THE NEXT MEETING HAS BEEN SCHEDULED FOR:
Thursday, January 31, 2008 at 12:00 noon
Enter Meeting Location
ROCKY MOUNTAIN DIVISION
INTERNATIONAL ASSOCIATION FOR IDENTIFICATION
RMD-IAI BOARD OF DIRECTORS
MINUTES FROM THE MEETING
January 31, 2008
Douglas County Sheriff’s Office
I. CALL TO ORDER
The meeting was called to order at 12:02 pm by Chairman Jan LeMay.
Attending the meeting were Chairman Jan LeMay, President Chris Loptien, Vice
President Andrea “Andi” Smith, Treasurer Wendy Kipple, Executive
Secretary/Editor Angie Fisher, Membership Secretary Julie Kovats Fulton,
Webmaster Kathy Harding, Directors Brenda Harris, Rebecca Shaw, Mitzi
Staufer and Jody Murphy. Historian Anthony Antuna and Regional
Representative Tom Griffin were excused from the meeting.
II. READING OF THE MINUTES FROM THE LAST MEETING
Julie Kovats Fulton moved to approve the minutes from the November 27, 2007
meeting as submitted. Rebecca Shaw seconded the motion and it passed
Secretary Fisher received a letter from Jon Stimac, Editor of the IAI’s bi-
monthly publication, Identification News. The letter explains that this is a new
publication and Mr. Stimac is requesting that each Division send him
“significant news, awards, events, achievements, presentations and/or bylaws
additions…Start promoting your Division by sending me the happenings within
your IAI Chapter!”
Angie Fisher submitted the Wyoming Annual Non Profit Corporation paperwork
and delinquent fees for 2007, as well as updating 2008. Colorado Non Profit
documentation and Colorado tax exempt documentation should also be due,
but she has not received any notices.
IV. TREASURER’S REPORT
Wendy Kipple submitted written cash flow and account balance reports. These
reports showed that the Division checking account has a balance of $4988.33.
This is the balance after Wendy made a $3000.00 transfer to the Scudder
account. She also reports that dues renewals are steadily coming in and she
may need to make another transfer to the Scudder account, as the balance of
the checking account should be maintained at below $5000.00. She also
transferred $1227.55 to the Ramsey Tuition fund – the balance is now $1089.16.
It was discussed that there is no real budget plan in place. President Loptien
suggested that each Officer and Director review his/her job duties and send an
estimate of expenditures for the year to Wendy. These expenses will be
discussed at the next meeting. These expenses should not include anything
related to the conference.
V. HISTORIAN’S REPORT
VI. EDITOR’S REPORT
Angie Fisher reported that the first Edition of the year is nearly complete and
will be emailed to the Board as directed. The Business Edition is nearly
complete and she will wait until May to place the most updated Membership
Roster in the Edition.
The Business Edition will be fairly expensive to print and mail. She received
information from the USPS regarding the non-profit/bulk rate mailing costs and
will look into the cost effectiveness of renewing the non-profit stamp.
VII. REGIONAL REPRESENTATIVE’S REPORT
Tom Griffin submitted a written report. He reports that he reviewed and
recommended IAI membership for Brittany Boltman from Ft. Collins PD. No
applications are pending.
Treasurer Kipple reported that 7.5% of unrestricted funds equals $1439.96.
This is the amount that the RMD will offer to Representative Griffin as a
stipend to attend the IAI conference.
VIII. WEBMASTER’S REPORT
Kathy Harding reported she has removed the on-line membership application
however; dues renewals can still be done on-line through pay-pal.
IX. COMMITTEE REPORTS
A. AUDIT COMMITTEE
B. MEMBERSHIP COMMITTEE
One (1) application for membership was received.
Gerald Porter – Weld County Sheriff’s Office
Brenda Harris moved to accept the above named as an active member.
Kathy Harding seconded the motion and it passed unanimously.
Julie Kovats Fulton contacted Jack Swanburg regarding the printing of
the Lifetime Member cards. Jack would like to continue printing the
cards and will work with Julie to complete them. Four (4) members will
achieve Lifetime Membership status this year; however two of them
have also been Past Presidents.
C. LATENT PRINT CERTIFICATION COMMITTEE
Carolyn Barker submitted a written report explaining that the committee
proctored one (1) test on January 18, 2008. She also reported that since
November 26, 2007 the committee received the final portions of three
(3) applicants’ certification tests.
The committee would like to remind members about the new
requirement for recertification. The new form can be found on the IAI
website under Latent Print Certification. This reminder will also be
added to the Silent Witness.
D. CRIME SCENE CERTIFICATION COMMITTEE
No report. Angie Fisher spoke with Tom Adair regarding the pre-
scheduling of testing. At this time, Tom would prefer to proctor tests as
they are requested. None have been scheduled.
