2011 Structures Congress by 2VuOzX

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									     Author Instructions

How to upload Abstracts and Sessions to
   the Paper Management System
Paper Management System Website http://submissions.miracd.com/ASCE/Structures2013
If you have ever used Mira you have an account. You do not need a new account every year. If you are a
new user select New User at the top of screen to create an account.




If you do not remember you password use the forgot my password button or e-
mail Debbie Smith at dsmith@asce.org for assistance.




                                                                         Use this if you forgot
                                                                         your password
                             Author Page
Authors have 3 choices;
1) Submit a New Individual Abstract
2) Create a New Full Session Proposal
3) Submit Abstract to an Existing Session Proposal
It is very important that you make the correct selection.
                          Definitions
• New Individual Abstract – document that describes and individuals
  presentation and final paper. New Individual Abstracts are groped together
  to make up a full session.
• New Full Session Proposal – A session is a 90 minute program. Traditional
  Session has a moderator and about 4 papers presented. A panel session has
  a moderator and presenters but no papers and may be more interactive.
• Submit Abstract to an Existing Session Proposal - If you have been
  contacted by someone organizing a Full Session and you have been told
  what the name of the Session is then you would submit select this option.
  Your document describes what you will discuss during your part of the full
  session. If you have not been contacted then you do not select this option.
  You select New Individual Abstract.
                                   Topics
•   Topics and Subtopics appear in a drop down menu when you make your
    submission.
•   Note: Invited LPC, Invited NTPC, or Invited TAD is ONLY for people who
    have been contacted by one of these groups. If you have not been asked to
    upload your submission to one of these Please do not use it.
•   Your submission will not be considered for the conference if uploaded to this topic
    when you were not invited.
     Submit a New Individual Abstract
• Submit a New Individual Abstract – select this if your abstract is not
  connected to an organized session. It is a single submission that the NTPC
  will review and, if accepted, will be grouped with other submissions to
  create a session for the conference.



                    Make your selection then hit Go.
        Submit a New Individual Abstract
Individual Paper/Abstract Proposal: Include the following information in your proposal
•   Abstract Title
•   All Authors (Name, Credentials –e.g. P.E., Ph.D., Company,)
•   Presenter(s): (Name, Credentials, Company,)
Note: All correspondence to authors is done via e-mail. Please make sure you enter working e-mail addresses in the
    paper management system when you upload your abstract.

•    Topic/subtopic abstract submitted under in paper management system.
•    Short Description of what will be discussed during the presentation (about 250 - 500 words), should include the
     following:
       – Is this topic of Regional Interest, National Interest or International?
       – Who is the target audience? Please be specific in your abstract, for example is the target audience:
           University Faculty? If so what discipline? Design Professionals? - If Yes, what specialty? Code Developers?
           If so what type? Construction Management Professionals? If so what type of construction? Other? – If so
           who? What discipline and what Level of employment?
       – What will the audience take away from your presentation? Try to list 3-5 specific items.
               • Explain how the audience will be able to use what they learn?
               • How will this help the audience in their job? Is this research that other faculty could use to expand their
                  research or teaching? Does this provide a practical solution to a problem that could simplify or make a
                  designer’s job more efficient? Will it improve the accuracy of a design, or provide new information to
                  assist in a design problem? List all other benefits.
                                  Create a New Full Session Proposal
                              Select this if you are organizing a full 90 minute program
What to Include in the Session Proposal:
•    Session Title
•    Moderator (Name, Credentials - e.g. – P.E., Ph.D., Company)
•    Topic/subtopic abstract submitted under in paper management system.
•    Is this a panel session with no papers just presenters?
•    Is this a traditional session with abstracts/papers and traditional presentations?
•    Short Description of what will be discussed during the 90 minute Program (about 250- 500 words) should include the
     following:
       – Is this topic of Regional Interest, National Interest or International?
       – Who is the target audience? Please be specific in your abstract, for example is the target audience: University
             Faculty? If so what discipline? Design Professionals? - If Yes, what specialty? Code Developers? If so what type?
             Construction Management Professionals? If so what type of construction? Other? – If so who? What discipline and
             what Level of employment?
       – What will the audience take away from your presentation? Try to list 3-5 specific items.
                • Explain how the audience will be able to use what they learn?
                • How will this help the audience in their job? Is this research that other faculty could use to expand their research
                    or teaching? Does this provide a practical solution to a problem that could simplify or make a designer’s job
                    more efficient? Will it improve the accuracy of a design, or provide new information to assist in a design
                    problem? List all other benefits.
  •  List the Titles of the Abstracts that will be connected to this session, including authors and presenting speaker with contact
     information. Note – no more than 5 abstracts will be approved for a 90 minute program and NTPC may add or delete
     abstract from your organized session if better single abstracts are submitted.
•    Is this session organized by an SEI or ASCE Committee – Identify Committee
•    Is this session organized by another organization-Identify Organization

Special Note Regarding Session Proposals: Some that are panel sessions with no papers. If your session does not have papers
     you only need to submit the session proposal. If your session does have papers you must do step 1 and step 2.- see next
     slide.
        Create a New Full Session Proposal
•   Step 1: Log in to paper management system and on author home page select
    Create a New Full Session Proposal. Upload the session document.

