Budgets and Setasides Checklist by o8630O

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									                                                           Budgets and Setasides Checklist
                                                            Tennessee Department of Education
                                                              ESEA – No Child Left Behind
                                                                 School Year 2011-2012

                                                        Initial Review        Follow-up Review
              (If follow-up is required, attach Follow-Up coversheet on top of original coversheet and make comments where appropriate.)

     LEA Number and LEA Name                                                   Director of Schools


     Assigned NCLB Field Service Consultant                                    Federal Programs Contact



          Budget and Setaside Status: Check the appropriate box
                  Budgets and setasides meet ESEA/NCLB requirements.
                  Budgets and setasides appear to meet ESEA/NCLB requirements, but I have some concerns. My concerns are listed
                  below.
                  Inconsistencies are evident with this LEA’s budgets and set-asides. My concerns are listed below.

Concerns:




_____________________________________________________                      ____________________
Consultant Signature                                                       Date Reviewed

ED-5234                                                                    1                                              Revised 10/4/2012
General Information                                                         Yes   No   NA
                                                                                            (If answer is “No”, no comment is required.)
1. Is the LEA utilizing Consolidated Administration?
2. Is the LEA tracking Consolidated Administration funds by pooling
                                                                                            (If item #1 is “No”, mark “NA” for item #2.)
them into a separate subfund?
3. Do the two blue check-cells on the budget spreadsheet match?
Amounts include transfers INTO and FROM applicable programs.
4. Do equipment items costing $5,000 or more have prior written
approval of the NCLB Consultant?
                                                                                                Negative intent
5. State approved Indirect Cost rate = _________________
                                                                                                                                           Title I-A,
                                                                                                                    Title I-A
                                         Titles and Categories                                                                              ARRA
                                                                                                                 Yes    No     NA     Yes     No    NA
6. Does line 9 on the budget spreadsheet match the final allocation?
7. Does line 10 on the budget spreadsheet match the amount remaining on FACTS as of 7/1/2011
(payments through 6/30/2011)? [Yes= exact match or includes line 11 adjustment]
8. Does line 11 on the budget spreadsheet (Cash on hand) match line 34555 on the July 2011 Report by
Subfund? (Negative balances have been removed from line 10)
9. Are any funds transferred INTO this project and listed on line 12? (NA indicates NO transfers)
10. Are any funds transferred FROM this project (including Consolidated Administration) and listed on line
358 of the budget spreadsheet?
11. Are lines 16 and 17 of the budget spreadsheet displaying “0.00” to indicate revenues match
expenditures?
12. Does the budget reflect line items that are allowable under this program and included in the appropriate
section of the approved application?
13. Does the amount for LEA staffing / FTE serving public schools match the numbers given in the
ESEA/NCLB Budget Spreadsheet?
14. Does the LEA staffing / FTE serving private schools match the numbers given in the ESEA/NCLB
Consolidated Application?
15. Does the budget reflect the administrative percent for this title approved in the ESEA/NCLB
Consolidated Application?
16. Is the Indirect Costs line item equal to or less than the state approved LEA indirect cost rate?
17. Do participating private schools students receive an equitable portion (including carryover, if
applicable) and comparable services for instruction as their counterparts attending public schools?
ED-5234                                                                 2                                                       Revised 10/4/2012
                                                                                                                                    Title I-A,
                                                                                                                Title I-A
                                        Titles and Categories                                                                        ARRA
                                                                                                              Yes   No   NA      Yes    No      NA
18. Are the participating private school students receiving equitable services for Title I Setaside
Instructional Initiatives?
19. If the LEA allocation is over $500,000, at least 1% of the allocation has been budgeted for parental
involvement / family literacy and parenting skills (of which 95% is distributed to schools)?
20. If the LEA allocation is over $500,000, a proportionate amount of the 1% for parental involvement has
been setaside for parents of private schools students?
21. Has the total 1% required parental involvement setaside from prior year funds been expended or
rebudgeted for parental involvement activities?
22. Is money reserved to provide comparable services for homeless students?
23. LEAs with High Priority Title I Schools: Is an amount equal to 20% of the allocation budgeted for
Public School Choice (PSC) and/or Supplemental Education Services (SES)?
24. Of the 20% for PSC/SES, is at least 5% budgeted for public school choice transportation?
25. Of the 20% for PSC/SES, is at least 5% budgeted for supplemental education services?
26. Of the 20% for PSC/SES, is the remaining 10% budgeted for either or both public school choice and
supplemental education services?
27. Are non-Title I funds used to meet the PSC/SES requirement(s)?

