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					               Information for Dorset Explorer Scouts for Hafod
                       (Mountain Experience weekend)
                               19- 21 April 2013
To Parents/Guardians and Leaders: Bookings are on a first come first served basis. In order to secure a place,
please return the attached form (first one is for Explorers, second is for leaders), completed and signed with a cheque
for the full amount to:
Dorset County Scout Council – Land Activities Booking
County Office
Buddens Scout Centre
Puddletown Road
BH20 7NU
01929 472374
Camp/Activities will be based at: Hafod Mountain Centre, Nant Ffracon Valley, Snowdonia, North Wales.
O.S. Sheet: Outdoor Leisure 17, 644604.
We meet at: Pick up point on the Friday evening will be Blandford Scout hut at 17:30hrs and collection will be same
place approx 22:00hrs on the Sunday night subject to traffic and weather conditions.

Cost: The costs below are based on a maximum of 32 persons on a first come basis. The mini bus will be for Phil
Allen and Rob Young as drivers and 12 Explorer Scouts and is based on a first come basis. Leaders will have to
arrange their own transport for themselves and their Scouts (other than those in the minibus).
Explorer Scouts in Mini bus: £65 for transport, accommodation, food, electricity etc.
Explorer Scouts being taken by their leaders: £30 for accommodation, food, electricity, etc.
Leaders (making their own way to Hafod): £25 for accommodation and food
Monies (in full) and booking forms must be received by 30 November 2012. The event is organised on a first
come first served basis.
Cheques made payable to Dorset County Scouts
If we do not get 12 Explorers by 30 November 2012 the event will be cancelled.

Other information about the event/activities:
Come in outdoor clothing, bring spare clothing/trainers, good waterproofs and fleece, hike boots, woolly hat, gloves,
scarf, sleeping bag. Wash kit/towel.
You will also need a day sac containing 2 packed lunches and survival rations, water bottle (full), survival bag,
whistle, torch (plus spare batteries), and a set of spare clothing in a waterproof bag.
We will be sleeping in a bunkhouse (Hafod). We will be mountain walking and scrambling - this event is only suitable
for Explorer Scouts who are fit and capable of walking in a mountainous area.
Saturday breakfast = cereals/bacon, sausages, beans/vegetarian option
Saturday lunch = bring own packed lunch
Saturday evening meal = chicken stew/vegetarian option
Sunday breakfast = cereals/bacon, sausages, beans/vegetarian option
Sunday lunch = bring own packed lunch
Please note: this is a mountainous activity in possible winter conditions and all activities are subject to the weather.
Activities include: Visit to Ogwen Valley Mountain Rescue, visit to Plas Y Brenin (National Mountaineering Centre)
for a film show on Saturday evening (if available).
If you have any questions: please ring Phil Allen 01258 453009, Neil Gillard 01963 363816, or Rob Young 01258
The Qualified Leader will be: Phil Allen             31 Preetz Way, Blandford, DT11 7XH        01258 453009
Other Leaders on camp are: Neil Gillard, Rob Young
The Home Contact is: Andy Young (ACC Land Activities) 7 Cherry Hill Grove, Poole BH16 5LP.
                         01202 771760/07816 950230
All activities will be run in accordance with the Scout Association safety rules. NO responsibility for personal equipment, clothing and effects can be accepted by
the camp organisers and the Scout Association DOES NOT provide automatic insurance in respect of such items. Please contact the Camp Leader if you want any
further information, and return the form below with payment as soon as possible.

Leader’s Signature: Phil Allen                                                            Date: 12/4/2012
                        Dorset Explorer Scouts for Hafod
                        (Mountain Experience weekend)
                                19-21 April 2013


Personal Information – this section is to be filled in by the parent/guardian of the named Explorer Scout.

I give permission for __________________________(name) to attend the activity at Hafod, Wales from
19 April 2013 to 21 April 2012 and the following information is provided for the benefit of the Camp

If my child has been in contact with any infectious diseases within three weeks prior to the event I agree to
notify you.

Medicines currently being taken ________________________________________________________

Does he/she have any special needs?_____________________________________________________

Additional information the Camp Leaders should have _____________________________________

During the event I can be contacted in an emergency at ____________________________________


Telephone Numbers_________________________________________________________________

I understand that the Camp Leaders reserve the right to send any participants home if necessary.

Signature (parent/guardian) _____________________ Date: ____________________

If it becomes necessary for ________________________(name) NHS Number _______________to receive
Medical treatment and I cannot be contacted by telephone or any other means to authorize this, I hereby give
my general consent to any necessary medical treatment and authorize the Scouter in charge to sign any
document required by the hospital authorities.

Signature: __________________________ Date: _______________

Your e-mail address: _________________________________________________

Scouting District: ____________________________________________________

Scouting Leader: ____________________________________________________

Make Cheques payable to DORSET COUNTY SCOUTS
                        Dorset Explorer Scouts for Hafod
                        (Mountain Experience weekend)
                                19-21 April 2013


Name:________________________________________             Age:_______________


Post Code:___________________

Phone No:___________________________________________________________

E-mail Address:______________________________________________________

Mobile No:__________________________________________________________

Medical Info (allergies, medicines etc): ___________________________________

Group:__________________ District:___________________ Appointment:______

Your Emergency Contact

Phone Numbers (home and mobile)_______________________________________

Acknowledgement of risk statement
I am aware that mountain walking contains hazards which may present me with the risk of personal injury. I
have read and understand The Scout Association’s factsheet Adult Groups in Adventurous Activities.

Signed: __________________________________          Date: _______________

Make Cheques payable to DORSET COUNTY SCOUTS

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