•    Step 2: Submit Abstract to an Existing Session Proposal : After submitting the
    session proposal (Step 1) an abstract for each individual paper MUST be submitted
    by each individual author as follows:

•   Notify the individual paper authors that they need to submit their abstracts to your
    session.
•   The author must know the correct session title in order to select it from a drop down
    menu
•   Author logs into the paper management system and select Submit Abstract to an
    Existing Session Proposal
•   Abstract should include the same as an individual abstract. See previous slide.
•   If the author does not select Submit Abstract to an Existing Session Proposal and
    select the correct session from the drop down menu we will not know it was
    uploaded incorrectly and it may be evaluated as a single abstract or part of an
    incorrect session. This is not easy to correct if upload wrong.
•   If you need additional information please Contact Debbie Smith 703-295-6095 or
    dsmith@asce.org before you get started.
                         Session Proposal

•   Note: The NTPC will review the session as a whole as well as the individual
    abstracts connected to the session. The NTPC will try to work with the session
    proposer if it feels that changes are warranted. NTPC sometimes will not accept all
    the abstracts submitted to a session or may add additional abstracts.

•   NTPC will not approve more than 5 abstracts with a session.

•   NTPC will try to have as many different presenters approved as possible. If the
    same person submits multiple proposal they will not all be approved.
               When you select
       Submit a New Individual Abstract
• First Tab- Authors Page

 On this page you enter all the author information. Note – what ever
 is on this page is what is included in the printed material. You can
 modify this before the paper goes for review or when you upload
 your final paper.
                      Abstract

Note: Who ever uploads the abstract needs to
upload the final paper.


                                       On the abstract page
                                       you enter the title of
                                       the abstract and
                                       upload the file.

                                       PDF’s are not an
                                       allowable file type.
                                       Use Word.
              Abstract Details Page
On this page you select the
Topic, Subtopic and
Presentation Preference.
Make sure you hit save and
continue.
                Copyright and Permissions
•   If you submit a final paper for publication in the Conference Proceedings,
    please note:
•   The proceedings will be copyrighted and published by ASCE. It is the
    author’s responsibility to obtain the necessary permissions or approvals
    from employers, project owners, or clients prior to submission of the final
    paper for publication. Material included in your submission from previously
    published sources, including the internet, may require permission from the
    copyright holder of that publication or Web Site. It is the authors
    responsibility to obtain the permission for reuse of this materials and include
    the appropriate credit information in the paper.
                        Copyright
Read the Copyright information
and select the appropriate
response.
                  Permissions
Read the
permissions
information and
select the
appropriate
response.
           Proof Read

On this page you view your abstract.
                Submit your abstract

Read the options and select the appropriate one.
If you do not hit accept my abstract the process is not
done.
               Successful Submission

Make sure you have a successful submission. If not go back and
see what was not completed. If you have questions feel free to
contact Debbie Smith dsmith@asce.org 703-295-6095
      How to Submit a Session Proposal

• Session Proposal: A session proposal has two steps.
• 1) Upload the Session Proposal - select Create a New Full
  Session Proposal
• 2) Upload the abstracts connected to the session – select
  Submit an Abstract to an existing session proposal. (usually
  done by each abstract author)
                   Upload a Session

• Create a New Full Session Proposal
 Select create a new full session proposal and then hit
 Go.
                    Session Proposal Screen
On this screen you select the topic the session should fall under and then enter the
session Title. Upload the document. Select Save.

It is important that you provide the authors who will upload the abstracts connected to
the session with the correct title because they will need to select it from a drop down
menu when they upload the abstract.
          Upload Abstracts to a Session

• Once the session is uploaded you need to contact your authors
  of the abstracts and provide them with the correct Title of
  Session.
• When the author logs in make sure they select Submit an
  Abstract to an existing session proposal
 How to upload an abstract connected to a
                session.
• Select Submit an Abstract to an existing session proposal and
  hit Go.
                  Author Information
On this page you enter all the author information. Note – what ever is
on this page is what is included in the printed material.
You can modify this before the paper goes for review or when you
upload your final paper.
Upload an Abstract to a Session Proposal

 On the abstract page you enter the title of the abstract
 and upload the file.

 PDF’s are not an allowable file type. Use Word.
Upload an Abstract to a Session Proposal

On this page you click on the arrow for Session proposals
and select the session your abstract is suppose to be
connected to. If you do not know you need to find out before
you continue.
                            Copyright

Read the Copyright information
and select the appropriate
response. No forms need to be
faxed only use what comes up on
the screen.
                             Permissions

Read the permissions information
and select the appropriate response.
No forms should be faxed only use
what comes up on screen.
                     Proofread


On this page you view your abstract
          Submit your abstract


Read the options and select the appropriate one.
If you do not hit Accept my abstract the process is
not done.
            Successful Submission


Make sure you have a successful submission. If not go back and
see what was not completed. If you have questions feel free to
contact Debbie Smith dsmith@asce.org 703-295-6095
                       Remember

• Who ever uploads the abstract is the person who must upload the
  final paper.
• Attendance and Registration for the Conference are mandatory.
• Allowable file Type -Word 2003(.doc) /2007(.docx) or
  rft files.
• If you have questions contact Debbie Smith, dsmith@asce.org or
  703-295-6095.
• Check key dates on website.

								
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