28. Optional for LEAs with Title I High Priority schools: Is 5% or less of the allocation used to provide
incentives to attract teachers to Title I High Priority Schools and/or to provide rewards to staff based on
improved student achievement in Title I High Priority schools?
29. High Priority LEAs: Is 10% of the total allocation budgeted for staff development addressing area/s
that caused the system to miss AYP benchmarks? Applies only to LEAs in School Improvement Year 1 and
School Improvement Year 2.
30. Previously Identified High Priority LEAs: Has the total 10% required setaside for professional
development from prior year funds been expended or rebudgeted for professional development addressing
area/s that caused the system to miss AYP benchmarks?




ED-5234                                                                3                                                    Revised 10/4/2012
                                                                                                Title II-D,      Title II-D      Title II-D
                                                                                Title II-D
                                                                                                 ARRA           Competitive     Competitive
                      Titles and Categories                                     Formula
                                                                                                Formula            e4TN            e4000
                                                                              Yes   No   NA   Yes   No    NA   Yes   No   NA   Yes    No      NA
31. Is 25% or more of the allocation budgeted for professional
development unless a waiver has been granted? (applies to transfers IN)
32. Has the total 25% required professional development setaside from
prior year funds been expended or rebudgeted for professional
development activities?
33. Does line 10 on the budget spreadsheet match the amount
remaining on FACTS as of 7/1/2011 (payments through 6/30/2011)?
[Yes= exact match or includes line 11 adjustment]
34. Does line 11 on the budget spreadsheet (Cash on hand) match line
34555 on the July 2011 Report by Subfund? (Negative balances have
been removed from line 10)
35. Are any funds transferred INTO this project and listed on line 12?
36. Are lines 16 and 17 of the budget spreadsheet displaying “0.00” to
indicate revenues match expenditures?
37. Does the budget reflect line items that are allowable under this
program and included in the appropriate section of the approved
application?
38. Does the amount for LEA staffing / FTE serving public schools
match the numbers given in the ESEA/NCLB Budget Spreadsheet?
39. Does the LEA staffing / FTE serving private schools match the
numbers given in the ESEA/NCLB Consolidated Application?
40. Do participating private schools students receive an equitable per
pupil amount (including carryover, if applicable) as those attending
public schools?
41. Does the budget reflect the administrative percent for this title
approved in the ESEA/NCLB Consolidated Application?
42. Is the Indirect Costs line item equal to or less than the state
approved LEA indirect cost rate?




ED-5234                                                                   4                                               Revised 10/4/2012
Titles and Categories:                                                                                   Title III                                  Title X
                                                                                         Title II-A                          Title V1
                                    **NOTE: Complete Title III column if LEA is a                      See NOTE **                                  ARRA
                                  Stand-Alone OR    Fiscal Agent for a Consortium.   Yes    No    NA   Yes   No   NA   Yes     No       NA    Yes     No      NA
43. Does line 9 on the budget spreadsheet match the final allocation?

