found a “jump bag” on Amazon for $100. Allyson made a motion and
Dale seconded to purchase the jump kit for $100.
Dale discussed the improvements made to JMS and other one’s the school would like to do. The school
would like to put drains behind the concession stand to keep water from accumulating there. They are
building a wooden pavilion on one end of the concession stand. The school also is also wants JYSA to
contribute some money to purchase some gravel to spread around the concession stand. The walkway
around the press box is going to have to be removed, which JMS has agreed to pay for. A wooden deck
will be built on one end of the press box for filming, which will cost around $570 for materials. Dale made
a motion to spend up to $850 to purchase materials to build the observation deck and contribute to the
gravel to be purchased. Allyson seconded, and the motion carried Unanimously.
Dale made a motion to adjourn. Second was given by Allyson with all
voting in favor. Meeting was adjourned at 9:10 PM.
The next Board meeting will be at 6:30 PM on April 26, 2012 at the Jasper City Hall, due to the third Thursday
being the week of Spring Break and people being on vacation.