Emergency Management Coordinator
Job Description
                                   POTTAWATTAMIE COUNTY


                                      JOB DESCRIPTION

POSITION TITLE:           Pottawattamie County Emergency Management Coordinator

REPORTS TO:                Pottawattamie County Emergency Management Commission

SUPERVISES:               Administrative Assistant, EMS Specialist, EMA Emergency Planner

PURPOSE OF POSITION: Responsible for coordinating the elements of the emergency
management program in Pottawattamie County. Incumbent exercises the authority delegated
by the Pottawattamie County Emergency Management Commission to fulfill the Commission’s
and the Coordinator’s duties as provided in Iowa Code Sections 29C.9 and 29C.10, as further
described in sub rule 7.3(4) and supplemented in Iowa Administrative Code 605, Chapter 7,
Local Emergency Management. Incumbent also performs duties of Pottawattamie County
Homeland Security Coordinator. This is a position that requires great flexibility in hours worked,
tasks assigned and the ability to successfully bring stakeholders to consensus in emergency


A.     Administration and Finance

           1. Develops and maintains a five-year strategic program plan for accomplishing the
              mission of the Emergency Management Agency.

           2. Annually prepares the county Emergency Management Agency budget;
              coordinates and advertises a public hearing on the budget; presents and defends
              the budget to the Emergency Management Commission for approval.

           3. Conducts one-on-one liaison with the Emergency Management Commissioners
              as required; coordinates and advertises public emergency management
              commission meetings.

           4. Writes grant applications and administers emergency management and
              homeland security grants awarded to Pottawattamie County.

           5. Maintains & manages a complete set of financial accounts for the agency budget
              and a separate financial account for each separate emergency management
              program or homeland security program grant awarded to Pottawattamie County;
              Reviews and approves all records of deposits, receipts and vouchers for
              payment of debit transactions.

           6. Recruits, leads, trains and directs Emergency Management Agency’s staff.

Emergency Management Coordinator
Job Description
B.     Hazard Identification, Risk Assessment and Capability Assessment

           1. Continually identifies credible hazards that may affect the jurisdiction.

           2. Completes a formal, written hazard analysis and risk assessment of jurisdiction
              and updates said document at least once each five (5) years.

           3. Performs periodic capability assessments of emergency management and
              homeland security elements to determine operational capability and readiness of
              the jurisdiction to address identified hazards and risks.

C.     Resource Management

           1. Develops a systemic method to effectively identify, acquire, distribute, account
              for, and utilize resources essential to emergency functions.

           2.   Identifies resource shortfalls in the emergency management program and
                develops the steps and procedures necessary to overcome such shortfalls.

           3.   In collaboration with other private and public entities in the county, establishes
                mutual aid agreements that provide reciprocal disaster services and recovery aid
                and assistance in case of disaster.

D.     Planning

           1. Develops and maintains a comprehensive countywide Emergency Operations
              Plan which is multi-hazard and multi-functional in nature and includes an
              operations plan, part “B” pre-disaster mitigation plan and part “C” disaster
              recovery plan; and 15 emergency support function annexes. Reviews and
              updates 20% of the operations plan annually; reviews and updates parts “B” and
              “C” a minimum of every five (5) years.

           2. In coordination with the Iowa Homeland Security and Emergency Management
              Division, maintains and reviews annually the Pottawattamie County Radiological
              Emergency Response Plan which defines the jurisdiction’s response to an
              emergency in the Fort Calhoun Nuclear Power Station Emergency Planning

           3. Develops and maintains hazard specific emergency response plans for
              hazardous material releases, infections, animal disease, terrorist incident, and
              biological or pandemic flu emergencies.

E.     Direction Control and Coordination

           1. Equips, maintains, activates and coordinates activities of the Pottawattamie
              County Emergency Operations Center (EOC).

           2. Coordinates National Incident Management System (NIMS) compliance
              requirements with all jurisdictions in Pottawattamie County.

Emergency Management Coordinator
Job Description
           3. In coordination with the Emergency Management Commission, establishes and
              maintains the capability to effectively direct, control and coordinate emergency
              disaster response and recovery efforts.

           4. In coordination with the Emergency Management Commission, establishes a
              means of interfacing on-scene incident management with county multi-agency
              coordinating systems, to include the Emergency Operations Center (EOC).

F.     Damage Assessment

           1. Develops and maintains a damage assessment capability consistent with state
              and federal requirements and designates individuals responsible for the function
              of damage assessment.

           2. Trains individuals to perform the function of damage assessment.

G.     Communications and Warning. In coordination with the Emergency Management

           1. Identifies a means of disseminating warning to the public, key officials,
              emergency response personnel and those other persons within the county that
              may be potentially affected by certain hazards;

           2. Identifies the primary and secondary means of communications to support
              direction, control, and coordination of emergency management activities.

H.     Operations

           1. Responds to actual multi-hazard emergencies or disasters per the county
              comprehensive emergency operations plan and sustains response or disaster
              recovery efforts twenty-four (24) hours-a-day for as long as the situation dictates.

           2. Serves as the Homeland Security Advisor for Pottawattamie County; coordinating
              threat information, establishing warning protocols, and chairing a threat warning
              group if a creditable threat exists.

I.     Training

           1. Meets the minimum training requirements established by Iowa Administrative
              Code 605-subrule 7.4(4), to include annual completion of a minimum of 24 hours
              of state-approved emergency management training.