E. RESOLUTION COMMITTEE
No report. Angie Fisher asked if anyone knew of a central location for
all of the yearly resolutions. She will research old records and form a
manual containing all resolutions.
F. PHOTOGRAPHY CERTIFICATION COMMITTEE
Jan LeMay reports that he will be proctoring a test for a non-member
from South Dakota on February 18, 2008.
Chris Loptien asked if a web based photography contest could be done.
Kathy Harding and Jan LeMay will work on this contest idea with an
award to be presented at the conference.
G. POLICY COMMITTEE
H. JIMMY C. RAMSEY TRAINING REIMBURSEMENT COMMITTEE
Chris Loptien reported that there have been no applications thus far and
$1227.55 was transferred into the account.
I. BODY ID TEAM
Wendy Kipple advised that the Body ID Team will be re-formed. She will
serve as chair of the committee and Don Heer and Pat Schonberger will
be the other members of the committee. They will be meeting soon to
discuss policies, inventory, training, etc…
There was some discussion regarding budget concerns. Wendy will also
take those concerns to the committee meeting.
X. OLD BUSINESS
A. Representatives from other organizations
1. RMABPA – The next meeting will be held on March 6, 2008 at
2. CAUG – Bob Patterson (Lakewood PD), Dennis Davenport
(Commerce City PD) and Chris Pardo (Westminster PD) have been
selected as the new board. No meetings have been scheduled.
3. COFFIN – The next meeting will be held on February 12, 2008 at
B. Spring Conference
Jan LeMay reported that the Spring Conference has been tentatively
scheduled for June 3, 4 and 5 at the Holiday Inn Select at E470 and
South Parker Road. The conference is titled Trace Evidence: Little
Pieces to the Big Puzzle and will be presented by SIFS and CBI, sponsored
by the RMDIAI.
C. Fall Conference
Several members met with the CAPET board regarding a combined Fall
Conference. The date for the conference may need to be changed to
October 15-17, and will tentatively be located at the Colorado Springs
Doubletree Hotel, however there have been staffing issues there and
Steamboat Springs would really like to work with us. A planning meeting
has been scheduled for 10:00, March 11, 2008 at Broomfield PD. Dates
and locations will be formally announced after that meeting.
Several ideas were discussed: for example, have no banquet, but have
the vendors host a hospitality night. Vendors would offer beverages and
hors d’oeuvres and be available to showcase their products.
Logistics regarding lunches and business meetings will be discussed at
the planning meeting. Several speakers and topics were discussed:
retired FBI profiler, the Tim Masters case, CBI – DNA, back to basics,
roundtable with CSI’s and property/evidence – why we do what we do.
D. New Mexico Annexation
Jan LeMay had received a letter from the New Mexico Crime Laboratory
with questions regarding the New Mexico Annexation. He replied to the
letter, answered all questions and explained that only five (5) IAI
members needed to send letters and he has received no response since
then. It was suggested that he contact Joe Schiel from NM State Patrol,
he may be able to talk to other members and have them sign letters.
E. 2009 Conference
It was again discussed that we may want to have a joint conference with
NWAFS which is set to be in Fort Collins and will help celebrate the 25 th
Anniversary of Necrosearch.
F. Further discussion regarding duties, job assignments and inventory of all
software, documents and supplies took place. It was suggested that a
Board of Directors Only page be set up on the website. The descriptions
of each board position will be in this area. Each board member was
asked to perform a thorough inventory of all items received from their
predecessor. Any forms, letters, logos and other documents will be
placed in the appropriate section on the site. All information can stay
up-to-date and in a reusable digital format. If any member feels
overwhelmed with the amount of information they need to organize, a
special working meeting could be scheduled to assist them.
There was also discussion about digitizing (scanning) the scrapbooks and
any other historical information and have a separate “Yearbook” type
page on the website. Again, members were willing to assist with
scanning and organizing this information as necessary.
XI. NEW BUSINESS
A. Rebecca Shaw moved to accept the nomination of Tom Adair to receive
the Jay Jensen Memorial Award. Brenda Harris seconded the motion and
it passed unanimously. The award will be presented at the conference.
B. The International Association of Bloodstain Pattern Analysts will be
having their annual conference in Boulder on October 7-10, 2008.
The Association for Crime Scene Reconstruction will be having their
annual conference in Denver in February 2009.
The American Academy of Forensic Sciences will be having their annual
conference in Denver on February 16-21, 2009.
XII. NEXT MEETING
The next meeting will be:
Thursday, January 31, 2008, at twelve noon, at the Enter Meeting
Brenda Harris moved to adjourn the meeting. Wendy Kipple seconded the
motion and it passed unanimously. The meeting was adjourned at 2:56 pm.