2010 January Board Mtg by vp8ko7wG

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									                               BOARD OF COMMISSIONERS
                                   BOARD MEETING
                                   JANUARY 19, 2010

The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, January 19, 2010, in the Board room at
the Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.

ROLL CALL: On roll call, the following were in attendance: Chairman Jim Jordan, Vice
Chairman Bob Weber, and Commissioners Phil Freeman, Saundra Allen and Larry Vincent.
Also in attendance were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim
Jenkins, Deputy Director; Sonya Ross, Administrative Assistant; and several member of the
general public. Chairman Jordan declared a quorum present.

                                                   Regular

                             Jordan                 11-12
                             Washington               5-12
                             Allen                   10-12
                             Freeman                 11-12
                             Weber                   11-12
                             Vincent                   6-6

APPEARANCE BEFORE COMMISSION:

Mr. Steve Rasmussen, City Administrator and Mr. Bill Lockwood, Director of Parks and
Recreation Commission gave a presentation regarding the proposed development of Adrian’s
Island. The development was endorsed by the Parks Board, Chamber of Commerce and City
Council. The Plan will be presented to the City Council on January 19, 2010 with anticipation of
final approval during the February 2, 2010 Council Meeting.

Mr. Rasmussen asked the Housing Authority Board of Commissioners to endorse the
development and to make the land available to the Parks and Recreation Commission.

Mr. Pletz gave an overview of how the Housing Authority came to own the land. Mr. Pletz
stated that in 2007 the Housing Authority Board approved a proposed redevelopment contract
between the Housing Authority and Parks and Recreation Commission. At that time the Housing
Authority agreed to sell the Island to the Parks and Recreation Commission for $10.00 subject to
several restrictions that the Housing Authority would place on it. The Contract was then
presented to the Parks and Recreation Commission for its consideration.

INFORMATIONAL ITEMS:

A.     The monthly Financial Statements, Balance Sheets and Income Statements for December,
       2009 will be presented at the February Board meeting.
CONSENT AGENDA:

A.           Approval of the Regular Meeting Minutes for December 15, 2009.
B.           Approval of the Executive Session Meeting Minutes for December 15, 2009.
C.           List of Disbursements for the month of December, 2009. (Exhibit #1, 1/19/2010)
D.           Occupancy Report for the month of December, 2009. (Exhibit #2, 1/10/2010)

Commissioner Freeman made the motion to approve the Consent Agenda, seconded by
Commissioner Allen. Upon unanimous favorable vote, Chairman Jordan declared the motion
approved.

                                         RESOLUTION NO. 4205

RESOLUTION APPROVING THE WRITE-OFFS OF TENANT ACCOUNTS RECEIVABLE

See attached Resolution

Commissioner Freeman made the motion to approve the rent and damage write-offs for the
months of November, 2009 and December, 2009 in the amount of $4,264.53 for Capital City
Apartments, Hamilton Towers and Public Housing. Vice Chairman Weber seconded the motion.
Upon unanimous favorable vote, Chairman Jordan declared the motion approved. (Exhibit #3,
1/19/2010)


SENIOR CITIZEN PROPERTY TAX RELIEF:

Mr. Pollock reported that several of the senior residents contacted him regarding the Property
Tax Credit Program for Senior Citizens. For the past several years residents have called the
Housing Authority to request a receipt of their yearly rental payments. That receipt would then
be filed with their taxes and they would receive a tax refund based on a portion of that rental
amount. Approximately five years ago Legislation was passed prohibiting the credit for renters
who rent from owners that do not pay property taxes. The Housing Authority does not pay
property taxes, therefore residents living in Housing Authority properties do not qualify for the
Senior Citizen Property Tax Relief.

                                         RESOLUTION NO. 4206

RESOLUTION APPROVING FINANCIAL AUDIT CONTRACT WITH EVERS &
COMPANY, CPA’s L.L.C.

See attached Resolution

Mr. Pollock reported that staff issued a Request for Proposals for a two year contract for auditing
services with an option of two additional one year renewals. Evers & Company, CPA’s, L.L.C.
was the only response received for 2010 and 2011 auditing services.

Commissioner Freeman made the motion to approve the proposal submitted by Evers &
Company, CPA’s, L.L.C., seconded by Commissioner Vincent. Upon unanimous favorable
vote, Chairman Jordan declared the motion approved. (Exhibit #4, 1/19/2010)

                                     RESOLUTION NO. 4207

RESOLUTION APPROVING AND ENDORSING THE PROPOSED PLAN FOR ADRIAN’S
ISLAND

See attached Resolution

Commissioner Freeman made the motion to endorse the Adrian’s Island concept as presented,
seconded by Commissioner Vincent. Upon unanimous favorable vote, Chairman Jordan
declared the motion approved.

                                     RESOLUTION NO. 4208

RESOLUTION APPROVING AND RATIFYING EASEMENTS AND LEASE TO DUNKLIN
STREET PROPERTIES, L.L.C

See attached Resolution

Mr. Pollock previously spoke with the Commissioners regarding approval of the Dunklin Street
parking lot lease and on easement agreements between the Housing Authority and Dunklin Street
Properties, L.L.C.

Commissioner Vincent made the motion to approve and ratify the lease and easements, seconded
by Commissioner Weber. Upon unanimous favorable vote, Chairman Jordan declared the
motion approved.

NEXT MEETING: February 23, 2010

Commissioner Allen made the motion to adjourn into Executive Session for the purpose of
considering the following matters:

       Legal actions involving the Housing Authority and confidential or privileged
        communication with its attorney, under Section 610.021(1) RSMO;

       Leasing, purchase or sale of real estate by the Housing Authority when public knowledge
        of the transaction might adversely affect the legal consideration therefore, under Section
        610.021(2) RSMO;

       Hiring, firing, disciplining or promotion of particular employees when personal
        information about the employee is to be discussed or recorded, under Section 610.021(3)
        RSMO; and

Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner Freeman seconded the motion. Upon roll call vote, the motion was approved.
       AYES:         Allen, Weber, Freeman, Vincent, Jordan
       NAYS:         None
       ABSENT:       Washington

Following the adjournment of the executive session, the Board reconvened in open session.

Commissioner Freeman made the motion to adjourn the meeting, seconded by Commissioner
Allen. Upon unanimous favorable vote, the motion was approved.




                                                   Jim Jordan, Chairman



ATTEST:
          Allen Pollock, Secretary

								
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