           2. In coordination with the local Emergency Management Commission, arranges for
              and actively supports ongoing emergency management and Homeland Security
              related training for local public officials, emergency responders, volunteers, and
              support staff.

           3. Ensures the professional development and training of Emergency Management
              Agency staff.

Emergency Management Coordinator
Job Description
J.     Exercises

           1. Develops and maintains a county-wide five-year multi-hazard exercise program
              in accordance with state and federal requirements.

           2. Directs and/or participates in the design, development, conduct, and evaluation
              of drills, seminars and tabletop, functional or full-scale exercises.

K.     Public Education and Information

           1. Assists the Emergency Management Commission in training and designating the
              individual or individuals who are responsible for emergency management public
              education and information functions.

           2. Develops and maintains a system of receiving and disseminating emergency
              public information.

           3. Develops and maintains a systemic method of develop, coordinate, and
              authorize the release of emergency public information.

           4. Coordinates the capability to communicate with special needs populations.


Performs other duties as directed or as the situation dictates.


Ability to work independently as a Department Head and Emergency Management Program
manager; develops vision for program strategic goals, prioritizes program work, meets
deadlines and makes decisions on the basis of established federal, state and local policy and

Demonstrate a knowledge of local, state and federal laws and regulations pertaining to
emergency management.

Demonstrate an understanding of communications systems, frequencies, and equipment

Demonstrate a knowledge of basic accounting principles and practices.

Ability to express oneself clearly and concisely, both orally and in writing.

Ability to establish and maintain effective working relationships with employees, public officials,
and the general public.

Ability to exercise tact, diplomacy and political sensitivity in coordination among public,
volunteer and private agencies; respond to opposing points of view with restraint and patience
and work with others to achieve group goals.
Emergency Management Coordinator
Job Description


Ability to prepare accurate reports.

Ability to write plans, direct the use of resources, and coordinate emergency operations under
extraordinary circumstances.

Ability to exercise good judgment in evaluating situations and making decisions during normal
working conditions and in emergencies and/or natural disasters.

Ability to coordinate with agencies at all levels of government.

Ability to speak in public and to facilitate group meetings.

Ability to train others while performing in the role of either training program manager or primary
course instructor.

Ability to operate standard office equipment in the performance of duties, i.e. personal
computer, copier, fax machine, calculator, etc.

Ability to operate County emergency vehicle in performance of job duties.

Ability to accurately perform mathematical calculations in the performance of job duties.

Ability to attend training and seminars at remote locations for three (3) to five (5) - day periods.

Ability to perform emergency duties on an “on call” basis, 24 hours a day, seven days a week.


Must be a citizen of the United States and must have a valid driver’s license at time of hire and
maintain it throughout the course of employment.

Must reside within Pottawattamie County.

Must be a graduate from an accredited four-year college or university and have two years of
responsible experience in emergency management, public or business administration, public
relations, military preparedness or related work; or have an equivalent combination of
experience and education, substituting 30 semester hours of graduate study for each year of the
required work experience to a maximum of two years; or have an equivalent combination of
experience and education, substituting one year of experience in the aforementioned areas for
each year of college to a maximum of four years; or be an employee with current continuous
experience in a state classified service that includes the equivalent of 18 months of full-time
experience as an emergency management operations officer or be an employee with current
continuous experience in the state classified service that includes the equivalent of 36 months
of full-time experience as a local emergency management assistant.

Emergency Management Coordinator
Job Description


The physical demands and work environment characteristics describe here are representative
of those that must be met by an employee to successfully perform the essential functions of this
position. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.

This position requires that the incumbent have and maintain the physical and mental stamina to
perform in times of emergencies and natural disasters and the incumbent must be willing to
accept the physical and mental discomforts inherent in the work. During emergency/natural
disaster situations, work hours are not consistent and the incumbent will be required to be on
call and may perform duties at all hours of the day or night. The incumbent may be required to
work outdoors under varying weather conditions, extreme heat to extreme cold, snow, ice, wind,
rain, flood. The incumbent may also be required to maneuver over rough terrain and may be
exposed to infectious and contagious diseases, unsanitary health conditions and contact with
bodily fluids and biohazards . The incumbent must be able to work effectively under high
emotional stress during emergencies and may have direct exposure to destruction, death and
injury in disaster conditions.

Attendance at work is essential to this position especially during emergencies and/or natural
disasters. During normal working conditions, work is generally performed indoors in an office
setting and requires routine walking, standing, kneeling, bending, reaching, lifting and carrying
office supplies, books, files and other materials. The incumbent is required to frequently sit for
extended periods of time, talk, hear and must have the ability to transport themselves to and
from various locations within the Emergency Operations Center. Must possess the manual
dexterity and hand-eye coordination necessary to operate emergency vehicles, computers, tools
and other job related equipment. While performing the duties, the incumbent is required to use
hands and finger, handle, feel or operate objects, tools or controls and to reach with hands and

Incumbent must have the ability to lift or carry office supplies and other job related supplies and
training aids on a frequent basis weighing up to 50 pounds. The incumbent must have the
ability to lift and carry supplies and equipment weighing up to 80 pounds on an occasional basis
in times of emergencies. An individual in this position is required to climb in and out of vehicles
and to operate a personal vehicle on a regular basis during the performance of job duties.
Vision abilities include requirements necessary to operate emergency motor vehicles and the
ability to distinguish color. Adequate hearing and speech is necessary to communicate clearly
and distinctly in English, by telephone, radio and in person. Work requires extensive interaction
with the general public and governmental agencies.

Rev. May 1, 2010

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