EScreening Change Request 10 15 2010

							                    Change Request for Certification and Release of Funds Form
                               ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE


 CHANGE TYPE:                                                      Scope               Budget                Schedule

 PROJECT NAME                         DPS/MTD Enhanced Electronic Screening (EScreening)

 PROJECT NUMBER                                                                  DATE                  05/07/2010

 LEAD AGENCY                          DEPARTMENT OF PUBLIC SAFETY                AGENCY CODE           790

 OTHER AGENCIES                                                                   PROJECT PHASE        Implementation

 EXECUTIVE SPONSOR                    Secretary John Denko

 PROJECT MANAGER                      Major Ron Cordova

 AGENCY HEAD                          Secretary John Denko
 AGENCY CIO/IT LEAD                   Mr. Stephen Tapke



 PROJECT DESCRIPTION (PROVIDE A BRIEF DESCRIPTION AND PURPOSE FOR THIS PROJECT)

 The primary MTD mission is to enforce the commercial vehicle regulations and state statutes to ensure highway
 safety. The MTD fulfills this mission through a variety of means, one of which is to process motor carriers that
 enter NM through our ports of entry. There are currently 5 “Major” Ports of Entry on our Interstate Highway
 System. The division has selected five ports of entry to enhance the current electronic screening processes at these
 facilities. Due to the high volume of traffic, the division must use electronic means to process carriers. MTD
 currently has PREPASS at these two facilities and weigh-in-motion scales.
 The Taxation and Revenue Department has deployed a new Weight Distance/Tax Identification Permitting system
 and MTD must be able to verify tax compliance electronically. Deploying the enhanced electronic screening
 system will provide the means to verify compliance with the Weight Distance Tax.

 Planned Start Date                   03/31/08                     Planned End Date        12/30/11



 JUSTIFICATION FOR CHANGE IN CERTIFICATION (INCLUDE BUDGET ADJUSTMENT REQUEST; BUSINESS VALUE AND/OR
 PROGRAM RESULTS) MTPD HAS RECEIVED ADDITIONAL FUNDING TO ROLL OUT ADDITIONAL SITES FOR ENHANCED ELECTRONIC SCREENING.
 THIS IS A PROJECT THAT IS SUPPORTED AN D FUNDED BY THE TAXATION AND REVENUE DEPARTMENT.




 The Motor Transportation Police Division will receive additional funding in FY10 and FY11 for
 additional outbound facilities. The sites have increased in price due to the one (1) additional DOT
 & one (1) license plate reader being added to the site for optimal reads. The additional cameras are
 optimized for nighttime use. The optimization creates more accurate readings at night for screening
 by MTPD employees. MTPD will also purchase a mobile license plate reader to utilize to capture
 intrastate carrier information. MTPD has identified a significant amount of non-compliant
 intrastate carriers during special operations.
 As MTD received additional funding for outbound license plate readers and additional inbound
 ports of entry, the scope of EScreening expanded to additional locations for the data capture of
 commercial vehicles entering and exiting our state for Weight Distance Tax compliance efforts.
 This project is a multi-agency to include the NMDOT, Taxation and Revenue Department and
 DPS. The project will assist all agencies to ensure compliance with the Weight Distance Tax.
                This is a controlled document, refer to the document control index for the latest revision
Revision: 2/14/08                                                                                                Page 11
                    Change Request for Certification and Release of Funds Form
                                  ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE




 Amount Requested this Certification                                       $ 1,359,341
 Amount Previously Certified                                               $2,780,125
 Remaining Appropriation not Certified                                     $ 1,359,341
 Total Appropriated Amount (include any new funds)                         $4,139,466



 CERTIFICATION HISTORY (INCLUDE ANY PREVIOUS PROJECT OR PHASE CERTIFICATIONS)
         Date                   Amount                 Funding Source(s) (use specific citations to laws, grants, etc.)
 2/27/08                 $0                        Initiation
 06/25/08                $0                        Planning
 08/08                   $550,200                  Intelligent Transportation Systems/Commercial Vehicle
                                                   Information Systems and Networks Grants
 04/09                   $1,699,386                Intelligent Transportation Systems/Commercial Vehicle
                                                   Information Systems and Networks Grants




 APPROPRIATION HISTORY (INCLUDE ALL FUNDING SOURCES, E.G. FEDERAL, STATE, COUNTY, MUNICIPAL LAWS OR GRANTS)
     Fiscal Year                Amount                                        Funding Source(s)
 FFY03                   $25,725                   FMCSA Commercial Vehicle Information Systems and Networks
                                                   Grant
 FFY06                   $250,000                  Intelligent Transportation
                                                   Systems/Commercial Vehicle Information
                                                   Systems and Networks Grants

 FFY06                   $250,000                  FMCSA Commercial Vehicle Information Systems and Networks
                                                   Grant
 FFY07                   $309,400                  Intelligent Transportation Systems/Commercial Vehicle
                                                   Information Systems and Networks Grants
 FFY08                   $400,000                  Intelligent Transportation Systems/Commercial Vehicle
                                                   Information Systems and Networks Grants
 FFY08                   $245,000                  FMCSA Commercial Vehicle Information Systems and Networks
                                                   Grant
 FY10                    $1,300,000                TRD Agreement Funds- Tax ID Permit Fund
 FY10                    $    294,605              TRD Agreement Funds- Tax ID Permit Fund
 FY11                    $ 1,064,736               TRD Agreement Funds- Tax ID Permit Fund
                   This is a controlled document, refer to the document control index for the latest revision
Revision: 2/14/08                                                                                                 Page 21
                    Change Request for Certification and Release of Funds Form
                                  ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE




 BUDGET

 Comments:

                    Description         FY07 & prior         FY08            FY09            FY10               FY11
 Staff -
 Internal

 Conduct Site                                                             $72,448
 Visits to
 evaluate
 deployment
 strategy
 Hardware                                                                                $3,002,282          $1,064,736
 and Software



    TOTAL                                                                 $72,448        $3,002,282          $1,064,736



 INDEPENDENT VERIFICATION & VALIDATION (INCLUDE SUMMARY OF THE LATEST IV & V REPORT)

 Waived.