44. Does line 10 on the budget spreadsheet match the amount remaining on
FACTS as of 7/1/2011 (payments through 6/30/2011)? [Yes= exact match
or includes line 11 adjustment]
45. Does line 11 on the budget spreadsheet (Cash on hand) match line
34555 on the July 2011 Report by Subfund? (Negative balances have
been removed from line 10)
46. Are any funds transferred INTO this project and listed on line 12?
 (NA indicates NO transfers)
47. Are any funds transferred FROM this project (including Consolidated
Administration) and listed on line 358 of the budget spreadsheet?
48. Are lines 16 and 17 of the budget spreadsheet displaying “0.00” to
indicate revenues match expenditures?
49. Does the budget reflect line items that are allowable under this
program and included in the appropriate section of the approved
application?
50. Does the amount for LEA staffing / FTE serving public schools match
the numbers given in the ESEA/NCLB Budget Spreadsheet?
51. Does the LEA staffing / FTE serving private schools match the
numbers given in the ESEA/NCLB Consolidated Application?
52. Do participating private schools students receive an equitable per pupil
amount (including carryover, if applicable) as those attending public
schools?
53. Does the budget reflect the administrative percent for this title
approved in the ESEA/NCLB Consolidated Application?
         (NA indicates NO administration % approved)
54. Is the Indirect Costs line item equal to or less than the state approved
LEA indirect cost rate?
55. For Title III, indirect cost and administrative costs do not exceed 2%
of the allocation




ED-5234                                                                              5                                                       Revised 10/4/2012
                                                                    Title IV-A                                                               Yes    No    NA
56. The LEA has carryover funds for Title IV. (NA indicates NO carryover funds and the remainder of this page is not applicable.)
57. Does line 10 on the budget spreadsheet match the amount remaining on FACTS as of 7/1/2011 (payments through 6/30/2011)?
[Yes= exact match or includes line 11 adjustment]
58. Does line 11 on the budget spreadsheet (Cash on hand) match line 34555 on the July 2011 Report by Subfund? (Negative
balances have been removed from line 10)
59. Are lines 16 and 17 of the budget spreadsheet displaying “0.00” to indicate revenues match expenditures?
60. Does the budget reflect line items that are allowable under this program and included in the appropriate section of the approved
application?
61. Does the amount for LEA staffing / FTE serving public schools match the numbers given in the ESEA/NCLB Budget
Spreadsheet?
62. Does the LEA staffing / FTE serving private schools match the numbers given in the ESEA/NCLB Consolidated Application?
                                                                                                               Title I-D, Subpart 2       Title I-A,
                                      Titles and Categories                                                            (LEA)           Local Neglected
                                                                                                               Yes      No     NA     Yes      No        NA
63. Does the LEA retain the Title I-D allocation to provide services to children in local institutions for
delinquent children? No = Allocation is released to the State to provide services. NA = LEA was not
allocated Title I-D funds.
64. Does the LEA retain the Local Neglected allocation to provide services to children in local institutions
for neglected children?
65. Does the LEA staffing / FTE serving Local Neglected/Local Delinquent (I-D) match the numbers
given in the approved application?
66. Does line 9 on the budget spreadsheet match the final allocation?
67. Does line 10 on the budget spreadsheet match the amount remaining on FACTS as of 7/1/2011
(payments through 6/30/2011)? [Yes= exact match or includes line 11 adjustment]
68. Does line 11 on the budget spreadsheet (Cash on hand) match line 34555 on the July 2011 Report by
Subfund? (Negative balances have been removed from line 10)
69. Are any funds transferred FROM this project (including Consolidated Administration) and listed on
line 358 of the budget spreadsheet?
70. Are lines 16 and 17 of the budget spreadsheet displaying “0.00” to indicate revenues match
expenditures?
71. Does the budget reflect line items that are allowable under this program and included in the
appropriate section of the approved application?
72. Does the amount for LEA staffing / FTE serving public schools match the numbers given in the
ESEA/NCLB Budget Spreadsheet?
73. Does the budget reflect the administrative percent for this title approved in the ESEA/NCLB
Consolidated Application?
74. Is the Indirect Costs line item equal to or less than the state approved LEA indirect cost rate?


ED-5234                                                                                 6                                                   Revised 10/4/2012

								
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