 IMPACT OF CHANGE (MAY INCLUDE SIGNIFICANT RISKS & MITIGATION STRATEGY; SECURITY, CONSOLIDATION & MAINTENANCE
 STRATEGIES; RECORDS RETENTION; & BUSINESS PERFORMANCE MEASURES)


 The change impact is to include additional funding to the project from the Taxation and Revenue
 Department. The Screening site prices have increased due to additional cameras added for increased
 performance for low light conditions. A mobile screening device is also included in the funding to be
 utilized to capture Intrastate information on carriers. MTPD has witnessed a high volume of non-compliance
 with Intrastate carriers during special operations. Capturing this information will assist TRD to conduct
 audits on non-compliant carriers.



 SECURITY STRATEGY (APPLICATION AND DATA SECURITY PROCESS, PLAN, OR STANDARD)

 Security strategy for this project (application and data) shall be provided by the vendor as part of
 the COTS system.




                This is a controlled document, refer to the document control index for the latest revision
Revision: 2/14/08                                                                                                Page 31
                    Change Request for Certification and Release of Funds Form
                               ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE


 IT SYSTEM ANALYSIS
 On this document, or as an attachment, provide a summary response, including changes, to
 the following IT infrastructure topics relating to this project:
 This project is the implementation of an electronic data entry mechanism on the front-end of an existing
 system, CVIEW.

 Within that project scope, there will be no impact on the Enterprise/DoIT infrastructure in the hardware
 or software arenas. The system will be hosted at the Ports of Entry (POE) in Gallup and Anthony. The
 CVIEW system is hosted in Terry Town, NJ.

 The network impact is as follows:

 There will be 4 connections that are mentioned in this project, Anthony, Gallup, San Jon and Raton
 ports of entry will be impacted. Anthony POE and Gallup POE, have two different connection
 methods. The Anthony site is an ATM T1 that terminates at the DPS OC3 in Santa Fe, the Gallup port
 is on an ATM T1 as well, but it terminates at DoIT directly, then is passed to DPS via the ATM
 Microwave between Simms and OCB. The following describes the actual data path for both ports
 sending data to Terry Town NY:

 Anthony POE - T1 router in Anthony to OC3 router in DPS Santa Fe, Circuit ID 50HCFJ000332. The
 traffic is then routed down another T1 off our OC3 to what we call the TRD Gateway. This circuit
 actually terminates at Simms or Montoya; it then gets routed down another T1 to Terry Town. The
 current traffic levels on the T1 between Anthony and DPS are 2 out of 255 or less than 1% and it hasn’t
 spiked more than 5 out of 255, which is still less than 2%.

 Gallup POE – This circuit used to belong to DPS, but because of another project, it was swung to
 DoIT, so they could share it with another agency. Traffic again comes out of the router at Gallup POE,
 but instead of coming to the DPS OC3, it terminates at DoIT, and then is routed to DPS over the Digital
 Microwave at OCB, and then across fiber to DPS. It then goes out our OC3 router, down the T1 to the
 TRD Gateway and then to Terry Town. The only added difference between this connection and the
 connection is at Gallup we use an IPSEC VPN Tunnel to get the data from Gallup to DPS, and then
 send it out the OC3 to TRD and Terry Town. DPS cannot provide bandwidth usage in Gallup because
 we do not have access to that router.

 Raton POE – T1 router in Raton to OC3 router in DPS Santa Fe. The traffic is then routed down
 another T1 off our OC3 to what we call the TRD Gateway. This circuit actually terminates at Simms or
 Montoya; it then gets routed down another T1 to Terry Town. The current traffic levels on the T1
 between Raton and DPS are similar to Anthony.

 San Jon POE –Traffic comes out of the router at San Jon POE, but instead of coming to the DPS OC3,
 it terminates at DoIT, and then is routed to DPS over the Digital Microwave at OCB, and then across
 fiber to DPS. It then goes out our OC3 router, down the T1 to the TRD Gateway and then to Terry
 Town.

 San Jon WIM – Wireless connection from the WIM location to the POE, from which traffic will join
 the San Jon POE connection detailed above.

                This is a controlled document, refer to the document control index for the latest revision
Revision: 2/14/08                                                                                            Page 41
                    Change Request for Certification and Release of Funds Form
                                  ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE


 DPS will collaborate with DoIT at each stage of the certification process; Initiation, Planning,
 Implementation, and Closeout.

 Mobile Reader - Wireless connection from trailer to the Central server.
 Application Architecture Schematic:


                                                        Reader to
                     Electronic Reader                   CVIEW                           CVIEW Client
                                                        Interface




 BUSINESS CONTINUITY STRATEGY
 Business continuity and disaster recovery will be handled through reverting to manual input to the
 CVIEW front end in the event of failure in the Enhanced Electronic Screening project, until the
 electronic interface can be restored. CVIEW BCDR is handled by the vendor, ACS, and is beyond the
 scope of this project.




                This is a controlled document, refer to the document control index for the latest revision
Revision: 2/14/08                                                                                            Page 51